HomeMy WebLinkAboutResolutions - 2002.03.27 - 26863March 28, 2002
REPORT MR #02041
BY: PERSONNEL COMMITTEE, NANCY DINGELDEY, CHAIRPERSON
RE: DEPARTMENT OF MANAGEMENT AND BUDGET / FISCAL SERVICES —
CREATION OF ACCOUNTANT III POSITION FOR GRANTS ACCOUNTING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed MR# 02041 on March 20, 2002,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
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Personnel Committee Vote:
Motion carried on unanimous roll call vote with Coleman and Suarez absent.
MISCELLANEOUS RESOLUTION #02041 March 14, 2002
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET / FISCAL SERVICES - CREATION OF
ACCOUNTANT III POSITION FOR GRANTS ACCOUNTING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS during the past eight years, Oakland County has made a
concerted effort to obtain grant funding from Federal, State, and private
sources in order to expand services to its citizens without expenditure of
General Fund dollars; and
WHEREAS during this time period the County has contracted with an
outside firm to expand grant opportunities, has employed a Grant Writer to
assist departments in applying for grants, and has created a Grant
Administrator position to assist with grant compliance; and
WHEREAS these efforts have been successful in that Oakland County has
expanded the dollar value of grants from the 1994 amount of $11,874,980 to
the FY 2001 amount of $21,379,403, an 80% increase, three times the rate of
inflation; and
WHEREAS during the same time period that grant volume increased 80%,
the Grants Accounting Unit, which is responsible for the accounting and
financial reporting related to grants, experienced a 33?,- reduction in staff,
from six (6) full-time employees to four (4) full-time employees; and
WHEREAS of the four current positions in the Grants Accounting Unit,
one Accountant III position is dedicated full-time, and is paid from
Community Development grants, and one Accountant II position is dedicated
full-time, and is paid from Workforce Development grants; and
WHEREAS this configuration leaves only one Accountant I and one
Supervisor, paid from General Fund allocations, responsible for the
accounting and financial reporting of most of the remaining grants received
by the County; and
WHEREAS the aforementioned increase in workload and the increased
complexity of reporting requirements is making it impossible for the current
Grant Accounting staff to maintain their required functions resulting in
untimely or inaccurate grant reporting potentially leading to disallowed
cost, which would require payback from the County General Fund, or
potentially the loss of future grant opportunities; and
WHEREAS the addition of one (1) General Fund / General Purpose funded
Accountant III position would place the County in a better position to meet
all grant accounting and financial reporting requirements; and
WHEREAS the annual cost for an Accountant III position equals $70,277,
including $45,634 in salary, $18,254 in fringe benefits, and $6,389 in
operating. Cost for the balance of FY 2002 equals $27,530; and
WHEREAS due to the work of Fiscal Services staff, in conjunction with
private firm Maximus, Inc., there has been an increase in General Fund
indirect cost revenue which can be used to cover the cost of an additional
Accountant III position.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the creation of one (1) General Fund / General Purpose funded Accountant III
position in the Fiscal Services Division / Grants Accounting Unit, to be
funded by revenue generated from indirect cost charges to grants.
BE IT FURTHER RESOLVED that the FY 2002 and FY 2003 Biennial Budget
should be amended, as specified below, to provide the resources to fund the
additional Accountant III position:
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Palmer and Dingeldey
absent.
4
Revenue
90-130000-12000-0585
Expenditures
12- 6222 00-2800 0-200 1
12- 6222 00-2800 0-207 4
12- 62 22 00-28 00 0-6 636
12-622200-28000-6675
12-622200-28000-4101
Indirect Cost
Salaries
Fringe Benefits
I.T. Operations
Telephone Comm.
Expend. Equipment
FY 2002 FY 2003
$27,530 $70,277
$17,551 $45,634
7,021 18,254
2,188 5,689
270 700
500 0
$27,530 $70,277
0 0
Chairperson, on behalf of the Finance Committee, I move adoption of
the foregoing resolution.
FINANCE COMMITTEE
Resolution #02041 March 14, 2002
The Chairperson referred the resolution to the Personnel Committee. There were no objections.
1.County Executive
G. William Caddell, County Clerk
March 28, 2002 Resolution #02041
Moved by Douglas supported by Palmer the Personnel Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. VVilliam Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
March 28, 2002, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Co4unty of Oakland at Pontiac,
Michigan this 28 m day of March, 2002.