HomeMy WebLinkAboutResolutions - 2002.11.21 - 26948November 21, 2002
REPORT (misc. #02277)
BY: PERsuNNEL COMMITTEE, NANCY DINGELDEY, CHAIRPERSON
RE: CIRCUIT COURT/52-1 DISTRICT COURT — FY2003 BYRNE GRANT
PROGRAM-FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY —
COMBINED CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution on
November 13, 2002, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on a unanimous roll call vote with Amos absent
MISCELLANEOUS RESOLUTION #02277 November 21, 2002
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: CIRCUIT COURT/52-1 DISTRICT COURT - FY 2003 BYRNE GRANT PROGRAM -
FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY - COMBINED CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug
Control Policy has awarded grant funding jointly to the 6 th Judicial Circuit
Court and the 52-1 District Court at Novi in the amount of $394,933 with a
grant period of October 1, 2002 through September 30, 2003; and
WHEREAS the Circuit Court/General Jurisdiction Adult Drug Court, the
Circuit Court/Family Division Juvenile Drug Court and the 52-1 District Court
Sobriety Court intend to continue to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems
costs, and an increase in jail days ordered; and
WHEREAS the Circuit Court Juvenile Drug Court is currently funded by
the Byrne Memorial Drug Court Grant; and
WHEREAS the Circuit Court Adult Drug Court and a portion of 52-1
District Court Sobriety Court Program are currently funded by the State Court
Administrative Office (SCAO) grant; and
WHEREAS the Circuit Court, General Jurisdiction Division was awarded
$97,200 which includes a 25% match of $24,300 to be funded by SCAO Grant in-
kind funds; and
WHEREAS the Circuit Court, Family Division was awarded $219,866 which
includes a 25% match of $54,966 to be funded by SCAO Grant in-kind funds; and
WHEREAS the 52 nd District Court, Division I (Novi) was awarded $77,867
which includes a 25% match of $19,467 to be funded by SCAO Grant in-kind
funds; and
WHEREAS the combined grant award is in the amount of $394,933, the 25%
match is $98,733 to be funded by SCAO Grant in-kind funds requiring no
General Fund/General Purpose funds; and
WHEREAS one (1) Circuit Court/General Jurisdiction Community Service
Coordinator (35301-09837) position is requested to be switched from SCAO to
Byrne Memorial Grant funding; and
WHEREAS one (1) Youth & Family Caseworker II (35402-09835) and one (1)
PTNE Technical Aide (35402-09836) in Circuit Court/Family Division are
requested to continue to be funded by the Byrne Memorial Grant; and
WHEREAS one (1) 52-1 District Court Probation Officer I (32205- 09903)
position is requested to be switched from SCAO to Byrne Memorial Grant
funding; and
WHEREAS Miscellaneous Resolution 490004 established a fiscal policy to
maintain proportionate funding for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant
Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts Michigan Department of Community Health, Office of Drug
Control Policy grant, in the amount of $394,933 which includes $296,200 from
the State and $98,733 as the County's cash match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the contract agreement and that the
chairperson may approve amendments and extensions up to fifteen (15 90 percent
variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned
upon continued interpretation of the contract consistent with the
February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application
shall not be construed as a mandate for future funding of the program from
the funding unit, said letter attached hereto and incorporated by reference
herein.
BE IT FURTHER RESOLVED that one (1) Circuit Court/General Jurisdiction
Community Service Coordinator (35301-09837) currently funded by SCAO is
authorized to be switched to Byrne Memorial Grant funding effective with the
first pay period of the second quarter of FY 2003. The SCAO Grant award will
be used as matching dollars for the Byrne Memorial Grant, per approval of the
State Court Administrator's Office.
BE IT FURTHER RESOLVED one (1) Youth & Family Caseworker II (35402-
09835) and one (1) PTNE Technical Aide (35402-09836) in Circuit Court/Family
Division continue to be funded by the Byrne Memorial Grant. The SCAO Grant
award will be used as matching dollars for the Byrne Memorial Grant, per
approval of the State Court Administrator's Office.
BE IT FURTHER RESOLVED that the Circuit Court/Family Division/Juvenile
Drug Court will contract for an independent evaluation of the outcome of this
program, with an agency to be determined.
BE IT FURTHER RESOLVED one (1) 52-1 District Court Probation Officer I
(32205-09903) position be switched from SCAO funding to Byrne Memorial Grant
funding effective with the first pay period of the second quarter of FY 2003.
County cash match to be paid from the SCAO Grant award, per approval of the
State Court Administrator's Office.
BE IT FURTHER RESOLVED that continuation of the positions associated
with this grant is contingent upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
it —.611,Cv
Services Committ9e
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Moffitt, Garfield and Galloway absent.
REQUEST:
Circuit Court/General Jurisdiction
1) To continue one (1) SR Community Service Coordinator (Pos # 35301-09837) in the Adult
Drug Court Program.
2) Switch funding from the State Court Administrative Office (SCAO) grant to the Byrne
Memorial Grant.
Circuit Court/Family Division
1) To continue one (1) SR Youth & Family Caseworker II (Pos # 35402-09835) with Byrne
Memorial Grant funding. (Former Classification title Child Welfare Worker II)
2) To continue one (1) PTNE SR Technical Aide (Pos #35402-09836) with Byrne Memorial
Grant funding.
52-1 District Court
1) To continue one (1) SR Probation Officer I (Pos # 32205-09903).
2) Switch funding from the SCAO grant to the Byrne Memorial Grant.
BOARD/COMMITTEE ACTION:
Public Services Comm.
Personnel Committee
Finance Committee:
Final Board of Comm:
11/12/02
11/13/02
11/14/02
11/21/02
PROPOSED FUNDING:
• 75% Byrne Grant ($296,200)
• 25% County Cash Match ($98,733)
OVERVIEW:
The Michigan Department of Community Health — Office of Drug Control Policy has issued a
single contract for two Oakland County Byrne Grant Court recipients. Other Byrne Grant
awards have been accepted in another resolution. The grant funding period is October 1, 2002
through September 30, 2003. The three (3) programs contained in this contract are:
Circuit Court/General Jurisdiction (Adult Drug Court)
The Grant will fund the continuation of a position to coordinate the Adult Treatment Court. This
post-adjudication program targets substance abusing adults that are repeat offenders charged with
alcohol and controlled substance related offenses. Continue one (1) SR Community Service
Coordinator position and switch from SCAO to Byrne grant funding, effective the first pay
period of the second quarter of FY03. County cash match requirement is 25% which is covered
by other special revenue funds and does not require any General Fund/General Purpose monies.
Circuit Court/Family Division/Court Services (Family Focused Juvenile Drug)
The Grant will help fund the continuation of the juvenile drug court. This post-adjudication
program targets substance abusing youth that are repeat offenders charged with alcohol and
controlled substance related violations. Continues two (2) SR positions: one (1) Youth &
Family Caseworker II, and one (1) PTNE 1,000 hour Technical Aide. County cash match
requirement is 25% which is covered by other special revenue funds and does not require any
General Fund/General Purpose monies.
52-1 District Court (Sobriety Court Program)
The Sobriety Court Program was implemented through a grant from the State in 2001. The Court
wishes to continue this program to reduce drunk driving recidivism among repeat drunk drivers
and to present evidence that crime within the community generally is decreased in the drug court
population if chronic alcohol abuse is treated. Currently, there are three positions assigned to
Sobriety Court Program. Division I is in the process of requesting the continuation of two of
these positions that are GF/GP funded. The Court is also requesting that one Probation Officer I
grant funded position be continued and switched from SCAO to Byrne grant funding, effective
the first pay period of the second quarter of FY03. This grant requires a County cash match of
25% which is covered by other special revenue funds and does not require any General
Fund/General Purpose monies.
COUNTY EXECUTIVE RECOMMENDATION: Recommended as Requested
PERTINENT SALARIES 2003
Class Gr. Period Base 1 Year 2 Year 3. Year 4 Year 5 Year
Community 11 Annual $41,463 $43,962 $46,466 $48,967 $51,467 $53,966
Service Bi-wk 1594.72 1,690.83 1,787.14 1,883.33 1,979.48 2,075.60
L Coordinator --) Probation Annual $34,301 $36,368 $38,441 $40,514 $42,584 $44,654 9 Officer I Bi-wk 1,319.27 1,398.79 1,478.50 1.558.22 1,637.86 1,717.46
Youth & Family --- Annual I- $40,029 $42,445 $44,857 $47,277 $49,691 $52.109
Caseworker II Bi-wk 1,539.59 1,632.49 1,725.27 1,818.34 1,911.21 2,004.19
Technical Aide --- Annual $27,160 $28,673 --- --- ---
Bi-wk 1,044.63 1,102.82 .,_ ,.
Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT COST
Fiscal Year Cost
Circuit Court/General Jurisdiction
Continue (1) SR Community Service Coordinator
Salary at 4 yr. step, $51,467
Fringes at 41.1% 21,154
72,621
Circuit Court/Family Division
Continue one (1) SR Youth & Family Caseworker II
Salary at 5 yr. step $52,109
Fringes at 41.1% 21,417
73,526
Continue one (1) SR PTNE 1000 hr. Technical Aide
Salary at 1 yr. step $13,785
Fringes at 8.9% 1,227
15,012
52-1 District Court/Probation
Continue one (1) SR Probation Officer I
Salary at 1 yr. step $34,301
Fringes at 41.1% 14,098
48,399
Total 4 positions $ 209,558
Prentiss Malone, Jr.
From: Greg Givens [givensg@co.oakland.mi.us ]
Sent: Tuesday, November 05, 2002 9:21 AM
To: VanLeuvenj; Lynch, Richard; Howitt, Pam; Crane, Patricia
Cc: Malone, Prentiss; Frederick, Candace
Subject: CONTRACT REVIEW— Circuit Court/52-1 District Court
RE: CONTRACT REVIEW - Circuit Court/52-1 District Court
GRANT NAME: FY 2003 Byrne Combined Contract - Drug Court Programs
FUNDING AGENCY: Michigan Office of Drug Control Policy
DEPARTMENT CONTACT PERSON: R Lynch / P. Howitt / P. Crane
STATUS: Acceptance
DATE: November 5, 2002
Pursuant to Misc. Resolution 401320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
Department of Management and Budget:
Approved - Circuit Court has indicated that they will seek documentation
from both granting agencies that permit funding from the SCAO gran:: as
match for the Byrne grant. - Laurie Van Pelt (24 Oct 2002)
Personnel Department:
I approve - Judy Eaton (4 Nov 2002)
Risk Management and Safety:
Approved. My original cautions still hold. Please provide for
insurance coverage from any outside vendors when you issue the
contracts. We will be available to assist you in evaluating the
requirements. Please also bear in mind medical confidentiality
requirements
of the Health Insurance Portability and Accountability Act (AIPAA).
Stan Payne (8 Oct 2002)
Corporation Counsel:
After reviewing the grant contract, there appear to be no outstanding
legal issues that require additional action or resolution. However,
please be aware that the contract requires that specific language
regarding anti-lobbying requirements and non-discrimination be
incorporated into any subcontractor agreements and that a subcontract
must be executed before any services are provided by the subcontractor.
Finally, compliance with HIPPA is required, to the extent that it
applies to any of the services provided. If you need any help with any
of these issues, please call our office. - Karen Agacinski (23 Oct 2002)
Please note the above comments. These issues should be considered
before submission to the Board for acceptance. Once this is done, the
captioned grant materials and grant acceptance package (which should
include the Board of Commissioners' Liaison Committee Resolution, the
grant agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
1
Contract #
P.O. #
Grant Agreement Between
Michigan Department of Community Health
hereinafter referred to as the "Department"
and
County of Oakland
1200 N. Telegraph
Pontiac, MI 48341
Federal ID#: 38-6004876
hereinafter referred to as the "Contractor"
for
Drug Treatment Court ODCP#72085-1K02
Oakland Co. Family-Focused Juvenile Drug Treatment Court ODCP#72070-1K02
Adult Drug Court ODCP#72086-1K02
Part I
1. Period of Agreement: This agreement shall commence on October 1, 2002
and continue through September 30, 2003. This agreement is in full force and
effect for the period specified.
2. Prooram Budget and Agreement Amount:
A. Agreement Amount
The total amount of this agreement is $394,933. The Department
under the terms of this agreement will provide funding not to exceed
$296,200. The federal funding provided by the Department is
approximately the $296,200. Catalog of Federal Domestic Assistance
(CFDA) numbers, the CFDA Title, federal agency name, federal grant
award numbers and federal program titles are as follows:
16.579 and the CFDA Title is Byrne Formula Grant Program; the
federal agency name is U.S. Department of Justice; the federal grant
award number is 2002-DB-BX-0026 and federal program title is Byrne
Formula Grant Program.
DCH-0865FY2003 2102 (W)
The match requirement of this agreement is identified on Attachment
B, Budget pages, for each project and is as follows:
72085-1K02 is 25% of the total agreement amount. The Agency
budgeted match amount is $19,467.
72070-1K02 is 25% of the total agreement amount. The Agency
budgeted match amount is $54,966.
72086-1K02 is 25% of the total agreement amount. The Agency
budgeted match amount is $24,300.
The total match amount for the Contractor is $98,733.
B. Equipment Purchases and Title
Any contractor equipment purchases supported in whole or in part
through this agreement must be detailed in the supporting detail
schedule. Equipment means tangible, non-expendable, personal
property having useful life of more than one (1) year and an acquisition
cost of $5,000 or more per unit. Title to items having a unit acquisition
cost of less than $5,000 shall vest with the Contractor upon acquisition.
The Department reserves the right to retain or transfer the title to all
items of equipment having a unit acquisition cost of $5,000 or more, to
the extent that the Department's proportionate interest in such
equipment supports such retention or transfer of title.
C. Deviation Allowance
A deviation allowance modifying an established budget category by
$10,000 or 15%, whichever is greater, is permissible without prior
written approval of the Department. Any modification or deviations in
excess of this provision including any adjustment to the total amount of
this agreement must be made in writing and executed by all parties to
this agreement before the modifications can be implemented. This
deviation allowance does not authorize new categories, subcontracts,
equipment items or positions not shown in the attached Program
Budget Summary and supporting detail schedules.
3. Purpose: The purpose of this Master Agreement is to provide funding for:
72085-1K02 - Continuation by the District Court of an adult sobriety drug court.
72070-1K02 - Continuation by the Family Division of the Circuit Court of a
juvenile drug court.
72086-1K02 - The Circuit Court will continue an adult drug court.
4. Statement of Work: The Contractor agrees to undertake, perform and
complete the services described in Attachment A, which is attached and
hereby made a part of this agreement through reference.
DCH-0665FY2003 2102 A
5. . Financial Requirements: The reimbursement process shall be followed as D.
in Part 11 of this agreement. A copy of the approved Budgets, referenced as
Attachment B, is hereby made part of this agreement.
6. Performance/Progress Report Requirements: The progress reporting
methods, as applicable, shall be followed as described in Part II of this
agreement.
7. General Provisions: The Contractor agrees to comply with the General
Provisions outlined in Part II, hereby made part of this agreement through
reference.
8. Administration of the Agreement:
The person acting for the Department in administering this agreement
(hereinafter referred to as the Contract Manager and Location/Building) will be:
Nancy Becker Bennett
Name
Manager (517) 373-2952
Title Telephone No.
9. Contractor's Financial Contact for the Agreement:
The person acting for the Contractor on the financial reporting for this
agreement will be:
Name Title E-Mail Address Telephone No.
10. Soecial Conditions: '
_ A. This agreement is valid upon approval by the State Administrative
Board as appropriate and approval and execution by the Department.
B. This agreement is conditionally approved subject to and contingent
upon the availability of funds.
C. The Department will not assume any responsibility or liability for costs
incurred by the Contractor prior to the signing of this agreement.
11. Special Certification:
The individual or officer signing this agreement certifies by his or her signature
that he or she is authorized to sign this agreement on behalf of the responsible
governing board, official or Contractor.
DCH-0665FY2003 2102 (W)
12. Sicmature SectIon:
For the MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Peter L. Trezise, Chief Operating Officer Date
For the CONTRACTOR
Name and Title
Signature Date
DCH-0665FY2003 2/02 OA°
Part II
General Provisions
1. Responsibilities - Contractor
The Contractor in accordance with the general purposes and objectives of this
agreement will:
A. Publication Rights
1. VVhere activities supported by this agreement produce books, films,
or other such copyrightable materials issued by the Contractor, the
Contractor may copyright such but shall acknowledge that the
Department reserves a royalty-free, non-exclusive and irrevocable
license to reproduce, publish and use such materials and to
authorize others to reproduce and use such materials. This cannot
include service recipient information or personal identification data.
2. Any copyrighted materials or modifications bearing
acknowledgment or the Department's name must be approved by
the Department prior to reproduction and use of such materials.
Any publication (written, visual, or sound, but excluding press
releases, newsletters, and issue analyses) issued by the
Contractor, or by a Subcontractor describing programs or projects
funded in whole or in part with Federal funds, shall contain - the
following statement:
"This project was supported by grant project #
awarded by the Bureau of Justice Assistance, Office of
Justice programs, U.S. Department of Justice. Points of
view or opinions contained within this document are
those of the author and do not necessarily represent the
official position or policies of the U.S. Department of
Justice."
3. The Contractor shall give recognition to the Department in any and
all publications papers and presentations arising from the program
and service contract herein; the Department will do likewise.
B. Fees
Make reasonable efforts to collect 1 5t and 3 rd party fees, where applicable,
and report these as outlined by the Department's fiscal procedures. Any
underrecoveries of otherwise available fees resulting from failure to bill for
eligible services will be excluded from reimbursable expenditures.
C. Program Operation
Provide the necessary administrative, professional, and technical staff for
operation of the program.
OCH-0665FY2003 2/02 (W)
D. Reporting
Utilize all report forms and reporting formats required by the Department at
the effective date of this agreement, and provide the Department with
timely review and commentary on any new report forms and reporting
formats proposed for issuance thereafter. Applicable reporting forms are
available through your Contract Manager or the Department's web site.
Failure to meet reporting responsibilities may result in withholding future
payments.
E. Record Maintenance/Retention
Maintain adequate program and fiscal records and files including source
documentation to support program activities and all expenditures made
under the terms of this agreement, as required.
Assure that all terms of the agreement will be appropriately adhered to and
that records and detailed documentation for the project or program
identified in this agreement will be maintained for a period of not less than
three (3) years from the date of termination, the date of submission of the
final expenditure report or until litigation and audit findings have been
resolved.
F. Authorized Access
Permit upon reasonable notification and at reasonable times, access by
authorized representatives of the Department, Federal Grantor Agency,
Comptroller General of the United States and State Auditor General, or any
of their duly authorized representatives, to the extent authorized by
applicable state or federal law, rule or regulation, to records, files, and
documentation related to this agreement.
G. Single Audit
Provide, consistent with regulations set forth in the Single Audit Act
Amendments of 1996, 31 USC 7501 et seq, and Office of Management and
Budget Circular (OMB) A-133, "Audits of States, Local Governments, and
Non-Profit Organizations", a copy of the annual audit reporting package of
the Contractor to the Department. The audit reporting package and
management letter are due within nine months after the end of the
Contractor's fiscal year. The audit reporting package and management
letter are required to be filed with the Department even if there are no
findings reported in the audit pertaining to Department programs.
The federal OMB Circular A-133 requires either a single audit or program-
specific audit (when administering one federal program) of agencies that
expend $300,000 or more of federal grant funding during the Contractor's
fiscal year. Contractors that fall below the single audit threshold, are
exempt from the single audit requirements. However, for Contractors
receiving $300,000 or more of total Department grant funding, a copy of
the financial audit prepared in accordance with generally accepted auditing
standards must be submitted as a minimum requirement of the
Department.
DCH-0665FY2003 2/02 (VV)
The Department or federal abencids, may also conduct or arrange for
"agreed upon procedures" or additional audits - to meet their needs. The
Contractor's records must also be available for review or audit by
appropriate officials of the Department or federal agencies (i.e., federal
awarding agency or General Accounting Office).
The Contractor must also assure that each of its subcontractors comply
with the above audit requirements, as applicable, and provide for other
subrecipient monitoring procedures, as deemed necessary.
A copy of the audit reporting package or financial audit should be
forwarded to:
Michigan Department of Community Health
Rate Development, Revenue Reimbursement
and Payment Settlement Bureau
P.O. Box 30479
Lansing, MI 48909-7979
H. Notification of Modifications
Provide timely notification to the Department, in writing, of any action by its
governing board or any other funding source which would require or result
in significant modification in the provision of services or funding or
compliance with operational procedures.
I. Year 2000 Compatibility
The Contractor must ensure year 2000 compatibility for any software
purchases related to this agreement. This shall include, but is not limited
to: data structures (databases, data files, etc.) that provide 4-digit date
century; stored data that contain date century recognition, including but
not limited to, data stored in databases and hardware device internal
system dates; calculations and program logic (e.g., sort algorithms,
calendar generation, event recognition, and all processing actions that use
or produce date values) that accommodates same century and multi-
century formulas and date values; interfaces that supply data to and
receive data from other systems or organizations that prevent non-
compliant dates and data from entering any State system; user interfaces
(i.e., screens, reports, etc.) that accurately show 4-digit years; and
assurance that the year 2000 shall be correctly treated as a leap year
within all calculation and calendar logic.
J. Human Subjects
The Contractor agrees to submit all research involving human subjects,
which is conducted in programs sponsored by the Department, or in
programs which receive funding from or through the State of Michigan, to the
Department's Human Subjects Committee for approval prior to the initiation
of the research.
DCH-0665FY2003 2102 (W)
tit§git.f.=
II. - Responsibilities - Department
The Department in accordance with the general purposes and objectives of this
agreement will:
A. Reimbursement
Provide reimbursement in accordance with the terms and conditions of this
agreement based upon appropriate reports, records, and documentation
maintained by the Contractor. Failure to comply with performance reports as
scheduled will result in action to withhold release of funds to the grantee for
this grant and other grants to grantee.
B. Report Forms
Provide any report forms and reporting formats required by the Department
at the effective date of this agreement, and to provide the Contractor with any
new report forms and reporting formats proposed for issuance thereafter at
least ninety (90) days prior to required usage to afford the Contractor an
opportunity for review and commentary.
Ill. Assurances
The following assurances are hereby given to the Department:
A. Compliance with Applicable Laws
The Contractor will comply with applicable federal and state laws, guidelines,
rules and regulations in carrying out the terms of this agreement. The
Contractor will also comply with all applicable general administrative
requirements such as OMB Circulars covering cost principles,
grant/agreement principles, and audits in carrying out the terms of this
agreement.
B. Supplanting
The Contractor will comply with federal requirements concerning supplanting.
Funds must be used to supplement existing funds for program activities and
not replace those funds which have been appropriated for the same purpose.
Potential supplanting will be the subject of application review, as well as pre-
award review, post-award monitoring, and audit.
Supplanting means to deliberately reduce state or local funds because of the
existence of federal funds. (e.g., when state funds are appropriated for a
stated purpose and federal funds are awarded for that same purpose, the
state replaces its state funds with federal funds, thereby reducing the total
amount available for the stated purpose.)
DCH-0665FY2003 2/02 (W)
C. Anti-Lobbvino Act
The Contractor will comply with -the Anti-Lobbying Act, 31 USC 1352 as
revised by the Lobbying Disclosure Act of 1995, 2 USC 1601 et seq, and
Section 503 of the Departments of Labor, Health and Human Services and
Education, and Related Agencies Appropriations Act (Public Law 104-208).
Further, the Contractor shall require that the language of this assurance be
included in the award documents of all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
D. Non-Discrimination
1. In the performance of any contract or purchase order resulting
herefrom, the Contractor agrees not to discriminate against any
employee or applicant for employment or service delivery and access,
with respect to their hire, tenure, terms, conditions or privileges of
employment, programs and services provided or any matter directly or
indirectly related to employment, because of race, color, religion,
national origin, ancestry, age, sex, height, weight, marital status,
physical or mental disability unrelated to the individual's ability to
perform the duties of the particular job or position. The Contractor
further agrees that every subcontract entered into for the performance
of any contract or purchase order resulting herefrom will contain a
provision requiring non-discrimination in employment, service delivery
and access, as herein specified binding upon each subcontractor. This
covenant is required pursuant to the Elliot Larsen Civil Rights Act,
1976 PA 453, as amended, MCL 37.2201 et seq, and the Persons with
Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101
et seq, and any breach thereof may be regarded as a material breach
of the contract or purchase order.
2. Additionally, assurance is given to the Department that proactive
efforts will be made to identify and encourage the participation of
minority owned, women owned, and handicapper owned businesses in
contract solicitations. The Contractor shall incorporate language in all
contracts awarded: (1) prohibiting discrimination against minority
owned, women owned, and handicapper owned businesses ir
subcontracting; and (2) making discrimination a material breach o1
contract.
E. Debarment and Suspension
Assurance is hereby given to the Department that the Contractor will compt
with federal regulation 45 CFR Part 76 and certifies to the best of it
knowledge and belief that it, including its employees and subcontractors:
1. Are not presently debarred, suspended, proposed for debarmen
declared ineligible, or voluntarily excluded from covered transactior
by any federal department or contractor;
2. Have not within a 3 year period preceding this agreement be
convicted of or had a civil judgment rendered against them
DCH-0685FY2003 2/02 (WP) Page: 8 of 19
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; violation of federal or
state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a
government entity (federal, state or local) with commission of any of
the offenses enumerated in section 2, and;
4. Have not within a 3 year period preceding this agreement had one or
more public transactions (federal, state or local) terminated for cause
or default.
F. Federal Requirement: Pro-Children Act
1. Assurance is hereby given to the Department that the Contractor will
comply with Public Law 103-227, also known as the Pro-Children Act
of 1994, 20 USC 6081 et seq, which requires that smoking not be
permitted in any portion of any indoor facility owned or leased or
contracted by and used routinely or regularly for the provision of
health, day care, early childhood development services, education or
library services to children under the age of 18, if the services are
funded by federal programs either directly or through state or local
governments, by federal grant, contract, loan or loan guarantee. The
law also applies to children's services that are provided in indoor
facilities that are constructed, operated, or maintained with such
federal funds. The law does not apply to children's services provided
in private residences; portions of facilities used for inpatient drug or
alcohol treatment; service providers whose sole source of applicable
federal funds is Medicare or Medicaid; or facilities where Women,
Infants, and Children (WIC) coupons are redeemed. Failure to comply
with the provisions of the law may result in the imposition of a civil
monetary penalty of up to $1,000 for each violation and/or the
imposition of an administrative compliance order on the responsible
entity. The Contractor also assures that this language will be included
in any subawards which contain provisions for children's services.
2. The Contractor also assures, in addition to compliance with Public Law
103-227, any service or activity funded in whole or in part through this
agreement will be delivered in a smoke-free facility or environment.
Smoking shall not be permitted anywhere in the facility, or those parts
of the facility under the control of the Contractor. If activities or
services are delivered in facilities or areas that are not under the
control of the Contractor (e.g., a mall, restaurant or private work site),
the activities or services shall be smoke-free.
DCH-0685FY2003 2/02 (W)
Hatch Political Activity Act and Iniercovernmental Personnel Act
The Contractor will comply with the Hatch Political Activity Act, 5 USC 1501-
1508, and the Intergovernmental Personnel Act of 1970, as amended by Title
VI of the Civil Service Reform Act, Public Law 95-454, 42 USC 4728. Federal
funds cannot be used for partisan political purposes of any kind by any person
or organization involved in the administration of federally-assisted programs.
H. Horne Health Services
If the Contractor provides Home Health Services (as defined in Medicare Part
B), the following requirements apply:
1. The Contractor shall not use categorical grant funds provided under
this agreement to unfairly compete for home health services available
from private providers of the same type of services in the Contractor's
service area.
2. For purposes of this agreement, the term "unfair competition" shall be
defined as offering of home health services at fees substantially less
than those generally charged by private providers of the same type of
services in the Contractor's area, except as allowed under Medicare
customary charge regulations involving sliding fee scale discounts for
low-income clients based upon their ability to pay.
3. If the Department finds that the Contractor is not in compliance with its
assurance not to use state local public health operations and
categorical grant funds to unfairly compete, the Department shall follow
the procedure required for failure by local health departments to
adequately provide required services sat forth in Sections 2497 and
2498 of 1978, PA 368, as amended (Public Health Code), MCL
333.2497 and 2498, MSA 14.15 (2497) and (2498).
I. Subcontracts
Assure for any subcontracted service, activity or product:
1. That a written subcontract is executed by all affected parties prior to
the initiation of any new subcontract activity. Exceptions to this policy
may be granted by the Department upon written request within 30 days
of execution of the agreement.
2. That any executed subcontract to this agreement shall require the
subcontractor to comply with all applicable terms and conditions of this
agreement. In the event of a conflict between this agreement and the
provisions of the subcontract, the provisions of this agreement shall
prevail.
A conflict between this agreement and a subcontract, however, shall
not be deemed to exist where the subcontract:
a. Contains additional non-conflicting provisions not set forth in this
agreement;
DCH-0665FY2003 2102 (W)
4dItitTh==.777.1,7?
b. Restates provisions of this -agreement to afford the Contractor
the same or substantially the same rights and privileges as the
Department; or
c. Requires the subcontractor to perform duties and/or services in
less time than that afforded the Contractor in this agreement.
3. That the subcontract does not affect the Contractor's accountability to
the Department for the subcontracted activity.
4. That any billing or request for reimbursement for subcontract costs is
supported by a valid subcontract and adequate source documentation
on costs and services.
5. That the Contractor will submit a copy of the executed subcontract if
requested by the Department.
J. Procurement
Assure that all purchase transactions, whether negotiated or advertised, shall
be conducted openly and competitively in accordance with the principles and
requirements of OMB Circular A-102 (as revised), implemented through
applicable portions of the associated "Common Rule" as promulgated by
responsible federal contractor(s), or OMB Circular A-110, as applicable, and
that records sufficient to document the significant history of all purchases are
maintained for a minimum of three years after the end of the agreement
period.
K. Health Insurance Portability and Accountability Act
To the extent that this act is pertinent to the services that the Contractor
provides to the Department, the Contractor assures that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA)
requirements.
IV. Financial Requirements
A. Reimbursement Method
The Contractor will be reimbursed in accordance with . the staffing grant
reimbursement mechanism as follows:
Reimbursement from the Department based on the understanding that
Department funds will be paid up to the total Department allocation as agreed
to in the approved budget. Department funds are first source after the
application of fees and earmarked sources unless a specific local match
condition exists.
B. Financial Status Report Submission
Financial Status Reports (FSRs) shall be prepared and submitted to the
Michigan Department of Community Health, Bureau of Finance, Accounting
0CH-0865FY2003 2/02 (WP) Page: 11 of 19
Division, P.O. Box 30720, Cansing: Michigan 48909-8220, on a monthly
basis, no later than thirty (30) days after- the close of each calendar month.
The monthly FSRs must reflect total actual program expenditures, regardless
of the source of funds. Instructions for completing the FSR form are available
through your Contract Manager or the Department's web site. Failure to meet
financial reporting responsibilities as identified in this agreement may result in
withholding future payments.
D. Reimbursement Mechanism
All contractors are encouraged to sign up through the on-line vendor
registration process to receive all State of Michigan payments as Electronic
Funds Transfers (EFT)/Direct Deposits.
E. Final Obligations and Financial Status Report Requirements
A report of estimated total agreement expenditures must be submitted based
on annual guidelines and deadlines issued by the Department. Final FSRs
are due sixty (60) days following the end of the fiscal year or agreement
period. The final FSR must be clearly marked "Final". Final FSRs not
received by the due date may result in a loss of funding requested per the
report of estimated total agreement expenditures and may result in the
potential reduction in the subsequent year's agreement amount.
F. Unobligated Funds
Any unobligated balance of funds held by the Contractor at the end of the
agreement period will be returned to the Department or treated in accordance
with instructions provided by the Department.
V. Agraement Termination
The Department may cancel this agreement without further liability or penalty to the
Department for any of the following reasons:
A. This agreement may be terminated by either party by giving thirty (30) days
written notice to the other party stating the reasons for termination and the
effective date.
OCH-0665FY2003 2102 (W)
This agreement may be terminated on thirty (30) days prior written notice
upon the failure of either party to carry out the terms and conditions of this
agreement, provided the alleged defaulting party is given notice of the alleged
breach and fails to cure the default within the thirty (30) day period.
C. This agreement may be terminated immediately if the Contractor or an official
of the Contractor or an owner is convicted of any activity referenced in
Section 111.D. of this agreement during the term of this agreement or any
extension thereof.
VI. Final Reporting Upon Termination
Should this agreement be terminated by either party, within thirty (30) days after the
termination, the Contractor shall provide the Department with all financial
performance, and other reports required as a condition of this agreement. The
Department will make payments to the Contractor for allowable reimbursable costs
not covered by previous payments or other state or federal programs. The
Contractor shall immediately refund to the Department any funds not authorized for
use and any payments or funds advanced to the Contractor in excess of allowable
reimbursable expenditures. Any dispute arising as a result of this agreement shall
be resolved in the State of Michigan.
VII. Severabilitv
If any provision of this agreement or any provision of any document attached to or
incorporated by reference is waived or held to be invalid, such waiver or invalidity
shall not affect other provisions of this agreement.
Amendments
Any changes to this agreement will be valid only if made in writing and accepted by
all parties to this agreement.
IX. Liability
A. All liability to third parties, loss, or damage as a result of claims, demands,
costs, or judgments arising out of activities, such as direct service delivery, to
be carried out by the Contractor in the performance of this agreement shall be
the responsibility of the Contractor, and not the responsibility of the
Department, if the liability, loss, or damage is caused by, or arises out of, the
actions or failure to act on the part of the Contractor, any subcontractor,
anyone directly or indirectly employed by the Contractor, provided that
nothing herein shall be construed as a waiver of any governmental immunity
that has been provided to the Contractor or its employees by statute or court
decisions.
B. All liability to third parties, loss, or damage as a result of claims, demands,
costs, or judgments arising out of activities, such as the provision of policy
and procedural direction, to be carried out by the Department in the
performance of this agreement shall be the responsibility of the Department,
and not the responsibility of the Contractor, if the liability, loss, or damage is
caused by, or arises out of, the action or failure to act on the part of any
DCH-0665FY2003 2102 (W)
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
FY 02/03 AGREEMENT ADDENDUM A
1. This addendum modifies the following sections of Part II, General Provisions:
Part II
I. Responsibilities-Contractor
I. Year 2000 Compatibility. This section will be deleted in its
entirety and replaced with the following language:
The Michigan Department of Community Health and the County of
Oakland will work together to determine and avoid potential Year
2000 computer systems problems.
Assurances
A. Compliance with Applicable Laws. This first sentence of this
paragraph will be stricken in its entirety and replace with the
following language:
The Contractor will comply with applicable Federal and State laws,
and lawfully enacted administrative rules or regulations, in carrying
out the terms of this agreement.
VIII. Liability. Paragraph A. will be deleted in its entirety and replaced with
the following language.
A. Except as otherwise provided for in this Contract, all liability, loss,
or damage as a result of claims, demands, costs, or judgments
arising out of activities to be carried out pursuant to the obligations
of the Contractor under this Contract shall be the responsibility of
the Contractor and not the responsibility of the Department, if the
liability, loss, or damage is caused by, or arises out to the actions
or failure to act on the part of the Contractor, its employees,
officers or agents. Nothing therein shall be construed as a waiver
of any governmental immunity for the Contractor, its agencies,
employees, or Oakland County, as provided by statute or modified
by court decisions.
Department employee or agent, provided that nothing herein shall be
construed as a waiver of any governmental immunity by the State, its
agencies (the Department) or employees as provided by statute or court
decisions.
C. In the event that liability to third parties, loss, or damage arises as a result of
activities conducted jointly by the Contractor and the Department in fulfillment
of their responsibilities under this agreement, such liability, loss, or damage
shall be borne by the Contractor and the Department in relation to each
party's responsibilities under these joint activities, provided that nothing herein
shall be construed as a waiver of any governmental immunity by the
Contractor, the State, its agencies (the Department) or their employees,
respectively, as provided by statute or court decisions.
X. Conflict of Interest
The Contractor and the Department are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq, MSA 4.1700(51) et seq, and 1973 PA 196, as
amended, MCL 15.341 et seq, MSA 4.1700 (71) et seq.
Xl. State of Michiaan Agreement This is a State of Michigan Agreement and is
governed by the laws of Michigan. Any dispute arising as a result of this agreement
shall be resolved in the State of Michigan.
- XII. Confidentiality
Both the Department and the Contractor shall assure that medical services to and
information contained in medical recorcts of persons served under this agreement, or
other such recorded information required to be held confidential by federal or state
_ law, rule or regulation, in connection with the provision of services or other activity
under this agreement shall be privileged communication, shall be held confidential,
and shall not be divulged without the written consent of either the patient or a person
responsible for the patient, except as may be otherwise required by applicable law or
regulation. Such information may be disclosed in summary, statistical, or other form
which does not directly or indirectly identify particular individuals.
OCH-0665FY2003 2102 (W)
2. Special Certification:
The individual or officer signing this agreement certifies by his or her signature
that he or she is authorized to sign this agreement on behalf of the responsible
governing board, official or Contractor.
3. Signature Section:
For the MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Peter L. Trezise, Chief Operating Officer Date
For the CONTRACTOR
_ Name and Title
Signature Date
Key Component 41
Key Component 42
ATTACHMENT A
STATEMENT OF WORK
The Contractor agrees to comply with the Key Components of Drug Courts as specified by the
U.S. Department of Justice, Drug Courts Program Office and the National Association of Drug
Court Professionals. The 10 key components are as follows:
Key Component 43
Key Component 44
Key Component 45
Key Component 46
Key Component 47
Key Component 43
Key Component g9
Key Component 410
Drug Courts integrate alcohol and other drug treatment services
with justice system case processing.
Using a non-adversarial approach, prosecution and defense counsel
promote public safety while protecting participants' due process
rights.
Eligible participants are identified early and promptly placed in the
drug court program.
Drug Courts provide access to a continuum of alcohol, drug:, and
other related treatment and rehabilitation services.
Abstinence is monitored by frequent alcohol and other drug
testing.
A coordinated strategy governs drug court responses to
participants' compliance.
Ongoing judicial intgraction with each drug, court participant is
essential.
Monitoring and evaluation measure the achievement of program
goals and gauge effectiveness.
Continuing interdisciplinary education promotes effective drug
court planning, implementation, and operations.
Forging partnerships among drug courts, public agencies, and
community-based organizations generates local support and
enhances drug court effectiveness.
In addition, the Contractor will comply with the following requirements:
1. Drug court participants must be employed, seeking employment or engaged in activities to
enable them to be employed. Juvenile drug court participants should be engaged in
educational and/or vocational endeavors.
A plea by participants is required; no deferred prosecution.
3. Both adult and juvenile drug courts should provide treatment and rehabilitative services
based upon a comprehensive assessment of participant needs. Participation in I2-step and
other faith-based programs is encouraged.
4. Participants are to be required to make some payment toward drug court costs. Payment may
be on a sliding scale, ability to pay basis.
5. The court agrees to use only licensed and accredited providers for treatment services.
,
7AC?r- ftc Attachment A
Program Abstract
Sobriety Court — 52-1 District Court
The 52 District Court-First Division is seeking funding to continue the implementation of
DUI/Drug Court or Sobriety Court. The 52/1 District Court processes the highest volume of
drunk driving offenses in the state of Michigan, approximately 1000 cases annually. In response
to the 'revolving door' syndrome that characterizes this group of offenders, specifically the
repeat drunk driver and the high-risk first offender drunk driver, we have utilized the drug court
model to handle this offender population. Sobriety Court follows an adult drug court model,
whose objective is to reduce alcohol related driving offenses by defendants with a history of DUI
behavior. This is the offender group traditionally sentenced to jail for punishment due to relapse
and this remains the offender group whose addiction is left untreated. Consequently, this
offender group continues to drink and drive, putting public safety at risk, and leaves the Criminal
justice system without any of the benefits of treatment. Since this population is known to
commit other crimes in addition to drunk driving, overall court costs are constantly increasing.
The goals of Sobriety Court are consistent with the primary goals of drug courts generally. The
primary goals are retaining alcohol offenders in treatmer.:, reducing criminal justice costs,
reducing the use of incarceration for nonviolent offenders, reducing alcohol and driig use and,
most important, reducing recidivism in this population of offenders. The specific goal of
Sobriety Court is to reduce drunk driving recidivism to under 10% among drug court graduates
and to present evidence that crime within the community generally is decreased in the drug court
population if chronic alcohol abuse is treated. The objectives of Sobriety Court will be met
through effective case management by the intensive probation officers, consistent scheduled and
random alcohol/drug testing, conscientious monitoring of attendance in treatment and consistent
application of the drug court protocol.
Sobriety Court consists of a minimum of 72 weeks of supervision by the Court. The first 36
weeks are very intense. Upon successful completiOn of the first 36 weeks of Sobriety Court, the
defendant graduates from drug court to a less restrictive form of supervision. Following
graduation from the intensive phase, the defendant continues to be monitored in aftercare and
alcohol/drug tested. The eighteen month term is based on the recognition that the longer the
defendant is monitored and attending support groups, the more likely he is to maintain a quality
recovery.
Our DUI/Drug Court or Sobriety Court has been in operation since March 5, 2001. At the
present time, there are fifty-five defendants participating in Sobriety Court. To date, no
defendant has recidivated. The vast majority of participants have maintained their sobriety and
are proud of it. Many have been tested for alcohol over 3,000 times. The first graduation
ceremony took place on December 12, 2001, with nine defendants graduating. Those attending
included family and friends of the drug court participants, members of the Sobriety Court
Advisory Board, other local elected officials and the media. The keynote speech was given by
Ron Dzwonkowski. Editorial Director of the Detroit Free Press. The event was unforgettable for
those of us who are active in drug court.
3
Key Component #1
Key Component 42
707o-
ATTACHMENT A
STATEMENT OF WORK
The Contractor agrees to comply with the Key Components of Drug Courts as specified by the
U.S. Department of Justice, Drug Courts Program Office and the National Association of Drug
Court Professionals. The 10 key components are as follows:
Key Component 43
Key Component 44
Key Component #5
Key Component #6
Key Component 47
Key Component 48
Key Component 49
Key Component 410
Drug Courts integrate alcohol and other drug treatment services
with justice system case processing.
Using a non-adversarial approach, prosecution and defense counsel
promote public safety while protecting participants' due process
rights.
Eligible participants are identified early and promptly placed in the
drug court program.
Drug Courts provide access to a continuum of alcohol, drug, and
other related treatment and rehabilitation services.
Abstinence is monitored by frequent alcohol and other drug
testing.
A coordinated strategy governs drug court responses to
participants' compliance.
Ongoing judicial intFaction with each drug court participant is
essential.
Monitoring and evaluation measure the achievement of program
goals and gauge effectiveness. .
Continuing interdisciplinary education promotes effective drug
court planning, implementation, and operations. -
Forging partnerships among drug courts, public agencies, and
community-based organizations generates local support and
enhances drug court effectiveness.
In addition, the Contractor will comply with the following requirements:
1. Drug court participants must be employed, seeking employment or engaged in activities to
enable them to be employed. Juvenile drug court participants should be engaged in
educational and/or vocational endeavors.
A plea by participants is required; no deferred prosecution.
3. Both adult and juvenile drug courts should provide treatment and rehabilitative services
based upon a comprehensive assessment of participant needs. Participation in 12-step and
other faith-based programs is encouraged.
4. Participants are to be required to make some payment toward drug court costs. Payment may
be on a sliding scale, ability to pay basis.
5. The court agrees to use only licensed and accredited providers for treatment services.
ElaCnn-it-717.
• ST'4CTION VI — Project K. rative:
43. What is the Problem (please explain) (Unlimited Entry)
A recent State of Michigan Alcohol and Other Drugs Survey reports
inhalant use among Oakland County youth as twice the national average. Past
month data for use of marijuana among 8th, 10th, and 12th graders in Michigan
also shows Oakland's use at twice the national rate. Such Abuse negatively
impacts school attendance and performance, as well as family relationships.
Substance abuse is also a consistent predictor of juvenile crime and
recidivism. Of newly adjudicated youth, over 20% score chemically dependent
on a paper and pencil test. Surprisingly, less than 10% of these offenders
have received treatment prior to their court involvement, despite the fact
that many began to abuse alcohol and other drugs at a much earlier age.
Between 75 and 80% of juvenile offenders used drugs or alcohol prior to or
during the commission of their crimes. Of further note, as many as 15% of
delinquent Youth come from families in which one or more family members are
addicted. A family approach to intervention is critical to .program success.
In 2000, Oakland County authorized over 300 delinquency petitions on
approximately 1 60 youth for alcohol and controlled substance offenses. These
offenses constitute 15% of the 1,973 total delinquency petitions authorized
in the same period, and represent a 200% increase in this category since
1994. The extent to which substance abuse also plays a role in other crimes
coming to court, such as property offenses (57%) or assaultiye crimes (24%),
remains unclear.
There were troblems with the system for Processing drug offenses
o institution of drug court. Length of time between offense and
treatment could be up to six months. Treatment was fracmented and variable,
since seryit= providers were not prepared to treat court wards on a priority
basis. Aturcx 4 ma—.1 7 2% cf ycuth adjudicated for drug crimes were placed in
a residential p-ocr=-71, where no specialized substance abuse treatment was
available, at a cos' of .30,000 per Youth. Recidivism rates for Youth charged
with_drug offenses has been a discouracing 70%.
44. Prd Cesric ticn: (Uniimited =.117:0
This proposal describes a plan to imPlement a juvenile drug court in
Cakland County, entitled the Family Focused JuYenile Drug Treatment Court
(FFJDTC). This court will serve UTD to 40 youth per Year when fully
operational. This post-adjudication program targets severely substance
abusing Youth that are -repeat offenders, charged with alcohol and controlled
substance related violations. Clients will participate in a 10 -12 month
program consisting of three, 12-week phases and an aftercare component.
• Specifics are outlined below.
Mission
The mission of the Oakland County FFJDTC is to promote public safety and
reduce juvenile drug crime rates by helping substance Abusing offenders and
their families achieve drug free lifestyles and healthy relationships. The
coals of the Program are to maintain a non-adversarial team-based approach to
intervention, to expedite and specialise case processing in order to
facilitate onset and tailor elements of treatment, and to provide
comprehensiv;m evaluation and relapse prevention services, in order to reduce
recidivism.
Screening and Eligibility
Page 3 of 12 CCP-0001(E) (1-02) (W) Obsoletes and Replaces CCH-03'67
- The FFJDTC is designed to serve documented substance abusers with a non-
violent offense history. Services are targeted to repeat offenders, unless
otherwise ordered by the Court. Youth must be adjudicated for alcohol or
drug violations, or charged with minor delinquency where substance abuse is a
contributing factor (e.g. property crimes). Youth and their families should
express an active interest in the program, and must be residents of Oakland
County. Youth will be excluded who are charged with firearm crimes, CSCI,
CSCII, CSCIII, or Home Invasion I, or who have serious psychiatric
impairment. Based on local statistics and our experience with drug court
participants to data, most youth will be heavy users of alcohol and/or
marijuana, with some increasing use of heroin, cocaine and "club drugs" such
as ecstasy.
There are two tracks for ral to the FFJDTC. In Track One, the
Intake Referee identifies the case as a potential drug court referral, then
forwards the complaint to the assigned Juvenile Prosecutor within 24 hours.
Petitions are written and returned to Juvenile intake within 48 hours, unless
the comnlaint is denied. At intake, the intake Sunervisor obtains a judicial
.assignment and case file, and schedules the Pretrial data for wii-hin:two
weeks. The Intake Worksheet is then labeled "Referral to Drug Court", and
the Casework Sunervisor is notified. A caseworker is then assigned to
administer an ACD.7-II (Adolescent Chemical DenendencY Inventory-Corrections
Version 11) and conduct a face-to-face sccia: history investigation..
Follcwinc assessment, the caseworker presents the case to the Out of
Home Screening Committee, consisting of Coordinator, Probation .Snecialists,
and the Chiefs c= Casework and Clinical Services. If the committee
recommends referral to Drug Court, the report is forwarded ta the hearing
officer. The caseworker attends the Pretrial to present the recommendation of
the Cut of Home Committee: The juvenile may enter a conditional
plea at this time, understanding that he/she -may also be ordered into. Drug
Court. The matter will then he adjourned for a dispositiOnal hearinc before
the FFJDTC Judge. If at anv time the juvenile does not meet criteria for
inclusion, the plea may he withdrawn. A juvenile who elects not to enter a
plea is schedul=d for trial, and, if found within the court's jurisdiction,
placed cn the F76-DTC Judce's docket. The average length of time between
arrest and first anpearance in drug court is exnected to be six Weeks, with
enrollment in Intensive Treatment occurring within one weeX thereafter.
For Track II cases (youth already on Probation), the process is
initiated by the current Probation Officer. A Violation of Probation is
filed and the case is brought before the Out of Home Screening Committee,
where the process proceeds as in Track I. . • • .
After screening and assessment are commlete, the Probation Specialist
schedules both the youth and family to appear before the FFJOTC Judge. The
juvenile confers with the defense attorney, who exnlains the juvenile's
rights and ontions, and encourages cooneration with a plan suited to his/her
needs. The Judge then accents the plea and enters a delayed disposition.
Youth not suitable for inclusion are remanded to the assigned referee for
further action.
Upon successful program completion, the instant charge may be reduced,
or eventually dismissed, if there are no further charges by his/her 19th
birthday.
Assessment
Upon entering the conditional plea, juvenile and family are ordered to
participate in a more comprehensive clinical assessment conducted by PACE-
COP-000l(B) (1-02) ('/1/) Obsaletes and Replaces CCH-0367 Page 4 of 12
Office of Substance Abuse, to further evaluate treatment needs. This
_assessment is typically scheduled within 7t, hours of the hearing, and uses
the,ASI (Addiction Screening Inventory) or' other appropriate screening
instrument. The family is questioned about the charges the juvenile is
facing, school history, and the extent of negative peer involvement. A
thorough review is made of family dynamics, youth and family strengths,
motivation for treatment, and existence of co-conditions, such as mental
illness and ADHD. Youth are screened for gross medical problems, provided
with information on STDs and }Irv, and referred for follow up with their
family physician, where appropriate, to rule out potentially confounding
medical co-conditions. The PACE reviewer will inform the client, caseworker
and assignment clerk, if indicators surface that support exclusion.
New participants are also scheduled for orientation with a Drug Court
Probation Specialist. At this session handbooks and other materials are
provided emphasizing potential program benefits, the role of the Probation
Specialist, treatment and court appearance requirements, and status review
hearing elements. Motivation is assessed based on the participant's response
to program requirements. Probation Specialists, in consultation with the
treatment team, then develop a family and individual intervention plan to
address client strengths and treatment needs, with considerable emphasis on
sobriety maintenance and improving family - functioning. Educational needs are
identified and Specialists begin work with school districts to arrange
appropriate support systems. The 6th Circuit Family Division is fortunate to
also have an in-house psychological clinic, where youth can receive thorough
psychological and psychiatric evaluations, if necessary,
Service Delivery
The FFJDTC post-adjudication program consists of three phases and
aftercare. Phases I, II and III are at least 12 weeks in duration.
Aftercare length is individualized, lasting from 6 to 12 weeks. Graduation
to a less restrictive phase is contingent upon performance and points earned.
Up to 10 points per week can be earned for adherence to program requirements.
Points are assigned for negative drug test results, conduct at school and/or
work, attendance at school and/or work, attendance at AA or NA, treatment
participation, compliance with home rules and completion of community service
hours. See Incentive Record, Attachment A, for more details. Successful
participants are expected to graduate after 12 to 15 months of involvement.
The family's role in drug court is critical, hence the name "Family
Focused Juvenile Drug Treatment Court". A family member must sign a contract
of cooperation on the family's behalf, at program outset. They must attend
every court session and each scheduled treatment and probation appointment.
Family members who are not party to the court's actions against the juvenile
are nevertheless eligible for referral to treatment. The court has the
authority to order parents to participate in counseling, attend AA meetings,
and discontinue recreational use of controlled substances. Parents are also
eligible to receive rewards as incentives for their accomplishments.
Transportation assistance is provided to families when needed, as resources
are available.
Phase System
Phase system specifics are as follows:
Phase I Requirements
= 2x weekly (minimum) random drug testing
DCP-0001(E) (1-02) (W) Obsoletes and Replaces OCH-0867 Page 5 of 12
2 Daily attendance in an approved educational or vocational program 7 2 2x weekly (minimum) meetings with Drug Court Probation Specialist
: 2x weekly attendance at recovery support group (NA/AP)
2 Attendance at 90% of scheduled intensive outpatient therapy sessions.
Weekly attendance at reviews, diminishing to bi-weekly based on
progress
2 Compliance with court orders and probation rules (community service,
restitution, etc.)
To be considered for Phase II clients must achieve 85% of potential
point totals. Parents must also submit to random drug testing and attend
NA/AA group meetings as directed by the Drug Court Judge.
Phase II Requirements
: Weekly (minimum) random drug testing
2 Daily attendance in an approved educational/vocational program
2 2x weekly meetings with Drug Court Probation Specialist
2 Weekly attendance by parents at CHOICE parent education program
2 Weekly attendance at didactic presentations on anger management, STDs,
violence prevention, victimization issues and others, as indicated
2 3x weekly attendance at recovery support group (NA/AA)
• 2 Weekly attendance at relapse prevention group
2 2x monthly involvement in mentor program, supervised recreation or
other
2 90% attendance at outpatient therapy sessions, as determined
clinically necessary
2 Bi-weekly attendance at hearings, diminishing to monthly, based on
progress
El Compliance with court orders and probation rules (community service,
restitution, etc.)
To be considered for Phase III, clients must achieve 85% of potential
point totals.
Phase III Requirements
2 Weekly random drug testing
2 Daily attendance in an approved educational/vocational or work program
2 Weekly meeting with Drug Court Probation Specialist
E 3x weekly attendance at NA/AA
C Bi-weekly attendance at relapse prevention group
E 2x monthly involvement with mentor, supervised recreation or other
• 90% attendance at outpatient therapy sessions deemed clinically
necessary
2 Monthly attendance at status review hearings
• Compliance with all court orders and probation rules (community
service, restitution, etc)
To be considered for Aftercare, clients must achieve 90% of potential
point totals.
Aftercare
• Bi-weekly drug testing for up to 12 weeks
2 Daily attendance in an approved educational/vocational or work program
• Bi-weekly meeting with Probation Specialist for up to 3 months
• 3x weekly attendance at NA/AA
• Bi-weekly attendance at relapse prevention group for um to 12 weeks
2 Attendance at status review hearing after 6 weeks Aftercare, and at
graduation
2 Continued involvement with mentor and recreational activities
DCP-0001(E) (1-02) (N) Obsoletes and Repaces DCH-0867 Page 6 of 12
Completion of all court orders
- To be considered for discharge,'clients must achieve 95% of potential
points during Aftercare, and must test negative on_all drug screens for at
least 45 consecutive days. Successful participants will graduate after 12 to
15 months of involvement.
Client involvement in any court phase may extend beyond completion of
the assigned treatment regimen.
To successfully complete the program and be dismissed from the
jurisdiction of the FFJDTC, participants must meet the criteria of all
program phases. Graduates must have a permanent NA/AA sponsor and home
meeting, must be employed or in school, must demonstrate connections to a
positive peer group for social activities, and must be clean and sober for
the 45 days immediately preceding graduation.
Based on a recommendation from the Drug Court Team that a client is no
longer appropriate for participation, and at the discretion of the Drug Court
Judge, a client can be terminated from the FFJDTC. Factors to be considered
include adjudication on a new offense, repeated failure to attend
appointments, and repeated failure to comply with program requirements.
A Continuing Care Plan is developed when the client is ready to move to
Aftercare. We are planning to establish alumni groups of successful
graduates, to mutually support sobriety and participation in pro-social
activities.
Educational and Vocational Services
A commitment to educational and vocational goals is expected of each
participant. School attendance and performance for youth enrolled in regular
or alternative settings is monitored closely by the Probation Specialist, who
also advocates for clients in the event of threatened disciplinary actions
for drug-related activities: School personnel and court staff work together
to establish reasonable schedules and academic goals, and to ensure
compliance with rules of conduct.
The innovative jobLink Career Center (full description available upon
request) is a comprehensive school district based work development program
available to drug court participants. JobLink teaches work readiness skills,
and matches youth with willing employers who monitor and support their
progress. This service is also extended to unemployed parents, who can access
career market information, resume writing software and job search tools.
Transportation is provided for anyone who could not otherwise participate.
Substance use Treatment and Mental Health Services
All agencies, public and private, currently approved by the Oakland
County Office of Substance Abuse, were given an opportunity to apply for
participation on the FFJDTC provider panel. Eligible agencies were required
to have therapists specifically trained in adolescent and family substance
abuse issues, and culture and gender-sensitive therapy techniques. Currently,
only one provider offers an approved Intensive Outpatient model, which
structures groups on numerous themes, including self-esteem, life mapping,
whole person recovery, boundaries, problem solving, listening, conflict
resolution, the addiction cycle, triggers to use, and many more.
Although, generally speaking, juvenile substance abusers do not manifest
the severe disturbances of prolonged drug use commonly found in adults, an
assessment may discover indications of ADHD or other psychiatric disorders
that require additional treatment and/or medication. Since we are
DCA4J001(E) (1-02) (W) Obsoletes and Replaces DCH-0867 Page 7 of 12
pa77ticularly cognizant of the high occurrence of dual-diagnosis among
jilvenile substance abusers we expect our treatment providers to offer
psychiatric evaluation and psychotropic medication management where needed.
Brighton Hospital, an in-patient detoxification and treatment program which
treats dually diagnosed clients, has beds available for FFJDTC clients, and
participants are informed of the availability of mental health crisis
services through Common Ground Sanctuary.
Collateral Supports
Probation Specialists and the Drug Court Coordinator, in consultation
with the treatment team, conduct a weekly review of participant collateral
service needs. These needs are then conveyed to the Drug Court Citizens
Action Committee (DCCAC) for follow up. DCCAC is a countywide collaborative
comprised of interested citizen volunteers and community stakeholders,drawn
from local and intermediate . school districts, health and social service
agencies, community coalitions, faith institutions, Alcoholics Anonymous, and
the court itself. Their primary goal is to find and arrange transportation
services, mentorships, family memberships to recreational facilities,
incentives, and other needed supports for program participants. Members
demonstrate additional community commitment to the drug court cause by
guaranteeing that the FFJTDC will be kept informed of relevant and emerging
programs, and agreeing to explore new programs to support the initiative. Of
particular significance is DCCAC's pledge to establish and sustain adolescent
AA and NA fellowship sites. One DCCAC member has secured worthy and
appronriate sponsors for youth unable to do so, and regularly verifys the
appropriateness of selected home meeting locations. Through DCCAC, school
districts have arranged tutoring, a church group has offered free use of
their recreational facilities, and emergency shelter services have been
obtained. DCCAC has also raised more than $12,000 in cash and $2000 in gift
certificates. A portion of these funds are designated to modify program
materials to conform to the comprehension level of our participants.
-The Circuit Court's Youth Assistance (YA) program has an extensive
network of volunteers trained as youth mentors, who can provide adult
guidance and companionship, as well as transportation to drug court
participants. YA also has trained casework staff in the restorative justice
model of "Family Group Conferencing", wherein victims and drug court
offenders can review incidents in a group context, and collectively determine
meaningful and restorative consequences. Drug court parents can also be
assigned to attend a parenting support program (entitled CHOICE), offered by
the Court's Psychological Clinic.
Drug Testing
Clients are randomly drug and alcohol tested, as established in the
relevant phase of treatment. At a minimum, Phase I clients are tested twice
weekly, Phase II and Phase III weekly, and Aftercare bi-weekly. Participants
who demonstrate difficulty establishing and maintaining sobriety may have
enhanced testing frequency.
Drug testing is conducted by the treatment provider, by an independent
testing service, and/or by the Probation Specialist, depending on
circumstances. Consideration for testing of family members is handled
individually, in accordance with relevant Court Rules and Statutes.
Participants are observed during testing to minimize adulteration potential,
and efforts are made to secure a concentration of tests on Monday mornings.
Results are available the same day, and those sent for lab confirmation are
DCP-0001(E) (1-02) (N) Obsoletes and Replaces DCH-0867 Page 8 of 12
-received within 36 hours. Based on local use statistics, clients initia
eferred to drug court receive a nine panel drug sCreen, covering
méthamphetamines, barbiturates, diazepam, methadone, propoxiphine, PCP,
cocaine, THC, opiates and alcohol. Thereafter, we test regularly for cocaine,
THC, opiates and amphetamines, as well as alcohol.
Incentives and Sanctions
Graduated sanctions have been identified to respond to non-compliance
with program requirements. Sanction options are listed below, from least to
most restrictive. Any one sanction or combination thereof may be imposed,
based on the extent of the infraction, as determined by the team at the
weekly case conference. Guidelines considered include repetitiveness of the
misconduct, honesty of the participant in admitting the infraction, and
extent of possible harm or inconvenience to others. Whether the court
response is a reward or a sanction, our goal is to deliver feedback in close
temporal proximity to the percipitating event. Sanctions may include:
1) Admonishment by the Judge
2) Making a verbal report of problem behaviors to peers at status review
hearings
3) Written assignments (on the effects of alcohol and other drugs, the
negative results of specific problem behaviors, the importance of drug
counseling, etc.)
4) Letters of apology
5) Attendance at Adult Drug Court or Criminal Call, and an essay about
the experience
• • 6) Community service
7) Loss of privileges
8) Increased attendance at NA or AA
9) Increased drug testing
10) Home detention
11) Electronic surveillance
12) Referral to STRIDE weekend program
-13) Short term detention at Crossroads for Youth (See Attachment B for
licensure information.)
14) Return to previous program phase
15) In-patient treatment
16) Discharge from the program
A crucial aspect of drug court is the support and encouragement offered
by the Judge and treatment team at status review hearings. Participants are
recognized for their accomplishments with verbal praise, public recognition
and applause, as well as with more concrete items. Rewards and incentives
are earned through an accumulation of points, dispensed as follows:
10 point week: Public recognition, praise, applause, edible treat (ie:
candy)
3 or more consecutive point weeks: Fast food gift certificate, release
from home detention, curfew extension, public recognition
85% of Phase I or II points: Move to next phase PLUS certificate of
recognition PLUS Harmony House or comparable gift certificate.
90% of Phase III points: Move to Phase Iv PLUS certificate of
recognition PLUS Harmony House or comparable gift certificate.
DCP-0001(E) (1-02) (W) Obsoletes and Replaces DCH-0867 Page 9 of 12
64A0w.
:
_ 95% of Phase IV 'points: Graduation, ..ncluding ceremony and certificate
of recognition.
-
Family accomplished goals: Gift certificate for entire family to be
used at a restaurant or movie theatre.
Youth may receive gift certificates, meal or theatre vouchers or gifts
like t-shirts, hobby supplies or lessons. To encourage improvements in self-
discipline, release from home detention, curfew extensions, reductions in
supervision requirements, and other rewards are also considered. Since
graduation to the next phase is identified as a key incentive, graduation
certificates are awarded to document this accomplishment. Group incentives
are also used as a means of providing constructive replacement activities for
drug Abusing behaviors. These include field trips like bowling, skating, go-
carting, indoor rock climbing or health club visits, or enrollment in classes
in music, fine arts, and the like. Group activities sometimes include
families, as well. •
Both rewards and sanctions can be imposed immediately by probation
specialists upon discovery of the infraction or accomplishment. Conduct
which requires a court order will be addressed no later than one week
following the incident.
Roles and Responsibilities of the Juvenile Drug Court Team
Case Management: Each FFJDTC participant is assigned to a Probation
Specialist who provides case management with the assistance of the
Coordinator. Case management involves monitoring compliance with cobrt
orders and providing supervision and counseling to youth and families, as
well as logging client contacts, preparation of retorts, and serving as
liaison with treatment providers, schobls and police. No more than 20 youth
and families are assigned to each Specialist, with the ideal caseload set at
15, depending on the stage of client progress in the program. The Probation
Specialist will visit clients at home, school, work sites, temporary
placements and other appropriate community locations. The frequency of
contact is a minimum of twice weekly in Phases I and II, reduced to weekly or
bi-weekly during later phases.
Judicial Supervision: The Drug Court Team meets weekly (on Tuesdays)
from 4:30-5:30 p.m. to discuss participant progress prior to the review
hearing. At this case conference the Judge is apprised of recommendations
for rewards or sanctions. The team determines through consensus what actions
will be taken at hearing. Hearings are scheduled weekly (also on Tuesdays)
from 5:45-7:30 p.m. Attendance expectations for juveniles and families vary
by phase. Hearings are scheduled to maximize attendance, and do not
interfere with most work and school demands. In addition to the Drug Court
Judge, team members include Probation Specialists, interns, treatment
representatives, defense attorney and prosecutor, Drug Court Coordinator, and
other interested parties, such as mentors and school representatives.
Specialists report on youth progress, therapists comment on treatment issues,
school representatives offer information about JobLink and school
performance, and attorneys address matters such as program violations
requiring restrictive sanctions.
An overview of team member duties is as follows:
= Juvenile Drug Court Judge: Honorable Edward Sosnick serves as FFJDTC
Judge. He presides at the weekly status review hearings, and participates in
the pre-hearing conferences.
DCP-0001(E) (1-02) (W) Obsoletes and Replaces DCH-0867 Page 10 of 12
. Prosecutor: Robert Zivian, from the Juvenile Unit of the Oakland
County Prosecutor's Office, reviews police cOmplaints on youth potentially
eligible for the Drug Court Program, and prepares petitions for Court
- - authorization.
: Defense Attorney: Eliot Zipser serves as defense representative to the
Team, providing input on appropriate sanctions and rewards, protection of
participants' rights and other key issues.
• Treatment Representatives: Marlene Hughes, Coordinator for Oakland
County Office of Substance Abuse, serves as consultant to the team on issues
of clinical assessment, client treatment needs, and available community
resources. Additionally, the lead therapist of treatment provider
Perspectives of Troy, Dr. Charles Weddell, provides first-hand information on
treatment progress.
• School Representative: Margaret Kelley, from Oakland Intermediate
School District, enrolls, monitors and reports on client progress in Joblink,
special education programming, and other ISD support services.
• Drug Court Coordinator: Corene Monro supports the Probation
Specialists by providing case supervision. She also acts as liaison to
treatment providers, participates in all meetings, and performs other
administrative activities as needed.
• Drug Court Probation Specialists: Megan Abraham and Jacqueline Howes
provide intensive probation supervision to participants and families,
maintain contacts with school and police authorities, record progress, plan
and participate in family group activities, etc.
• Referee: Martin Alvin, Senior Referee of 6th Circuit-Family Division,
is a quasi-judicial officer providing coverage during absences of the Judge
Sosnick. He also 'clerks' at review hearings.
7 Project Leader: Dr. Pamela Howitt, Deputy Administrator, initiated the
FFJDC, and will continue to manage funding and have other oversight
responsibilities.
• Researcher/Evaluato=/Management Information Specialist: To be named in
competitive bid.
()the:: contributors:
• Karen MacKenzie, Resource and Program Specialist, prepares funding
requests, handles public relations regarding the FFJDC, and maximizes
community suppOrts for the FFJDC.
• Robert Jueckstock, Supervisor in the Juvenile Casework Unit,
represents juvenile probation services by assisting with policy and procedure
development related to casework, and offering input on community supervision
standards.
• Mary Schusterbauer, Youth Assistance Supervisor, manages the Drug
Court Community Action Committee, and periodically attends Team meetings to
determine current client needs.
The full planning and operations team meets quarterly to review program
goals and progress, and attends twice yearly training sessions.
45. Anticipated Outcomes an Performance Measures: (Unlimited Entry)
The objectives of the FFJDTC are to: a) reduce drug use and assure
participant sobriety by requiring frequent random drug tests and close
monitoring, b) reduce recidivism within this high-risk population by
providing intensive, qualified supervision, substance abuse treatment, and
relapse prevention, c) reduce docket crowding and the need for formal
hearings on minor violations by reducing the cycle of recidivism, d) reduce
use of costly out-of-home placements by providing in-home alternatives to
DCP-0001(E) (1-02) (W) Obsoletes and Replaces DCH-0867 Page 11 of 12
r i monitor and rehabilitate youth, and e) improve juvenile and family
Ifunctioning by providing gender and ethniCally sentitive, therapeutic and
'skill building services for youth and families:
Measurement methods will focus on assessing reduction in drug use,
reduction in recidivism and improvement in youthadjustment to family and
community. Methods will include surveys, client satisfaction measures, and
review of arrest, court, school and community records, among others.
Measurable performance indicators to be employed are: a) 50% of participants
will have no positive urine screens during Phases II, III, and Aftercare, b)
40% of participants will have no new adjudications while in the FFJDC, and
40% will have no new adjudications within 3 months of program completion (a
10% reduction in recidivism from 70% baseline), c) 40 juveniles will be
screened during the first year of operation, and 30 juveniles will be
accepted and supervised during the first year (building to 40 clients over
time); 70% of participants will successfully complete the program, d) 100% of
participants will receive the prescribed treatment, e) program violations and
consequent sanctions imposed will be reduced by 25% between Phase I and
Phase III, f) 85% of participants and families will report program
satisfaction, improved communication, and greater compliance with family
rules and g) 70% of youth will exhibit improved school attendance and
performance.
The Oakland County Family Focused Juvenile Drug Treatment Court is
participating in the statewide drug court evaluation coordinated by the SCAO.
In addition, the court is currently engaged in a competitive bid process to
select an evaluator who will conduct a more thorough review of service
outcomes.
In consultation with the independent evaluator chosen for the project,
surveys will be designed and delivered to drug court participants for self-
report on a number of variables. Surveys will be sent out at three, six and
twelve months post-graduation or post-program termination. Data elements to
be collected will include school /work, status, drug use, status of family
relationships, peer relationships, involvement in treatment, 12-step programs
and ether relapse prevention activities engaged in. Clients will be asked
about police contacts, re-arrests and re-incarcerations, for both drug and
non-drug related offenses. To further measure the goal of reduced
recidivism, client arrest and adjudication records will be collected through
a search of the court's MIS database, including both juvenile and adult
records. Confidentiality waivers will be signed by participating parties at
the outset of program involvement, to permit use of their individual data.
Outcome evaluation results will assist the planning team in determining
whether the program is targeting the right population, whether the FFJDTC is
effectively reducing recidivism, and whether it is improving the lives of the
youth and families involved. Staff training and technical assistance will be
planned, new vendors sought for services, and additional enhancements made to
program design, based on results. The FFJDTC will ultimately determine the
cost-benefit ratio of the program, so it can demonstrate to stakeholders that
it are provides efficient and effective service that reduces taxpayer costs
by reducing incarceration.
DCP-0001(E) (1-02) (W) Obsoletes arid Replaces DCH-0867 Page 12 of 12
Key Component 41
Key Component 41
72- Og; -/k o?
ATTACHMENT A
STATEMENT OF WORK
The Contractor agrees to comply with the Key Components of Drug Courts as specified by the
U.S. Department of Justice, Drug Courts Program Office and the National Association of Drug
Court Professionals. The 10 key components are as follows:
Key Component 43
Key Component 44
Key Component 45
Key Component 46
Key Component 47
Key-Component 43
Key Component 49
Key Component 410
Drug Courts integrate alcohol and other drug treatment services
with justice system case processing.
Using a non-adversarial approach. prosecution and defense counsel
promote public safety while protecting participants' due process
rights. •
Eligible participants are identified early and promptly placed in the
drug court program.
Drug Courts provide access to a continuum of alcohol, drug, and
other related treatment and rehabilitation services.
Abstinence is monitored by frequent alcohol and other drug
testing. •
A coordinated strategy governs drug court responses to
participants' compliance.
Ongoing judicial intaraction with each drug court participant is
essential.
Monitoring and evaluation measure the achievement of program
goals and gauge effectiveness.
Continuing interdisciplinary education promotes effective drug
court planning, implementation, and operations.
Forging partnerships among drug courts, public agencies, and
community-based organizations generates local support and
enhances drug court effectiveness.
In addition, the Contractor will comply with the following requirements:
1. Drug court participants must be employed, seeking employment or engaged in activities to
enable them to be employed. juvenile drug court participants should be engaged in
educational and/or vocational endeavors. *
2. A plea by participants is required; no deferred prosecution.
3. Both adult and juvenile drug courts should provide treatment and rehabilitative services
based upon a comprehensive assessment of participant needs. Participation in 12-step and
other faith-based programs is encouraged.
4. Participants are to be required to make some payment toward drug court costs. Payment may
be on a sliding scale, ability to pay basis.
5. The court agrees to use only licensed and accredited providers for treatment services.
,
7 6 ,?6, - I X O Attachment A
1.10/V4 JO.U4 ra...1. 4,1u vo., 4.00o
ABSTRACT
The Oakland County Adult Treatment Court (ATC) opened in August 2001 to treat
substance-abusing offenders whose non-violent, addiction-related criminal activity has
resulted in repeated contact with the criminal justice system and escalating sanctions.
The target population, will face a presumptive period of incarceration for an otherwise
probational offense because of their repeated criminal conduct. The ATC offers the non-
violent, substance-abusing offender the opportunity to enter an intensive treatment-
oriented probation, which, if successfully completed, will compose the sentence for the
subject offense.
The ATC offers substance abusing offenders and the public an opportunity to
address the offender's underlying substance abuse problem while protecting the public
safety. Offenders will be required to complete a four stage treatment probation progam
designed to last sixteen to twenty-four months. Offenders will be selected following a
two-tier screening process that evaluates the offender for both legal and treatment factors.
The offender must plead guilty to the subject offense and be sentence to the ATC by the
• assigned trial judge.
During the course of the ATC, an offender will be subject to frequent random
drug and alcohol testing, intensive substance abuse therapy including a continuum of care
ranging from residential treatment through aftercare, regular meetings with a Case
Manager from the Probation Department, and frequent appearances before the ATC
Judge and the Treatment Team. Violations in the ATC will be subject to a variety of
sanctions designed to respond to the level of the offense, including removal from the
prom-am and a return to the original judge for sentencing, again, ensuring the pubic safety.
OM ON XHAIl SU:ST au ZO/TO/OT
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY
'PROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy FROM TO
10/1/2002 9/30/2003 9/5/2002
CONTRACTOR AMENDMENT NUMBER 4 ORIGINAL AGREEMENT
County of Oakland • AMENDMENT
ADDRESS CITY STATE ZIP CODE PAYEE IDENTIFICATION
1200 N. Telegraph Pontiac MI 48341 38-6004876
EXPENDITURE CATEGORY TOTAL BUDGET
1 Salaries and Wages i 207,611
2 Fringe Benefits 69,975
3 ,Travel 1,041
4 .Supplies and Materials 12,640
5 Contractual (Subcontracts) 76,677
6 Equipment 0
7 _Other Expenses 26,989
0
0
8 TOTAL DIRECT EXPENDITURES $0 $0 $394,933
9 Indirect Costs: Rate # 1 % 0
Indirect Costs: Rate #2 % 0
,10 Other Cost Distributions 9-
II 'TOTAL EXPENDITURES $0 $0 $0 $394,933
SOURCE OF FUNDS
- 12 Fees and Collections 0
13 State A . nmement 296,200
14 Local 98 733
16 Federal 0
16 Other 0
0
o
17 TOTAL FUNDING $0 $0 $3947933
-WOCI-TZUOZ81W Kepiaces I-IN-110 (EXCe COMPLETION IS A CONDITION OF FUNDING AUTHORITY OF PA. 368 OF 1978
ZO'd LZ:ST ZO, T 296Z-22.2-2.TS:x2J A3I1Od 108iNOD 9nei1
OM ON Man ST fLL Z0/T0/OT
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAA BUDGET - COST DETAIL
PROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy FROM TO
10/1/2002 9/30/2003 9/5/2002
CONTRACTOR 0 ORIGINAL BUDGET n AMENDMENT AMENDMENT NUMBER
County of Oakland
POSITIONS TOTAL
1. SALARY & WAGES - POSITION DESCRIPTION REQUIRED SALARY COMMENTS
See Attachments B —
TOTAL SALARIES AND WAGES 0,0 $207,611
2. FRINGE BENEFITS: (Specify) COMPOSITE RATE %
•• FICA s LIFE INS. El DENTAL INS. See Attachments B
151 UNEMPLOYMENT INS. 4 VISION INS. J WORK COMP.
el RETIREMENT all HEARING INS,
12 HOSPITAL INS. ell OTHER TOTAL FRINGE BENEFITS $69,975
3. TRAVEL (Specify if any item exceeds 10% of Total Expenditures)
See Attachments B
TOTAL TRAVEL $1,041
4, SUPPLIES & MATERIALS (Specify if any item exceeds 10% of Total Expenditures)
See Attachments B i
TOTAL SUPPLIES & MATERIALS $12,640
5. CONTRACTUAL (Subcontracts)
Name Address Amount
See Attachments B
TOTAL CONTRACTUAL $76,677
6. EQUIPMENT (Specify)
See Attachments B
TOTAL EQUIPMENT SO
7. OTHER EXPENSES (Specify If any item exceeds 10% of -Total Expenditures)
Communication
Space Cost
Other (explain)
See Attachments B
TOTAL OTHER EXPENSES 626,989
8. TOTAL DIRECT EXPENDITURES (Sum of Totals 1-7) $394,933
9. INDIRECT COST CALCULATIONS
Rate #1 Base $ x Rate °A) 0
Rate #2 Base $ x Rate % 0
, TOTAL INDIRECT $0 10. OTHER COST DISTRIBUTIONS (LOCAL HEALTH DEPARTMENTS ONLY)
TOTAL OTHER COST DISTRIBUTIONS $O
11. TOTAL EXPENDITURES (Sum of lines 8-10) $394,933 .........,_, _
2 8/2001 (EXCEL) COMPLETION IS A CONDITION OF FUNDING AUTHORITY: P.A. 368 OF 1978
20 "d 2.Z: ST ZO, 1 30 296Z-22.2-LTS:x2A ADI7Od 10aNOD 9mia
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY '
Attachment
PROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy FROM TO 8/23/2002
10/1/2002 9/30/2003 _ CONTRACTOR AMENDMENT NUMBER a ORIGINAL AGREEMENT 52-1 District Court
AMENDMENT
ADDRESS CITY STATE ZIP CODE PAYEE IDENTIFICATION
48150 Grand River Avenue Novi Ml 48374 38-6004876
I EXPENDITURE CATEGORY 1 TOTAL BUDGET
1 Salaries and Wages 46,988
2 Fringe Benefits 10,409
3 'Travel 0
4 Supplies and Materials 10,140 ._
5 !Contractual (Subcontracts) 0
6 !Equipment 0 •
7 Other Expenses 10.330
1 0
I 0
I 1 0
I I 4 0
3 ITOTAL DIRECT EXPENDITURES1 $0 SO $0 $77,867
9 !Indirect Casts: Rate # 1 % 0
I Indirect Costs: Rate # 2 %.. . 0
10 Other Cast Distributions 0
I
11 'TOTAL EXPENDITURES I $01 sal $01 $77,8671
SOURCE OF FUNDS
12 Fees and Collections 0
13 State Agreement 58,400
1 14 Local 9.4671
15 Federal 0
- Other I 0
I 0
1 I 0
17 TOTAL FUNDING I $01 $01 $0 $77,867
J00 Ur -05FY2CO2 6/01 Replaces FIN-110 Excel) MPLETION IS A CONDITION OF FUNDING
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET - COST DETAIL
PROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy FROM TO
10/1/2002 9/30/2003 8/23/2002
CONTRACTOR i ORIGINAL BUDGET AMENDMENT AMENDMENT NUMBER
52-1 District Court
POSITIONS TOTAL
1. SALARY & WAGES - POSITION DESCRIPTIO REQUIRED SALARY COMMENTS
Probation Officer 1.0 26,021 9 mos salary @ 2,891 per month
Probation Officer 19,467 applied match sobriety court fee
Probation Officer O.T. wa.es 1,500 home Visits
TOTAL SALARIES AND WAGES 1.0 $46,988
2. FRINGE BENEFITS: (Specify) COMPOSITE RATE %
i FICA 4 LIFE INS. -, DENTAL INS. I
4 UNEMPLOYMENT INS. 4 VISION INS. -, WORK COMP.
4 RETIREMENT 4 HEARING INS.
4 HOSPITAL INS. 4 OTHER TOTAL FRINGE BENEFITS $10,409
3. TRAVEL (Specify if any item exceeds 10% of Total Expenditures)
TOTAL TRAVEL $0
4. SUPPLIES & MATERIALS (Specify if any item exceeds 10% of Total Expenditures)
TOTAL SUPPLIES & MATERIALS $10,140
5. CONTRACTUAL (Subcontracts)
Name Address Amount
. TOTAL CONTRACTUAL $0
5. EQUIPMENT (Specify)
CCAMIS Data Base and Software for 4 work stations
Includes technical support/training
• TOTAL EQUIPMENT $10,330
7. OTHER EXPENSES (Specify if any item exceeds 10%' of Total Expenditures)
Communication
Space Cost
Other (explain)
TOTAL OTHER EXPENSES $0
8. TOTAL DIRECT EXPENDITURES (Sum of TotaS 1-7) 677,867
9. INDIRECT COST CALCULATIONS
Rate #1 Base $ x Rate % 0
Rate #2 Base $ x Rate % 0
TOTAL INDIRECT $0
10. OTHER COST DISTRIBUTIONS (LOCAL HEATH DEPARTMENTS ONLY)
TOTAL OTHER COST DISTRIBUTIONS $0
11. TOTAL EXPENDITURES (Sum of lines 8-10) $77,867
COMPLETION IS A CONDITION OF FUNCOTHORITY: PA. 368 OF 1978 DCH-0386FY2002 6/2001 (EXCEL)
LOSE6 ON PI/XI] SE : ST an zO/TO/OT .
Attachment B
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY "1 70 ( 11C0
PROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy FROM TO
10/1/2002 9130/2003 813012002
CONTRACTUff 0 ORIGINAL AGREEMENT AMENDMENT NUMBER
County of Oakland-6th Circuit Court
0 AMENDMENT
ADDRESS CITY STATE ZIP CODE PAYEE IDENTIFICATION
1200 N. Telegraph Road Pontiac MI 48341 38-6004876
EXPENDITURE CATEGORY TOTAL BUDGET
1 Salaries and Wages 105,623
1 Fringe Benefits 37,566
Travel 0
Su. .lies and Materials 0
5 Contractual (Subcontracts) 76,677
6 Equipment 0
7 Other Expenses 0
0
0
0
0
8 TOTAL DIRECT EXPENDITURES $0 50 5219,866
9 Indirect Costs: Rate # 1 0
Indirect Costs: Rate #2 % 0
10 Other Cost Distributions
11 TOTAL EXPENDITURES 50 50 $0 $219,866
SOURCE OF FUNDS
12 Fees and Collections 0
13 State Agreement 164,900
14 Local 54,966
15 Federal 0
16 Other 0
0
0
17 TOTAL FUNDING $0 $0 $0 $219,866
DOH-0385FY2002 6/Of Replacas FIN-110 (EXcel) COMPLETION IS A CONDITION OF FUNDING AUTHORITY OF PA 368 OF 1978
tro d 8Z: ST ZO, I 1D0 296Z-22_2-Z1S: ADI1Od 10d1NED BMI
[05£6 ON PI/LL] S£ :ST XII Z0/I0/0T 4 •
•
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET - COST DETAIL
PROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy FROM TO
_ 10/1/2002 9/30/2003 8/30/2002
CONTRACTOR E.] ORIGINAL BUDGET III AMENDMENT AMENDMENT NUMBER
County of Oakland-6th Circuit Court .
POSITIONS TOTAL
1. SALARY & WAGES .. POSITION DESCRIPTIO REQUIRED SALARY COMMENTS i Probation Specialist 1.0 52,000
Data Entry Clerk 0.5
— 14,123 ,
Drug Court Coordinator 1,0 39,500 match funded position
TOTAL SALARIES AND WAGES 2,5 ,... $105,623 ,
2. FRINGE BENEFITS: (Specify) COMPOSITE RATE % 0 FICA gi LIFE INS. C.E DENTAL INS.
a UNEMPLOYMENT INS. el VISION INS. 0 WORK COMP.
El
RETIREMENT IN HEARING INS.
,E1 HOSPITAL INS. r3 OTHER TOTAL FRINGE BENEFITS S377566
3. TRAVEL (Specify if any item exceeds 10% of Total Expenditures)
TOTAL TRAVEL, $0
4. SUPPLIES & MATERIALS (Specify if any item exceeds 10% of Total Expenditures)
TOTAL SUPPLIES & MATERIALS $0
5. CONTRACTUAL (Subcontracts) 4
NAL.'ne_ Address Amount
Office of Substance Abuse Services, Pontiac, MI 45,596
JAMS Farmington, MI 9,500
Evaluation Associates and Consultants, Rochester Hills 21,581
TOTAL CONTRACTUAL $76,617
6. EQUIPMENT (Specify)
TOTAL EQUIPMENT $0
7. OTHER EXPENSES (Specify if any item exceeds 10% of Total Expenditures)
Communication
Space Cost
Other (explain)
TOTAL OTHER EXPENSES $0
fl TOTAL DIRECT EXPENDITURES (Sum of Totals 1-7) $219,866
S. INDIRECT COST CALCULATIONS
Rate #1 Base $ x Rate % 0
Rate #2 Base $ x Rate % 0
TOTAL INDIRECT $0
10. OTHER COST DISTRIBUTIONS (LOCAL HEALTH DEPARTMENTS ONLY)
TOTAL OTHER COST DISTRIBUTIONS SO
11. TOTAL EXPENDITURES (Sum of lines S-10) $219,866 _
£96Z-222-LTS:x2J A3I1Od 1021INOD 9M1 7n T T Jfl
4 • • Attachment B
4
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY 7• .1c&‘6--
PROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy FROM TO
10/1/2002 9/30/2003 8/30/2002
CONTRACTOR AMENDMENT NUMBER
4 ORIGINAL AGREEMENT
County of Oakland-6th Circuit Court
AMENDMENT '
ADDRESS CITY STATE ZIP CODE PAYEE IDENTIFICATION
1200 N. Telegraph Road Pontiac Ml 48341 38-6004876
I EXPENDITURE CATEGORY I TOTAL BUDGET
1 Salaries and wages 55,000
2 Fringe Benefits • 22,000
3 Travel 1,041
4 Supplies and Materials 2,500
5 Contractual (Subcontracts)
6 !Equipment 0
7 10ther Expenses I 16,659
1 0
.
0 I
I C
.1
I 1 0,
3 'TOTAL DIRECT EX?ENDITURESI sal $01 sal $97,2001
9 'Indirect Costs: Rate # 1 % I01
!Indirect Costs: Rate # 2 `3/0 01
10 Other Cost Distributions
1
1 TOTAL EXPENDITURES sot sal sal 597,200,1
SOURCE OF FUNDS
01 12 Fees and Collections
13 State Agreement I 72,900
141Local 1 24,300, --,
15 Federal I 0
16 tOther I 0,
I 0
0
17 'TOTAL FUNDING 1 sot sal soT $97,200 ___ __ ........ AUTHORITY OF PA :.1.613 COMPLETION IS A CONDITION OF FUNDING OCH-0385FY2002 6;01 Replaces FIN-11C (E;(c31)
$ 72,900
164,900
58,400
$296,200
Grants-State
Grants-State
Grants-State
FISCAL NOTE (RISC..#02277) November 21, 2002
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/52-1 DISTRICT COURT - FY 2003 BYRNE GRANT PROGRAM -
FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY - COMBINED CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Michigan Department of Community Health, Office of Drug
Control Policy has awarded combined grant funding to the Circuit
Court/Family Division, the Circuit Court/General Jurisdiction
Division, and the 52-1 District Court at Novi in the amount of
$394,933, for the period of October 1, 2002, through September
30, 2003.
2. The grant award of $394,933 requires $98,733 in grant match, the
net grant award is $296,200.
3. The net grant award is allocated as follows: $72,900 to Circuit
Court General Jurisdiction, $164,900 to Circuit Court Family
Division, and $58,400 to 52-1 Novi District Court.
4. The grant match of $98,733 (25%) represents an in-kind match, all
of the match obligation will be funded by Special Revenue, State
Court Administrative Office (SCAO) grant funds as follows:
$24,300 from Circuit Court General Jurisdiction, $54,966 from
Circuit Court Family Division, and $19,467 from 52-1 Novi
District Court, with no impact on General Fund General Purpose
funds.
5. The grant award provides continued funding of (3) three existing
positions and change funding for (1) one position.
6. The three (3) positions to be continued include: one (1) Circuit
Court/General Jurisdiction Community Service Coordinator (35301-
09837) currently funded by SCAO is authorized to be switched to
Byrne Memorial Grant funding effective with the first pay period
of the second quarter of FY 2003.
7. One (1) Youth 6, Family Caseworker II (35402-09835) and one (1)
PTNE Technical Aide (35402-09836) in Circuit Court/Family
Division continue to be funded by the Byrne Memorial Grant.
8. One (1) 52-1 District Court Probation Officer I (32205-09903)
position be switched from SCAO funding to Byrne Memorial Grant
funding effective with the first pay period of the second quarter
of FY 2003.
9. The grant award funds Controllable Personnel cost of $203,949 and
operating cost of $92,251 for a total award of $296,200.
10. The Fiscal Year 2003 budget should be amended as follows to
accept combined funding from the Byrne Formula grant Program:
Grant Revenue Fund 279
Revenue
1-35-279-100901-28000-0171
1-35-279- 100692 -28000- 0171
1-32-279-100801-28000-0171
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Obrecht, Taub and
Friedman Appel absent.
Grant Expenditures Fund 279
Circuit Court/General Jurisdiction - Adult Drug Court:
Expenditures
2-35-279-200901-28000-2001
2-35-279-200901-28000-2075
2-35-279-200901-28000-3348
2-35-279-200901-28000-3756
2-35-279-200901-28000-4100
2-35-279-200901-28000-4172
2-35-279-200901-28000-6676
Sub-Total Cir. Ct. Gen. Jur.
Salaries
Fringe Benefits
Professional Svcs.
Travel
Expend. Equip.
Material & Supplies
Building Space
$ 37,684
15,016
0
1,041
0
2,500
16,659
$ 72,900
Circuit Court/Family Division
Expenditures
2-35-279-200612-28000-2001
2-35-279-200612-28000-2075
2-35-279-200612-28000-3348
2-35-279-200612-28000-3756
2-35-279-200612-28000-4100
2-35-279-200612-28000-4172
2-35-279-200612-28000-6676
- Juvenile Drug Court
Salaries
Fringe Benefits
Professional Svcs.
Travel
Expend. Equip.
Material & Supplies
Building Space
Sub-Total Cir. Ct. Fam. Div.
$ 80,703
32,616
51,581
0
0
0
0
$164,900
52-1 District Court/Novi - Adult Sobriety Drug Court
Expenditures
2-32-279-200801-28000-2001 Salaries
2-32-279-200801-28000-2075 Fringe Benefits
2-32-279-200801-28000-3348 Professional Svcs.
2-32-279-200801-28000-3756 Travel
2-32-279-200801-28000-4100 Expend. Equip.
2-32-279-200801-28000-4172 Material & Supplies
2-32-279-200801-28000-6676 Building Space
Sub-Total Cir. Ct. Fam. Div.
Grand Total Expenditures
Net of Revenue and Expenditures
$ 27,521
10,409
0
0
0
10,140
10,330
$ 58,400
$296,200
0
FINNCE COMMITTEE
6L1"-
County Executive
FOREGOING RESOLuTI
Date
I HEREBY
G. William Caddell, County Clerk
Resolution #02277 November 21, 2002
Moved by Webster supported by Suarez the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted).
AYES: Appel, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 21, 2002, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of theounty of Oakland at
Pontiac, Michigan this 21st day of November, 2002.