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Home My WebLink AboutResolutions - 2002.03.27 - 26881REPORT (11SC. 102063) March 28, 2002 BY: General Government Committee, William Patterson, Chairperson IN RE: MR #02063 - CIRCUIT COURT/DISTRICT COURT/PROBATE COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF DEEDS - INFORMATION TECHNOLOGY SYSTEMS DEVELOPMENT SUPPORT FOR IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEMS (JIMS) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above- titled resolution on March 18, 2002, recommends that the resolution be adopted with an amendment to add a BE IT FURTHER RESOLVED paragraph as follows: BE IT FURTHER RESOLVED that the JIMS Committee is directed to report within 60 days to the General Government Committee on lessons learned regarding the $1.6 million additional expenditure and with suggestions Information Technology may have to improve future Technology projects." Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. ilA3 /.144411 GENERAL GOVERNMENT COMMITTE GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried on a roll call vote with Melton and McPherson voting no and Middleton absent. MISCELLANEOUS RESOLUTION # 02063 March 14, 2002 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/DISTRICT COURT/PROBATE COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF DEEDS — INFORMATION TECHNOLOGY SYSTEMS DEVELOPMENT SUPPORT FOR IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners, by Misc. Resolution #00065 dated March 23, 2000, authorized implementation of the Judicial Information Management System (JIMS), a "state-of-the-art" Courts software system that provides an integrated records management system for Circuit, District and Probate Courts, as well as the Prosecuting Attorney and County Clerk; and WHEREAS sufficient resources have been provided in terms of software licenses and vendor implementation costs, as well as user department support. However, additional resources are necessary for project development support to ensure successful implementation in FY 2002/2003; and WHEREAS, after a detailed review of the Project Plan (copy on file with the County Clerk) by the new Program Manager, a firm estimate of Information Technology (IT) systems development project hours has been determined to be 5,635 hours ($687,440) for Courts Data Warehouse Reporting and 7,480 hours ($912,560) for project systems development support; and WHEREAS, in addition to providing a fully integrated courts record management system for Oakland County courts, that will be available to all municipal District Courts as well, implementation of the JIMS Project will provide a foundation upon which to build future revenue generating enhancements, such as Electronic Filing and Enhanced Access to court records; and WHEREAS the JIMS Project has the full support of the County Executive Administration. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes a one-time nonrecurring appropriation of $1.6 million to fund Information Technology systems development support to ensure successful implementation of the Judicial Information Management System (JIMS) during Fiscal Year 2002-2003. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. Public Services Committee Vote: Motion carried unanimously on a roll call vote with Buckley and Galloway absent. PUBLly SERVkCES WMMITT, (7-r ('-t7 FISCAL NOTE (MISC. #02063) MARCH 28, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: CIRCUIT COURT/DISTRICT COURT/PROBATE COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF DEEDS — INFORMATION TECHNOLOGY SYSTEMS DEVELOPMENT SUPPORT FOR IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above- referenced resolution and finds: 1. After having reviewed the Project Plan, the JIMS Program Manager has prepared a firm estimate of Information Technology (IT) systems development project hours to ensure successful implementation of the Judicial Information Management System in FY 2002-2003. 2. IT Project hours are composed of 5,635 ($687,440) for Courts Data Warehouse Reporting and 7,480 hours ($912,560) for project systems development support, for a total of 13,115 hours ($1.6 million). 3. Due to implementation of Business Objects financial reporting software extending the useful life of KPMG Performance Series finance system, funds are available in the Designated General Fund Balance for Financial System Enhancements (general ledger account 9407-5000) to cover the cost of the project. 4. Implementation of the JIMS Project will provide a foundation upon which to build future revenue generating enhancements, such as Electronic Case Filing and Enhanced Access to court records. 5. The JIMS Committee is directed to report within 60 days to General Government Committee regarding any lessons learned from the additional $1.6 million expenditure, along with any suggestions Information Technology has for improving the future technology projects. 6. The Fiscal Year 2002 Budget should be amended as follows: GENERAL FUND Revenue 90-190000-14000-1582 Use of Prior Year's Bal. $1,600,000 Expenditures 90-310000-40000-8001 Operating Transfer to IT $1,600,000 INFORMATION TECHNOLOGY FUND Revenue 18-636122-15000-1701 Operating Transfer from G.F. $1,600,000 Expenditures 18-xxxxxx-xxxxxx-8005 Changes in Fund Equity $1,600,000 FINANCE COMMITTEE dbrA. FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Patterson absent. Resolution #02063 March 14, 2002 The Chairperson referred the resolution to the General Government and Finance Committees. There were no objections. G. William Caddell, County Clerk Resolution #02063 March 28, 2002 Moved by Crawford supported by Sever the General Government Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Crawford supported by Sever the resolution be adopted. Moved by Crawford supported by Sever the resolution be amended to coincide with the recommendation in the General Government Committee Report. A sufficient majority having voted therefore, the amendment carried. Vote on the resolution, as amended: AYES: Law, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory. (23) NAYS: McPherson, Suarez. (2) A sufficient majority having voted therefore, the resolution, as amended, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 28, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Colinty of Oakland at Pontiac,,,. Michigan this 2e day of March, 2002.