HomeMy WebLinkAboutResolutions - 2002.03.27 - 26891March 28, 2002
REPORT MR # 02076
BY: PERSONNEL COMMITTEE, NANCY DINGELDEY, CHAIRPERSON
RE: CIRCUIT COURT/FAMILY DIVISION, PROSECUTOR'S OFFICE, AND
PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION — FY2002
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT — GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on March
20, 2002, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Galloway, Coleman and Suarez absent.
MISCELLANEOUS RESOLUTION #02076 March 28, 2002
BY: PUBLIC SERVICES COMMITTEE, HUGH CRAWFORD, CHAIRPERSON
IN RE: CIRCUIT COURT/FAMILY DIVISION, PROSECUTOR'S OFFICE, AND PUBLIC
SERVICES/COMMUNITY CORRECTIONS DIVISION — FY 2002 JUVENILE ACCOUNTABILITY
INCENTIVE BLOCK GRANT — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency has awarded grant funding to the Circuit
Court/Family Division, Prosecutor's Office, and Community Corrections Division under the Juvenile
Accountability Incentive Block Grant (JAIBG) for the period of April 1, 2002 through March 31, 2003; and
WHEREAS this is the fourth year of grant acceptance for this program; and
WHEREAS the Michigan Family Independence Agency approved the grant application as submitted,
and awarded Oakland County a federal pass-through grant totaling $750,182 of which $675,162 is from the
State as a Federal pass-through, and the balance of $75,018 is the County's match amount; and
WHEREAS the grant award provides continued funding of the Fiscal Year 2001 programs which
support the Circuit Court/Family Division's juvenile probation START Program, the accountability based
sanctions STRIDE project, and a portion of the Juvenile Drug Court; the Prosecutor's Teen
Court, and School Violence program; and a portion of the Public Services/Community Corrections Division's
InStep program; and
WHERAS the current Oakland County program continues (8) existing positions which include two (2)
SR Probation Officers (position numbers 41201-09817, and 41201-09330), three (3) SR Community Correction
Specialists II (position numbers 17410-09820, 17403-09332, and 17403-09331) , one (1) SR Para-Legal
(position number 41201-09818), one (1) SR Social Worker I (position number 41101-09819), and one (1) SR
Typist II (position number 17410-09333); and
WHEREAS the grant program will change funding for one (1) SR Youth and Family Caseworker II
(position 35402-09711) from State Court Administrative Office (SCAO) grant funding to funding under this
grant; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
grant funding from the Michigan Family Independence Agency in the amount of $750,182, including county
match of $75,018 for the period of April 1, 2002 through March 31, 2003.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
change in funding for one (1) SR Youth and Family Caseworker H (position 35402-09711) from State Court
Administrative Office (SCAO) grant funding to funding under this grant.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which is consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the special revenue positions in the grant are contingent upon continued future
levels of grant funding.
BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon
the level of funding available from the State for this program.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SENVICE COMM)TT
' 4
Public Services Committee Vote:
/
Motion carried unanimously on a roll call vote with McPherson, Galloway, Coleman and Causey-
Mitchell absent.
CONTACT REVIEW - MULTI-DEPARTMENTAL
Subject: CONTRACT REVIEW — MULTI-DEPARTMENTAL
Date: Mon, 04 Mar 2002 11:18:34 -0500
From: Greg Givens <givensg@co.oakland.mi.us >
Organization: Oakland County
To: VanLeuvenj <VanLeuvenj@co.oakland.mi.us >,
"Howitt, Pam" <howittp@co.oakland.mi.us >,
"Hankey, Barb" <hankeyb@co.oakland.mi.us >,
Dan Cojanu <cojanud@co.oakland.mi.us >,
"Carley, Debbie" <carleyd@co.oakland.mi.us >
RE: CONTRACT REVIEW - MULTI-DEPARTMENTAL (Community Corrections,
Circuit Court Family Division, Prosecutor's Office)
Fy 2002 Juvenile Accountability Incentive Block Grant - (JAIBG)
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
Department of Management and Budget:
I approve - Jeff Pardee
Personnel Department:
I approve - Judy Eaton
Risk Management and Safety:
Approved. No modifcations. - Stan Fayne
Corporation Counsel:
There appear to be no legal issues which require additional action or
resolution at this time.
At the risk of being accused of beating a couple of dead horses and/or
reminding you of something you already know, please remember that any
coalition established or maintained as a grant requirement is without
authority to bind the County. For example, the JCEC cannot approve any
modification to this contract and all performance, monitoring and
reporting duties remain the obligation of the County. Also, any and all
subcontracts must "pass through" the obligations regarding debarment,
lobbying and compliance with federal and state statutes regarding
non-discrimination. If there are renewals or amendments, the original
contract should contain these requirements, if not, they can be added
into the amendment. Thanks. - Karen Agacinski
The captioned grant materials and grant package may now be submitted for
review by the appropriate BoC committees
Greg Givens
Fiscal Services
1 of 1 03/04/2002 11:20 AM
Meals Purpose of Travel Amount Lodging Cost per Mile
Total Travel -0--
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAD3G)
BUDGET DETAIL & SUMMARY
1. BUDGET DETAIL FOR ALL PROGRAMS
(Use Whole Dollars Only)
A. PERSONNEL (Salary and Wages)
Name and Position Title Hourly or Daily Hours or Days Amount
Salary Rate Devoted
Teen Court - Coordinator 1 FTE 46,388_
Teen Court - Probation Officer 1 FIE 37,873
Teen Court - Para Legal 1 ETE 35,373
InStep - Grade 14 1 FIE 53,501
InStep - Grade 10 1 FIE 40,882
InStep - Case Manager PINE 21,113
InStep - Typist - Grade 3 1 ETE 28,468
School Violence - Social Worker 1 - Grade 11 1 FIE 45,779
Juv Drug Court - Caseworker II 1 FIE 42,445
Salaries & Wages $351,822 Total
B. FRINGE BENEFITS
Description and Calculation Method - Fringe Rate Calculated at 40% of Salary and Wages Amount
Teen Court - Coordinator 18,555
Teen Court - Probation Officer 15,149
Teen Court - Para Legal 14,149
InStep - Grade 14 21,400
InStep - Grade 10 16,353
InStep - Case Manager - Workmans Comp Only 1,900
InStep - Typist - Grade 3 11,387
School Violence - Social Worker 1 - Grade 11 18,312
Juv Drug Court - Caseworker II 17,402
Fringe Benefits $134,607
Total
C. TRAVEL
Revision Date 1-5-2001 Page 1 JAIBG Application
Quantity Purchase Price Monthly Lease
(if applicable)
Amount Item
Purpose Description of work Amount
D. EQUIPMENT
Total Equipment
E. SUPPLIES
Item Explanation Unit Price Amount
Teen Court Printing / Postage 10,165 ,
Teen Court Computer IT - Int Ser Chg 7,372
InStep Printing 1,500
InStep JASAE Assessment 2,000
Instep Computer IT - Int Ser Chg 4,100
InStep Drug Testing Supplies 1,353
School Violence Computer - Int Ser Chg/Printing/Supp 5,682
Total Supply $32,172 Expenses
F. CONSTRUCTION
-0-
Total
Construction
G. CONSULTANTS/CONTRACTUAL SERVICES
Name/Affiliation Hourly or Daily Hours or Days Amount
Rate Devoted
START Program - After Care Contract Services 116,000
STRIDE Program - Program Services 75,000
Juv Drug Court - Drug Abuse Treatment 31,500
School Violence - Training 2,000
-0-
Revision Date 1-5-2001 JAIBG Application Page 2
Total Consultant/Contractual
Services $224,500
H. OTHER COSTS
Description Computation Amount
InStep Communications/Phones 1,000
InStep Misc Training 500
InStep Video Traning Materials 1,000
Teen Court Communications/Phones 2,581
School Violence Mileage 2,000
Total Other Costs $7,081
JAIBG Application Page 3 Revision Date 1-5-2001
Revision Date 1-5-2001 JAIBG Application Page 4
JAIBG BUDGET DETAIL & SUMMARY
2. TOTAL BUDGET SUMMARY BY LINE ITEM
LINE ITEM FEDERAL SHARE LOCAL MATCH TOTAL AMOUNT
Personnel 316,640 . 35,182 351,822
Fringe Benefits 121,146 . 13,461 134,607
Travel —0—
Equipment _ —0—
Supplies 28,955 3,217 32,172
Construction * —0—
Consultants/Contracts 202,050 22,450 224,500
Other Costs 6,373 708 7,081
TOTAL 675,164 75,018 $750,182
* Unit of Local government must provide at least 50% match for construction costs of a permanent juvenile corrections facility.
3. BUDGET SUMMARY BY PURPOSE AREAS
Units of local government must provide assurance that, other than funds set aside for administration and planning, not less than 45% is
allocated for the three program purpose areas below (purpose areas 3 through 9) unless a signed Request For Waiver Of 35%/45%
Allocation Split form (Enclosure A) has been submitted with this application for approval.
PURPOSE AREAS FEDERAL SHARE LOCAL MATCH TOTAL AMOUNT
3. Hiring of judges, probation officers,
and defenders & pretrial services
4. Hiring of prosecutors
5. Funding of prosecutor-led drug, gang,
and violence programs 66,396 7,377 73,773
6. Provision of technology, equipt., and
training programs for prosecutors
7. Probation programs
290,211 32,246 322,457
8. Gun courts
9. Drug courts
82,212 9,135 91,347
TOTAL
438,819 48,758 487,577
JAIBG BUDGET DETAIL AND SUMMARY
Units of local government must assure that not less than 35% is to be allocated to purpose areas 1,2 or 10 unless a signed
Request For Waiver Of 35%/45% Allocation Split form (Enclosure A) has been submitted with this application for
approval.
PURPOSE AREAS FEDERAL SHARE LOCAL MATCH TOTAL AMOUNT
1. Construction of juvenile detention or
correctional facilities, including training of
personnel. *
2. Accountability-based sanctions programs
236,345 26,260 262,605
10. Information sharing system
TOTAL
236,345 26,260 262,605
* Unit of Local government must provide at least 50% of the total cost of the project for construction of permanent corrections
facilities..
PURPOSE AREAS FEDERAL SHARE LOCAL MATCH TOTAL AMOUNT
11. Accountability-based programs designed to
protect students and school personnel from
drug, gang, and youth violence
12. Implementing a policy of controlled substance
testing for appropriate categories of juveniles
within the juvenile justice system.**
Program Administration Costs
(Up to 10% of the total grant award)
TOTAL
—0—
** The Appropriations Act requires that a unit of local government must implement a policy of testing appropriate categories of
juveniles within the juvenile justice system for use of controlled substances.
4. TOTAL BUDGET SUMMARY BY PURPOSE AREAS
PURPOSE AREAS FEDERAL SHARE LOCAL MATCH TOTAL AMOUNT PERCENTAGE OF
TOTAL GRANT
Total for purpose areas 3
through 9 438,819 48,758 487,577 65
Total for purpose areas
1,2 and 10 236,345 26,260 262,605 35
Total for purpose areas 11
and 12 and the
Administrative costs .
TOTAL 675,164 75,018 750,182 100
5. To the best of my knowledge and belief, all data in this application are true and correct, the document has been duly
authorized by the governing body of the applicant and the applicant certifies that the programs proposed meet the
requirements of the Juvenile Accountability Incentive Block Grant and all applicable federal laws.
. Typed Name of Financial Officer b. Title c. Telephone number (include area code)
Jeffrey Pardee Director, DM&B 248/975.4296
d. Signature of Financial Officer Date Signed
INSTRUCTIONS FOR COMPLETING BUDGET FOR DETAIL AND SUMMARY FOR
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK
Revision Date 1-5-2001 JAIBG Application Page 5
Prentiss Malone, Jr.
From: fourniern@co.oakland.mi.us
Sent: Wednesday, February 20, 2002 9:36 AM
To: Malone, Prentiss; Joseph, Rena; Keller, Wayne
Subject: FW: CONTRACT REVIEW - MULTI-DEPARTMENTAL
please note that the grant is in process
Original Message
From: givensg@co.oakland.mi.us [mailto:givensg@co.oakland.mi.us]
Sent: Tuesday, February 19, 2002 10:54 AM
To: Jeffrey C. Pardee; Eatonj; Payne, Stan; Davisp
Cc: VanLeuvenj; Fournier, Nancy; Frederick, Candace; Smith, Laverne;
Cunningham, Judy; Mitchell, Sheryl; Shortley, Joellen; Mason, Jennifer;
Ross, David; Howitt, Pam; Hankey, Barb; Carley, Debbie; Dan Cojanu
Subject: CONTRACT REVIEW - MULTI-DEPARTMENTAL
TO: REVIEW DEPARTMENTS - Jeff Pardee - Judy Eaton - Stan Payne -
Patricia Davis
RE: GRANT CONTRACT REVIEW RESPONSE - MULTI- DEPARTMENTAL (Community
Correction, Circuit Court Family Division, and Prosecutor's Office)
FY 2002 Juvenile Accountability Incentive Block Grant (JAIBG) -
Contract
Please be advised the above mentioned grantinformation was put into
contract review today. A hard copy of these materials have been sent to
you for review. Please provide your review response, with any comments,
via reply (to all) of this email. Thanks.
GRANT INFORMATION
Date: 19 February 2002
Operating Department: See Above
Department Contact: Greg Givens, Fiscal Services
Contact Phone: 858.4057
Internal ID Number: NA
Other ID Number: JAIBG-02-63001
REVIEW STATUS: Acceptance - Resolution
Funding Period: April, 1 2002 to March 31, 2003
Continuation/New: Continuation
New Grant Funded Position Requested: JUV Drug Court - Caseworker II
Changes to Current Positions: No
Grantor Funds: $750,182
Total Budget: $75,018
Match and Source: 90/10 Split
PROJECT SYNOPSIS
Looking at the problems to be addressed in Oakland County as a
continuum of need, the JAIBG funding is focusing on five project areas
of opportunity to increase accountability for juvenile criminal offenses
and increase accountability in the juvenile justice system within the
larger existing juvenile justice needs continuum. Under the JAIBG
funding projects in this continuum include:
Juvenile Probation - START Program: This is a continuation project for
after care services for youth who have been residentially placed in
Children's Village. This initiative is called "Supervised Transition
Aftercare and Re-entry Tracking," or Project START.
Accountability Based Sanctions - STRIDE Program: This is a
continuation project which provides the juvenile court with an
1
additional sanction to hold youth accountable, without escalating to a
more restrictive, higher cost disposition.
Juvenile Drug Court: This program directly addresses the problem of
high recidivism among juvenile offenders who abUse substances, by
providing funds for intensive supervision and treatment. Based upon a
national model, the juvenile drug court offers a community-based
intervention strategy, with close monitoring, frequent judicial contact,
regular drug testing, and a comprehensive array of assessment and
treatment services.
Juvenile Probation - In Step Program: The In Step program was created
based on concerns expressed to the Waterford Coalition For Youth
regarding resources for juveniles with behavioral and substance abuse
issues. Recognizing that the Family Court was not designed to
accommodate all behavioral issues, the In Step program was created to
provide systematic evaluation of adolescents with behavioral or
substance abuse issues.
Accountability Based Sanctions - Teen Court: The plan of action is to
directly address the identified needs in this area by continuing the
program of Teen Court which was implemented by the Prosecutor's Office
in January of 1999. The project provides enhanced system options using
a restorative justice model within a peer setting.
Prosecutor-led Drug, Gang and Violence - Prosecutor Sponsored School
Violence Program: The plan of action to combat school violence is in the
area of hiring one Social Worker to work with Oakland Schools to train
and develop programs to reduce the incidences of school violence. The
School Violence Program Coordinator would be the lead trainer in the
"Bully Proofing Your Schools" program in the elementary school setting
FISCAL NOTE (MISC. #02076) March 28, 2002
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CIRCUIT COURT/FAMILYDIVISION, PROSECUTOR'S OFFICE, AND COMMUNITY
CORRECTIONS DIVISION - FY 2002 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
- GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Michigan Family Independence Agency has awarded grant funding
to the Circuit Court/Family Division, Prosecutor's Office, and
Community Corrections Division Under the Juvenile Accountability
Block Grant (JAIBG) in the amount of $750,182, for the period of
April 1, 2002, through March 31, 2003.
2. The grant award of $750,182 requiring $75,018 in grant match.
3. Of the grant match of $75,018 (10%), $29,474 from Circuit Court,
$20,646 from Community Corrections, and $24,898 from Prosecuting
Attorney was anticipated in the Fiscal Year 2002 budget; is
transferred from the respective general fund departmental budgets
for Fiscal Year 2002.
4. The grant award provides continued funding of (8) eight existing
positions and change funding for (1) one new position.
5. The eight (8) positions to be continued include: two (2) SR
Probation Officer I, three (3) SR Community Corrections
Specialist II, one (1) SR Para-Legal, one (1) SR Social Worker I,
and one (1) SR Typist II; and to change funding for one (1) SR
Youth and Family Caseworker II (position #35402-09711) from State
Court Administrators Office (SCAO) grant funding to JAIBG grant
funding.
6. The grant budget is funded as follows: salaries of $351,822,
fringe benefits of $134,607, personal mileage of $2,000, printing
of $17,347, professional services of $224,500, training of
$2,500, lab supplies of $1,353, training supplies of $1,000,
telephones of $3,581, and computer operations of $11,472
respectively appropriated in participating departments: Circuit
Court, Prosecutor, and Community Corrections.
7. The Fiscal Year 2002 budget should be amended as follows to
accept continued funding from the Michigan Family Independence
Agency grant:
Grant Revenue Fund 270
Revenue
1-35-270-501033-28000-0171
1-35-270-501033-28000-0167
Grants-State
Grant Match
$675,162
$ 75,018
$750,182
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Patterson absent.
Grant Appropriations
Community Corrections In-Step Program
Expenditures
2-17-270-401031-70500-2001 Salaries
2-17-270-401031-70500-2075 Fringe Benefits
2-17-270-401031-70500-3324 Printing
2-17-270-401031-70500-3348 Professional Services
2-17-270-401031-70500-3704 Training
2-17-270-401031-70500-4156 Lab. Supplies
2-17-270-401031-70500-4352 Training Supplies
2-17-270-401031-70500-6675 Telephone Comm.
2-17-270-401031-70500-6636 Info Tech Oper.
Sub-Total Comm. Corr.
Prosecuting Attorney Teen Court Program
Expenditures
2-41-270-401032-41800-2001 Salaries
2-41-270-401032-41800-2075 Fringe Benefits
2-41-270-401032-41800-3324 Printing
2-41-270-401032-41800-3756 Travel and Conference
2-41-270-401032-41800-6636 Info Tech Oper.
2-41-270-401032-41800-6675 Telephones
Sub-Total Pros. Atty. Teen Ct. Prog.
Prosecuting Attorney School Violence Program
Expenditures
2-41-270-401033-47100-2001 Salaries
2-41-270-401033-47100-2075 Fringe Benefits
2-41-270-401033-47100-2560 Consultant
2-41-270-401033-47100-3292 Personal Mileage
2-41-270-401033-47100-3324 Printing
2-41-270-401033-47100-3704 Training
Sub-Total Pros. Atty. School Violence Prog.
$143,964
$ 51,040
$ 1,500
$ 2,000
500
$ 1,353
$ 1,000
$ 1,000
$ 4,100
$206,457
$119,634
$ 47,853
$ 10,165
0
$ 7,372
$ 2,581
$187,605
$ 45,779
$ 18,312
0
$ 2,000
$ 5,682
$ 2,000
$ 73,773
Circuit Court Start Project
Expenditures
2-35-270-401034-28000-2001
2-35-270-401034-28000-2075
2-35-270-401034-28000-3348
2-35-270-401034-28000-6675
Salaries $ 42,445
Fringe Benefits $ 17,402
Professional Services $ 31,500
Telephones 0
Sub-Total Cir. Ct. Start Project $ 91,347
Circuit Court Start Program
2-35-270-401034-65000-3348 Professional Services $116,000
Circuit Court Stride Program
2-35-270-401034-66000-3348 Professional Services $ 75,000
$750,182
0
7. Program continuation, including personnel, is contingent upon
continued grant funding.
FINANCE COMMITTEE
G. William Caddell, County Clerk
Resolution #02076 March 28, 2002
Moved by Middleton supported by Douglas the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Webster, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
II 1 HEREB
L. Brookt
E FOREGOING RESOLUTION / Z.87
I L. Brooks Patterson, County Executive Date 1
roorraosemst,n••••••nnnn••nn•n•nn•••n••••=.1........
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
March 28, 2002, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County 9f Oakland at Pontiac,
Michigan this 28th day of March, 2002.