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HomeMy WebLinkAboutResolutions - 2003.02.13 - 27109MISCELLANEOUS RESOLUTION #03016 BY : Sue Ann Douglas, District #12 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER — FISCAL YEARS 2001, 2002 AND 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVIs); and WHEREAS pursuant to the Disbursement Policy, the City of Rochester has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Rochester is requesting reimbursement for expenses directly related to the sanitary sewer replacement and storm sewer repairs on Renshaw an Castell Streets and the water main replacement on Renshaw; and WHEREAS the FY 2001, FY 2002 and FY 2003 authorized amount of funding for the City of Rochester is $40,734.24 annually from the Environmental Infrastructure Fund as repayment to the City of Rochester for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the projects submitted by the City of Rochester as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2001, FY 2002 and FY 2003 appropriations in the amount of $40,734.24 annually from the Environmental Infrastructure Fund (Account #90-263253--41000- 3985) to repay the City of Rochester for expenses incurred in connection with water, storm sewer and sanitary sewer system improvements, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Jt'/d 0-4-/ It of tIorile,:iter 400 SIXTH STREET ROCHESTER, MICHIGAN 48307 TELEPHONE (248) 651-9061 FAX (248) 651-2624 January 22, 2003 Mr, Tim Soave Manager, Fiscal Services Executive Office Building 1200 N. Telegraph Pontiac, MI 48341-0403 Re: Infrastructure Fund - Reimbursement Request Dear Mr. Soave: Enclosed is a packet of information supporting the City's request for reimbursement from the Environmental Infrastructure Fund Program. The documentation includes a Resolution for Reimbursement adopted by the Rochester City Council during its meeting of October 28, 2002, and a proof of payments to Ajax Paving Industries on October 31, 2002, and January 14, 2003. As reflected in the documentation, this was a project to replace the sanitary sewer and water main on Renshaw Street from Hacker to South Castell and to replace the sanitary sewer on N. Castell from Third Street to University Drive. The report from our consulting engineer, Hubbell, Roth & Clark, Inc., indicates we made the first progress payment on October 31, 2002, in the amount of $194,184.02. Pay Estimate No. 2 dated January 14, 2003, was in the amount of $199,574.74. These two checks amount to $393,758.76. The work on these two streets is complete except for sod placement in the spring. Your review of the detailed pay estimate will reflect there are costs for repaving the street, but this was necessitated because the water main and sanitary sewer were under the pavement. I have also highlighted in yellow the specific costs related to the sanitary sewer and water main. These items clearly exceed the $122,202.72 that we believe is available to the City of Rochester since we did not request reimbursements for fiscal year 2001, 2002, nor our annual allocation for 2003. Please see the attached letter from Sue Ann Douglas, County Commission of District No. 8, which highlights the amount we believe is available to the City. If you need further detail in order to process this request for reimbursement, please call me. Very truly yours, enneth A. Job*Son City Manag KAJ:klp Enclosure cc: Sue Ann Douglas w/o attachments 0) Recycled Paper Lee Anft' O'Connor, City Clerk aitg of Atorkester 400 SIXTH STREET ROCHESTER, MICHIGAN 48307 TELEPHONE (248) 651-9061 FAX (248) 651-2624 RESOLUTION INFRASTRUCTURE FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs; and WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediation or improvements relating to ground and/or surface water, water , supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project; and WHEREAS, the City of Rochester, Oakland County, Michigan, has incurred expenses in connection with an environmental improvement project for sanitary sewer replacement and storm sewer repairs on Renshaw and Castell Streets and the water main replacement on Renshaw Street which the City believes to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. En14, THEREFORE, BE IT RESOLVED, that the City Council authorizes the City Manager, as agent for the City of Rochester, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible environmental improvement expenses for the above-referenced projects under Oakland County's Environmental Infrastructure Fund Program Made and passed this 28th day of October 2002. I, Lee Ann O'Connor, the duly authorized Clerk of the City of Rochester do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Rochester City Council on the 28th day of October, 2002. Recycled Paper FISCAL NOTE (M.R. 4t03016) February 13, 2003 BY: Finance Committee, Chuck Moss, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER - FISCAL YEARS 2001, 2002 AND 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution and finds: 1. Annual funding of $40,734.24 is available in the Environmental Infrastructure Fund for FY 2001, 2002 and 2003 to reimburse the City of Rochester for this project; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Palmer and Obrecht absent. Resolution #03016 January 30, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. G. William Caddell, County Clerk Resolution #03016 February 13, 2003 Moved by Jamian supported by Webster the resolutions on the Consent Agenda be adopted. AYES: Coulter, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Obrecht, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coleman. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted. FORFOOIN/r r"—"' 2SS-4.) ---- Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 13, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 13th day of February, 2003.