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HomeMy WebLinkAboutResolutions - 2003.01.30 - 27122MISCELLANEOUS RESOLUTION #03004 BY : Commissioner Bill Bullard Jr., District #2 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF HOLLY - FY 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the Township of Holly has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the Township of Holly is requesting reimbursement for expenses directly related to the improvement of the drainage system directly related to the North Holly Road Improvement Project; and WHEREAS the FY 2003 authorized amount of funding for the Township of Holly is $13,284.23 annually from the Environmental Infrastructure Fund as repayment to the Township of Holly for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Township of Holly as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESCLVED that the Board authorizes a FY 2003 appropriation in the amount of $13,284.23 annually from the Environmental Infrastructure Fund (Account #90-263210-41030-3985) to repay the Township of Holly for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. R;LOL, November 20, 2002 Hailliceowaship 4011 Drive (348) 684-1111111 Mr. Tim Soave, Manager Oakland County Fiscal Services Division 1200 N. Telegragh Road Pontiac, Michigan 48341 Dear Mr. Soave: Re: Environmental Infrastructure Fund Reimbursement Request. Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093; the Township of Holly does hereby request reimbursement under Oakland County's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible environmental remediation or improvement project undertaken by our Township. The current expense reimbursement request is for the 2003 allocation for the sum of $13,284.23. Attached in support of this request are the following: 1. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT B: HOLLY TOWNSHIP RESOLUTION 99-11 3. ATTACHMENT C: EXPENSE INVOICES The Township of Holly understands that the review and processing of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental remediation or improvement project. If you have any questions concerning this matter, please contact Karin S. Winchester at 248-634-9331 Ext. 301. Thank you for your assistance. Sincerely, CUCti,) (WU, 1L6-1A1 //..) S. Winchester, Clerk c: County Cofirunissioner, District 1 HOLLY TOWNSHIP ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT REQUEST EXHIBIT A Holly Township entered into an agreement on August 12,1999 with the Road Commission for Oakland County to resurface along North Holly Road from Quick Road to Lahring Road and to the culvert at Swartz Creek. A copy of the agreement is attached. The expense Holly Township incurred was directly related to the improvement of the drainage system directly related to the North Holly Road Improvement Project. Payment was made to the Road Commission for Oakland County for the Culvert in the sum of Sixty Six Thousand Six Hundred and Sixty Six Dollars ($66,666.00). Payment was made through Holly Township General Fund on 7-18-00. A copy of the invoice attached. Office of the Clerk 248-634-9331 Ext.30 1 Fax: 248-634-5482 Holly Township 102 Uric Drive Holly, MI 48442 (248) 634-9331 Dale M. Smith, Supervisor Karin S. Winchester, Clerk Bernice M. Alexander, Treasurer George P. Barton, Trustee Gary M. Collins, Trustee HOLLY TOWNSHIP RESOLUTION 2002-20 Page 1 of 2 RESOLUTION 2001-20: ENVIRONMENTAL INFRASTRUCTURE FUND EXPENSES REIMBUSEMENT REQUEST WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established and Environmental Infrastructure Fund Program to assist Oakland County cities, villages, and townships in addressing clean water and storm water needs; and WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages, and townships to apply for reimbursement of eligible expenses incurred in the connection with environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drain systems and/or water pollution control efforts incurred as part of a city, village, or township road project; and WHEREAS, the Township of Holly, Oakland County, Michigan has incurred expenses in connection with environmental remediations or improvement project(s) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program; and WHEREAS, the Township of Holly, Oakland County, Michigan will request annual expense reimbursement incurred in connection with the environmental remediations or improvement project(s) (North Holly Road Improvement/Culvert replacement) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program ;and NOW THEREFORE LET IT BE RESOLVED that the Holly Township Board of Trustees authorizes and directs its Township Clerk, as agent for the Township of Holly, in the manner and to the extent provided for under Oakland County Board of Commissioners Miscellaneous Resolution 99093, to request, annually, reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. NOW THEREFORE LET IT BE RESOLVED the ADOPTED by the Holly Township Board of Trustees this 19 th day of November, 2002. Motion by: K. Winchester Supported by: B. Alexander Ayes: 4 Nays: 0 Absent: 1 Office of the Clerk 248-634-9331 Ext.301 Fax: 248-634-5482 Holly Township 102 (vie Drive Holly, MI 48442 (248) 634-0331 Dale M. Smith, Supervisor Karin S. Winchester, Clerk Bernice M. Alexander, Treasurer George P. Barton, Trustee Gary M. Collins, Trustee Certification I, Karin S. Winchester, duly elected Clerk of Holly Township, Oakland County, Michigan, do hereby certifr that the foregoing is a true and correct copy of a resolution 2002-20 adopted by the Holly Township Board of Trustees at its regular meeting held on November 19, 2002. CIL4.) (\Alio. jtolij 19frin S. Winchester oily Township Clerk *land County, Michigan HOLLY TOWNSHIP RESOLUTION 2002-20 Page 2 of 2 Township of Holly Attention: Accounts Payable 102 Civic Drive Holly, MI 48442-1505 Invoice No.: 10070001 Invoice Date: 07/05/2000 Payment Due: 08/05/2000 Quality Life through Good Roads "We Care" aia C;C:W.N7.5 .5-74:W ,lorlOAKIA TRAVOU "*-1- iT v 0 1 c * 31001 LAILSER ROAD BEVERLY HILLS, MI 48025 (248) 645-2000 RE: North Hotly Road Project No: 43071 Per Agreement Paragraph 5: On or after July 1, 2000 ; the Board shall submit an invoice to the Community for $66,666.00 (being 100% of the community's share of the Project costs). TOTAL AMOUNT DUE $ 66,666.00 TOWNSHIP OF HOLLY G L Am' No. 1 0 ( - - -00Ci Customer No.: 180010 I Ref No. /375?e 1 08001 Date Paid -7//eP/tr6 glirw Check No. ic79/ - PLACE RECORD INVOICE NUMBER 10070001 ON YOUR CIIECK PLEASE REMIT PAYMENT TO THE LOCATION ABOVE ANY QUESTIONS REGARDING THIS INVOICE, PLEASE CALL GAYLE LARSON AT (248) 645-2000 EXTENSION 2244 AGREEMENT RE: 'ROAD IMPROVEMENT N. Holly Road Quick Road to Lahring Township of Holly R000 Project Number 43071 Ihe Board of Fcad CommIssioners e Countv of Oai -ianc:. Micnigan, hereinafter I eterrec to as the BOARD, and the Township of Hiiy, hereinafter referred to as the COMMUMIY. provides as fcilows: WHEREAS, the BOARD and the COMMUNITY have agreed that it is necessary to undertake the road improvements described in Exhibit "A", attached hereto, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the BOARD has entered into an agreement with the Michigan Department of Transportation in Contract No. 99-517E: for partial funding of the PROJECT under the Federal Surface Transportation Program; and WHEREAS, the total cost of the PROJECT is estimated to be $967,780; and WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program dollars, in the amount of $200,000; vvtich amount shall be funded through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, in accordance with the Tr-Party Program; and WHEREAS, it is the intent of the BOARD and the COMMUNITY to undertake and complete the PROJECT as soon as possible. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD will forthwith undertake and complete the PROJECT, as above described, and will perform all engineering, inspection and administration in reference thereto. its 2. The total Tr-Party funding to be uSed for this project is $200,000, which shall be applied to the culvert replacement at Swartz Creek. 3. The Tr-Party portion of the PROJECT shall be funded in accordance with the following: e i-ri-Perty Pf-17.)oram uno h th mcunt of S2C:D.000 Any additic.nalcosts ascociati -.:-. with :he culvert replacement shall be funded entirely by the BOARD. 4. The BO/RD shall credit to The PEC:)._111CT, the COUNTVS Tri-Fart' contributicn cf $66,666, together with the BOARD'S Tr-Party contribution in an amount equal thereto. 5. On or after July 1, 2000, the BOARD shall submit an invoice to the COMMUNITY for $66,000 (being 100% of the COMMUNITY'S share of the PROJECT costs.) 6. Upon receipt of said invoice, the COMMUNITY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND TOWNSHIp F HOLLY By 79/ Its St.p1117/ //14,- RCOC Project No. 43071 L. r--. Prccct No.. Type of Work , Exhibit A , TRI-PARTY PROGRAM 1999 County Supported Road Improvements In The 43071 N. Holly Road Resurfacing along N. Holly Road from Quick Road to Lahring Road with culvert replacement at Swartz Creek. Estimated Total Construction Cost $880,000 (including culvert replacement) Engineering (10%) $ 88.000 Estimated Total Project Cost $968,000 Estimated Cost of Culvert Replacement" $375,000 BREAKDOWN OF TRI-PARTY PORTION OF PROJECT TOWNSHIP OF HOLLY COUNT( RCOC TOTAL 1980 -'1991 Tr-Party $ 4,951 $ 4,950 $ 4,950 $ 14,851 1992 - 1999 Tri-Party • $61,717 $61,716 $61,716 $185,149 Total $66,668 $66,666 $66,666 $200,000 Note(s): Tr-Party funding is capped at $200,000 FISCAL NOTE (M.R. #03004) January 30, 2003 BY: Finance Committee, Chuck Moss, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF HOLLY - FY 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution and finds: 1. Annual funding of $13,284.23 is available in the Environmental Infrastructure Fund for FY 2003 to reimburse Holly Township for this project; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #03004 January 9, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. Resolution #03004 January 30, 2003 the Consent Agenda be adopted (and Knollenberg, KowaII, Law, Long, McMillin, Potter, Rogers, Scott, Suarez, Webster, L. Brooks Pattlimn, County Executive FOREGOING RESOL Date PEREBY In Testimony Whereof, I have hereunto set my hand and affixed the seal *the County of Oakland at Pontiac, Michigan this 30th day of January, 2003. G. William Caddell, County Clerk Moved by Middleton supported by Scott the resolutions on appointments being confirmed). AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Zack, Bullard, Coulter. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (and appointments being confirmed). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 30, 2003, with the original record thereof now remaining in my office.