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HomeMy WebLinkAboutResolutions - 2002.03.13 - 26859REPORT (MISC. 102043) March 14, 2002 BY: General Government Committee, William Patterson, Chairperson IN RE: Management and Budget - Acquisition of Software License for Integrated E-Financial System Including single sign- On Capabilities To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above- titled resolution on March 14, 2002, recommends that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. IP ' • „ AA A MMI ••16.. • GENERAL GOV R MENT OMMIT EE GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION 102043 March 14, 2002 BY: FINANCE COMMITTEE - SUE ANN DOUGLAS, CHAIRPERSON IN RE: MANAGEMENT AND BUDGET - ACQUISITION OF SOFTWARE LICENSE FOR INTEGRATED E-FINANCIAL SYSTEM INCLUDING SINGLE SIGN-ON CAPABILITIES TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies, and Gentlemen: WHEREAS the need exists for system technology in the areas of e- procurement, enhanced time and labor reporting, and project costing; and WHEREAS a request for proposal (RFP) was issued for the e-procurement functionality; and WHEREAS several vendors submitted proposals in response to the e- procurement REP; and WHEREAS based on the specifications, the software license cost for the two functions of e-procurement, and project costing is estimated at $1.4 million; and WHEREAS PeopleSoft, one of the proposers, is offering an alternate proposal for a fully integrated solution which includes applications for e- procurement, time and labor, project costing, an internet portal, data warehousing applications, budgeting, financial system, on-line payment, activity based management, and additional human resource applications for an approximate license cost of $1.7 million, which includes the first year's maintenance cost; and WHEREAS this bundled price is approximately 60% below the standard government list price; and WHEREAS PeopleSoft is offering an annual maintenance cost based on the discounted license price, providing perpetual savings into the future; and WHEREAS hardware cost for the above detailed E-Financial System are estimated to be $200,000; and WHEREAS the County currently has a positive experience using the PeopleSoft product for payroll and human resources applications, which could be further integrated into the new applications being proposed; and WHEREAS the County has been notified by our current financial system software provider, KPMG, that the Performance Series product will be migrating toward an internet web platform that will be incompatible with the County's standard; and WHEREAS this incompatibility will gradually create functionality gaps, shortening the financial system's life cycle to a range of two to four, significantly increasing maintenance cost and forcing the County to choose another financial system; and WHEREAS the PeopleSoft alternative proposal offers an opportunity for a fully integrated system at substantial cost savings now and into the future, as well as providing expanded functionality utilizing internet technology; and WHEREAS in order to facilitate use of a fully integrated E-Financial System with other County used application, a single sign-on capability (the ability to use one sign-on to access all County applications allowed by an individual's security profile) is also recommended; and WHEREAS the estimated cost for licenses, hardware, first year maintenance, and Information Technology staff time to implement the Single Sign-On capability is estimated to be $750,000; and WHEREAS in order to solicit vendors with the capacity to implement the proposed E-Financial System and Single Sign-On capacity, and to assist in the integration of the entire system, it is recommended that PeopleSoft Consulting be hired, at an estimated cost of $250,000, to develop specifications for a Request for Proposal for implementation; and FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Palmer and Dingeldey absent. elf, Court- Clerk Resolution #02043 March 14, 2002 Moved by Douglas supported by Patterson the General Government Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Discussion followed. Moved by Douglas supported by Middleton the resolution be adopted. AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell. (22) NAYS: Crawford, McPherson. (2) A sufficient majority having voted therefore, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 14, 2002 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 14th day of March, 2002.