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HomeMy WebLinkAboutResolutions - 2003.08.14 - 27061REPORT (MISC. 103196) August 14, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03196 - BOARD OF COMMISSIONERS - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF ROSE - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03196 on August 4, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Webster absent. MISCELLANEOUS RESOLUTION #03196 BY : Bill Bullard, Jr., District #2 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF ROSE - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the Township of Rose has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the Township of Rose is $6,927.97 from the West Nile Virus Fund as repayment to the Township of Rose for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Township of Rose as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $6,927.97 from the West Nile Virus Fund (Account 490-210000-23030-9098) to repay the Township of Rose for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. gi,G0 Rta.A7y( 04, COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller. MA., Manager George -J(Niller, M.A. Manager/Health Officer all•••n•••n MM/M.n 411111111111n 1 I fin OA KIAPI 1 1 .1 /1 L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE July 16, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the Township of Rose dated July 8, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. At this time, however, they are only requesting $973.00 of their total available allocation. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 856-1280 (248) 424-7000 (248) 926-3300 JUt. 11 ale SUPERVISOR Chester W. Koop (248) 634-6889 CLERK Alison K. Kalcec (248) 634-8701 TREASURER Susan Slaughter (248) 634-7291 TRUSTEES David Gordon Donald J. Walls II Township of Rose Oakland County Michigan July 8, 2003 Tim Soave, Manager Oakland Co. Fiscal Services 1200 N. Telegraph Rd. Pontiac, Michigan 48341 visit)n .., Re: West Nile Vir,iit Fund Project Appii al 84,Rtfirtib ,thièment Request Dear Mr. Soave, Pursuant to Oakland Coun Township of Roe hereby req expenses incurrekin connection t t Attached in support of this request are descn, Board for reimbuilsement requ this reimbursemet gov submitted for reim ement control project. If you have any qu Sincerely Yours, O9 L Chester W. Koop Rose Township Supervisor Attachments ifirtrill be, iscellaneout Resolution (MR) 03060, the ittideTlie Vitret Nile Fund Program for pito control activity by Rose Township , tins(bf the two projeets approved by the township understands that '"the review and processing of of MR 03060, and certifies that all expenses n connection with a qualifying mosquito ‘, I nvict me at (248) 634-6889. A' C Rose Township Hall, 204 Franldin Street, Holly, Michigan 48442 Project Descriptions ,/West Nile Virus Educational Program (Project #1) The West Nile Virus Educational Program is a collaborative effort between the townships of Brandon, Groveland, Rose and Springfield designed to marshal our financial resources and tailor prevention messages to our northwest county residents rather than using more generic materials currently available. Each community has designated a portion of its allocation to fund this project. Springfield Township will act as project coordinator, receive and forward invoices to the participating communities. The overall cost of this project is estimated to be approximately $24,000. Rose Township has agreed to designate up to $5,000 of its total allocation ($6,927.9) for this project. The educational effort will consist the following three components: 1. A brochure mailed to residents highlighting how WNV is spread, eliminating mosquito habitat around the house, and ways to protect themselves and their family from WNV. This mailer (approx. 17,000) went out the first week of July with the summer tax bills. 2. Community cable station messages in text and video form. The text messages will be short punchy messages to inform residents of WMV and supplement the earlier brochure. The video message will cover similar subject and be made available to those conununtites that have this capability locally. It is envisioned that these messages will be aired during the peaks months of August and September 2003 and be retained for use in the coming years. 3. Joint new release to raise awareness of WNV and local efforts to combat the spread of the disease. Like the cable messages, this aspect of our educational program will coincide with the peak period for WMV. Each community will pay its proportional share for the printed materials, folding/inserting and mailing. Cable announcement costs will also spread across all four communities. Mosquito Habitat Eradication Program (Project #2) In an effort to reduce resident exposure to the Culex mosquitoes, Rose Township has embarked on a tire eradication program. As part of a township-wide Fall and Spring clean-up effort, the Township accepts discarded automobile and tractor tires. The tires are collected from private property and along the roadside by residents, dropped off at the clean-up site, and are subsequently removed by Great Lakes Waste for recycling. The Township is charged $2.00 per tire. Attachment A The tire eradication program was in effect during the Township's FY2003 and will be extended to cover the Fall and Spring Program for FY 2004. The estimated cost for this project for both years is $1,800. Attachment A Rose Township Authorization Requesting West Nile Virus Fund Reimbursement At a meeting of the Rose Township Board of Trustees held on May 14, 2003, the Board authorized participation in the WNV Fund Reimbursement program. A certified copy of the meeting minutes is attached hereto. Attachment B ROSE TOWNSHIP BOARD OF TRUSTEES REGULAR MEETING May 14, 2003 The following residents and guests were present. Dan Gilbert Sue McKee Jennifer Higgins Bruce C. Proper Gary Hoff G. E. Noble Michael R. Pifer Jeff Dupilka Marc D. Hallowell Mike McKee Tracey McGee Neil Wallace Supervisor Koop called the regular meeting of the Rose Township Board of Trustees to order at 7:30 P.M. at the Rose Township Hall, 204 Franklin Street, Holly, Michigan and led the Pledge of Allegiance. Roll Call: Present — Gordon, Kalcec, Koop, Slaughter, Walls. Absent - None. Also Present - Parvin Lee, Township Attorney. APPROVAL OF AGENDA Moved by Slaughter, seconded by Walls, motion carried, to approve the agenda for the regular meeting of the Rose Township Board of Trustees on May 14, 2003 with the following additions under new business; J. Transfer to Cemetery Fund. CONSENT AGENDA Moved by Walls, seconded by Gordon, motion carried, to approve the following items under the consent agenda: a. Minutes of the regular meeting on April 9, 2003. b. Receipt of the monthly reports from the electrical, plumbing and building/mechanical inspectors, constable, recycling and North Oakland County Fire Authority c. Holly Area Youth Assistance report. d. Payment of bills. Voting yes — Slaughter, Gordon, Koop, Walls, Kalcec. Voting no - None. Moved by Gordon, seconded by Slaughter, motion carried, to approve the minutes of the special meeting on April 29, 2003 with the following corrections; page 5, _ Account Number Supervisor Proposal Change Amount Proposed Total _ 209-000-702-030 750 +150 900 State Education Taxes for the Fenton Schools. MOE Rose Township Board of Trustees Regular Meeting May 14. 2003 NEW BUSINESS Preliminary Site Plan Approvals > Timber Creek Site Condominium and Private Road — Parcel 06-05-401-007 Moved by Kalcec, seconded by Slaughter, motion carried, to adopt a resolution (copy attached) granting preliminary site plan approval for the Timber Creek Site Condominium project designating the name of the road as Timber Creek, striking federal requirements in the conditions and amending the master deed section to include the methodology for appropriating the costs of the future road extension. Voting yes - Kalcec, Walls, Gordon, Slaughter. Voting no - Koop. • Terrace Grove Site Condominium and Private Road - Parcel 06-12-300-035 Moved by Kalcec, seconded by Walls, motion carried, to table preliminary approval for the Terrace Grove Site Condominium on parcel 06-12-300-035 and send it back to the Planning Commission for resolution of the issues with the cul-de-sac. Voting yes - Gordon, Slaughter, Kalcec, Walls, Koop. Voting no - None. Proposed Amendments to Ordinance #49 • Article XVI (Section 16B) - Resource Protection Overlay District &Map Parvin Lee, Township Attorney, recommended that the board table this item so he could review the language. Moved by Kalcec, seconded by Walls, motion carried, to table adoption of the Resource Protection Overlay District pending review by the township attorney. > Article VIII - Manufactured Housing District Moved by Kalcec, seconded by Walls, motion carried, to authorize forwarding Article VIII-Manufactured Housing District (copy attached) to the Manufactured Housing Commission for approval with the following changes: Page 5— Section 806.4.D. Landscaping, change development to district and E. eight to height. > Articles II (Section 200), XVII (Section 1721) and XXII (Section 2203) — Temporary Structure Moved by Walls, seconded by Kalcec, motion carried, to adopt ordinance Number 03-03, an ordinance to amend Ordinance Number 49, Article II, Section 200(81), Section 1721 and Article XXII, Section 2203(D) — Temporary Structures (copy attached). Voting yes - Walls, Koop, Gordon, Kalcec, Slaughter. 3 Rose Township Board of Trustees Regular Meeting May 14. 2003 • Proposed Amendment to Funding Formula The board felt that the least weight in the formula should be given to SEV. West Nile Virus Reimbursement Fund • Local Area Educational Collaborative Effort The township board agreed that they should participate in the local area educational collaborative effort as proposed. • Habitat Eradication Reimbursement Request Moved by Slaughter, seconded by Walls, motion carried, to authorize submission for reimbursement from the West Nile Virus fund for an amount representing the township's cost related to the tire stockpile elimination efforts during the fall 2002 and spring 2003 township clean up efforts. Voting yes - Walls, Slaughter, Gordon, Koop, Kalcec. Voting no - None. Zoning Administrator Date For Interviews A letter was received from ID. Plewes that indicated that he would like to meet with the township and negotiate his return to the township. The township board agreed that this would be desirable. Set Date For 2004 Budget Workshop The township board will meet on June 4, 2003 beginning at 7:30 P.M. to talk about the 2004 budget. Oakland County Board of Commissioners Miscellaneous Resolution 03101 Moved by Slaughter, seconded by Kalcec, motion carried, to receive Oakland County Board of Commissioners Miscellaneous Resolution 03101 regarding highway and road improvement projects. Transfer to Cemetery Fund Moved by Slaughter, seconded by Kalcec, motion carried, to transfer $1,500.00 from the general fund to the cemetery maintenance fund to pay for storm damaged tree removal. Voting yes - Kalcec, Walls, Slaughter, Gordon, Koop. Voting no - None. 5 Alison K. Kalcec, MMCA Rose Township Clerk Rose Township Board of Trustees Regular Meeting May 14. 2003 Alison K. Kalc'ec, Clerk Attachments Development Review Fees — North Oakland County Fire Authority Administrative Services Fees Resolution for Timber Creek Site Condominium (06-05-401-007) Article VIII - Manufactured Housing District Articles II (Section 200), XVII (Section 1721) and XXII (Section 2203) — Temporary Structure Resolution to establish township supervisor's salary Resolution to establish township clerk's salary Resolution to establish township constable's salary Resolution to establish township treasurer's salary North Oakland County Fire Authority Proposed 2003-2004 Budget I, Alison K. Kalcec, the duly elected clerk of Rose Township, Oakland County, Michigan, do hereby certify that the above is a true and correct copy of the minutes of the regular meeting of the Rose Township Board of Trustees held on Maye14'2003. 7 Expense Invoices WNV Educational Program (Project #1) At this time the Township is requesting only partial reimbursement for the initial phase of this project. The Township will forward additional requests for reimbursement as they are received and paid. Only the 1/2 of the amounts highlighted on the attached invoice pertains to a qualifying reimbursement under the program guidelines. The total amount being requested is $63.18. Mosquito Habitat Eradication Program (Project #2) The township is requesting reimbursement in the amount of $910.00. These invoices (highlighted items only) represent the cost incurred for the removal of tires during this year's (FY2003) Fall and Spring Clean-Up. Requests for reimbursement for the upcoming Fall and Spring Clean-up effort will be forwarded as they are received. Reimbursement Summary Project #1 Project #2 $63.18 910.00 Total $973.00 Attachment C Total 1532.08 ,4/27/2803 13120 FROM PONTIAC MOILING . "Sc.)t Scz.,10L-XPL, PONTLAC MAILING SERVICE 2627 PONTIAC LAIUI RD WATERFORD, MI 48328 2484814870 TO 912486341661 P.81 invoice OATS PARMCCO 5/2512003 18835 DILL TO ROSE 'MP 204 FRANKLIN ST HOLLY MI 48442 P.O. NO. TIMMS PROJECT 140 30 DIPACRIPTION QTY NATM AMOUNT INSERTING ENVELOPES FOR SUMMER TM SILLS 1,404 0.025 35.10 FOLDING LETTERS 2,808 0.015 42.12 • SORTING 1,404 0.035 49.14 POSTAGE 1,404 0.28807 405.72 14. 0-c -ke se A moo 456-3 1? 65r1 4436(03 TOTAL P.81 Rose Township Clean-Up Alison Kalcec 7980 Hickory Ridge Holly, Michigan 48442 Please Send Payment To: Great Lakes Waste Services Inc. 3328 Torrey Rd. Flint, Michigan 48607 Invoice Amount: 9,677.00 Great Lakes Waste Services Inc. 3328 Torrey Rd., Flint, MI 48507 1-800-685-7382 (810) 341-9750 INVOICE Page 1 Invoice Date: 04/28/03 Account # 49198 Amount Due 9.677.00 Terms: Due Upon Receipt Date Description 04/26/03 Spring Clean-up 25 yd. rear load trash truck 30 yd. Container for scrap metal 30 yd. Container for trash 30 yd. Container for wood Tires Freon items Qty. Unit Cost Total 9 500.00 4,500.00 10 195.00 1,950.00 4 496.00 1,980.00 1 196.00 195.00 316 2.00 632.00 42 10.00 420.00 If you have any questions regarding this billing, please contact Shelley Nitzschke at 1-800-686-7382. Thank you for allowing Great Lakes Waste Services to service you. -4(03 11-63 Rose Township Clean-up Alison Kalcec 7980 Hickory Ridge Holly, Michigan 48442 Please Send Payment To: Great Lakes Waste Services Inc. 3328 Torrey Rd. Flint, Michigan 48507 500.00 195.00 2.00 10.00 195.00 3,500.00 1,365.00 278.00 370.00 585.00 7 7 139 37 3 Invoice Amount: 6,098.00 Great Lakes Waste Services Inc. 3328 Torrey Rd., Flint, MI 48507 1-800-685-7382 (810) 341-9750 INVOICE Page 1 Invoice Date: 09/30/02 Account* 49198 Amount Due 6,098.00 Qty. Unit Cost Total Date Description 09/28/02 Fall Clean-Up 25 yd. rear load trash truck 30 yd. scrap metal containers Tires Freon Items 30 yd. Container for Wood If you have any questions regarding this billing, please contact Shelley Nitzschke at 1-800-685-7382. Thank you for allowing Great Lakes Waste Services to service you. ° 101 -4-ga 3— C 1L de:4- Resolution #03196 July 31, 2003 The Vice-Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03196) August 14, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF ROSE - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $6,927.97 is available in the West Nile Virus Fund for FY 2003 to reimburse the Township of Rose for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Moffitt and Suarez absent. G. William Caddell, County Clerk Resolution #03196 August 14, 2003 Moved by Moss supported by Coulter the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Gregory, Hatchett, Jamian, Knollenberg, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Scott, Webster, Wilson, Zack, Bullard. (20) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). 40•Pri, APPROVE DE FORBIN RESOWDON STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 14, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal (2,4 the County of Oakland at Pontiac, Michigan this 14th day of August, 2003.