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Home My WebLink AboutResolutions - 2003.08.14 - 27060REPORT (misc. 103195) August 14, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03195 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FARMINGTON — FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03195 on August 4, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Webster absent. MISCELLANEOUS RESOLUTION #03195 BY : Mike Rogers, District #14 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FARMINGTON - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Farmington has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Farmington is $3,641.00 from the West Nile Virus Fund as repayment to the City of Farmington for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Farmington as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $3,641.00 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Farmington for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. f/441.--2 sti- L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE HEALTH DIVISION George J. Miller, MA., Manager OAKLAND; COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES July 23, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Farmington dated July 18, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. At this time, they have submitted invoices in the amount of $3,530.18. Their total allocation was for $3,641. Should you have any questions, please direct them to me at 248-858- 1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departypnt of Human Services eorge paler, M.A. Manageealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Vincent Pastue, City Manager, City of Farmington Mike Rogers, Oakland County Commissioner, District #14 Kevin Gushman, Public Services Director, City of Farmington BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 483414432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 AL. 2 4 MI Office of City Manager 23600 Liberty Street, Farmington, Michigan 48,335 jrTelephone (248) 474-5500 Fax (248) 473-7261 July 18, 2003 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Dept 403 Pontiac, MI 48341-0403 RE: West Nile Virus Fund Reimbursement Request City of Farmington Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the City of Farmington hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. Attachment A — Project Description 2. Attachment B — City of Farmington Resolution 07 -03-187 3. Attachment C — Expense Invoices The City of Farmington understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060 and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. Website www.ci.farmington.mi,u5 Letter to Timothy J. Soave RE: West Nile Virus Fund Reimbursement Request City of Farmington July 18, 2003 Page 2 If you have any questions or need additional information, please feel free to contact me at 248.474.5500, x 221. Sincerely, Vincent Pastue City Manager Enclosures C: Mike Rogers — County Commissioner, District #14 Kevin Gushman, Public Services Director ATTACHMENT A CITY OF FARMINGTON OAKLAND COUNTY WEST NILE VIRUS FUND PROGRAM PROJECT DESCRIPTION The City of Farmington would purchase briquettes that would be placed in catch basins with standing water. Inspection of the catch basins and deposit of the briquettes would be managed by the City of Farmington's Public Services Division. FINANCIAL The City of Farmington coordinated with the City of Farmington Hills Purchasing Division to purchase the briquettes. The City of Farmington was allocated $3,641 under the West Nile Virus Fund Program. Enclosed are invoices in the amount of $3,530.18. KEY CONTACTS Vincent Pastue, City Manager 23600 Liberty Street Farmington, MI 48335 Phone: 248.474.5500, x 221. E-Mail: vpastueci.farminqton.mi.us Kevin Gushman, Public Services Director 33720 W. Nine Mile Road Farmington, MI 48335 Phone: 248.473.7250 E-Mail: koushmanci,farmington.mi.us STATE OF MICHIGAN COUNTY OF OAKLAND CITY OF FARMINGTON RESOLUTION NO. 07-03-187 A RESOLUTION OF THE FARMINGTON CITY COUNCIL AUTHORIZING THE CITY MANAGER TO SUBMIT AN EXPENSE REIMBURSEMENT REQUEST UNDER OAKLAND COUNTY'S WEST NILE VIRUS FUND PROGRAM. At a regular meeting of the City Council of the City of Farmington, County of Oakland, State of Michigan, held on 7 th day of July, 2003, at 8:00 o'clock p.m. The following resolution was offered by Councilperson Campbell and supported by Councilperson Harrison. WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages, and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages, and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focus adult mosquito insecticide spraying in designated community green areas; and WHEREAS, the City of Farmington has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE BE IT RESOLVED that the Farmington City Council authorizes and directs its City Manager, Vincent Pastue, as agent for the City of Farmington, in the manner and to the extent provided under Oakland County Board of Commissioners Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. ROLL CALL: AYES: Mitchell, Bush, Campbell, Harrison, McShane. NAYS: None. ABSENT: None. ABSTENTIONS: None. RESOLUTION DECLARED ADOPTED JULY 7, 2003. PATSY K. CANTRELL, CITY CLERK/TRESURER I, Patsy K. Cantrell, duly authorized Clerk/Treasurer for the City of Farmington, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Farmington City Council at a regular meeting held on Monday, July 7, 2003, in the City of Farmington, Oakland County, Michigan. PATSY K. CA TRELL, City Clerk/Treasurer •• • 159 N. GARDEN AYE. P.O. Box 72197 ' Rosau, IL 60172 TEL: 630/894-2000 DIRECT 111,ZD ABOVE By ?q,JPE'A SX:P.nNG NAME AND ,;43,01NT...pmcooATTypLA17„-,. d. .fCI.riNAY, 7v;;;..AND ON) DLACARDE; L.2.; 0:43U I 77 :CRF,;S1VE .:ANIGEF NINA WITYa•-,91. AND ARE ER NOT ORDER DATE I)* t'—ir—RCHASE ORDER NO. P3691 06/17/03 VERBAL 03 SALESMAN TACCT. N D10 WILLIE M. COX 05169 INVOICE DATE TINVIDICEN 07/03/03 1172894 PAGE 1 ILL CITY OF FARMINGTON o 33720 W. 9 MILE ROAD FARMINGTON MI 48335 SHIPSAME TO 'PING INFORMATION .TODAY. RAYRITNT.TERM - 30 DAYS gRai: SHIPPED BACK PRODUCT . . DES - * k .1 ' ....,-2,:' . • NI. : 5 -- - - -- - - — -------- ---------------------------------- 5 11010 ALTOSID INGOT BRIGUETS(150DAY 220/C 586.530 2,932.65 LOTO: 3061961 Total 21932.65 (AMOUNT APPROVED: S NEW REMIT TO ADDRESS: !ACCOUNT4;,4 AMOU, T: — .._ - Clarke Mosquito Control Products, Inc. I i °I- 1? V----7 40 4 ./- 3 I. 1710 Reliable Parkway ; - — Chicago, IL 60686 1 .— • 1 ............_ N- D-CP ' )Approved By: I Attached:I 16,,PQ -.............._. -....=-....:.____. Ab PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. . , „ „11::; „ :LAME 159 N. GARDEN Ave. , P.O. Box 72197 ROSELLE, IL 60172 TEL: 630/894-2000 :.insquito cotitroi ER NOT, LOADER DATE TpurICHASE ORDER Na - I:1315$ 07102/03 1VERBAL SALESMAN 010 WILLIE M. COX CCT. N 0516 PING INFORMATION 3 TODAY PAYMENT. TERMp, 34..p MED` I ;SHIPPED BACK ORDER PRODUGT 'NO. MYtb6f: Mate: ‘5.3 Shippin Tota 11.00' 597.. 53 nn••• • — i .".;,;;I:,:„..„7. 97,. • . - ------- —.----- 7,7-- i? il C.., f ' A , 11 p.-Itc,Alica,:.-- n ' i N - , ,.,_ ,,,,,, -,,.._". 7, : ,, B.,S.T.9L: - '---- ' L-- ; . s_ • r 1111,..'5-1-,-,. ^ .. ... .*- MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIAT DIRECT .1111 14 2,10 INVOICE DATE raceN 07/09/03 17318 PAGE 1 SHIP SAME TO CITY OF FARMINGTON LL 0 33720 W. 9 MILE ROAD FARMINGTON, MI 48335 1 I 1 586.530 586.53 11010 ALTOSID INGOT BRIGUETS(150DAY 220/ LOTO: 3062170 DUNI APPR t ED: I. COUNT P. 1. mom CiarNfeWM177.0quizietouraCboiTie°trpoApi kwProbdRguctsS, Sine, ; 4.. MIN - 1111111111 ar ay Co/eV°, EL 0686 proved BY' . De.P: " :19_1=1_ PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST RE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. Resolution #03195 July 31, 2003 The Vice-Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03195) August 14, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FARMINGTON - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $3,641.00 is available in the West Nile Virus Fund for FY 2003 to reimburse the City of Farmington for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Moffitt and Suarez absent. G. William Caddell, County Clerk Resolution #03195 August 14, 2003 Moved by Moss supported by Coulter the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Gregory, Hatchett, Jamian, Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Scott, Webster, Wilson, Zack, Bullard. (20) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted), 4,1110ft I INN APPROVE ME FC1160114 RESCUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 14, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of _the County of Oakland at Pontiac, Michigan this 14th day of August, 2003.