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Home My WebLink AboutResolutions - 2003.02.13 - 27110MISCELLANEOUS RESOLUTION #03 017 BY : Chuck Moss, District #20 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BLOOMFIELD HILLS — FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infraqtrurtnr Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the City of Bloomfield Hills has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Bloomfield Hills is requesting reimbursement for expenses directly related to the manhole rehabilitation, water system vulnerability assessment, water and sewer system mapping, improvements to Hamlin Drain (storm sewer), water system modeling and sanitary sewer system rehabilitation; and WHEREAS the FY 1999, FY 2000, FY 2001, FY 2002 and FY 2003 authorized amount of funding for the City of Bloomfield Hills is $47,530.37 annually from the Environmental Infrastructure Fund as repayment to the City of Bloomfield Hills for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the projects submitted by the City of Bloomfield Hills as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 1999, FY 2000, FY 2001, FY 2002 and FY 2003 appropriations in the amount of $47,530.37 annually from the Environmental Infrastructure Fund (Account #90-263235-41000-3985) to repay the City of Bloomfield Hills for expenses incurred in connection with water, storm sewer and sanitary sewer system improvements, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. ry--zce„,e4,57-- HUBBELL ROTH AND CLARK 240 4546312 P.02 JAN-15-2003 14:54 CITY OF BLOOMFIELD HILLS INFRASTRUCTURE FUND EXPENSE REIMBURSEMENT REQUEST Motion by Commissioner Hoffiz, supported by Commissioner Davey, to adopt the following resolution: WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships In addressing infrastructure system improvements; and WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred In connection with environmental remediations or improvements relating to ground and/or water pollution control efforts incurred as part of a city. village or township road project; WHEREAS, the City of Bloomfield Hills, Oakland County, Michigan has incurred expenses or has initiated projects in connection with water system improvements, sanitary sewer rehabilitation, infrastructure mapping and master planning and drainage improvements, believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW, THEREFORE IT BE RESOLVED, that the City of Bloomfield Hills Commission authorizes and directs the City Manager, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093. to request project pre-approval to confirm the eligibility of certain projects and to request reimbursement of such eligible projects expenses upon completion under Oakland County's Environmental Infrastructure Fund Program. ROLL CALL AYES: Davey, Dawkins, Hoffiz, Zambricki NAYS: None ABSENT: Varbedian MOTION ADOPTED. Dale Dawkins, Mayor TOTAL P.02 PRINCIPALS Cierald F. Knapp Thomas E. Bieh, Walter H. Aix George E Hubbell Peter T. Roth Michael D. Waring Keith D. McCormack Curt A Christeson CHIEF FINANCIAL OFFICER J. Bruce McFar;and SENIOR ASSOCIATES Frederick C. Navarre Gary J. Tressel Lawrence R. Ancypa Kenneth A Melchior Dennis M. Monsere Randal L Ford David P. Wilcox H R C HUBBELL, ROTH & CLARK, INC. CONSULTING ENGINEERS ASSOCIATES Timothy H. Sullivan Thomas G. Maxwell Nam M.D. Faught Jonathan E. Booth Michael C. MacDonald Man/in A Diane James C. Hanson Richard F. Beaubien Margaret Synk Kuhn William R. Davis James J. Aiello Daniel W. Mitchell Joel E. Bowden Jesse a VanDeCreek Robert F. DeFrain Marshall J. Graziori January 6, 2003 Fiscal Services Division 1200 North Telegraph Road Pontiac, Michigan 48341-0403 Attention: Mr. Tim Soave, Manager Re: City of Bloomfield Hills Environmental Infrastructure Funding Request for Project Pre-Approvals Dear Mr. Soave: HRC Job No. 20020707.21 On behalf of our client, the City of Bloomfield Hills, we are requesting pre-project authorization for several projects which the City desires to be reimbursed through the Environmental Infrastructure Fund (ELF). From our previous discussions, it is our understanding that the City can receive pre-approval of these projects so they may proceed knowing that they will qualify for reimbursement once the projects have been completed. The projects are identified below with the preliminary estimate of costs: 1. Rehabilitation of approximately 115 flood prone sanitary manholes ($110,000.00) 2. Water system modeling, master planning, and rate evaluation ($30,000.00) 3. Water and sanitary sewer GIS mapping ($25,000.00) 4. Water system vulnerability assessment ($25,000.00) 5. Sanitary sewer system rehabilitation master plan and map overlay ($20,000.00) 6. Hamlin Drain (storm sewer) outlet energy dissipater and erosion control structure ($10,000.00) eltt" These projects have a total estimated cost of $220,000.00 of the City's allocated EIF funds of $237,651.85. It is the City's intent to have these projects completed and submitted for reimbursement by August 1, 2003. We further understand that by August 1, 2003, the City must submit a revised project list to your office for allocation of any unused funds for the final year of the EIF. Corporate Office: 555 Hulet Drive • P.O. Box 824 • Bloomfield Hills, MI 48303-0824 (Mailing — P.O. Box) — 48302-0360 (UPS Zip) Telephone: (248) 454-6300 • FAX: (248) 338-2592 or (248) 454-6312 • www.hrc-engr.00m YA200207 \20020707 \DesigrACorrs\02LvAloc Mr. Tim Soave, Manager January 6, 2003 Job No. 20020707.21 Page 2 We appreciate your time answering our questions and assisting in this matter. As the City is prepared to initiate these projects immediately upon your notice of pre-approval, attention to this matter at your earliest convenience would be greatly appreciated. Should you have any questions please contact the undersigned at (248) 454-6300. Very truly yours, HUBBELL, ROTH & CLARK, INC. James F. Burton, RE. JFB/j jb pc: City of Bloomfield Hills; Ms. Chris Bremer HRC; M. Waring, File Y,V00207n20020707\lhsigriCon-A02Ltr.doc FISCAL NOTE (M.R. #03017) February 13, 2003 BY: Finance Committee, Chuck Moss, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BLOOMFIELD HILLS - FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution and finds: 1. Annual funding of $47,530.37 is available in the Environmental Infrastructure Fund for FY 1999, 2000, 2001, 2002 and 2003 to reimburse the City of Bloomfield Hills for this project; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Palmer and Obrecht absent. Resolution #03017 January 30, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. G. William Caddell, County Clerk Resolution #03017 February 13, 2003 Moved by Jamian supported by Webster the resolutions on the Consent Agenda be adopted. AYES: Coulter, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Obrecht, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coleman. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 13, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 13th day of February, 2003.