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MISCELLANEOUS RESOLUTION 402033
BY : William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
THE TOWNSHIP OF HOLLY - FY 2002 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per
Miscellaneous Resolution #99093 in an effort to increase the share of
dollars flowing into infrastructure projects for the County and its
cities, villages and townships (CVTs); and
WHEREAS pursuant to the Disbursement Policy, the Township of
Holly has submitted a resolution of authorization to the County for
reimbursement of expenses incurred in connection with an eligible
environment remediation of improvement project; and
WHEREAS the Township of Holly is requesting reimbursement for
expenses directly related to the improvement of the drainage system
directly related to the North Holly Road Improvement Project; and
WHEREAS the FY 2002 authorized amount of funding for the Township
of Holly is $13,284.23 annually from the Environmental Infrastructure
Fund as repayment to the Township of Holly for expenses incurred in
connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the Township of Holly
as eligible for reimbursement from the Environmental Infrastructure
Fund.
BE IT FURTHER RESOLVED that the Board authorizes a FY 2002
appropriation in the amount of $13,284.23 annually from the
Environmental Infrastructure Fund (Account #90-263210-41000-3985) to
repay the Township of Holly for expenses incurred in connection with
environmental remediation or improvement projects, once proper invoices
are presented.
Chairperson, I move the adoption of the foregoing resolution.
January 11,2002
Sincerely,
riat4Atadibt)
S. Winchester, Clerk
ty Commissioner, District 1
01/31/2002 THU 11:23 FAX 2486345482 holly township 002/009
Mr. Thomas Ott, Manager
Oakland County Fiscal Services Division
1200 N. Telegragh Road
Pontiac, Michigan 48341
Dear Mr. Ott:
Re: Environmental Infrastructure Fund Reimbursement Request.
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)
99093; the Township of Holly does hereby request reimbursement under Oakland
County's Environmental Infrastructure Fund Program for expenses incurred in
connection with an eligible environmental temcdiation or improvement project
undertaken by our Township.
The current expense reimbursement request is for the 2002 allocation for the sum of
$13,284.23.
Attached in support of this request are the following:
1. ATTACHMENT A: PROJECT DESCRIPTION
2. ATTACHMENT B: HOLLY TOWNSHIP RESOLUTION 99-11
3. ATTACHMENT C: EXPENSE INVOICES
The Township of Holly understands that the review and processing of this reimbursement
request will be governed by the provisions of MR 99093, and certifies that all expenses
submitted for reimbursement were incurred in connection with a qualifying
environmental remediation or improvement project
If you have nay questions concerning this matter, please contact Karin S. Winchester at
248-634-9331. Thank you for your assistance.
01/31/2002 THU 11:21 FAX 2486345482 holly township. ?003/009
HOLLY TOWNSHIP
ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT
REQUEST
EXHIBIT A
Holly Township entered into an agreement on August 12,1999 with the
Road Commission for Oakland County to resurface along North Holly Road
from Quick Road to Lahring Road and to the culvert at Swartz Creek. A
copy of the agreement is attached.
The expense Holly Township incurred was directly related to the
-improvement of the drainage system directly related to the North Holly Road
Improvement Project.
• Payment was made to the Road Commission for Oakland County for the
Culvert in the sum of Sixty Six Thousand Six Hundred and Sixty Six Dollars
($66,666.00). Payment was made through Holly Township General Fund on
7-18-00. A copy of the invoice attached.
Office of thc Clerk
248-6349331
Fax: 248-634-5482
HWYowisside 31.03Thic lia*te 144130111 4,82
(SOO 084-01131
Dale Smith, Sur:visor
Kazin S. WhIcilester, Clerk
BelliCv M. Almada. Tress=
Amid W. Appleptc, nuke
Gary P4. Conks, note*
HOLLY TOWNSIIIP RESOLUTION 2001-32 Page 1 of 2
g1004/009 01/31/2002 TIV 11:23 FAX 2486345482 holly topship
RESOLUTION 2001-32:
ENVIRONMENTAL INFRASTRUCTURE FUND EXPENSES
RE1MBUSEMENT REQUEST
WHEREAS, upon the recoimmendatkm of the Oakland County Executive, the Oakland
County Board of Commissioners has established and Environmental Infrastructure Fund
Program to assist Oakland County cities, villages, and townships in addressing clean water and
storm water needs; and
WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes
Oakland County cities, villages, and townships to apply for reimbursement of eligible expenses
incurred in the connection with enviroumanal resnediations or improvements relating to ground
and/or surface water, water supply, sewer and/or drain systems and/or water pollution control
efforts incurred as part of a city, village, or township road project; and
WHEREAS, the Towrighip' of Holly, Oakland County, Michigan has incurred, expenses
in connection with environmental remediations or improvement project(s) believed to be eligible
for reimbursement under Oakland County's Environmental Infrastructure Fund Program; and
WHEREAS, the Township of Holly, Oakland County, Michigan will request annual
expense reimbursement incurred in connection with the environmental remediations or
improvement project(s) (North Holly Road Improvement/Culvert replacement) believed to be
eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program
;and
NOW THEREFORE LET IT BE RESOLVED that the Holly Township Board of
Trustees authorizes and directs its Township Clerk, as agent for the Township of Holly, in the
manner and to the extent provided for under Oakland County Board of Commissioners
Wiscellancous Resolution 99093, to request, annually, reimbursement of eligible environmental
remediation or improvement project expenses under Oakland County's Environmental
Infrastructure Fund Program
NOW THEREFORE LET IT BE RESOLVED the
ADOPTED by the Holly Township Board of Trustees this 18th day of December, 2001.
Motion by: It Applegate
Supported by K. Winchester
Ayes: 5
Nays: 0
Absent: 0
Office or the Clerk
248-634-9331
Fax 248-634-5482
HaVirowasildp
(24 1111441111
Dal*M. Smith, Scpcnrisoe
Karin S. Weser. Cletk
Bernie* M. Alcacandet, Trtasura
Ronald W. Applcguc. Trustee
Gos7 U. Collin, Trustee
Date: 11- 1C\ i
I005/009 01/31/2002 THU 11:24 FAX 2486345482 holly township
Certification
Karin S. Winchester, duly elected Clerk of Holly Township, Oakland County, Michigan, do
hereby certih , that the foregoing is a true and correct copy of a resolution 2001-32 adopted by
the Holly Township Board of Trustees at its regular meeting held on December 18, 2001.
. HOLLY TOWNSHIP RESOLUTION 2001-32 • • • • Page 2 of 2
01/31/2002 THU 11:24. FAX 2486345482 holly township ,
•
Queity ,We through Good Roads' aWe Care"
41kor,43AKIA1111324COMT,
Township of Holly
Attention: Accounts Payable
102 Civic Drive
Holly, MI 48442-1505
Invoice No.: 10070001
Invoice Date: 07/05/2000
Payment Due: 08/05/2000
006/009
***I N 0 I C E***
31001 LAHSER ROAD
BEVERLY HILLS, MI 48425
(248) 645-2000
RE: North Holly Road
Project No: 43071
Per Agreement Paragraph S:
On or after July 1,2000, the Board shall] submit an invoice to the Community
• for $66,666.00 (being 100% of the community's share of the Project costs).
TOTAL AMOUNT DUE $ 66,666.00
TOWNSHIP OF HOLLY 1
I G L.Acct No. 101 1{444.• - g11 -008
'Customer No.: 180010 I Ref No. /3 756,
08001 Dale Paid /I €P,a6 sviw
• • I Check
PLACE RECORD INVOICE NUMBER 10070001 ON YOUR CHECK
PLEASE REMIT PAYMENT TO TEE LOCATION ABOVE
ANY QUESTIONS REGARDING THIS INVOICE, PLEASE CALL
GAYLE LARSON AT (248) 645-2000 EXTENSION 2244
01/31/2002 THU 11:24 FAX 2486345482 holly township 2007/009
AGREEMENT RE: ROAD IMPROVEMENT
N. Holly Road
Quick Road to Lahring
Township of Hotly
RCOC Project Number 43071
r • .#.
this .. • . • ,by ‘:•••=c. •-t,•• itf,t=
the Board of Road Commissioners frz '.7 -te County of Oaktano, Michigan, hereinafter referred to
as the BOARD, and the Township of Holly, hereinafter referred to as the COMMUNITY.
provides as foilows:
WHEREAS, the BOARD and the COMMUNITY have agreed that it is necessary to
undertake the road improvements described in Exhibit "A", attached hereto, which
improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY,
which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the BOARD has entered into an agreement with the Michigan Department of
Transportation in Contract No. 99-517e for partial funding of the PROJECT under the Federal
Surface Transportation Prooram; and
WHEREAS, the total cost of the PROJECT Is estimated to be $967,780; and
WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program
dollars, in the amount of $200,000; which amount shall be funded through equal contributions by
the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, in
accordance with the Tr-Party Program; and
WHEREAS, it is the intent of the BOARD and the COMMUNITY to undertake and
complete the PROJECT as soon as possible.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it it
hereby agreed between the COMMUNITY and the BOARD that
1. The BOARD will forthwith undertake and complete the PROJECT, as above described,
and will perforrrcall enginee.ring, inspection and administration in reference thereto. .
Its
TOWNSHIP F HOLLY
By. J
Its _ W/11.4/
01/31/2002 THU 11:25. FAX 2486345482 holly township.. g008/009
•
• .2.. The e total Tr-Party funding to be used for this project is $200,000, which . shall be applied to
the culvert replacement at Swartz Creek
3. The Tr-Party portion of the PROJECT shall be funded in accordance with the following:
Tr-Party Prooram funes in thG amount of 32a0.000.
b. Any additional costs asso --iated with the clJivert replacement shall be funded entirely by
the BOARD.
4. The BOARD shall credit to the PROJECT, the COUN-TY'S Tri-Party contribution of
. $66,566, together with the BOARD'S Trt-Party contribution in an amount equal thereto.
5. Or or after July 1, 2000, the BOARD. shall submit an invoice to the COMMUNITY for
$66,000 (being 100% of the COMMUNITY'S share of the PROJECT costs.)
• 6. Upon receipt of said invoice, the COMMUNITY shall pay to the BOARD the full amount
thereof, within thirty (30) days of such receipt.
BOARD OF ROAD COMMISSIONERS FOR
THE COUNTY OF OAKLAND
RCOC Project No. 43071
MN*.
nnnnnn11,111..
PI oject No..
•
43071 N. Holly Road
01/31/2002 TRU 11:25. FAX 2486345482 holly township, ?009/009
Exhibit A
TRI-PARTY PROGRAM
1999
County Supported Road Improvements
In The
Townsh;pr Ho:lv
_Type of Work
Resurfacing along N. Hog); Road horn
Quick Road•to Lahring Road with culvert
replacement at Swartz Creek.
Estimated Total Construction Cost $880,000
(including culvert replacement)
Engineering (10%) $ 88,p00
Estimated Total Project Cost 8968,000
Estimated Cost of Culvert Replacement' $375,000
BREAKDOWN OF TRI-PARTY PORTION OF PROJECT
TOWNSHIP OF
HOLLY COUNTY .RCOC TOTAL_
1980 -1991 Tr-Party $ 4,961 $ 4,960 $ 4,950 $ 14,851
1992 1999 Trl-Party - $61.717 $61.716 $61 .716 $185.149
Total $66,668 $66,666 $66,666 $200,000
Note(s): Td-Party funding is capped at $200,000
01/30/2002 09:42 FAX 248 452 9772 , BOARD OF COMMISSIONERS ZI002
Township of Holly
Attention: Accounts F ayable
102 Civic Drive
Holly, MI 48442-150:i
Invoice No 10070001
Invoice Date: 07/05/2000
Payment Due: 08/05/2000
_
Quality Life through Good Roads "We Care"
Zri:=:YANICZogf
ClOWArir-S-57Clire
,4or:13APMAND-9C ,4or-:-.0APMAND-9C
***I N V 0 1 C E***
31001 LA.IISER ROAD
BEVERLY HILLS, MI 48025
(248) 645-2000
RE: North Holly Re ad
Project No: 43071
Per Agreement Parag aph 5:
On or after Ju: y 1,2000, the Board shall submit an invoice to the Community
for $66,666.0( (being 100% of the community's share of the Project costs).
. TOTAL AMOUNT DUE --r 8 ex_. $ 66,666.00
1 ---FOTANSH1-17,-OF liOLLY"-- - — -
1 G L A:tt No. 101 - 144-44•- qi 3 -00d
*Customer No.: 180010 Ref No. /371-4
o8001 Date Paid -7//170?) . turvt
• . Check:No.
PL %.CE RECORD INVOICE NUMBER 10070001 ON YOUR CHECK . .
PLEASE REMIT PAYMENT TO THE LOCATION ABOVE
nTY, QUESTIONS REGARDING THIS INVOICE, PLEASE CALL
GAYLE LARSON AT (248) 6454000 EXTENSION 2244
Resolution #02033 February 21, 2002
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FINANCE COMMITTEE
FISCAL NOTE (M.R. #02033) March 14, 2002
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN
THE TOWNSHIP OF HOLLY - FY 2002 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. $13,284.23 is available annually in the Environmental
Infrastructure Fund for FY 2002, to reimburse the Township of
Holly for this project; no additional appropriation is
required.
2. The Committee recommends adoption of the resolution.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Palmer absent.
Ht FCRECC'''.
Da
Resolution #02033 March 14, 2002
Moved by Palmer supported by Crawford the resolutions on the Consent Agenda be adopted with
accompanying reports being accepted.
AYES: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Webster. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted with
accompanying reports being accepted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
March 14, 2002 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County_of Oakland at Pontiac,
Michigan this le day of March, 2002.
G. William Caddell, County Clerk