HomeMy WebLinkAboutResolutions - 2002.11.21 - 26952MISCELLANEOUS RESOLUTION 1102282 November 21, 2002
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2002/2003
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS for Fiscal Year 2002/2003, the Michigan Department of
Environmental Quality (MDEQ) has awarded a reimbursement agreement to the Oakland
County Health Division for services related to Non-Community (Type II) Water
Supply, Long-Term Drinking Water Monitoring, Radon, Public Swimming Pool
Inspections and Source Water Assessment Programs; and
WHEREAS the Fiscal Year 2002/2003 agreement also includes Local Public
Health Operations (LPHO) funding for On-Site Sewage and Drinking Water Supply
services, which in the past were awarded through the Health Division's
Comprehensive, Budgeting, Planning, and Contracting (CPBC) Agreement; and
WHEREAS the services referenced above are on-going; and
WHEREAS the Fiscal Year 2001/2002 MDEQ Reimbursement Agreement reflected
a total funding amount of $1,163,890; and
WHEREAS the Fiscal Year 2002/2003 MDEQ Reimbursement Agreement reflects a
total funding amount of $1,192,644 which is a $28,754 (2.47%) increase over the
previous agreement; and
WHEREAS no personnel changes have been requested for the reimbursement
programs at this time; and
WHEREAS this Reimbursement Agreement has been submitted through the
County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Michigan Department of Environmental Quality
Reimbursement Agreement in the total amount of $1,192,644, beginning October 1,
2002, through September 30, 2003.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners'
approval of the above-referenced contract is specifically conditioned and
premised upon the "Department's" concurrence in the terms and conditions contained
in Addendum A of the Agreement, as added by the County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes its Chairperson to execute this Agreement subject to the following
additional condition: That the County's approval for entering into this Agreement
is specifically conditioned and premised upon the acceptance, approval and
execution of the Agreement containing Addendum A, by the Michigan Department of
Environmental Quality, and that the failure of the Michigan Department of
Environmental Quality to execute the Agreement as specified shall, without any
further act of the Oakland County Board of Commissioners, automatically negate
and void the County's approval and/or acceptance of this agreement as provided
for in this resolution.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
the Reimbursement Agreement and approve changes and extensions not to exceed
fifteen percent (15%), which is consistent with the agreement as originally
approved.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL VERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Taub, Moss, Middleton and
Melton absent.
DEPARTMENT OF HUMAN SERVICES
HEALTH DIVISION
FY 2002/2003 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
REIMBURSEMENT AGREEMENT ACCEPTANCE
Each year the Oakland County Health Division (OCHD) enters into a contract with the
Michigan Department of Environmental Quality (MDEQ) to carry out the following activities:
• Noncommunity Water Supply
The OCHD monitors water supplies that are not community owned but supply water to
the general public through the course of doing business.
• Long-term Drinking Water Monitoring
The OCHD collects samples from predetermined locations where contamination has
occurred.
• Radon Program
Funding in this program is provided for the time and resources associated with
public inquiries, selling radon test kits, making presentations, issuing press
releases, or conducting other radon-related activities. The services provided are
primarily for homeowners.
• Swimming Pool Program
The OCHD makes inspections and investigates complaints of swimming pools and spas
that are open to the public in Oakland County.
• Source Water Assessment Program
The OCIED, as part of the noncommunity surveys, does an assessment of each of the
water supplies; and also, global positioning locations are recorded.
• Onsite Sewage
The OCHD regulates both residential and commercial septic systems as well as other
types of systems that have onsite disposal. Most of the permits issued involve
homeowners; however, some permits are issued for small commercial under state
criteria.
Drinking Water Supply
The OCHD makes inspections and collects samples from new and replacement wells for
both the private homes and some selected small commercial establishments.
On-site Sewage Disposal and Drinking Water Supply services were previously funded through
the Michigan Department of Community Health as Local Public Health Operations, previously
known as Cost-Sharing.
Helen Hanger
From: Jim VanLeuven [vanleuvenj@co.oakland.mi.us ]
Sent: Tuesday, September 24, 2002 8:52 AM
To: Helen Hanger; Sheryl Mitchell
Subject: FW: CONTRACT REVIEW - HEALTH DIVISION
17.]
James H. VanLeuven,
Jr..vc1
Jim VanLeuven
phone:248.858.1701
fax: 248.858.1572
email: vanleuvenj@co.oakland.mi.us <mailto:vanleuvenj@co.oakland.mi.us >
Original Message
From: Greg Givens [mailto:givensg@co.oakland.mi.us]
Sent: Monday, September 23, 2002 3:54 PM
To: Fockler, Tom
Cc: VanLeuvenj; Pearson, Linda; Frederick, Candace
Subject: CONTRACT REVIEW - HEALTH DIVISION
RE: CONTRACT REVIEW - HEALTH DIVISION
GRANT NAME: FY 2003 Michigan Department of Environmental Quality
Reimbursement
FUNDING AGENCY: Michigan DEQ
DEPARTMENT CONTACT PERSON: Tom Fockler / 22151
STATUS: Acceptance
DATE: September 23, 2002
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
Department of Management and Budget:
Approved - Laurie Van Pelt (9/16/2002)
Personnel Department:
I approve - Judy Eaton (9/12/2002)
Risk Management and Safety:
Approved with modification. Pg.5 LIABILITY INSURANCE. A.
In the first line after the word "insurance" add or self insurance.
The contracts with vendors should contain the following language.
"All subcontractors will provide evidence of insurance applicable
to this contract. The types of insurance and limits are subject to
the approval of Oakland County. The insurance company
shall be Best's rate A or higher. - Stan Fayne (9/13/2002)
Corporation Counsel:
This Contract is APPROVED WITH MODIFICATION.
The following issues must be addressed and, modified: 1. The
Contract must be between the State of Michigan and Oakland
County (not the Oakland County Health Division). 2. The County
should sign the same Addendum A this year as we signed last year.
This Addendum was created by Joellen Shortely of our
office and addresses Liability (Article VIII (a)) and Liability
Insurance
I
FYI
A
(Article IX (c)). The Addendum must be between Oakland County and
the State of Michigan and the County should be referred to as "Local
Entity"
(NOT Grantee). Tom Fockler has a e-copy of the Addendum A and I
have spoken to him about it. Please contact me, if I can be of further
assistance. - Jody Schaffer (9/23/2002)
Please note the comments from both Risk Management and Corporation
Counsel. These issues should be considered before submission to the
Board for acceptance. Once this is done, the captioned grant materials
and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant
agreement/contract, Finance Committee Fiscal Note, and this email
containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by
Board resolution.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
AGREEMENT BETWEEN
STATE OF MICHIGAN, DEPARTMENT OF ENVIRONMENTAL QUALITY
AND
OAKLAND COUNTY 1194€4:14Z1VM19gE14
FOR THE PERIOD OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
I. STATEMENT OF PURPOSE
This agreement is entered into by and between the Oakland County Health Division,
hereinafter known as the Local Entity, and the Michigan Department of Environmental
Quality (MDEQ), hereinafter known as the State, for the period October 1, 2002 through
September 30, 2003.
Whereas the State desires to engage the Local Entity to render certain technical
services related to Noncommunity Water Supply, Drinking Water Long-Term Monitoring,
Radon Activities, Public Swimming Pools, Source Water Assessment, On-Site Sewage,
and Drinking Water Supply as described in Appendices A, B, C, D, E, F, and G,
respectively, the Local Entity and the State agree to the following conditions:
II. GENERAL CONDITIONS
A. The Local Entity shall perform the services as described in Appendices A,
B, C, D, E, F, and G attached hereto and made part of this agreement.
B. This agreement is funded in part by a grant from the United States
Environmental Protection Agency (EPA). Neither the United States nor
any of its departments, agencies, or employees is a party to this
agreement. This agreement is subject to the regulations contained in
Title 40 of the Code of Federal Regulations (CFR), Part 31, in effect on the
date of execution of this agreement.
C. The Local Entity shall secure the necessary personnel to perform the
services as described in Appendices A, B, C, D, E, F, and G; and all
personnel shall be employees or shall be under the direct supervision of
the Local Entity. The Local Entity shall accept responsibility for and make
payments as required by law for workers' compensation insurance, social
security, income tax deductions, unemployment compensation, and any
other taxes or payroll deductions as required by law for its employees.
The above shall be the responsibility of any firm or individual employed
under a subcontract. All personnel, employees, or subcontractors working
under this agreement shall be professionally qualified to perform the
duties required.
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D. This agreement becomes effective October 1, 2002, and shall remain in
force until September 30, 2003, unless extended by mutual written
agreement.
E. This is an agreement for services to be performed as they are described in
Appendices A, B, C, D, E, F, and G. Payment shall be made in
accordance with Appendices A, B, C, D, E, F, and G, respectively.
F. The Local Entity's contact person for this agreement is Ron Grimes. The
contact person may appoint other personnel to act in his/her behalf in the
completion of services to be performed under this agreement only with
approval of the State. The contact person or his/her approved appointee
shall perform the duties of coordinator of the services described in
Appendices A, B, C, D, E, F, and G.
G. The State's representative for this agreement is Richard A. Powers, Chief,
Water Division, MDEQ. The State's representative may appoint other
personnel to act on his behalf.
H. The State and the Local Entity agree that the following provision shall
apply to the work to be performed under this agreement: The rights and
remedies of the parties provided for in these clauses are in addition to any
other rights and remedies provided by law or under this agreement.
Title to equipment or other nonexpendable personal property supported in
whole or in part by the State with categorical funding and having a unit
acquisition cost of less than $5,000 shall vest with the Local Entity upon
acquisition. The State reserves the right to retain or transfer the title to all
items of equipment and nonexpendable personal property having a unit
acquisition cost of $5,000 or more to the extent that it is determined that
the State's proportionate interest in such equipment and personal property
supports such retention or transfer of title.
J. The Local Entity shall comply with the local public health accreditation
standards and follow the accreditation process and schedule established
by the Michigan Department of Community Health (MDCH) to achieve full
accreditation status. A Local Entity designated as "not accredited" may
have their State allocations reduced for costs incurred in the assurance of
service delivery.
III. CHANGES
A. Either the State or the Local Entity may, following consultation with and
upon the written consent by the other party, make changes within the
general scope of this agreement in the services or work to be performed.
If such changes cause an increase or decrease in the Local Entity's cost
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or time required to perform any services under this agreement, an
equitable adjustment may be negotiated, and agreements shall be put in
writing.
B. No services for additional compensation will be charged by the Local
Entity without written authorization of the State.
IV. CANCELLATION
A. This agreement may be terminated by the State for any of the following
reasons:
1. The Local Entity fails to fulfill its obligations under this agreement.
2. An Executive Order or legislative reduction or federal funding
creates shortfalls in the current fiscal year's funding level.
B. This agreement may be terminated by the Local Entity upon a 30-day
written notification to the State of its desire to terminate the agreement.
V. AUDIT; ACCESS TO RECORDS
A. The Local Entity will be required to maintain all pertinent financial and
accounting records and evidence in accordance with generally accepted
principles of accounting and other procedures specified by the State. The
State or any of its duly authorized representatives shall have access, upon
reasonable notice, to such books, records, documents, and other evidence
for the purpose of inspection, audit, and copying. The Local Entity will
provide proper facilities for such access and inspection. All records shall be
maintained for a minimum of five (5) years after agreement termination or
completion.
B. This agreement is partially funded by EPA grants. The State shall have
access to all records pertinent to the program(s) identified in the agreement,
as provided by federal law or Office of Management and Budget (OMB)
Circular A-102, "Grants and Cooperative Agreements with State and Local
Governments." This right of access clause applies to financial records
pertaining to all subcontracts (except formally advertised, competitively
awarded, fixed price subcontracts), all subcontract change orders
regardless of the type, and all subcontract amendments regardless of the
type. The Local Entity shall have access to all State records pertinent to
the program identified in this contract, as provided by law.
This clause shall be included in all subcontracts.
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VI. SUBCONTRACTS
Subcontractors and outside associates or consultants required by the Local Entity in
connection with services covered by this agreement will be limited to such individuals or
firms as were specifically identified and agreed to during negotiations or as are
specifically authorized in writing by the State during the performance of this agreement.
Any substitutions in or additions to such subcontractors, associates, or consultants will
be subject to the prior written approval of the State. All subcontractors are subject to
the provisions of this agreement and are directly responsible to the Local Entity.
The State reserves the option to approve all subcontracts.
VII. ASSIGNABILITY
Neither party shall assign any interest in this agreement and/or transfer any interest in
the same (whether by assignment or novation) without the prior written consent of the
other party. However, claims for money due or to become due to the Local Entity from
the State under this agreement may be assigned to a bank, trust company, or other
financial institution without such approval. Notice of any such assignment or transfer
shall be furnished promptly to the State.
VIII. LIABILITY
A. All liability, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities to be carried out pursuant to the
obligations of the Local Entity under this agreement shall be the
responsibility of the Local Entity, and not the responsibility of the State, if
the liability, loss, or damage is caused by, or arises out of, the action or
failure to act on the part of the Local Entity, any subcontractor, or anyone
directly or indirectly employed by the Local Entity, provided that nothing
herein shall be construed as a waiver of any governmental immunity the
Local Entity may have as provided by statute or modified by court
decisions.
B. All liability, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities to be carried out pursuant to the
obligations of the State under this agreement shall be the responsibility of
the State and not the responsibility of the Local Entity if the liability, loss,
or damage is caused by, or arises out of, the action or failure to act on the
part of any State employee or agent, provided that nothing herein shall be
construed as a waiver of any governmental immunity the State, its
agencies, or employees has as provided by statute or modified by court
decisions.
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IX. LIABILITY INSURANCE
A. The Local Entity shall maintain such insurance as will protect them from
claims that may arise out of or result from the Local Entity's operations
under this agreement, whether such operations be by themselves or by
any subcontractor or by anyone directly or indirectly employed by any of
them, or anyone for whose acts any of them may be liable. The Local
Entity may be self-insured.
B. The Local Entity agrees to comply with the insurance and workers'
compensation laws of the state of Michigan while engaging in all activities
authorized under this agreement.
X. FAIR SHARE
In accordance with the EPA's Program for Utilization of Small, Minority and Women's
Business Enterprises (MBE/VVBE) in procurement under assistance programs, the Local
Entity agrees to:
A. Accept the applicable Fiscal Year 2000-2001 "fair share" goals negotiated
with the EPA by the State at a combined rate of 4 percent MBE and
4 percent WBE.
B. Ensure to the fullest extent possible that at least the applicable "fair share"
objective of federal funds for prime contracts or subcontracts for supplies,
construction, equipment, or services are made available to organizations
owned or controlled by socially and economically disadvantaged
individuals, women, and historically black colleges and universities.
C. Include in its bid documents applicable "fair share" documents and require
all of its prime contractors to include in their bid documents for
subcontracts the negotiated "fair share" percentages.
D. Follow the six affirmative steps stated in 40 CFR 31.36(e).
E. Notify the State in advance of any race and/or gender conscious action it
plans to take to more closely achieve the "fair share" objective, in the
event race and/or gender neutral efforts prove to be inadequate to achieve
a "fair share" objective for MBENVBE.
Xl. NONDISCRIMINATION
The Local Entity shall not discriminate against an employee or applicant for employment
with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment, because of race, color, religion, national
origin, ancestry, age, sex, height, weight, marital status, or physical or mental disability
5
unrelated to the individual's ability to perform the duties of the particular job or position.
The Local Entity further agrees that any subcontract shall contain a nondiscrimination
provision identical to this provision and binding upon any and all subcontractors. This
covenant is required pursuant to the Elliott-Larsen Civil Rights Act, 1976 PA 453, as
amended, MCL 37.2201, et seq., and the Persons with Disabilities Civil Rights Act,
1976 PA 220, as amended, MCL 37.1101, et seq. Any breach thereof may be regarded
as a material breach of the contract or purchase order.
XII. UNFAIR LABOR PRACTICES
Pursuant to the State Contracts With Certain Employers Prohibited Act, 1980 PA 278,
as amended, MCL 423.231, et seq. (Act 278), the State shall not award a contract or
subcontract to an employer whose name appears in the current register of employers
failing to correct an unfair labor practice compiled pursuant to Section 2 of Act 278. A
Local Entity shall not enter into a contract with a subcontractor, manufacturer, or
supplier whose name appears in this register. Pursuant to Section 4 of Act 278, the
State may void any contract if, subsequent to award of the contract, the name of the
Local Entity as an employer, or the name of the subcontractor, manufacturer, or supplier
of the Local Entity appears in this register.
XIII. PATENTS, COPYRIGHTS, AND RIGHTS IN DATA
If this agreement involves research, development, experimental, or demonstration work
and any discovery or invention arises or is developed in the course of or under this
agreement, the State shall retain sole authority to patent or license.
The Local Entity agrees that any plans, drawings, specifications, computer programs,
technical reports, operating manuals, and other work submitted or that are specified to be
delivered under this agreement or that are developed or produced and paid for under this
agreement are subject to the rights of the state of Michigan. The State shall retain an
irrevocable license to reproduce, publish, and use, in whole or in part, and to authorize
others to do so.
Any presentation, educational or promotional materials, training materials, or publications
such as brochures, fact sheets, posters, information articles, audio-visual materials, or
research papers developed by the Local Entity as part of this agreement shall include the
following statement: "Funding for this project was made available through a grant from
the Michigan Department of Environmental Quality (or use the name of the federal
funding source, if applicable)."
XIV. SMALL BUSINESS IN RURAL AREAS
By accepting this agreement, the Local Entity agrees to comply with Section 129 of
Public Law 100-599, the Small Business Administration Reauthorization and
Amendment Act of 1988. Therefore, if the Local Entity awards a contract under this
6
agreement, it will utilize the following affirmative steps relative to Small Business in
Rural Areas (SERA):
A. Placing Bras on solicitation lists;
B. Ensuring that Bras are solicited whenever they are potential sources;
C. Dividing total requirements, when economically feasible, into small tasks
or quantities to permit maximum participation by Bras;
D. Establishing delivery schedules, where the requirements of work will
permit, that would encourage participation by Bras;
E. Using the services of the Small Business Administration and the Minority
Business Development Agency of the United States Department of
Commerce, as appropriate; and
F. Requiring the contractor, if it awards subcontracts, to take the affirmative
steps in subparagraphs A through E of this condition.
XV. HOTEL AND MOTEL FIRE SAFETY ACT OF 1990
The Local Entity agrees to ensure that all conference, meeting, convention, or training
space, funded in whole or in part with federal funds, complies with the Hotel and Motel
Fire Safety Act of 1990.
XVI. RECYCLED PAPER
Pursuant to EPA Order 1000.25, dated January 24, 1990, the Local Entity agrees to use
recycled paper for all reports that are prepared as a part of this agreement and
delivered to the State. This requirement does not apply to reports that are prepared on
forms supplied by the State. This requirement applies even when the cost of recycled
paper is higher than that of virgin paper.
XVII. LOBBYING/LITIGATION
In accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the Local Entity
agrees that it will not use project funds, including the federal and nonfederal share, to
engage in lobbying the federal government or in litigation against the United States.
The Local Entity also agrees to provide the information mandated by the EPA's annual
appropriations acts that require the following:
"A chief executive officer of any entity receiving funds under this Act shall
certify that none of these funds have been used to engage in the lobbying
of the federal Government or in litigation against the United States unless
authorized under existing law."
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XVIII. OFFICIALS NOT TO BENEFIT
No member of or delegate to the state Legislature, Congress, resident county
commissioner, or any other municipal official, except as otherwise provided for under
this agreement, shall be admitted to any share or part of this agreement or to any
benefit that may arise therefrom.
XIX. VALIDITY
If any clause is deemed invalid, the remainder of this agreement shall not be invalidated
thereby, provided the invalid clause does not substantially alter this agreement or make
execution impractical.
XX. APPLICABLE APPENDICES
The Local Entity acknowledges that the following appendices, allocation schedules, and
budgets (where applicable) are part of this agreement:
Index 99063
Appendices A-Noncommunity (Type II):
1. Water Supply Requirements - PCA 78634; Allocation amount $163,849
Funding Source: State Restricted
2. Operator Certification - PCA 78652; Allocation amount $49,000
Funding Source: EPA Grant to Reimburse Operators of Small Water
Systems for Training and Certification Costs, CFDA 66.471
Appendices B-Long-Term Monitoring:
PCA 30729; Allocation amount $45,062
Funding Source: State Restricted
Appendices C-Radon Requirements:
PCA 77601; Allocation amount $7,500; and
PCA 77608; Allocation amount $7,500
Funding Source: EPA Indoor Radon Grant, CFDA 66.032, 50 percent
federal and 50 percent State General Fund
Appendices D-Public Swimming Pool Requirements:
PCA 79302; Allocation amount $27,740
Funding Source: State Restricted
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Appendices E:
1. Source Water Assessment Requirements - PCA 78444; Allocation amount
$1,157
Funding Source: Drinking Water Revolving Loan Fund Program
Set-Aside, CFDA 66.468, 83 percent federal and 17 percent State General
Fund
2. Wellogic Requirements — PCA 78754; Allocation amount $145;
Funding Source: EPA 106 Grant, Water Pollution Control, CFDA 66.419
Appendices F-On-Site Sewage Requirements:
PCA 79502; Allocation amount $374,382
Funding Source: Interdepartmental Grant from MDCH
Appendices G-Drinking Water Supply Requirements:
PCA 78638; Allocation amount $516,309
Funding Source: Interdepartmental Grant from MDCH
FOR THE LOCAL ENTITY: Remittance Address:
Federal ID Number
Typed Name and Title Telephone Number
Signature Date
FOR THE STATE:
Russell J. Harding, Director, MDEQ Date
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ADDENDUM A
to
CONTRACT BETWEEN
STATE OF MICHIGAN, DEPARTMENT OF ENVIRONMENTAL QUALITY
AND
OAKLAND COUNTY
FOR THE PERIOD OF OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
This Addendum modifies the intergovernmental agreement entitled,
"CONTRACT BETWEEN STATE OF MICHIGAN, DEPARTMENT OF
ENVIRONMENTAL QUALITY AND OAKLAND COUNTY FOR THE PERIOD OF
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003" as follows:
• Article VIII LIABILITY.
(a) All liability, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities to be carried out pursuant to the obligations
of the Grantee under this Agreement/Contract shall be the responsibility of
Grantee, and not the responsibility of the State, if the liability, loss, or damage
is caused by, or arises out of, the actions or failure to act on the part of the
Grantee, anyone directly employed by the Grantee, provided that nothing
herein shall be construed as a waiver of any governmental immunity the
grantee as provided by statue or modified by Court decisions.
• Article IX. LIBILITY INSURANCE
(c) All subcontractors shall provide evidence of insurance applicable to this
contract. The types of insurance and limits are subject to the approval of
Oakland County. The insurance company shall be Best's Rate A or higher.
• Article )0(1. AGREEMENT EXCEPTIONS AND LIMITATIONS.
Not withstanding any other term or condition in this Agreement, including, but
not limited to any services as described in the Appendices A, B, C, D, E, F,
and G attached hereto, any Grantee services provided pursuant to this
Agreement, or any limitations upon the State funding obligations herein, the
Grantee and State specifically intend and agree that the Grantee may
discontinue, without penalty or liability whatsoever, any Grantee services or
performance obligations under this Agreement when and if it becomes
apparent that State funds for any such services will be no longer available.
Further, notwithstanding an other term or condition in the Agreement, that
State and Grantee specifically understand and agree that no provision in the
Agreement shall operate as a waiver, bar or limitation of any kind, of any legal
claim or right the Grantee may have at ally time under any Michigan
constitutional provision or other legal basis (e.g. any Headlee Amendment
limitations) to challenge any State program funding obligations; and, the State
1
and Grantee further agree that no term or condition in this Agreement is
intended and no such provision shall be construed to state or imply that the
Grantee voluntarily assumed or undertook to provide any services as
described in the Appendices attached hereto, and thereby, waived any rights
the Grantee may have had under any legal theory, in law or equity, without
regard to whether or not Grantee continued to perform any services herein
after any State funding ends.
The individual or officer signing this Agreement and Addendum certifies by his or her
signature that he or she is authorized to sign the Agreement and Addendum on behalf of
the responsible governing board or agency.
For the Grantee:
DATE THOMAS A. LAW. , CHAIRPERSON
OAKLAND COUNTY
BOARD OF COMMISSIONERS
For the State:
RUSSEL J. HARDING, DIRECTOR DATE
DEPARTMENT OF ENVIRONMENTAL QUALITY
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MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
• APPENDIX A
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
NONCOMMUNITY (TYPE II) WATER SUPPLY REQUIREMENTS
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of complete noncommunity water supply program services required
under the Safe Drinking Water Act, 1976 PA 399, as amended, and the Administrative
Rules, hereinafter referred to as "Act 399."
B. Local Entity Requirements
The Local Entity shall perform the following services including but not limited to:
1. Conduct sanitary surveys, issue well permits, and have inspections for
compliance or enforcement purposes performed by qualified individuals
classified as sanitarians or equivalent.
2. Assign one individual to be responsible for operational training and
reporting aspects of this agreement and to coordinate communication with
the assigned State staff.
3. Maintain a current inventory of all noncommunity public water supplies
within its jurisdiction and routinely submit any revisions, additions, or
deletions to the inventory on forms provided by or in a format acceptable
to the State.
4. Provide program oversight for required water quality monitoring and
reporting at noncommunity public water supplies in accordance with
Act 399. The water supply owner shall be advised of the applicable
monitoring requirements at the time of completion of a sanitary survey or
final approval of a well permit or the effective date of the requirement.
Notices of violation of required monitoring, maximum contaminant level
(MCL) violations, or the occurrence of unregulated compounds shall be
provided to the owner and the State in a timely manner. Notices of
violation shall include the contaminant, public health effects information,
specific precautionary measures, and public notice requirements where
applicable, as required in Act 399.
5. Insure that repeat samples are collected promptly where initial sample
results indicate a potential violation of state drinking water standards or
where the sample analyses are unreliable due to overgrowth, excessive
transit time, or where the presence of organic chemical contamination is
indicated.
6. Complete sanitary surveys on a minimum of 20 percent of the number of
noncommunity public water supplies on the contract inventory so that
each supply is surveyed every five years.
7. Conduct sanitary survey inspections by performing an on-site evaluation
of noncommunity public water supplies at regular intervals in accordance
with procedures established by the State. An accurate and complete
sanitary survey form, water well record where available, and transmittal
letter to the owner regarding compliance status and monitoring
requirements shall be considered a completed sanitary survey as required
in Act 399.
8. Provide a notification to the owners of a noncommunity public water
supply found to be in noncompliance that includes the deficient items,
outlines corrective action, establishes a specific time schedule for making
corrections, and establishes an appropriate monitoring schedule, interim
precautionary measures, or public notice requirements, where applicable.
9. Conduct a reinspection within ten days of the expiration date of the
compliance schedule to ensure that all violations have been corrected and
provide documentation of the results of the reinspection to the owner. If
compliance has not been achieved, initiate enforcement in accordance
with procedures established by the State.
10. Consult with the State in situations where the noncommunity public water
supply provides treatment for public health purposes, utilizes a surface
water source, or is found to be providing water that exceeds a MCL or
contains unregulated organic compounds.
11. Take prompt action to protect the public health and pursue compliance
with applicable construction, public notice, and water quality standards
when an inspection establishes that sewage, surface water, chemicals, or
other serious contamination can gain entrance into the noncommunity
public water supply or there is a confirmed MCL violation.
12. Review permit applications and issue permits prior to the construction of
any new or altered noncommunity water well as required in Act 399 and in
accordance with procedures established by the State. Noncommunity well
permits shall be issued on forms provided by the State.
13. Complete a review of the Capacity Development Application to determine
• if each new nontransient noncommunity water system demonstrates
adequate technical, managerial, and financial capacity in accordance with
2
procedures established by the State prior to authorizing construction of the
water system. Withhold the construction permit if the owner does not
demonstrate adequate capacity in accordance with procedures
established by the State.
14. Perform at least one post-construction inspection of all new noncommunity
water wells for which a permit has been issued. Final inspection and
authorization for use of the noncommunity public water supply by the
public shall be accomplished in accordance with Act 399 and procedures
established by the State.
15. Provide the well owner with notification of the results of the final inspection
report and status of compliance and establish the appropriate future
monitoring schedule as required in Act 399.
16. Obtain requests for deviations from suppliers of water where necessary
and evaluate and approve or deny deviations prior to the construction in
accordance with procedures established by the State and as required in
Act 399.
17. Provide technical assistance to noncommunity owners and certified
operators for noncommunity systems and program oversight for
noncommunity owners to maintain compliance with operator certification
requirements where applicable.
18. Maintain appropriate noncommunity program records, including sanitary
surveys, well permits, records of water sampling, and correspondence as
required in Act 399. Maintain individual noncommunity public water
supply files indexed according to water supply serial number for each
inventoried noncommunity water supply.
19. Maintain records for reporting water quality monitoring violations, sanitary
survey inspections and compliance status, issuance of well permits, MCL
violations, and issuance of public notice. Reports shall be submitted no
later than 15 days following the end of the quarter in an electronic format
approved by the State for the transfer of required data to and from the
State.
20. Notify noncommunity public water supply owners regarding monitoring
requirements that includes language clearly stating that they may use any
certified drinking water laboratory including the Michigan Department of
Environmental Quality (MDEQ) laboratory for compliance monitoring.
C. State Requirements
The State shall perform the following services including but not limited to:
3
1. Provide noncommunity public water supply data and related system
information upon request of the Local Entity.
2. Provide training and guidance to the Local Entity in the form of procedural
manuals, rules, policies, handouts, training meetings, joint inspections,
and consultations.
3. Provide necessary forms or a data management program for sanitary
survey reports, well permits, operator certification, capacity development,
water quality monitoring, reporting of violations, and maintaining survey
frequencies.
4. Provide program consultation and direct staff assistance where necessary
in pursuing compliance with applicable construction, monitoring, public
notice, and water quality standards.
5. Provide administrative oversight of the Local Entity's noncommunity
program to determine whether the work performed is satisfactory
according to the terms and conditions of the agreement.
6. Assess the status of the Local Entity's noncommunity program relative to
meeting the agreement requirements and overall program goals and
provide a report outlining the assessment with an opportunity for Local
Entity input.
7. Provide for the analyses of water samples at the MDEQ Laboratory.
Payment of laboratory fees for the analyses of water samples required
through the provisions of this agreement will be the responsibility of the
water supply owner.
8. Provide a listing of all laboratories certified to perform drinking water
analyses in Michigan.
D. Payment Schedule
Standard reimbursement will be based upon the approved funding formula applied to
the inventory of active noncommunity public water supplies (minus agricultural labor
camps) in the geographical area served by the Local Entity. In addition, the operator
certification special allocation is $200 for each active nontransient noncommunity
system and $200 for each active transient noncommunity system providing treatment
that requires a certified operator. The capacity development reimbursement is $150 for
each capacity assessment completed by the Local Entity and submitted to State. The
Fiscal Year 2002-2003 allocation schedule is attached depicting the total amount of
funding for the standard noncommunity program and operator certification
reimbursement per this agreement. Details for all payments are as follows:
4
1. For standard and operator certification reimbursement, quarterly payments
following the end of December, March, June, and September will be made
by the State upon receipt of each properly completed quarterly report from
the Local Entity and based upon the Local Entity's satisfactory progress in
fulfilling its responsibilities under this agreement. Reports are submitted in
an electronic format.
2. Payment for capacity development services will be made based on receipt
of a copy of capacity development documents and a determination by the
Local Entity for each new nontransient noncommunity water system in
accordance with procedures established by the State. Documents shall
be submitted no later than October 3 for reimbursement for capacity
development services and should be sent to: Noncommunity Unit,
Drinking Water and Radiological Protection Division, MDEQ, 525 West
Allegan, P.O. Box 30630, Lansing, Michigan 48909-8130. The contact
person is Mr. Richard Overmyer, who can be reached at 517-241-1368 or
by e-mail at overmyer@michigan.gov .
3. The final September payment will be made by the State upon receipt of a
Financial Status Report, Form EQP 2069 (FSR), from the Local Entity and
based upon the Local Entity's fulfillment of its responsibilities under this
agreement. The final FSR is due by October 31. A blank copy of the FSR
is attached. The FSR should be sent to: Administration Section, Drinking
Water and Radiological Protection Division, MDEQ, 525 West Allegan,
P.O. Box 30630, Lansing, Michigan 48909-8130. The contact person is
Mr. Duane Sperry, who can be reached at 517-241-1261 or by e-mail at
sperryd@michigan.gov .
E. Accountability
The Local Entity shall maintain adequate accounting and employee activity records to
reflect that all funds granted under this contract have been expended for the program
activities as approved by the State. These records shall be made available upon
request for audit by the State.
Records will be retained by the Local Entity until an audit has been completed by the
State or permission has been granted by the State to dispose of the records.
5
APPENDIX A - NONCOMMUNITY PROGRAM ALLOCATION SCHEDULE FY 2002-2003 8/28/2002
LOCAL HEALTH : TRANSIENT:NONTRANSIENT TOTAL 10PER. CERT.! CONTRACT ' PER QUARTER
DEPARTMENT 1 -(4 UNIT) . (3 UNITS) i UNITS ' UNITS 1 AMOUNT PAYMENT -
ALLEGAN 2311 501 381: 50 $ 55,834 $ 13,959
BARRY-EATON - 3301 52 ' 486! 52 $ 68,866 $ 17,216-
BAY 11 21 17 1 2 $ 2,445 $ 611
BENZIE-LEELANAU 181! 34 : 283 ' 34 , $ 40,845 ! $ 1011 -
BERRIEN • 1781 38! 292: 38 : $ 42,728 1, $ 10,682 -
BRANCH-HILLS-ST.JOE 201 i 611 384: 61 1 $ 58,395 $ 14,599
CALHOUN 115, 46: 2531 49 1 $ 40,236 1 $ 10,059
CENTRAL MI 527, 64 - 719: 64 : $ 99,296 1 $ 24,824
CHIPPEWA 137 1 6 : 1551 6 , $ 19,847 1 $ 4,962 n DELTA-MENOMINEE 931 22 1591 24 1 $ 23,928 1 $ 5,982 _
DETROIT
DICKINSON-IRON 621 4: 74 1 4 $ 9,702 1 $ 2,426
DISTRICT #2 331: 40 451 1 40 ! $ 62,255 1 $ 15,564
DISTRICT #4 3141 301 4041 30 : $ 54,601 1 $ 13,650
DISTRICT #10 9831 1181 1337 1 1 $ 184,441 1 $ 46,110 ,
GENESEE 4461 981 7401 99 1 $ 108,822 ! $ 27,206
GRAND TRAVERSE 16T 331 2661 33 ! $ 38,600 ; $ 9,650
HOLLAND ,
HURON 991 131 1381 15 - $ 19,601 $ 4,900
INGHAM 67: 181 1211 18 , $ 18,156 $ 4,539
IONIA I ! '
JACKSON 2121 601 3921 62 $ 59,558 ] $ 14,889
KALAMAZOO 145 i 27] 226: 27 ! $ 32,588 1 $ 8,147
KENT 331 : 57 , 5021 57 1 $ 71,791 . $ 17,948
LAPEER 2321 361 340 1 36 n $ 48,102 1 $ 12,026
LENAWEE 133 1 21 i 1961 21 1 $ 27,779 1 $ 6,945_,
LIVINGSTON 239 111! 5721 112 1 $ 91,212 ! $ 22,803
LMAS 1 306 • 161 3541 16 1 $ 45,786 ! $ 11,447
MACOMB 82 1 271 163!
1 27 $ 25,009 ! $ 6,252
MARQUETTE 481 81 721 9 I $ 10,462 1 $ 2,615
_ MIDLAND 321 18! 18 $ 13,946 1 $ 3,486 , MID-MICHIGAN 227 404 59 ! $ 60,401 1 $ 15,100 59 1 MONROE 124 171 1751 18 $ 24,653 1 $ 6,163
MUSKEGON 1971 291 2841 29 $ 39,965 ! $ 9,991
NORTHWEST MI 3671 77, 5981 77 ' $ 87,339T$ 21,835
OAKLAND 6271 2451 13621 245 ' $ 212,849 ' $ 53,212
OTTAWA 189! 441 3211 44 : $ 47,416 , $ 11,854
SAGINAW 46! 14! 88! 15 : $ 13,586 , $ 3,397
SAINT CLAIR 90 , 7! 1111 8 $ 14,953 , $ 3,738
SANILAC 831 8 107! 12 ! $ 15,272 ' $ 3,818_,
SHIAWASSEE 1311 301 221! 30 1 $ 32,586 , $ 8,147
TUSCOLA 1 93 11! 126 11 12 1 $ 17,558 1 $ 4,389
VAN BUREN/CASS 268L 37 1 3791 37 1 $ 52,994 , $ 13,248
WASHTENAW 1511 541 3131 55 : $ 48,654 ! $ 12,163
WAYNE 151 2: 211 2 1 $ 2,926 : $ 732
WESTERN U.P. 130; 41 1421 4 1 $ 17,883 1 $ 4,471
CONTRACT TOTALS 89711 1748
11 142151 17691 $ 2,063,866 1_ $ 515,966
1 i
FLAT RATE REIMBURSEMENT AMOUNTS: INVENTORY UNITS: $120.30 PER UNIT;
OPERATOR CERTIFICATION (NONTRANSIENTS AND TRANSIENTS WITH TREATMENT): $200.00 PER UNIT , SOURCE = SYSID 8/1/02 1 1 I i 1
INVENTORY TOTAL = 8971 TN + 1748 NT + 116 AG LABOR CAMPS (TN)=10,835 TOTAL ACTIVE
SOURCE = SYSID 8/1/02
APPENDIX A - ALLoCATION SCHEDULE
NONCOMMUNITY (TYPE II) WATER SUPPLY
FY 2002-2003 LHD NONCOMMUNITY (TYPE II) WATER SUPPLY
Local Health Department No. of Counties Allocation
Allegan 1 $55,834
Barry-Eaton District 2 $68,866
Bay 1 $2,445
Benzie-Leelanau District 2 $40,845
Berrien 1 $42,728
Branch-Hillsdale-St. Joseph District 3 $58,395
Calhoun 1 $40,236
Central Michigan District 6 $99,296
Chippewa 1 $19,847
Delta-Menominee District 2 $23,928
Detroit, City of 0 $0
Dickinson-Iron District 2 $9,702
District #2 4 $62,255
District #4 4 $54,601
District #10 10 $184,441
Genesee 1 $108,822
Grand Traverse 1 $38,600
Holland, City of 0 $0
Huron 1 $19,601
Ingham 1 $18,156
Ionia 1 $0
Jackson 1 $59,558
Kalamazoo 1 $32,588
Kent 1 $71,791
Lapeer 1 $48,102
Lenawee 1 $27,779
Livingston 1 $91,212
Luce-Mackinac-Alger-Schoolcraft District 4 $45,786
Macomb 1 $25,009
Marquette 1 $10,462
Midland 1 $13,946
Mid-Michigan District 3 $60,401
Monroe 1 $24,653
Muskegon 1 $39,965
Northwest Michigan Community Health Agency 4 $87,339
Oakland 1 $212,849
Ottawa 1 $47,416 '
Saginaw 1 $13,586
Saint Clair 1 $14,953
Sanilac 1 $15,272
Shiawassee 1 $32,586
Tuscola 1 $17,558
Van Buren/Cass District 2 $52,994
Washtenaw 1 $48,654
Wayne 1 $2,926
Western Upper Peninsula District 5 $17,883
Totals 83 (+ 2 Cities) $2,063,866
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
APPENDIX B
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
DRINKING WATER LONG-TERM MONITORING PROGRAM
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of completing work for drinking water long-term monitoring.
Funding is approved under Part 201, Environmental Remediation, of the Natural
Resources and Environmental Protection Act, 1994 PA 451, as amended.
B. Budget and Agreement Requirements
The Local Entity will be paid on a quarterly basis at a rate of $40 for each well
sampled/sample event and associated work. The State will also reimburse the Local
Entity on a quarterly basis for all reasonable costs associated with transmitting the
water samples/forms to the laboratory. All requests for payment must be submitted to
the Michigan Department of Environmental Quality (MDEQ) by October 7 to allow time
for processing before the State's year-end closing.
C. Local Entity Requirements
The Local Entity shall perform the following services, including but not limited to:
1. Provide qualified staff for completion of all of the required activities.
2. Collect samples from drinking water supplies identified by the State. The
samples must be collected according to appropriate sampling protocol
within the sample collection period prescribed by the State while
maintaining a minimum time period between collections. The minimum
time periods between collections are as follows:
MONITORING PERIOD MINIMUM TIME BETWEEN COLLECTIONS
Quarterly (3 months) 1 month
Triannual (4 months) 2 months
Semiannual (6 months) 3 months
Annual (1 year) 6 months
Biennial (2 years) 12 months
3. Complete MDEQ Laboratory's Request for Chemical Analysis forms or the
analysis forms for other laboratories designated by the State.
4. Transmit water samples and completed forms to the MDEQ Laboratory or
other laboratory designated by the State. (All laboratory costs will be the
responsibility of the State). Use appropriate preservation and handling
techniques for transmittal of sample.
5. Generate and send health advisory letters after each sampling event to
the well owner and to the well users, if the property is being rented. The
letters will meet form and content criteria acceptable to the State.
Advisory letters are to be sent within six weeks of receipt of all sample
results for a specific site monitoring event. A copy of each health advisory
letter must be sent to the designated MDEQ, Drinking Water and
Radiological Protection Division, representative. A copy of each health
advisory letter and sample result must be sent to the respective MDEQ,
Storage Tank Division or Environmental Response Division, district office.
D. State Requirements
The State shall perform the following services, including but not limited to:
1. Provide the Local Entity with the names and addresses of supply owner to
be monitored and the sample collection frequency for each address.
2. Provide assistance to the Local Entity in drafting health advisory letters.
3. Provide instruction on sample collection protocol to Local Entity staff when
requested.
4. Provide the Local Entity with changes in the site monitoring program.
Documented notification of changes, such as additions and deletions of
sites or sample locations within a site, and changes to sample collection
frequency will be made by mail, fax, or electronic mail.
5. Provide payment in accordance with the terms and conditions of this
agreement based upon appropriate reports, records, and documentation
maintained by the Local Entity. Required reports and documentation shall
be sent to: Ground Water Supply Section, Drinking Water and
Radiological Protection Division, MDEQ, 525 West Allegan, P.O. Box
30630, Lansing, Michigan 48909-8130. Payment will be made on a
quarterly basis after the State receives the letter(s) specified in Local
Entity Requirement No. 5. The contact person is Mr. James Lahti, who
can be reached at 517-241-1392 or by e-mail at Lahtij@michigan.gov .
6. Provide any report forms and reporting formats required by the State at
the effective date of this agreement, and with any new report forms and
reporting formats proposed for issuance thereafter, at least ninety
(90) days prior to required usage, to afford the Local Entity an opportunity
for review and comment.
2
7. Assure that all terms of the agreement will be appropriately adhered to
and that records and detailed documentation for the project or program
identified in this agreement will be maintained for a period of not less than
ten (10) years from the date of termination, the date of submission of the
final expenditure report, or until audit findings have been resolved.
3
APPENDIX B - ALLOCATION SCHEDULE
DRINKING WATER LONG-TERM MONITORING
FY 2002-2003 LHD LONG-TERM MONITORING
Local Health Department No. of Counties Allocation
Allegan 1 $8,694
Barry-Eaton District 2 $7,392
Bay 1 $488
Benzie-Leelanau District 2 $1,680
Berrien 1 $1,848
Branch-Hillsdale-St. Joseph District 3 $2,520
Calhoun 1 $3,444
Central Michigan District 6 $4,032
Chippewa 1 $630
Delta-Menominee District 2 $2,320
Detroit, City of 0 $0
Dickinson-Iron District 2 $1,200
District #2 4 $1,638
District #4 4 $798
District #10 10 $2,000
Genesee 1 $546
Grand Traverse 1 $714
Holland, City of 0 $0
Huron 1 $1,512
Ingham 1 $798
Ionia 1 $1,126
Jackson 1 $18,186
Kalamazoo 1 $7,014
Kent 1 $1,890
Lapeer 1 $0
Lenawee 1 $924
Livingston 1 $13,860
Luce-Mackinac-Alger-Schoolcraft District 4 $630
Macomb 1 $1,764
Marquette 1 $2,400
Midland 1 $336
Mid-Michigan District 3 $840
Monroe 1 $294
Muskegon 1 $4,494
Northwest Michigan Community Health Agency 4 $798
Oakland 1 $45,062
Ottawa 1 $2,898
Saginaw 1 $840
Saint Clair 1 $1,092
Sanilac 1 $504
Shiawassee 1 $2,000
Tuscola 1 $504
Van Buren/Cass District 2 $4,494
Washtenaw 1 $10,962
Wayne 1 $252
Western Upper Peninsula District 5 $840
Totals 83 (+ 2 Cities) $166,258
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
APPENDIX C
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
RADON REQUIREMENTS
A. Budget and Agreement Requirements
Radon Program (Program) funding will be provided for time and/or resources
associated with answering public inquiries, selling/distributing radon test kits, making
presentations, issuing press releases, or conducting other radon-related activities. Note
that activities that include actual sampling, data entry, or reporting of data (including
mapping of radon test results) may require a Quality Assurance Plan.
The Local Entity need not prepare a detailed budget for Program activities but should
notify the State Program if it does not intend to collect the entire amount shown on the
attached Radon Mini-grant Allocation Table (Allocation Table). Documentation of
Program activities is required for reimbursement and shall be submitted as noted below.
B. Local Entity Requirements
By September 30, 2003, the Local Entity shall contribute staff time and/or resources as
noted above and provide a brief written statement documenting how the funding was
used/applied. Note that use of the "direct service rate" is not acceptable. Costs must
be broken down by line item (i.e., actual or averaged salary, fringe benefits, supplies,
travel, and indirect rate). Documentation should include a list of events or activities
conducted throughout the year along with the costs associated with those activities.
The documentation should also include a TOTAL of all Program expenditures, even
those in excess of the award amount, though payment will not exceed the amount
shown on the attached Allocation Table. The documentation shall be sent directly to:
Ms. Sue Hendershott, Radon Program, Drinking Water and Radiological Protection
Division, Michigan Department of Environmental Quality, 815 Terminal Road, Lansing,
Michigan 48913. Ms. Hendershott can be reached at 800-723-6642 or 517-335-8194 or
by e-mail at henderss@michigan.gov.
C. State Requirements
The State will provide the Local Entity with radon outreach materials and radon test kits
for distribution, as requested by the Local Entity; offer training for staff responding to
public inquiries; and provide telephone consultation to assist the Local Entity with
problems as they arise. All of these items/services will be provided at no cost to the
Local Entity.
The State shall reimburse the Local Entity for Program services up to, but not
exceeding, the amount on the attached Allocation Table.
APPENDIX C - ALLOCATION SCHEDULE
RADON MINI-GRANTS
FY 2002-2003 LHD RADON MINI-GRANTS
Local Health Department No. of Counties Allocation
Allegan 1 $500
Barry-Eaton District 2 $4,600
Bay 1 $500
Benzie-Leelanau District 2 $1,800
Berrien 1 $1,000
Branch-Hillsdale-St. Joseph District 3 $5,200
Calhoun 1 $15,000
Central Michigan District 6 $11,700
Chippewa 1 $3,000
Delta-Menominee District 2 $3,600
Detroit, City of 0 $3,500
Dickinson-Iron District 2 $4,700
District #2 4 $5,000
District #4 4 $4,300
District #10 10 $9,900
Genesee 1 $7,500
Grand Traverse 1 $3,000
Holland, City of 0 $0
Huron 1 $500
Ingham 1 $7,500
Ionia 1 $2,300
Jackson 1 $5,200
Kalamazoo 1 $1,500
Kent 1 $4,800
Lapeer 1 $1,800
Lenawee 1 $3,600
Livingston 1 $8,000
Luce-Mackinac-Alger-Schoolcraft District 4 $5,600
Macomb 1 $5,500
Marquette 1 $13,500
Midland 1 $1,500
Mid-Michigan District 3 $2,800
Monroe 1 $4,000
Muskegon 1 $1,000
Northwest Michigan Community Health Agency 4 $5,000
Oakland 1 $15,000
Ottawa 1 $1,800
Saginaw 1 $1,000
Saint Clair 1 $3,600
Sanilac 1 $500
Shiawassee 1 $2,000
Tuscola 1 $1,000
Van Buren/Cass District 2 $3,600
Washtenaw 1 $16,690
Wayne 1 $1,700
Western Upper Peninsula District 5 $5,200
Totals 83 (+ 2 Cities) $210,990
$50
$30
$45
$70
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
APPENDIX D
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
PUBLIC SWIMMING POOL REQUIREMENTS
A. Budget and Agreement Requirements
This agreement is intended to establish a payment schedule to the Local Entity for an
initial operation permit and renewal operation permit when fees are collected from the
respective Local Entity's jurisdiction in accordance with Section 12532 of the Public
Health Code, 1978 PA 368, as amended. The State will reimburse the Local Entity on a
lump sum basis according to the following criteria:
Initial operation permit for a public swimming pool/spa* $100
Initial operation permit for each additional public swimming
pool/spa of the same design, constructed at the same site,
and at the same time
Operation permit renewal prior to March 31
Operation permit renewal after March 31
Operation permit renewal after lapse of one licensure year
without an operation permit
*Applies only to those local jurisdictions that are certified
by the Michigan Department of Environmental Quality
(MDEQ) to conduct out initial inspections.
Payment for inspections will be made for those public swimming pools/spas that have
all fees paid in full.
B. Local Entity Requirements
The Local Entity will conduct an inspection of all public swimming pools/spas under its
jurisdiction, investigate complaints, conduct meetings and/or conferences relative to
compliance issues, and complete a Public Swimming Pool Inspection Report (Form
EQP 1735), as provided by the State, or other report form approved by the State. Only
public swimming pools that have a valid operation permit in place should be inspected.
All indoor pools should be inspected during the months of January, February, and
March 2002, with the exception of public swimming pools located at schools. It is
acceptable to inspect pools at school during September and October 2002. All outdoor
pools should be inspected during May, June, and July 2002. In no case should
inspections be completed later than December 31, 2002. Completed inspection reports
should be forwarded to the MDEQ within two to four weeks following the inspection, but
in no case later than January 10, 2003. Reports should be sent to: Environmental
Health Section, Drinking Water and Radiological Protection Division, MDEQ, 525 West
Allegan, P.O Box 30630, Lansing, Michigan 48909-8130. The contact person is
Mr. Paul Sisson, who can be reached at 517-241-1350 or by e-mail at
sissonp@michigan.gov.
C. State Requirements
By January 31, 2003, the State will provide the Local Entity with a list of public
swimming pools from that jurisdiction that have been issued an operation permit. If the
list needs modification, the State will provide the Local Entity a 30-day period to request
any adjustments. The State will furnish periodic status reports to each Local Entity
indicating the number of operation permit applications, fees, and inspection reports
received. The State will reimburse the Local Entity according to the operation permit
criteria listed in paragraph A for those public swimming pools inspected during the year
ending December 31, 2002, by the Local Entity's staff or designated representative.
The State will provide technical assistance, when requested, and periodic oversight.
2
APPENDIX D - ALLOCATION SCHEDULE
PUBLIC SWIMMING POOLS
FY 2002-2003 LHD PUBLIC SWIMMING POOLS
Local Health Department No. of Counties Allocation
Allegan 1 $1,540
Barry-Eaton District 2 $1,810
Bay 1 $1,320
Benzie-Leelanau District 2 $1,020
Berrien 1 $3,720
Branch-Hillsdale-St. Joseph District 3 $1,110
Calhoun 1 $2,525
Central Michigan District 6 $2,860
Chippewa 1 $1,020
Delta-Menominee District 2 $660
Detroit, City of 0 $6,685
Dickinson-Iron District 2 $690
District #2 4 $1,065
District #4 . 4 $3,085
District #10 10 $3,850
Genesee 1 $6,375
Grand Traverse 1 $2,715
Holland, City of 0 $1,280
Huron 1 $495
Ingham 1 $5,375
Ionia 1 $300
Jackson 1 $1,860
Kalamazoo 1 $6,200
Kent 1 $9,900
Lapeer 1 $600
Lenawee 1 $855
Livingston 1 $1,080
Luce-Mackinac-Alger-Schoolcraft District 4 $2,520
Macomb 1 $9,605
Marquette 1 $1,140
Michigan State University 0 $120
Mid-Michigan District 1 $1,300
Midland 3 $1,050
Monroe 1 $1,725
Muskegon 1 $2,550
Northwest Michigan Community Health Agency 4 $4,890
Oakland 1 $27,740
Ottawa 1 $3,910
Saginaw 1 $3,205
Saint Clair 1 $1,920
Sanilac 1 $180
Shiawassee 1 $520
Tuscola 1 $255
University of Michigan 0 $180
Van Buren/Cass District 2 $1,745
Washtenaw 1 $8,910
Wayne 1 $18,265
Western Upper Peninsula District 5 $1,200
83 (+2 Cities and
Totals +2 Universities) $162,925
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
APPENDIX E
OCTOBER 1, 2002 THROUGH MARCH 31, 2003
SOURCE WATER ASSESSMENT PROGRAM REQUIREMENTS
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of completing work for source water assessments as required under
amendments to the federal Safe Drinking Water Act in 1996 hereinafter referred to as the
"Act" (attached).
B. Budget and Agreement Requirements
The State will provide reimbursement to the Local Entity for activities related to the Source
Water Assessment Program. This funding will support the following activities:
1. Entry of well record information in We!logic for complete inventory;
2. Completion of source water assessments of the noncommunity public water
supply inventory; and
3. Submittal of relevant information to the State.
Funding for the Source Water Assessment Program is scheduled to end in May 2003. All
activities are to be completed by March 31, 2003, in accordance with the specifications,
training, and protocol provided the Local Entity by agreement with the State.
C. Local Entity Requirements
1. Payment for entry of well record information into Wellogic will be provided
upon submittal of a request for payment and the relevant noncommunity
public water supply well information to the State indicating completion of
these activities. Payment will be based upon the actual number of Wellogic
entries provided the State at a rate of $5.80 per Wellogic entry.
2. Payment for source water assessments will be provided upon submittal of a
request for payment and completed assessment reports, which must be
verified through the Ground Water Education in Michigan Center assigned to
verify the work completed. Payment will be based on the actual number of
assessments completed at a rate of $46.26 per assessment.
3. Submit payment requests to: Mr. James Lahti, Ground Water Supply Section,
Drinking Water and Radiological Protection Division, Michigan Department of
Environmental Quality, 525 West Allegan, P.O. Box 30630, Lansing, Michigan
48909-8130. Payment requests and source water assessment reports must
be submitted no later than April 18, 2003.
The contact person is Mr. James Lahti, who can be reached at 517-241-1392 or by e-mail
at Lahtij@michigan.gov .
2
145 $1,302
WELLOGIC
ALLOCATION
145
708
0 1
145
145
145
4,321
2,535
KALAMAZOO
KENT
LAPEER
IONIA
JACKSON
1,157
1,157
1,157
1,157
7,124
1,125
1,554
$2,282
$8,678
1451 $1,302
145
145
$1,302
$1,302
LENA WEE 1,157 261 $1,418
LIVINGSTON 5,181 145 $5,326
LMAS 1,157 458 $1,615
$1,302
$1,302
$3,313
$1,505
$1,302
$1,302
$1,302
$1,662
MACOMB
MARQUETTE
MID-MICHIGAN
MIDLAND
MONROE
MUSKEGON
NORTHWEST
OAKLAND
OTTAWA
SAGINAW
SAINT CLAIR
SANI LAC
1,157
1,157
1,573
1,157
1,157
3,742
1,157
1,157
1,157
1,157
1,157
1,157
145
145
1,740
348
145
145
145
505
6961 $4,438
3071 $1,464
8121 $1,969
145 $1,302
SHIAWASSEE
TUSCOLA
VAN BUREN /CASS
WASHTENAW
WAYNE
WESTERN U.P.
1,157
1,157
1,157
3,007
1,157
0
5741 $1,731
2671 $1,424
771 $1,928
244 $3,251
01 $0
1251 $1,282
APPENDIX E
SOURCE WATER ASSESSMENT ALLOCATION SCHEDULE FY 2002-2003
LOCAL HEALTH
DEPARTMENT
ALLEGAN
BARRY-EATON
BAY
BENZIE-LEELANAU
BERRIEN
BRANCH-HILLS-ST.JOE
CALHOUN
CENTRAL MICH.
CHIPPEWA
DELTA-MENOMINEE
DETROIT
DICKINSON-IRON
DISTRICT #2
DISTRICT #4
DISTRICT #10
GENESEE
GRAND TRAVERSE
HOLLAND
HURON
INGHAM
ASSESMENT
ALLOCATION
1,1571
1,157;
1,157'
1,157
1,1571
1,157
1,157
1,1571
1,1571
1,157;
0
1,157
1,157
4,302
22,344
1,203
1,157
0
1,157
1,157
CONTRACT
AMOUNT
$3,088
1451 $1,302
1451 $1,302
1451 $1,302
145; $1,302
1451 $1,302
2,726; $3,883
$1,302
$1,865
$0
$1,302
$1,302
$4,447
$26,665
$3,738
1451 $1,302
$0
6671 $1,824
1451 $1,302
1,931
0
25,8651 $114,836 CONTRACT TOTALS 88,971
APPENDIX E - ALLOCATION SCHEDULE
SOURCE WATER ASSESSMENT
FY 2002-2003 LHD SWAP
Local Health Department No. of Counties Allocation
Allegan 1 $3,088
Barry-Eaton District 2 $1,302
Bay 1 $1,302
Benzie-Leelanau District 2 $1,302
Berrien 1 $1,302
Branch-Hillsdale-St. Joseph District 3 $1,302
Calhoun 1 $1,302
Central Michigan District 6 $3,883
Chippewa 1 $1,302
Delta-Menominee District 2 $1,865
Detroit, City of 0 $0
Dickinson-Iron District 2 $1,302
District #2 4 $1,302
District #4 4 $4,447
District #10 10 $26,665
Genesee 1 $3,738
Grand Traverse 1 $1,302
Holland, City of 0 $0
Huron 1 $1,824
Ingham 1 $1,302
Ionia 1 $1,302
Jackson 1 $1,302
Kalamazoo 1 $1,302
Kent 1 $2,282
Lapeer 1 $8,678
Lenawee 1 $1,418
Livingston 1 $5,326
Luce-Mackinac-Alger-Schoolcraft District 4 $1,615
Macomb 1 $1,302
Marquette 1 $1,302
Mid-Michigan District 3 $3,313
Midland 1 $1,505
Monroe 1 $1,302
Muskegon 1 $4,438
Northwest Michigan Community Health Agency 4 $1,464
Oakland 1 $1,302
Ottawa 1 $1,969
Saginaw 1 $1,302
Saint Clair 1 $1,302
Sanilac 1 $1,662
Shiawassee 1 $1,731
Tuscola 1 $1,424
Van Buren/Cass District 2 $1,928
Washtenaw 1 $3,251
Wayne 1 $0
Western Upper Peninsula District 5 $1,282
Totals 83 (+ 2 Cities) $114,836
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING -WATER AND RADIOLOGICAL PROTECTION DIVISION
APPENDIX F
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
ON-SITE SEWAGE PROGRAM REQUIREMENTS
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of the On-site Sewage Program (Program) services required under
the Public Health Code, 1978 PA 368, as amended, and the Administrative Rules.
B. Local Entity Requirements
The Local Entity shall perform the following services for private single- and two-family
homes and other establishments that generate less than 10,000 gallons per day of
sanitary sewage:
1. Maintain an up-to-date regulation for on-site sewage treatment and
disposal systems (Systems). The regulation shall be supplemented by
established internal policies and procedures. Technical guidance for staff
that defines site suitability requirements, the basis for permit approval
and/or denial, and issues not specifically addressed by the regulation shall
be provided.
2. Evaluate all parcels to determine the suitability of the site for the
installation of initial and replacement Systems. These evaluations shall be
conducted by a trained sanitarian or equivalent and shall consist of a
review of the permit application for the installation of a System and a
physical evaluation of the site to determine suitability.
3. Accurately record on the permit to install the initial or replacement System
or on an attachment to the permit the site conditions for each parcel
evaluated including soil profile data, seasonal high water table,
topography, isolation distances, and the available area and location for
initial and replacement Systems.
4. Issue a permit for those sites that meet the criteria for the installation of a
System. The permit shall include a detailed plan and/or specifications that
accurately define the location of the initial or replacement System, System
size, other pertinent construction details, and any documented variances.
Detailed plans and/or specifications of the initial System shall also define
the available area and location for a future replacement System.
5. Provide and keep on file formal written denials, stating the reason for
denial, for those applications where site conditions are found to be
unsuitable.
6. Conduct a construction inspection prior to covering each System to
confirm that the completed System complies with the requirements of the
permit that has been issued. In limited circumstances where constraints
prohibit staff from completing the required construction inspection in a
timely manner, an effective alternate method to confirm the adequacy of
the completed System shall be established. The results of all such
inspections or an alternate method shall be clearly documented.
7. Maintain an up-to-date functional filing system that includes easily
retrievable information regarding all evaluations and permits, issued or
denied, and the results of any appeals.
8. Evaluate all parcels within subdivisions, land divisions under one acre in
size, and site condominiums for site suitability according to the statutes
and Administrative Rules of the Michigan Department of Environmental
Quality (MDEQ).
9. Utilize the State's "Michigan Criteria for Subsurface Sewage Disposal"
(Criteria) for Systems for private single- and two-family homes that
generate less than 10,000 gallons per day. Systems treating less than
1,000 gallons per day may be approved in accordance with the Local
Entity's sanitary code. Advise the State prior to issuance of a variance
from the Criteria. Variances are only to be issued by the Director of
Environmental Health of the Local Entity after consultation with the State.
Appeals of any decision of the Local Entity shall be made to the State.
10. Maintain quarterly reports that summarize the total number of parcels
evaluated, permits issued, alternative or engineered plans reviewed,
number of appeals, number of inspections during construction, number of
operation and maintenance evaluations, and number of sewage
complaints received and investigated.
11. Review all engineered or alternative System plans. Conduct adequate
inspections during the various phases of construction to ensure proper
installation.
12. Conduct operation and maintenance evaluations of existing Systems to
document the System age, design, site conditions, and other pertinent
factors to determine their operational status and to assess the
effectiveness of the Local Entity's Program. The minimum number of such
inspections shall total 10 percent of the total number of permits issued the
previous year. The results of all operation and maintenance evaluations
2
shall be maintained in a retrievable file and assembled in an annual report
summarizing the overall results. This report shall be provided on an
annual basis to the State no later than 30 days after its completion.
13. Collect data at the time of permit issuance when a System has failed to
document the System age, design, site conditions, and other pertinent
factors that may have contributed to the failure of the original System.
The results of all failed System evaluations shall be maintained in a
retrievable file and assembled in an annual report summarizing the overall
results. This report shall be provided on an annual basis to the State no
later than 30 days after its completion.
14. Provide training for staff involved in the Program as necessary to maintain
knowledge of current regulations and internal policies and procedures and
to keep staff informed of technological improvements and advancements
in Systems.
15. Establish and maintain an enforcement process that is utilized to resolve
violations of the Local Entity and/or State's rules and regulations.
16. Investigate and respond to all complaints related to Systems in a timely
manner. Documentation confirming the nature of the complaint and
resolution shall be maintained in a retrievable file.
C. State Requirements
The State shall perform the following services including but not limited to:
1. Provide training and guidance to the Local Entity in the form of procedural
manuals; copies of rules; policies; and handouts; training meetings; joint
inspections; and consultations.
2. Provide Program consultation and direct staff assistance where necessary
in pursuing compliance with the applicable requirements.
3. Provide administrative oversight of the Local Entity's Program to
determine whether the work performed is satisfactory according to the
terms and conditions of this contract.
D. Payment Schedule and Reporting Requirements
Reimbursement will be based upon the approved allocation schedule. The Program
allocation schedule is attached depicting the funding amount for the services required in
this agreement.
3
1. Quarterly programmatic reports shall be sent to: Environmental Health
Section, Drinking Water and Radiological Protection Division, MDEQ,
525 West Allegan, P.O. Box 30630, Lansing, Michigan 48909-8130. The
contact person is Mr. Richard Sacks, who can be reached at
517-241-1317 or by email at sacksr@michigan.gov .
2. Based on the Local Entity's satisfactory progress in fulfilling its
responsibilities under this agreement, monthly payments will be made by
the State beginning in October.
3. The final September payment will be made by the State upon receipt of a
Financial Status Report, Form EQP 2069 (FSR), from the Local Entity and
based upon the Local Entity's fulfillment of its responsibilities under this
agreement. The final FSR is due by October 31. A blank copy of the FSR
is attached. The FSR shall be sent to: Administration Section, Drinking
Water and Radiological Protection Division, MDEQ, 525 West Allegan,
P.O. Box 30630, Lansing, Michigan 48909-8130. The contact person is
Mr. Duane Sperry, who can be reached at 517-241-1261 or at
sperryd@michigan.gov .
E. Accountability
The Local Entity shall maintain adequate accounting and employee activity records to
reflect that all funds granted under this contract have been expended for the Program
activities, as approved by the State. These records shall be made available upon
request for audit by the State.
Records will be retained by the Local Entity until an audit has been completed by the
State or permission has been granted by the State to dispose of the records.
4
Michigan Department of Environmental Quality
Drinking Water and Radiological Protection Division
Environmental Health Section
Authorized by 1978 PA 368, as amended
Local Health Department Quarterly Report
On-Site Sewage Program
Residential Information
The following data shall be reported to the Michigan Department of Environmental Quality,
Drinking Water and Radiological Protection Division, by local health departments on a
quarterly basis, within 15 days of the end of each quarter within the fiscal year. In order to
receive payment, this data must be reported.
Agency: Reporting Period:
Person submitting report:
1st 2nd 3rd 4th
Number of Parcels Evaluated
Number of On-Site Sewage Disposal Permits Issued
Number of Alternative or Engineered System Plans
Approved
Number of Appeals Processed
Number of Inspections Conducted during and/or after
Construction
Number of Operation and Maintenance Evaluations
Conducted
Number of Complaints Received
Number of Complaints Investigated
1 st Quarter = October/November/December
2nd Quarter = January/February/March
3rd Quarter = April/May/June
4th Quarter = July/August/September
Please return completed report to:
DWRPD - ENVIRONMENTAL HEALTH SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
525 WEST ALLEGAN
PO BOX 30630
LANSING MI 48909-8130
EQP 2057b (8/2001)
DOA Michigan Department of Environmental Quality
• Drinking Water and Radiological Protection Division
Environmental Health Section
Authorized by 1978 PA 368, as amended
Local Health Department Quarterly Report
On-Site Sewage Program
Non-Residential Information
The following data shall be reported to the Michigan Department of Environmental Quality,
Drinking Water and Radiological Protection Division, by local health departments on a
quarterly basis, within 15 days of the end of each quarter within the fiscal year. In order to
receive payment, this data must be reported.
Agency: Reporting Period:
Person submitting report:
1st 2nd 3rd 4th IIInmr
Number of Parcels Evaluated
Number of On-Site Sewage Disposal Permits Issued
Number of Alternative or Engineered System Plans
Approved
Number of Appeals Processed
Number of Inspections Conducted during and/or after
Construction
Number of Operation and Maintenance Evaluations
Conducted
Number of Complaints Received
Number of Complaints Investigated
1 st Quarter = October/November/December
2'd Quarter = January/February/March
3rd Quarter = April/May/June
4th Quarter = July/August/September
Please return completed report to:
DWRPD - ENVIRONMENTAL HEALTH SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
525 WEST ALLEGAN
PO BOX 30630
LANSING MI 48909-8130
EQP 2057a (8/2001)
APPENDIX F - ALLOCATION SCHEDULE
ON-SITE SEWAGE
FY 2002-2003 LHD ON-SITE SEWAGE
Local Health Department No. of Counties Allocation
Allegan 1 $93,072
Barry-Eaton District 2 $185,455
Bay 1 $66,812
Benzie-Leelanau District 2 $96,036
Berrien 1 $58,297
Branch-Hillsdale-St. Joseph District 3 $167,985
Calhoun 1 $94,654
Central Michigan District 6 $419,540
Chippewa 1 $61,727
Delta-Menominee District 2 $89,880
Detroit, City of 0 $0
Dickinson-Iron District 2 $63,245
District #2 4 $109,576
District #4 4 $180,882
District #10 10 $236,436
Genesee 1 $267,760
Grand Traverse 1 $12,840
Holland, City of 0 $0
Huron 1 $48,391
Ingham 1 $99,386
Ionia 1 $52,830
Jackson 1 $98,494
Kalamazoo 1 $143,630
Kent 1 $188,939
Lapeer 1 $0
Lenawee 1 $95,941
Livingston 1 $163,157
Luce-Mackinac-Alger-Schoolcraft District 4 $68,948
Macomb 1 $296,086
Marquette 1 $66,042
Mid-Michigan District 3 $288,680
Midland 1 $106,836
Monroe 1 $61,374
Muskegon 1 $50,619
Northwest Michigan Community Health Agency 4 $315,733
Oakland 1 $374,382
Ottawa 1 $198,706
Saginaw 1 $109,973
Saint Clair 1 $195,734
Sanilac 1 $30,026
Shiawassee 1 $80,935
Tuscola 1
Van Buren/Cass District 2 $10,300
Washtenaw 1 $349,785
Wayne 1 $70,490
Western Upper Peninsula District 5 $22,145
Totals 83 (+ 2 Cities) $5,791,759
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
APPENDIX G
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003
PRIVATE AND TYPE III DRINKING WATER SUPPLY REQUIREMENTS
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of Private and Type III Drinking Water Supply Program services
required under Part 127 of the Public Health Code, 1978 PA 368, as amended, and the
Administrative Rules, and in accordance with the Minimum Program Requirements
(MPR) dated October 1, 1999.
B. Local Entity Requirements
The Local Entity shall perform the following services including but not limited to:
1. Assign one individual to be responsible for quarterly reporting of the data
and to coordinate communication with the assigned State staff. Reports
shall be submitted no later than fifteen (15) days following the end of the
quarter on forms provided by the State.
2. Perform the activities described in items 5 through 8 of the MPR and the
associated performance indicators and use the "Guidance Manual for the
Private and Type III Drinking Water Supply Program," as furnished by the
Michigan Department of Environmental Quality (MDEQ), Drinking Water
and Radiological Protection Division to implement the MPR provisions.
C. State Requirements
The State shall perform the following services including but not limited to:
1. Provide training and guidance to the Local Entity in the form of procedural
manuals, training meetings, joint inspections, consultations, and copies of
rules, policies, and handouts.
2. Provide necessary forms for water well records and abandoned well
plugging records and We!logic software (or equivalent upgrade), when
available, for digital entry of water well record data.
3. Provide program consultation and direct staff assistance where necessary
in pursuing compliance with applicable construction and water quality
standards and in the completion of water quality investigations.
D. Payment Schedule
Reimbursement will be based upon the approved funding formula applied to the number
of predrilling site reviews and final inspections performed, and abandoned wells plugged
in the geographical area served by the Local Entity. The Fiscal Year 2002-2003
allocation schedule is attached depicting the funding amount for the services required in
this agreement.
1. Quarterly programmatic reports shall be sent to: Well Construction Unit,
Drinking Water and Radiological Protection Division, MDEQ, 525 West
Allegan, P.O. Box 30630, Lansing, Michigan 48909-8130. The contact
person is Mr. Michael Gaber, who can be reached at 517-241-1374 or by
e-mail at gaberm@michigan.gov .
2. Based on the Local Entity's satisfactory progress in fulfilling its
responsibilities under this agreement, monthly payments will be made by
the State beginning in October.
3. The final September payment will be made by the State upon receipt of a
Financial Status Report, Form EQP 2069 (FSR), from the Local Entity and
based upon the Local Entity's fulfillment of its responsibilities under this
agreement. The final FSR is due by October 31. A blank copy of the FSR
is attached. The FSR should be sent to: Administration Section, Drinking
Water and Radiological Protection Division, MDEQ, 525 West Allegan,
P.O. Box 30630, Lansing, Michigan 48909-8130. The contact person is
Mr. Duane Sperry, who can be reached at 517-241-1261 or by e-mail at
sperryd@michigan.gov .
E. Accountability
The Local Entity shall maintain adequate accounting and employee activity records to
reflect that all funds granted under this contract have been expended for the program
activities as approved by the State. These records shall be made available upon
request for audit by the State.
Records will be retained by the Local Entity until an audit has been completed by the
State or permission has been granted by the State to dispose of the records.
2
•
DOA Michigan Department of Environmental Quality
Drinking Water and Radiological Protection Division
Ground Water Supply Section
Authorized by 1978 PA 368 and 1976 PA 399, as amended
Local Health Department Quarterly Report
Private and Type Ill Public Ground Water Supply Program
The following data shall be reported to the Mchigan Department of Environmental Quality, Drinking
Water and Radiological Protection Division, by local health departments on a quarterly basis, within
15 days of the end of each quarter within the fiscal year. In order to receNe payment, this data must be
reported.
Agency: Reporting Period:
Person submitting report:
1st 2nd 3rd 4th
1. Number of Well Permits Issued
2. Number of Predrilling Site Reviews Completed
3. Number of Final Inspections of Newly Completed
Water Well Systems
4. Number of Final Inspections with
Construction Code Violations Observed
5. Number of Approvals Issued for Newly
Completed Water Well Systems
6. Number of Violation Notices/Correction Orders
Issued
7. Number of Corrections Obtained After
Violation Notice/Order Letter
8. Number of Abandoned Wells Plugged
9. Number of Escalated Enforcement Actions
(Prosecution or Civil Fines)
1st Quarter = October/No%mber/December
2nd Quarter = January/February/March
3rd Quarter = April/May/June
4th Quarter = July/August/September
Please return completed report to:
WD — GROUND WATER SUPPLY SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
PO BOX 30630
LANSING MI 48909-8130
Completed forms may be submitted by FAX to 517-241-1328
EQP 2057(3) (1/2002)
APPENDIX G - ALLOCATION SCHEDULE
PRIVATE AND TYPE III DRINKING WATER SUPPLY
FY 2002-2003 LHD PRIVATE AND TYPE III DRINKING WATER SUPPLY
Local Health Department No. of Counties Allocation
Allegan 1 $74,263
Barry-Eaton District 2 $191,969
Bay 1 $18,983
Benzie-Leelanau District 2 $74,006
Berrien 1 $90,228
Branch-Hillsdale-St. Joseph District 3 $146,551
Calhoun 1 $60,510
Central Michigan District 6 $388,851
Chippewa 1 $36,319
Delta-Menominee District 2 $37,326
Detroit, City of 0 $0
Dickinson-Iron District 2 $24,060
District #2 4 $68,934
District #4 4 $144,118
District #10 10 $272,305
Genesee 1 $127,276
Grand Traverse 1 $200,580
Holland, City of 0 $0
Huron 1 $41,903
Ingham 1 $48,193
Ionia 1 $17,760
Jackson 1 $82,536
Kalamazoo 1 $176,394
Kent 1 $152,480
Lapeer 1 $0
Lenawee 1 $115,132
Livingston 1 $124,136
Luce-Mackinac-Alger-Schoolcraft District 4 $57,025
Macomb 1 $62,624
Marquette 1 $22,627
Mid-Michigan District 3 $90,964
Midland 1 $37,890
Monroe 1 $73,308
Muskegon 1 $94,374
Northwest Michigan Community Health Agency 4 $122,691
Oakland 1 $516,309
Ottawa 1 $117,760
Saginaw 1 $36,657
Saint Clair 1 $56,105
Sanilac 1 $22,097
Shiawassee 1 $62,235
Tuscola 1 $10,300
Van Buren/Cass District 2 $5,149
Washtenaw 1 $85,688
Wayne County 1 $8,500
Western Upper Peninsula District 5 $0
Totals 83 (+ 2 Cities) $4,197,116
a A
DEga MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
FINANCIAL STATUS REPORT FOR
LOCAL HEALTH SERVICES
Authorized by 1978 PA 368 and 1976 PA 399, as amended
Page of
Local Agency Report Period thru Date
Agreement Period thru
EXPENDITURE CATEGORY Non-Community Water Supply Source Water Assessment On-Site Sewage Drinking Water Supply
1 Salaries & Wages
2 Fringe Benefits
3 Cap Exp for Equip & Fac - 4 Contractual (Sub-Contracts) .,
5
Other Expenses:
Supplies & Materials
7 Travel
8 Communications .
9 County/City Central Services
10 Space Costs
11 All Others (ADP & Misc.)
12 Total Direct Expenditures
13 Admin. 0/H Cost Rate #1 %
14 Admin. 0/H Cost Rate #2 %
15 Total Direct & Admin Expenditures
16 Total Expenditures
Net Allowable Expenditures For Local Public Health Operations
17 I Net Allowable Expenditures I I I I
18 State LPHO
19 Local Funds - Fees 1st & 2nd Party
20 Local Funds - Other
BILLING AND BUDGET STATUS
21 Total Expenditures: Line 16
22 Less Previously Billed
23 Current Amount Due
24 Agreement Amount
25 Less Billed-to-Date: (Line 22 plus Line 23)
26 Agreement Balance
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency and that this is a true and correct statement of expenditures and collections
for the report period. Appropriate documentation is available and will be maintained for the required period.
Signature Title Date
COMPLETION IS A CONDITION OF REIMBURSEMENT
Please return completed form to:
DWRPD - ADMINISTRATION SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
525 W ALLEGAN
PO BOX 30630
LANSING MI 48909-8130 EQP 2069 (8/2002)
FISCAL NOTE (MISC. #02282) November 21, 2002
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2002/2003
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies an Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Department of Environmental Quality (MDEQ) has awarded a
reimbursement agreement to the Oakland County Health Division for
services related to water supply, long-term drinking water
monitoring, public swimming pool inspections and source water
assessment programs.
2. This agreement also includes Local Public Health Operations (LPHO)
funding for On-site Sewage and Drinking Water Supply services, which
in the past were awarded through the Health Division's
Comprehensive, Budgeting, Planning, and Contracting (CPBC)
agreement.
3. The grant award of $1,192,644, which is a $8,754 (2.47 %) increase
over the previous agreement.
4. This reimbursement agreement does not obligate the County to any
future commitment.
5. The budget for FY2004 will not be amended due to the uncertainty of
the State commitments.
6. The following budget amendment to the FY2003 budget is recommended
per the attached schedule:
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Patterson absent.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21st day of November, 2002.
Resolution #02282 November 21, 2002
Moved by Patterson supported by Coleman the resolution be adopted.
AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos,
Appel, Buckley, Causey-Mitchell. (24)
NAYS: None. (0)
A sufficient majority having voted, therefore the resolution was adopted.
r
I HEREB ' • 'Me FOPr'''''-z RESOLUTION
/ - -rtil ..., .... ....___
.......,
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
November 21, 2002, with the original record thereof now remaining in my office.
Date —
L. 2. ciikP Or% County Executive —
Date
G. William William Caddell, County Clerk