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Home My WebLink AboutResolutions - 2003.04.17 - 27028UBLIC RVIES /64"6--2:2-".4" MISCELLANEOUS RESOLUTION #03065 March 20, 2003 BY: Public Services Committee, Hugh Crawford, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - AUTOMON ELECTRONIC REPORTING FOR PROBATION VIOLATORS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Public Services Community Corrections Division and the City of Southfield District Court currently utilize the automated reporting system PAM by AutoMon Corporation; and WHEREAS the PAM kiosk system allows offenders in good standing to report via a biometrics handprint; and WHEREAS offenders can report without the assistance of a Casemanager or of a Probation Officer thereby allowing these staff to deal with higher risk offenders; and WHEREAS it can help increase public safety by having high risk offenders report as often as directed in addition to reporting to their casemanager / probation officer; and WHEREAS the current two (2) systems are monitoring over 600 offenders without added staff costs; and WHEREAS the current system is outdated and is experiencing significant down time due to system disconnects and interruptions; and WHEREAS the updated system will cost $15,000 per kiosk to replace with an additional $250 for networking the kiosk; and WHEREAS the current kiosks permit probationers to utilize only the two (2) locations cited. However if more kiosk locations were added compliance and payment opportunities would be increased. Additionally, this could mitigate the use of local probation resources at a time when the County may be forced to restrict the use of the jail due to overcrowding; and WHEREAS this purchase defers the need to hire staff to handle increased caseloads; and WHEREAS the salary of one (1) entry level casemanager or probation officer with benefits is currently $48,399, which does not include the cost of office space, a workstation with a computer, training, and initial hiring costs associated with any position; and WHEREAS the Community Corrections Division is requesting that monies from Contingency be utilized to purchase their updated kiosk; and WHEREAS the 46 th District Court will pay for their new kiosk and be reimbursed by the County from non-52'd District Court Technology Incentive monies allocated to them. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves Community Corrections Division's purchase of a new PAM kiosk. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Public Services Committee Vote: Motion carried unanimously on a roll call vote with Moffitt aTI'd Scott absent. PAM Automated Reporting System Oakland County Information Technology Return on Investment:Analysis As Of: March 10, 2003 Project Summary Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 f Total 1 Benefits/Savings: Tangible Benefits Subtotal: 48,399 49,851 51,346 52,887 54,474 56,108 313,065 Cost Avoidance Subtotal: 0 0 0 0 0 0 0 Annual Total Savings 48,399 49,851 51,346 52,887 54,474 56,108 313,065 Cumulative Total Savings 48,399 98,250 149,596 202,483 256,957 313,065 313,065 Costs: Development Services Subtotal: 0 0 0 0 0 0 0 Hardware Subtotal: 15,250 0 0 0 0 0 15,250 Software Subtotal: 0 0 0 0 0 0 0 Infrastructure Subtotal 0 0 0 0 0 0 0 Training Subtotal: 0 0 0 0 0 0 - - - - 0 Other Subtotal: 0 0 0 0 0 0 0 Annual Costs 15,250 0 0 0 0 0 15,250 Cumulative Costs 15,250 15,250 15,250 15,250 15,250 15,250 15,250 _ 1 St tistics: Annual Return on Investment 33,149 49,851 51,346 52,887 54,474 56,16--8 ------- 29-7,9-1 Cumulative Return on Investment 33,149 83,000 134,346 187,233 241,707 297,815 297,815 Annual Cost/Savings Ratio 31.51% 0.00% 0.00% 0.00% 0.00% 0.00% -Cumulative Cost/Savings Ratio 31.51% 15.52% 10.19% 7.53% 5.93%_ 4.87% 4.87% Year Positive Payback Achieved Year 1 Year 1 State or Federal Mandate? T F Automon.xis/Project Summary Date Printed: 3/31103 Page 1 FISCAL NOTE (MISC.#03065) April 17, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - AUTOMON ELECTRONIC REPORTING FOR PROBATION VIOLATORS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Department of Public Services Community Corrections Division and the City of Southfield 46 th District Court each have an automated reporting system PAM by AutoMon Corporation. 2. These systems are monitoring over 600 offenders in good standing without the added staff costs for Probation Officers or Case Managers, leaving staff time for higher risk offenders. 3. The current systems/kiosks are now outdated and experiencing significant down time. Replacement units are needed. The cost of new kiosks is $15,000 each with an additional $250 for networking each kiosk. 4. This purchase defers the need to hire staff to handle the increased caseloads. The salary of one entry level Case Manager or Probation Officer with benefits is currently $48,399. This does not include costs associated with an additional staff person such as office space, workstation costs, training, etc. A worksheet showing Return on Investment (ROI) is attached. 5. Additionally, this could mitigate the use of local probation resources at a time when the County may be forced to restrict the use of the jail due to overcrowding. 6. Funding is being requested for the Community Corrections kiosk only. An additional unit will be purchased by 46 th District Court and reimbursed from the Non-52 nd District Court Technology Incentive monies allocated to them. 7. A budget amendment is recommended for Fiscal Year 2003 as follows: General Fund 101 Expenditures 2-90-290000-25000-2564 2-17-402200-70140-9154 3-17-403300-70140-8001 Contingency Computer Equipment Transfer Out-Info Tech ($15,250) 15,000 250 $ -0- Information Technology Revenue 3-18-636113-10000-1701 Expenditures 2-18-636162-81000-4101 Fund 636 Transfer In - Info Tech Expendable Equipment Estimated Profit! (LOSS) 250 250 -0- FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #03065 March 20, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. William Caddell, County Clerk Resolution #03065 April 17, 2003 Moved by Bullard supported by Coulter the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Jamian, Knollenberg, Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Zack, Bullard. (20) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 17, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 17th day of April, 2003.