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Home My WebLink AboutResolutions - 2002.03.27 - 26882MISCELLANEOUS RESOLUTION #02064 BY : Ruel McPherson, District #25 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERNDALE - FY 1999, FY 2000 and FY 2001 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the City of Ferndale has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Ferndale is requesting reimbursement from the FY 1999, FY 2000 and FY 2001 appropriations for expenses incurred in its 2001 Gate Valve and Well Replacement project; and WHEREAS the FY 1999, FY 2000 and FY 2001 authorized amount of funding for the City of Ferndale is $82,327.39 annually from the Environmental Infrastructure Fund as repayment to the City of Ferndale for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Ferndale as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes a FY 1999, FY 2000 and FY 2001 appropriation in the amount of $82,327.39 annually from the Environmental Infrastructure Fund (Account #90-263240-41000- 3985) to repay the City of Ferndale for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. ) ;Jr # alte7? 300 EAST NINE MILE ROAD FERNDALE, MICHIGAN 48220-1797 ferndale-mi.corn "GOOD NEIGHBORS" MAYOR CHARLES G. GOEDERT CITY COUNCIL CRAIG COVEY ROBERT G. PORTER JONATHAN M. WARSHAY HELEN MARIE WEBER December 17, 2001 Mr. Thomas Ott, Manager Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac MI 48341 Dear Mr. 0th Under Oakland County's Environmeprtal Infrastructure Fund program, the city of Ferndale requests reimbursement of $246,981 (its three-year, accumulated appropriation) for expenses incurred in its 2001 Gate Valve and Well Replacement project. Under the project, 75 new valves and wells and 10 new gate wells were constructed for the city's water supply system prior to a $3.6-million, citywide road project. The construction cost was $779,131. Enclosed is a certified city resolution, adopted on December 11, authorizing the reimbursement request. Also enclosed is a copy of one check and one contractor's payment request for $428,819.83. (For the final two years of the county's program, the city intends to request reimbursement for the same project. The city's total, five-year allocation is $411,635.) The city understands that reviewing and processing this reimbursement request will be governed by the provisions of MR 99093, and certifies that the expenses submitted were incurred for a qualifying improvement project. Please mail the check to my attention at Ferndale City Hall, 300 East Nine Mile, Ferndale 48220. If you have questions, please call the city's DPW Director, Byron A. Photiades, at (248) 546-2514. , 546-2510 Recreation 546-2380 546-2504 Recycling 546-2514 546-2378 Rental Enforcement 546-2379 546-2367 Treasurer 546-2370 541-3650 Water 546-2374 Sincerely, 7 . Jaynmarie C. Hubanks Finance Director cc: T. Barwln, City Manager B. Photiades, DPW Director Assessor 546-2372 Code Enforcement 546-2365 Fire Dept Bldg. Inspector 546-2366 Dept. of Public Works 546-2519 Library Cable Coord. 546-2503 Engineering 546-2514 Personnel City Clerk 546-2384 Fax No. 546-2369 Planning City Manager 546-2360 Finance 546-2376 Police Dept. CITY OF FERNDALE RESOLUTION Moved by Councilman Covey , seconded by Councilman Warshay to adopt the following Resolution: Upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs: and Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred for environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project: and The City of Ferndale, Oakland County, Michigan, has incurred expenses for remediation or improvement project(s) believed to be eligible for reimbursement under the program. Resolved that the City Council authorizes and directs its Finance Director, as agent for the City of Ferndale, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund program. AYES: Council Members Covey, Lennon, Warshay, Weber; Mayor Goedert NAYS: None ABSENT: None MOTION CARRIED I, Karen Pedro, Clerk of the City of Ferndale, certify that this is a true and compared copy of a Resolution duly passed by the Ferndale City Council at a meeting held December 11, 2001 . WIL! _____ Kar.1 Pedro, City Clerk 5259 TROELSEN EXCAVATING CO. INVOICE * INVOICE DATE $ AMOUNT CHECK DATE 10/05/00 .CHECK* 34755 NE3-10TAL: $428,819.83 arirv PRAM VOID AFTER 90 DAYS DATE 10/05/C0 NINE MILE - HILTON OFFICE. 70 FERNDALE, MICHIGAN CHECK* 24755 720 DETACH THIS VOUCHER GENERAL ACCOUNT BEFORE DEPOSITING CHECI ITY OF FERNDALE • FERNDALE, MICHIGAN 48220-1797 EST PMT 1 -tv 1- CAPITAL ASSET 10/04/00 428,819.83 THIS CHECK INCLUDES VARIOUS SAFETY FEATURES INCLUDING LOGO PRINTED IN BACKGROUND. MICROPRINTING AND "ORIGINAL DOCUMENT PRINTED ON BACK COMerICA Kmk 300 E. NINE MILE ROAD FERNDALE, MICHIGAN 48220-1797 GENERAL ACCOUNT V4n,S15'.83 PAY t'-*FOUR HUNDRED TWENTY-EIGHT THOUSAND --E:4RfH.UNDRED NINETEEN DOLLARS AND 33 CENTS 9-9 TO THE ORDER OF TROELSEN EXCAVATING CO. 1395 ROCHESTER ROAD TROY, MI 48033 • Nrc313 37-&11 - E _ _ _ 0034? S 1:0 ? 20000961: La sootia nano PRINCIPALS James W. HCeII Thomas E Uhl Wetter 1t Alix Gerald F. Kriai:p George E. HutiteS Peter T. Roth Michael D. Waring Kern D. lAcCorrnadt Curt A Chisteson CHIEF FlHANCIALpFFICER J. Brixe S/cFartand REPO 0 C Reg IIMINIMM•F HRC HUBBELL ROTH & CLARK, INC. CONSULTING ENGINEERS ASSOCIATES Frederick C. Navarre Gay .1. Trysail levamrce R. Amps Kennett A Media Darns M. Morison Randal L Font TonNhy H. Sullivan Thcmes G Mans* Nancy MD. Fau;ht Jonathn E. Booth Michael C. Macdonald Marvin A dale David P. Wicas September 12, 2000 City of Ferndale 521 East Cambourne Ferndale, Michigan 48220 Attention: Jerry Allen, Water Department Supervisor Re: Progress Estimate No. 2 2000 Gate Valve and ell / Hydrant Replacement Program n cavating, Inc. Gentlesr—na". HRC Job No. 19990759.09 We hereby certify that your Contractor, Troelsen Excavating, has completed work on the subject project, through elume--1,-2049 ' as follows: Unit Auth. Qty Item "IC- Quantity Unit Price to Date Total Cost A. GV&W Replacement 1 Remove Exist. Gate Well Structure (See Sheet 1) 84 ea $500.00 87 $43,500.00 2 Remove Exist Gate Valves (See Sheet 1) 77 ea $500.00 80 $40,000.00 3 Abandon Exist. Gate Valve and Well (in 8 Mile Road) (See Detail Sheet 2) 2 ea $1,000.00 0 $0.00 4 Install New Gate Well Structure (Flat Top) Shallow Depth, Including Frame and Cover (See Detail Sheet D-1) 43 ea $2,650.00 32 $84,800.00 5 Install New Gate Well Structure (Concentric) Normal / Depth, Including Frame and Cover (See Detail Sheet D-1) 44 ea $2,650.00 51 $135,150.00 6 Install New 6" Gate Valve (See Detail Sheet D-1) 59 ea $1,650.00 62 $102,300.00 7 Install New 8* Gate Valve (See Detail Sheet D-1) 16 ea $2,000.00 13 $26,000.00 8 Install New 12" Gate Valve (See Detail Sheet D-1) 5 ea $3,250.00 5 $16,250.00 Sub Total: GV&W Replacement $448,000.00 y.1199907119990759Ush..tnprogist02_GVw 2001 Centerpoint Pkwy • Suite 109 • Pontiac, MI 48341 • Telephone: (248) 338-9241 • FAX (248)454-6359 • www.hrc-engr.com B. Hydrant Replacement 9 Abandon Exist. Hydrant (See Detail Sheet 0-2) 6 ea $300.00 10 $3,000.00 10 Cut and Cap Exist Watermain (See Detail Sheet 0-2) 6 ea $400.00 4 $1,600.00 11 Install New Hydrant (See Detail Sheet D-2) 8 ea $2,200.00 10 $22,000.00 12 Install 6' CL-54, DI Watermain 175 Ift $40.00 175 $7,000.00 13 Install 8" CL-54, DI Watermain 20 Ift $45.00 0 $0.00 14 Install 12' CL-54, DI Waterrnain 20 Ift $50.00 0 $0.00 15 Install 12' x 6" Tapping Sleeve and Valve with Thrust Block 1 ea $3,800.00 1 $3,800.00 16 Install 8' x 6" Tapping Sleeve and Valve with Thrust Block 7 ea $3,500.00 6 $21,000.00 Sub Total: Hydrant Replacement $58,400.00 C. Restoration 17 Restore Pavement, Type A (See Detail Sheet D-4) 22 ea $950.00 0 $0.00 18 Restore Pavement, Type B (See Detail Sheet 0-4) 9 ea $400.00 0 $0.00 19 Restore Pavement, Type D (See Detail Sheet D-4) 12 ea $1,150.00 4 $4,600.00 20 Restore Pavement, Type E (See Detail Sheet D-4) 28 ea $1,150.00 64 $73,600.00 21 Restore Pavement, Type M (See Detail Sheet 0-4) 17 ea $1,200.00 7 $8,400.00 22 Restore Concrete Curb & Gutter (See Detail Sheet D-3) 500 Ift $16.00 387 $6,192.00 23 Restore Handi-cap Sidewalk Ramp (See Detail Sheet D-3) 70 syd $40.00 40 $1,600.00 24 Restore 6' Concrete Sidewalk (See Detail Sheet D-3) 120 syd $40.00 22 $880.00 25 Restore 4" Concrete Sidewalk (See Detail Sheet D-3) 20 syd $36.00 132 $4,752.00 Sub Total: Restoration $100,024.00 D. Traffic Control 26 Residential Traffic Control 'RTC" (See Detail Sheet TC-1) 65 ea $100.00 63 $6,300.00 27 Single Lane Closure "SLC' (See Detail Sheet TC-1 and TC-2) 20 ea $150.00 20 $3,000.00 28 Multi-Lane Closure "MLC' (See Detail Sheet TC-1 and TC-2) 4 ea $200.00 10 $2,000.00 Sub Total: Traffic Control $11,300.00 r1199907119990750Ushorstnpro9est02_OVW 75 Days 80 $30,400.00 $30,400.00 $380.00 Very Truly Yours, HUBBELL ROTH & CLARK, INC. Syd Smith E. Permits 29 * Michigan Department of Transportation Lump Sum 0 $0.00 30 *Oakland County Soil Erosion Lump Sum 2513.5 $2,513.50 31 *Oakland County Drain Commission Lump Sum 0 $0.00 32 *Grand Trunk Rail Road Lump Sum 528 $528.00 Sub Total: Permit $3,041.50 F. Inspection 33 Crew days to complete water main installation, new gate well installations, and related items. (Contractor to fill in number of crew days). Sub Total: Inspection G. Soil Erosion 34 Install Catch Basin Inlet Filter Fabric 210 ea $20.00 10 $200.00 Sub Total: Soil Erosion TOTAL AMOUNT OF BID (A+B+C+D+E+F+G) 0 $0.00 0 $0.00 Sub Total $651,365.50 Less Retainage (5%) $32,568.28 Less Previous Estimate No. 1 Total Amount Due - Progress Estimate No. 1 _143 #1-2_ C14-28,819.83 We recommend payment on Progress Report Estimate No. 2 in the amount of 28jQ.83 to your contractor, Troelsen Excavating, Inc as payment for progress through September 7,20 The Contractor's Declaration is attached for your records. If you have any questions, please not hestiate to contact our office. by $200.00 V:72or # #%3S-60(71 , SS/jjb Attachment pc: City of Femdale; B. Photiades, J. Crowley Troelsen Excavating, Inc.; D. Troelsen HRC; M. MacDonald, File g il 9990711999075ftstio•Nrogsst02_GVW TROELSEN CONTRACTOR'S DECLARATION I hereby declare that I have not, during the period June 14, 2000 to September 8. 2000. performed any work, furnished any material, sustained any loss, damage or delay for any reason, including soil conditions encountered or created, or otherwise done anything for which I shall ask, demand, sue for, or claim compensation from the City of Ferndale. the Owner, or his agents, in addition to the regular items set forth in the contract numbered Section A (#1 -8), B (#9-16), C(#17-25) and D(#26-28), E(#29-32), F and G and dated April 10 A.D., 2000, for the 2000 Gate Valve & Well and Hydrant Replacement Project. executed between myself and the Owner, and in the Change Orders for work issued by the Owner in writing as provided thereunder, except as I hereby make claims for additional compensation and/or extension of time as set forth on the itemized statement attached hereto. There is an itemized statement that will follow. Date: September 8, 2000 Company: TROELSEN EXCAVATING CO. By: d7 Position: President CAMy Documentaroelsen ExcavatinglIobs In ProgressWerndale 2000 GV BeADeclaration.DOC TROELSEN EXCAVATING CO. 1395 ROCHESTER ROAD TROY. MICHIGAN 48083 An Equal Opportunity Employer FAX: 248-588-4660 TEL: 248-588-3570 Resolution #02064 March 14, 2002 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (M.R. #02064) BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERNDALE - FY 1999, FY 2000 and FY 2001 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution and finds: 1. $82,327.39 is available annually in the Environmental Infrastructure Fund for FY 1999, FY 2000 and FY 2001, to reimburse the City of Ferndale for this project; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Patterson absent. William Caddell, County Clerk Resolution #02064 March 28, 2002 Moved by Middleton supported by Douglas the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Amos. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 28, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 28 th day of March, 2002.