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HomeMy WebLinkAboutResolutions - 2003.01.30 - 27125MISCELLANEOUS RESOLUTION #03007 BY: Commissioner William R. Patterson, District #1 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF OXFORD - FISCAL YEAR 2002 AND FISCAL YEAR 2003 ALLOCATIONS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the Village of Oxford has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the Village of Oxford is requesting reimbursement for expenses directly related to watermain upgrades; and WHEREAS authorized funding for FY 2002 and FY 2003 for the Village of Oxford is $12,553.31 from the Environmental Infrastructure Fund as repayment to the Village of Oxford for expenses incurred in connection with the watermain upgrades. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Village of Oxford as eligible for reimbursement from the Environmental Infrastrubt=2 Fund. BE IT FURTHER RESOLVED that the Board authorizes a FY 2002 and FY 2003 appropriation in the amount of $12,553.31 from the Environmental Infrastructure Fund (Account #90-263221-41000-3985) to repay the Village of Oxford for expenses incurred in connection with the watermain upgrades, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Village of Mxforb 22 W. BURDICK ST. • P.O. BOX 94 OXFORD, MICHIGAN 48371 „Sister Titu to (IDxfortt, -gusImar EST. 912 November 18, 2002 Mr. John P. McCulloch Chairperson Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac, M 48341-0470 RE: Environmental Infrastructure Fund Reimbursement Request Dear Mr. McCulloch, Pursuant to Oakland County Board of Commissioners Miscellaneous Resolution (MR) 99093, The Village of Oxford hereby request reimbursement under Oakland County's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible environmental remediation or improvement project undertaken by our village. Attached in support of this request are the following: 1. Attachment A: Project description 2. Attachment B: Governing Body Resolution 3. Attachment C: Expenses Invoices The Village understand that the review and processing of this reimbursement request will be governed by the provision of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental remediation of improvement project. If you have any questions concerning this matter, please contact us at 248-628-2543. Thank you for your assistance. Sincerely yours, ,1/413..e 0 -i, Rose M. Bejma Village Clerk VILLAGE OF OXFORD (248) 628-2543 • FAX (248) 628-7030 • POLICE DEPT. (248) 628-2581 • FIRE (248) 628-2525 STEVEN J. ALLEN PRESIDENT, VILLAGE OF OXFORD C7/a, ROSE M. B EV ROSE M. B CLERK, VILLAGE OF OXFORD VILLAGE OF OXFORD, OAKLAND COUNTY, MICHGIAN RESOLUTION # QC) 0 Whereas, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland Cities, Villages and townships in addressing clean water and storm water needs; and Whereas, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, Villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediation or improvements relating to ground water and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a City, Village or Township road project; and Whereas, the Village of Oakland, Oakland County, Michigan, has incurred expenses in connection with environmental remediation and an improvement project believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. Now therefore be it resolved, that this Council authorizes and directs its President, Steven J. Allen, as agent for the Village of Oxford, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution #99093. To request reimbursement of eligible Environmeqtal remediation or improvement project expenses under Oakland County's ESyironmental Infrastructure Fund Program. ThiAResolu iv duly adopted by the Village of Oxford Council during it's RegulahMeeti n A/r,,) Environinfrafund VILLAGE OF OXFORD, OAKLAND COUNTY, MICHIGAN SEPTEMBER 14, 1999 ENVIRONMENTAL INFRASTRUCTURE FUND PROJECT PROJECT NAME: DRINKING WATER REVOLVING FUND (DWRF) PROJECT BACKGROUND AND DESCRIPTION THE PROJECT PLAN WAS DEVELOPED TO ADDRESS DEFICIENCES IN RELIABILITY AND CAPACITY OF THE EXISTING WATER DISTRIBUTION SYSTEM AND UPGRADE THE EXISTING WATER TREATMENT PLANT TO BETTER PROVIDE SAFE DRINKING WATER TO THE COMMUNITY. THE VILLAGE OF OXFORD OWNS AND OPERATES GROUNDWATER WELLS AND A WATER TREATMENT PLANT WHICH PROVIDES A PUBLIC SYSTEM OF DRINKING WATER FOR 1,166 HOUSEHOLDS AND BUSI- NESSES. THE EXACT AGE OF THE DISTRIBUTION SYSTEM IS NOT KNOWN. HOWEVER, TWO OF THE PRODUCTION WELLS WERE INSTALLED IN 1953 AND IS ASSUMED THAT A MAJORITY OF THE DISTRIBUTION SYSTEM IS AT LEAST AS OLD AS THE TVVO 1953 WELLS. A WATER DISTRIBUTION MAP FOR THE VILLAGE DATING BACK TO 1916 IS ALSO ON FILE AT THE VILLAGE. THUS, PORTIONS OF THE DISTRIBUTION SYSTEM OF THE VILLAGE MAY PREDATE 1953. WITH EXCEPTION OF VARIOUS UPGRADES MADE SINCE THE MID 1980'S, A MAJORITY OF THE DISTRIBUTION SYSTEM IS BELIEVED TO BE AT OR PAST ITS USEFUL LIFE AND IN NEED OF REPLACEMENT. THE TRANSMISSION MAINS IN THE VILLAGE CONSIST OF CAST IRON, GREY IRON, AND NEWER DUCTILE IRON PIPES, WITH SIZES VARYING FROM 4 TO 16 INCHES IN DIAMETER. THE WATER MAIN SOUTH OF BURDICK STREET IS PRIMARILY 4 INCH DIAMETER WITH SOME 6, 8 AND 10 INCH WATERMAINS.THE MAJORITY OF THE SYSTEM SOUTH OF BURDICK STREET IS UNDERSIZED BY CURRENT STANDARDS AND LIMITS THE QUANITITY OF WATER THAT CAN BE SUPPLIED TO CUSTOMERS. THEY DO NOT HAVE SUFFICIENT CAPACITY TO DELIVER ADEQUATE RESIDENTIAL FLOWS OR THE LARGE FLOWS REQUIRED FOR FIRE FIGHTING. SIX (6) INCH LINES ARE GENERALLY USED FOR SHORT DISTANCES AND IN AREAS WHERE LARGE QUANITIES ARE NOT ANTICIPATED. PRESENT PRACTICE GENERALLY PROVIDES FOR PAGE 2 ENVIRONMENTAL INFRASTRUCTURE FUND PROJECT (CONTINUED) CONSTRUCTION OF EIGHT AND TWELVE INCH MAINS FOR SMALL DISTRIBUTION SYSTEMS, SUCH AS THAT IN OXFORD. THE DEAD END RUNS IN THE SYSTEM CREATE THE FOLLOWING CONCERNS: WATER QUALITY, LOW PRESSURE, AND LOW CAPACITY. WATER THAT SETS IN THE DEAD END OF A MAIN FOR LONG PERIODS OF TIME MAY BECOME STAGNANT. LOOPING OF MAINS ENSURES THAT WATER IS ALWAYS MOVING AND MIXING WITH NEW WATER. DEAD END LINES ALSO TEND TO CAUSE PRESSURE-CAPACITY LIMITATIONS, ESPICALLY WHEN COMPOUNDED WITH SMALL UNDERSIZED MAINS. LOOPING ALLOWS AN AREA TO BE SERVICED FROM TWO OR MORE DIRECTIONS, ALLOWING A GREATER SUPPLY AND LESS LOSS OF PRESSURE. THE PROBLEMS AND POTENTIAL PROBLEMS OF THE GROUNDWATER IN THE VILLAGE AND SURROUNDING AREAS WERE ADDRESSED IN A WELLHEAD PROTECTION PLAN (WHPP) FOR THE VILLAGE OF OXFORD CONDUCTED AND PUBLISHED IN 1992. FURTHER, THE MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY, DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION, COMMUNITY WATER SUPPLY SECTION REQUIRES A REGULAR WATER SAMPLING AND ANALYSIS FOR PRIORITY POLLUTANTS. THIS ANALYSIS INCLUDES APPROXIMATELY 100 ORGANIC AND INORGANIC COMPOUNDS. RECENT TESTING RESULTS SHOWED THAT NONE OF THESE CONTAMINANTS OF CONCERN WERE DETECTED IN THE WATER LEAVING THE WATER TREATMENT PLANT. ALSO, THROUGHOUT THE TWELVE YEAR HISTORY OF THIS TESTING PROGRAM, ALLTHE ANALYSIS OF WATER FROM THE VILLAGE OF OXFORD SHOWED THAT THESE CONTAMINANTS WERE NOT DETECTED. DURING THE COURSE OF THE WHPP STUDY, THERE WERE SEVERAL POTENTIAL SOURCES OF CONTAMINATION IDENTIFIED THAT COULD HAVE AN ADVERSE IMPACT UPON THE GROUNDWATER WITHIN THE NORMAL DRAWDOWN OF THE VILLAGE WATER SUPPLY WELLS. THESE POTENTIAL SOURCES INCLUDE THIRTY-SIX SITES OF CONFIRMED SOIL AND GROUNDWATER CONTAMINATION WITHIN THE OXFORD WELLHEAD PROTECTION AREA, BASED UPON A 10 YEAR TIME- OF-TRAVEL. WITHIN THE PAST TWO YEARS, THERE HAVE BEEN OTHER CONTAMINATION AREAS IDENTIFIED WITHIN THE TOWNSHIP BUT OUTSIDE OF THE DELINATED AREA FOR WELLHEAD PROTECTION. ALSO, THERE ARE ANECDOTAL REPORTS OF RELATED INCIDENTS OF PETROCHEMICAL SPILLS IN CLOSE PROXIMETRY TO THE VILLAGE WELLS. PAGE 3 ENVIRONMENTAL INFRASTURCTURE FUND PROJECT (CONTINUED) MANY HOUSEHOLDS IN THE SURROUNDING OXFORD TOWNSHIP, WHICH ARE NOT CONNECTED TO THE VILLAGE WATER DISTRIBUTION SYSTEM, HAVE HAD BOTTLED WATER DELIVERED TO THEIR HOMES BY THE MDEQ. QUESTIONS HAVE BEEN RAISED ABOUT THE LONG TERM INTEGERTY AND QUALITY OF THE VILLAGE WATER SYSTEM DUE TO THE VULNERABILITY OF GROUND WATER SUPPLY RISING FROM ACCIDENTAL RELEASES OF HAZARDOUS MATERIALS AND POSSIBLE MIGRATION OF KNOWN AND UNKNOWN CONTAMINATION PLUMES. WHILE PREVENTION OF POLLUTION THROUGH AN ON-GOING WELLHEAD PROTECTION PROGRAM IS A FIRST LINE OF DEFENSE, IT IS PRUDENT TO HAVE CONTINGENCY SYSTEMS AND FACILITIES IN PLACE IN THE EVENT ANY CONTAMINATION REACHES THE DRAWDOWN WATER OF THE VILLAGE WELLS. THE PROJECT IMPROVEMENTS ARE LOCATED WITHIN THE VILLAGE LIMITS AND ARE INTENDED TO UPGRADE EXISTING FACILITIES. THE WATERMAIN UPGRADES INVOLVE THE REPLACEMENT OF OLD MAINS AND THE LOOPING OF EXISTING DEAD END WATER MAINS. THE AREA SURROUNDING THE VILLAGE (OXFORD TOWNSHIP) IS SUPPLIED BY IT'S OWN WATER SYSTEM AND IS NOT TO BE CONNECTED TO THE VILLAGE'S WATER SYSTEM. A CONTRACT HAS BEEN AWARDED FOR THIS PROJECT AT A COST OF $1,895,000 AND ACTUAL CONSTRUCTION IS MORE THAN 80% COMPLETE. ATTACHMENT A. o owner): 7 8 • • " • • II Contract For: 1998 DWRF WATER IMPROVEMENT PROJ MDEQ DWRF No. 7014-01 Project Number: L23366-B Cost Center: 1 DWRF WATERMAIN Contractor: RON BRETZ EXCAVATING, INC. For Period Ending: NOVEMBER 5, 1999 Recommendation Number: 8 Page: 1 of 3 STATEMENT OF WORK: Work to Date: $1,521,336.17 ,Amount Retained; 2.5% $33,000.00 !Subtotal: $1,488,336.17 Previous Payments Recommended: $1,287,126.30 A mount Due This Application: $201,209.87 CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that : (1) all previous progress payments receiv from OWNER on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment, (2) title to all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interest and encumbrances (except such as are covered by Bond acceptable to OWNER indemnifying OWNER against any such lien, claim, security interest or encumbrance); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective as that term is defined in the Contract Documents. Dated , /f;51' Ro Bretz Excavating, Inc. o LA:, ACTOR By: Air 7it. 45.g..-....... . (Authorize. ..onature) Engineer's Recommendation: Payment of the amount due this application is recommended. • ROWE INCORPO - A TED Dated: Al,), / 7, e....7f . 4,,,,,ii / 4 t (Authorized Signature) Village of Oxford Approval: Dated: -..P C_. oi l Mel By: (Authorized Signature) RAsdsldproj11.23366-1AdocskEtIDTABZwb3 of 3 08-Nov-99 08:50 AM ate: 12/13/99 11NG SYSTEMS • Taylor, MI • 1-800-95-12345 VILLAGE OF OXFORD • GENERAL FUND afi EYE STANDARD FORM NO. FBP 9201 Jendorif2483 RON BRETZ EXCAVATING, INC. Invoigfe# Date Description/GL Number Distribution 0 3 0 Egn36, n t 12/13/99 COST CTRS 1,2 & 3 591-556-810.030 591-556-810.040 202-463-810.000 227,618.63 201,209.87 17,829.86 8,578.90 Check Total: 227,618.63 No Public Comment. FISCAL NOTE (M.R. #03007) January 30, 2003 BY: Finance Committee, Chuck Moss, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF OXFORD - FISCAL YEAR 2002 AND FISCAL YEAR 2003 ALLOCATIONS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution and finds: 1. Annual funding of $12,533.31 is available in the Environmental Infrastructure Fund for FY 2002 and FY 2003 to reimburse the Village of Oxford for this project; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #03007 January 9, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. Resolution #03007 January 30, 2003 Moved by Middleton supported by Scott the resolutions on the Consent Agenda be adopted (and appointments being confirmed). AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coulter. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (and appointments being confirmed). HE .OPEGOING RESOLUTr. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 30, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 30th day of January, 2003.