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HomeMy WebLinkAboutResolutions - 2002.05.02 - 26918MISCELLANEOUS RESOLUTION #02110 May 2, 2002 BY: General Government Committee, William R. Patterson, Chairperson TO: Oakland County Board of Commissioners IN RE: PARKS AND RECREATION COMMISSION - SUPPORT FOR ACCEPTANCE OF MINI- GRANT FROM THE OAKLAND COUNTY CULTURAL COUNCIL AND MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS FOR THE 2002 SINGSATION TRAVELING MUSIC SHOW PROGRAM. Mr. Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified that the Oakland County Cultural Council and the Michigan Council for Arts and Cultural Affairs has awarded the Oakland County Parks and Recreation 2002 Singsation Traveling Music Show Program a mini-grant award; and WHEREAS, the Oakland County Parks and Recreation Commission desires to accept the award for the following amount: $4,000.00; and WHEREAS, the Oakland County Parks and Recreation Commission has the matching funds available to contribute to the program; and WHEREAS, the grant award of $4,000, the grant match of in-kind contribution of $16,281 and admission, and application fees of $9,550 account for the grant total of $29,831. WHEREAS, the purpose of the grant is to fund the Singsation Traveling Music Show Program which was developed in response to the need for an affordable and mobile musical theatre entertainment and educational program; and WHEREAS, the grant meets the goals and objectives of the Oakland County Parks and Recreation Commission to offer innovative specialized recreation programs and cultural experiences. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Parks and Recreation Commission to accept the said mini-grant as stated above, with said monies for this project to come from Parks and Recreation funds and funds awarded as a result of this mini- grant. Mr. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolutions GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote. Heron Hanger From: Sent: To: Cc: Subject: Greg Givens [givensg@co.oakland.mi.us] Tuesday, April 16, 2002 10:37 AM VanLeuvenj; Howard, Derenda; Pohlod, Michael Williamsd; Hanger, Helen CONTRACT REVIEW— PARKS & REC RE: CONTRACT REVIEW - PARKS & REC GRANT NAME: Arts Mimi-grant - Singsation 2002 Traveling Music Show FUNDING AGENCY: Oakland County/MCACA DEPARTMENT CONTACT PERSON: D. Howard / 81486 STATUS: Acceptance DATE: April 16, 2002 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: I approve - Jeff Pardee (March 26, 2002) Personnel Department: Contract looks fine from a Personnel perspective. - Nancy Scarlet (March 28, 2002) Risk Management and Safety: Approved. No modification. - Stan Fayne (March 28, 2002 Corporation Counsel: The first paragraph does not identify the parties to the Contract. This needs to be done, and to be clear. I cannot determine who is the Grantor and who is the Contractor. Secondly, the "hold harmless" provision of paragraph 5 will have to be removed. The County, and most certainly Parks and Rec, cannot hold anyone harmless. In paragraph 11 there is a reference made to the "dates of service" in paragraph 3. There are no "dates of service" in paragraph 3. They are in paragraph 2. This needs to be changed. Aside from these issues, for a $4000.00 grant, the Contract is acceptable. - John Ross (April 15, 2002) The captioned grant materials and grant acceptance pack -age (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may now be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division Helen Hanger From: Sent: To: Cc: Subject: Greg Givens [givensg@co.oakland.mi.us] Tuesday, April 16, 2002 10:37 AM VanLeuvenj; Howard, Derenda; Pohlod, Michael Williamsd; Hanger, Helen CONTRACT REVIEW— PARKS & REC RE: CONTRACT REVIEW - PARKS & REC GRANT NAME: Arts Mimi-grant - Singsation 2002 Traveling Music Show FUNDING AGENCY: Oakland County/MCACA DEPARTMENT CONTACT PERSON: D. Howard / 81486 STATUS: Acceptance DATE: April 16, 2002 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: I approve - Jeff Pardee (March 26, 2002) Personnel Department: Contract looks fine from a Personnel perspective. - Nancy Scarlet (March 28, 2002) Risk Management and Safety: Approved. No modification. - Stan Fayne (March 28, 2002 Corporation Counsel: The first paragraph does not identify the parties to the Contract. This needs to be done, and to be clear. I cannot determine who is the Grantor and who is the Contractor. Secondly, the "hold harmless" provision of paragraph 5 will have to be removed. The County, and most certainly Parks and Rec, cannot hold anyone harmless. In paragraph 11 there is a reference made to the "dates of service" in paragraph 3. There are no "dates of service" in paragraph 3. They are in paragraph 2. This needs to be changed. Aside from these issues, for a $4000.00 grant, the Contract is acceptable. - John Ross (April 15, 2002) The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may now be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division Milligram II 02RR24RCI-308 CONTRACT FOR MINI CRANT This Contract is made on March 8, 2002 between the Oakland County Regranting Agency, herein referred to as the. Oakland County Parks & Recreation —Singsation 2002, as follows: I. CONTRACT TERM This Contract shall terminate on September 30, 2002, unless prior termination is effectuated by the Regranting Agency. to Section 4 herein. 2. SERVICES/PROJECT Contractor shall provide the following service: Singsation 2002 is a mobile musical theatre entertainment and educational program. Performances will be held June 18 through August 18, 2002. The program runs approximately 40 minutes in length. Singsation brings music and culture to communities and organizations where these resources are otherwise unavailable, increases exposure and promotes appreciation for the cultural aspect of musical theatre. Contractor shall submit to the Regranting Agency the date, time, and location of any public activities/projects/services conducted in connection with this Contract. 3. TERMS AND CONDITIONS OF PAYMENT Regranting Agency shall pay Contractor an amount not to exceed $4000 subject to and conditioned upon the Contractor's compliance with the terms and conditions set forth in this Contract. The Regranting Agency in its sole discretion shall determine whether the Contractor has fulfilled these conditions. In the event the Regranting Agency determines that the Contractor has failed to comply with any of the requisite conditions, the Contractor shall not be entitled to, nor shall the Regranting Agency be liable for, payment of any monies listed below: Mini Grant is in the amount of $4,000 The above listed conditions must be met thirty (30) days prior to the indicated payment date. In the event the Legislature fails to appropriate funds or an Executive Order limits the Regranting Agency's ability to make payment, the Regranting Agency shall be excused from and not obliged to make such payment. 4. TERMINATION OF CONTRACT BY THE REGRANTING AGENCY This Contract may be terminated by the Regranting Agency upon five (5) days written notice to the Contractor if the Regranting Agency determines that the Contractor has not complied with any of the conditions set forth in this Contract. Upon termination, the Regranting Agency shall have no further liability or obligation to make payments set forth in Section 3. 5. LIMITATION OF LIABILITY The Regranting Agency shall not be liable to the Contractor or to any individuals or entities with whom the Contractor contracts for or any direct, indirect, incidental, consequential, or other damages sustained or incurred as a result of activities, actions, or inactions on the part of the Contractor for services rendered pursuant to Section 2 herein: from the Regranting Agency's decision not to make payment to the Contractor pursuant to Section 3 herein; or from termination of this Contract pursuant to Section 4 herein. Any liability resulting from activities engaged in by the Contractor shall be the sole responsibility of the Contractor. Contractor agrees to hold the Regranting Agency, Michigan Council for the Arts, the County of Oakland, and the State of Michigan harmless in the event of any judgment incurred as a result of the activities described herein. e/ / OCRA CONTRACT Pt= 2 6. THIRD PARTIES This Contract is not intended to make any person or entity not a party to this Contract a third-party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. 7. PROMOTION Contractor agrees to prominently display Regranting Agency's name and logo in printed materials and to include support credit in broadcast promotion as follows: "This activity is supported by the Oakland County Regranting Agency, a program of the Michigan Council for Arts and Cultural Affairs." • When no printed material is used, verbal acknowledgement shall be given prior to each presentation. Copies of printing, photographs advertising, and promotion materials prepared for this activity must be forwarded to the Regranting Agency. 8. ACCOUNTING Contractor agrees to maintain, appropriate documents, journals, ledgers, and statements in accordance with generally accepted accounting practice, to retain these records Ibr a period of not less than four (4) years from the date of the Final report, and to make this accounting available for audit by appropriate agents of the State, County, and/or Federal Governments. 9. REPORTS In addition to requirements which may be made in Sections 2 and 3 above, the Contractor agrees to submit to the Regranting Agency a financial statement of expenditures and report of activities/activity period, but no later than III2TY (30) DAYS following the termination date in Section I above. Failure to submit this report in a timely manner may void Contractor's claim to funds provided herein. In order to provide members of the Regmnting Agency appropriate evaluators and staff an opportunity to appraise the nature and caliber of activities supported by Regranting Agency funds, Contractor agrees to admit said individuals to activities without charge and to cooperate with such in- depth reviews and evaluations as may be required. 10. EQUAL OPPORTUNITY Contractor certifies compliance with Executive Order 70-4, pertinent State/Federal statutes providing equal opportunity for employment, provision of services regardless of race, religion, sex, color, national origin, ancestry, or age and equal access for disabled to programs and services. II. ENTIRE CONTRACT This Contract is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Regranting Agency and the Contractor, whether expressed, implied, or oral. This Contract constitutes the entire agreement between the parties herein and may not be amended or assigned except by written instrument executed by both parties prior to the termination date set forth in Section I above. The Contractor agrees to inform the Regranting Agency in writing immediately of any proposed changes of dates of services indicated in Section 3 as well as changes of address or personnel affecting this Contract If any provision of this Contract shall be deemed void or unenforceable, the remainder of the Contract shall still be valid. OAKLAND COUNTY REGRANTING AGENCY By: Director, Office of Arts, Culture & Film Sub-Grantee Authorizing Official CLIENT INFORMATION Legal Name Other Common Name Address Telephone Number Office Hours Authorizing Official Title Board Chairperson Title Address MinigranU 01RR24RG - 308 OAKLAND COUNTY CULTURAL COUNCIL PAGE 1 GRANTEE INFORMATION OCCC policy requires that Grantees must confirm and/or correct application information before a grant contract can be issued. Please draw a line through incorrect data and print changes in red ink. Whether you have changes or not, sign and return the Grantee information form within thirty (30) days. If this form is not returned within the specified time, receipt of your contract will be delayed or the grant award,may be terminated. PLEASE MAKE CORRECTIONS IN RED INK Oakland County Parks Recreations Commission 2800 Watkins Lake Road Waterford, MI 48328 248 858-0916 9 a.m. — 5 p.m. Ralph Richard Executive Officer Pecky D. Lewis, Jr. Board Chairperson 2800 Watkins Lake Road Waterford, MI 48328 Federal Identification Number _ 38-6004876 ACTIVITY INFORMATION Contact Person's Name Title Address James C. Dunleavy Recreation Supervisor 2800 Watkins Lake Road Waterford, MI 48328 Business Telephone Number (248) 858-4647 Office Hours 9 a.m. —5 p.m. Home Telephone Number (248) 810-735-9461 Activity Title Start/End Dates Singsation 2002 06-18-02 — 08-18-02 Authorized Official Signature Title Date OAKLAND COUNTY CULTURAL REGRANTING AGENCY PAGE 2 GRANTEE INFORMATION ARTISTS PARTICIPATING Michigan Artists 8 Total Artists 8 • INDIVIDUALS BENEFITING Directly 18,000 Indirectly Via Media Total 18,000 Paid to Michigan Artists $20,981 Paid to Artists $20,981 ACTIVITY DESCRIPTION Singsation 2002 is a mobile musical theatre entertainment and educational program. Performances Will be held June 18 through August 18, 2002. The program runs approximately 40 minutes in length. Singsation brings music and culture to communities and organizations where these resources are otherwise unavailable, increases exposure and promotes appreciation for the cultural aspect of musical theatre. APPROVED AWARD $4,000 Authorized Official (please print) FISCAL NOTE (MISC. 02110) May 2, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: PARKS AND RECREATION COMMISSION - SUPPORT FOR ACCEPTANCE OF MINI-GRANT FROM THE OAKLAND COUNTY CULTURAL COUNCIL AND MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS FOR THE 2002 SINGSATION TRAVELING MUSIC SHOW PROGRAM TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes acceptance of a mini-grant from the Oakland County Cultural Council and Michigan Council for Arts and Cultural Affairs for 2002 Singsation Traveling Music Show Program. 2. The purpose of the grant is to fund the Singsation Traveling Music Show Program which was developed in response to the need for an affordable and mobile musical theatre entertainment and educational program. 3. The grant period is from June 18, 2002, to August 18, 2002. 4. The Oakland County Parks and Recreation Commission requests funding from the Michigan Council for Arts and Cultural Affairs of $4,000. The total budget for the program is $29,831. Oakland County Parks and Recreation grant match will consist of in-kind contribution of $16,281 and admission and applicant fees of $9,550. 5. No General Fund/General Purpose appropriation is required. The funds for the grant match and in-kind contribution are within the Parks and Recreation Operating Budget. 6. Acceptance of the $4,000 in grant funding is actually regranting of State funds previously accepted by Oakland County Cultural Affairs through the County's grant procedures. Therefore, no additional budget amendments are required. FINANCE COMMITTEE ç5ir&C FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #02110 May 2, 2002 G. William Caddell, Couritler1411--------- I HEREBY L Brooke E FOREGOING RESOLUTION tterson, County ExecutIve Date Moved by Patterson supported by Suarez the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted and appointments being confirmed). AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted and appointments being confirmed). MIMI% illwaftill1011111111MUOM STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 2nd day of May, 2002.