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HomeMy WebLinkAboutResolutions - 2003.01.30 - 27130/14-2,,z REPORT (MISC. 103015) January 30, 2003 BY: Personnel Committee, Thomas Middleton, Chairperson IN RE: PROSECUTING ATTORNEY, CIRCUIT COURT/FAMILY DIVISION AND PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FISCAL YEAR 2003 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above-referenced resolution on January 22, 2003, recommends the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE PERSONNEL COMMITTEE Motion carried unanimously on a roll call vote with Coleman absent. MISCELLANEOUS RESOLUTION #03015 January 30, 2002 BY: PUBLIC SERVICES COMMITTEE, HUGH D. CRAWFORD, CHAIRPERSON IN RE: PROSECUTING ATTORNEY, CIRCUIT COURT/FAMILY DIVISION AND PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FISCAL YEAR 2003 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Family Independence Agency has awarded grant funding to the Prosecuting Attorney, Circuit Court/Family Division and Community Corrections Division under the Juvenile Accountability Incentive Block Grant (JAIBG) for the period of April 1, 2003 through March 31, 2004; and WHEREAS this is the fifth (5 th ) year of grant acceptance for this program; and WHEREAS this grant award has been processed through the County Executive's Contract Review Process and the Board of Commissioners' Grant Application Procedures; and WHEREAS the Michigan Family Independence Agency approved the grant application as submitted, and awarded Oakland County a federal pass-through grant totaling $498,833 of which $448,950 is from the State as a Federal pass-through, and the balance of $49,883 is the County's match amount; and WHEREAS the required County match of $49,883 is included in the FY 2003/FY 2004 Adopted Budget; and WHEREAS the grant award provides funding of the following programs: Prosecuting Attorney's Teen Court and School Violence programs; Circuit Court/Family Division's juvenile probation TRAP program, the accountability based sanctions STRIDE project, and a portion of the Juvenile Drug Court; and a portion of the Public Services/Community Corrections Division's InStep program (see attachments A, B, C and D); and WHEREAS the grant award provides funding for one (1) SR Paralegal (position number 41201-09818), one (1) SR Probation Officer I (position number 41201-09330), and one (1) SR Social Worker I (position number 41101-09819) in the Prosecuting Attorney's Office; and WHEREAS the grant award provides funding for one (1) SR Youth & Family Caseworker II (position number 35402-09711) in the Circuit Court/Family Division Juvenile Drug Court; and WHEREAS the grant award provides funding for one (1) SR Community Corrections Specialist II (position number 17410-09820), one half (1/2) SR Supervisor Community Corrections (position number 17410-09396), and one (1) SR PTNE Case Management Coordinator (position number 17410-09932) in the Community Corrections Division; and WHEREAS the grant discontinues funding for one (1) SR Probation Officer I (position number 41201-09817) in the Prosecuting Attorney's Office and one (1) SR Office Assistant I (position number 17410-09333) in the Community Corrections Division. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the Michigan Family Independence Agency in the amount of $498,633, including County match of $49,883 for the period of April 1, 2003 through March 31, 2004. BE IT FURTHER RESOLVED that one (1) SR Probation Officer I (position number 41201-09817) in the Prosecuting Attorney's Office and one (1) SR Office Assistant I (position number 17410-09333) in the Community Corrections Division be deleted effective April 1, 2003; and Public Services Committee Vote: Motion carried unanimously on a roll call vote with Moffitt and Gregory absent, BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (l5 90 of the original award, which is consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and continuation of the special revenue positions in the grant are contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the level of funding available from the State for this program. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERK5791MITTEE ...„0/ / 0 0 3 4 3 -1 $ 75,334 33,187 4,915 1,721 $ 115,157 $ 75,334 $ (44,300) 33,188 (14,665) (10,165) 4,916 (2,456) 1,721 (860) $ 115,159 $ (72,446) 46,832 46,832 $ 1,053 22,148 22,148 3,836 - - (2,000) 5,674 5,674 (8) - - (2,000) 74,654 $ 74,654 $ 881 189,811 $ 189,813 $ (71,565) Attachment A Prosecuting Attorney Juvenile Accountability Incentive Block Grant (JAIBG) Comparison of FY 2002 Budget to FY 03-04 Grant Award Budget FY 2002 Application FY 03-04 Award FY 03-04 Variance FY 2002 Budget to FY 03-04 Award Number of positions Dept OCA PCA Obj Revenue* Teen Court 41 501042 41800 113 Grants-Federal $ 41 501042 41800 167 Grant Match School Violence 41 501042 47100 113 Grants Federal $ 41 501042 47100 167 Grant Match Total $ 103,641 $ 103,642 11,516 11,517 $ 115,157 $ 115,159 $ 67,188 $ 67,189 7,466 7,465 $ 74,654 $ 74,654 $ 189,811 $ 189,813 103,642 11,517 $ 115,159 67,189 7,465 74,654 $ 189,813 Expenditures Teen Court 41 401042 41800 2001 Salaries 41 401042 41800 2075 Fringe Benefits 41 401042 41800 3324 Printing 41 401042 41800 6636 I,T, Operations 41 401042 41800 6675 Telephone Comm. School Violence 41 401043 47100 2001 Salaries 41 401043 47100 2075 Fringe Benefits 41 401043 47100 3292 Personal Mileage 41 401043 47100 3324 Printing 41 401043 47100 3704 Training Total 45,779 18,312 2,000 5,682 2,000 73,773 261,378 119,634 47,853 10,165 7,372 2,581 187,605 * FY 02 Revenue in Dept. 35 - Circuit Court 1 1 1 0 28000 28000 28000 2001 Salaries 2075 Fringe Benefits 3348 Professional Services Stride Program 35 401044 66000 3348 Professional Services 75,000 75,000 75,000 Attachment B Circuit Court/Family Division Drug Court Comparison of FY 2002 Budget to FY 03-04 Grant Award Budget FY 2002 Application Award FY 03 -04 FY 03-04 Variance FY 2002 Budget to FY 03-04 Award $ 675,164 76,018 $ 750,182 Number of positions Dept OCA PCA Obj Revenue 35 501044 28000 113 Grants - Federal 36 501044 28000 167 Grant Match $ 186,328 $ 186,329 20,704 20,703 $ 207,032 $ 207,032 $ (488,835) (54,315) (543,150) $ 42,445 17,402 31,500 65000 3348 Professional Services 116,000 Expenditures Drug Court 35 401044 35 401044 35 401044 IRAP Program 35 401044 $ 45,889 16,143 70,000 $ 45,889 16,143 70,000 3,444 (1,259) (31,500) (46,000) $ 282,347 $ 207,032 $ 207,032 $ (75,315) 1.5 2.5 1,5 Attachment C Community Corrections In-Step Program Comparison of FY 2002 Budget to FY 03-04 Grant Award Budget FY 2002 Application Award FY 03 - 04 FY 03-04 Variance FY 2002 Budget to FY 03-04 Award -1 Number of positions Dept OCA PCA Obj Revenue* 17 501045 70500 113 Grants-Federal 17 501045 70500 167 Grant Match $ - $ 91,794 $ 91,790 0 10,196 10,198 $ - $ 101,990 $ 101,988 91,790 10,198 101,988 Expenditures 17 401045 17 401045 17 401045 17 401045 17 401045 17 401045 17 401045 17 401045 17 401045 70500 2001 Salaries $ 143,964 70500 2075 Fringe Benefits 51,040 70500 3324 Printing 1,500 70500 3348 Professional Services 2,000 70500 3704 Training 500 70500 4156 Lab. Supplies 1,363 70500 4352 Training Supplies 1,000 70500 6636 I.T. Operations 4,100 70500 6675 Telephone Comm. 1,000 $206,457 $ 74,316 23,179 399 3,293 803 $ 101,990 $ 74,316 23,179 400 3,291 802 $ 101,988 (69,648) (27,861) (1,100) (2,000) (500) (1,353) (1,000) (809) (198) (104,469) " FY 02 Revenue in Dept. 35 - Circuit Court Number of positions 7.5 5.5 5.5 -2 Attachment D JAIBG Grant Totals Comparison of FY 2002 Budget to FY 03-04 Grant Award Variance Budget Application Award FY 2002 Budget FY 2002 FY 03 - 04 FY 03-04 to FY 03-04 Award Obj Revenue 113 Grants - Federal $ 675,164 $ 448,951 $ 448,950 $ (226,214) 167 Grant Match 75,018 49,882 49,883 (25,135) $ 750.182 $ 498,833 $ 498,833 $ (251,349) -33.5% Expenditures 2001 Salaries $ 351,822 $ 242,371 $ 242,371 $ (109,451) 2075 Fringe Benefits 134,607 94,657 94,658 (39.949) 3292 Personal Mileage 2,000 - - (2,000) 3324 Printing 17,347 6,073 6,074 (11,273) 3348 Professional Services 224,500 145,000 145,000 (79,500) 3704 Training 2,500 - - (2,500) 4156 Lab. Supplies 1,353 - - (1,353) 4352 Training Supplies 1,000 - - (1,000) 6636 I.T. Operations 11,472 8,208 8,207 (3,265) 6675 Telephone Comm. 3,581 2,524 2,523 (1,058) $ 750.182 $ 498,833 $ 498,833 $ (251.349) -33.5% Gala Piir From: Greg Givens [givensg@co.oakland.mi.us ] Sent: Monday, January 13, 2003 2:33 PM To: VanLeuvenj; Howitt, Pam; Hankey, Barb; Carley, Debbie; Dan Cojanu Cc: Piir, Gaia; Mason, Jennifer Subject: CONTRACT REVIEW— Multi-Departmental RE: CONTRACT REVIEW - Multi-Departmental ----------- ---------------------------- GRANT NAME: PY 2003 Juvenile Accountability Incentive Block Grant ;JA=BG) FUNDING AGENCY: Michigan Family Independence Agency DF2ARTMENT CONTACTS: Pam Hewitt, Deb Carley, Dan Coanu, or Barb Hankev STATS: Acceptance DATE: January 33, 2003 Pursuant to Misc. Resolution 401320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved - Laurie Van Pelt (January 3, 2003) Personnel Department: anprove. NOTE: Suggestions were made about the format of future contract review formsJ - Judy Eaton (January 6, 2003) Rsk Manaqomert and Safety: Approved. Reminder liability insurance is requj.red in the vendor contracts. Risk Management will assist. - Stan Fayne (January 6, 2003) Corporation Counsel: After reviewing the grant contract, there appear to be no legal issues that require additional attention or resolution. However, as I indicated with last year's contract, please be aware that any coalition established or maintained as a grant requirement is without authority to bind the county to the original agreement or to accept any Proposed modifications or amendments. Additionally, all monitoring, evaluation and reporting requirements remain the obligation of the county. Finally, there are a number of "pass through requirements" that must be included in each subcontract. - Karen Agacinski (January 13, 2003) Please note the comments from both Risk Management and Corporation Counsel. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division 1 *". GRANT CONTRACT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Judy Eaton — Stan Fayne — Patricia Davis RE: GRANT CONTRACT REVIEW RESPONSE — Multi-Departmental Juvenile Accountability Incentive Block Grant (JAIBG) PY 2003 FIA - CONTRACT Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Thank you. Time frame: January 15, 2003 for BoC committee mail out. GRANT INFORMATION Date: January 3, 2003 Operating Department: Multi-Departmental Department Contact: Greg Givens Contact Phone: 84057 Internal ID Number: NA Other ID Number: CFDA #16.523 REVIEW STATUS: Contract Funding Period: 4/1/2003 through 3/31/2004 New Facility Needs: None Funding Continuation/New: Continuation New Grant Funded Position Requested: None Grantor Funds: $448,950 Total Budget: $498,833 Match and Source: 10 % Match requirement (See line item budget attached to contract) PROJECT SYNOPSIS The grant is focusing on six project areas of opportunity to increase accountability for juvenile criminal offenses and increase accountability in the juvenile justice system within the larger existing juvenile justice needs continuum. These six project initiatives include: I) Intensive Reintegration and Aftercare Program with the primary goal to increase the intensity and flexibility of aftercare services that can be offered to clients who are exiting from residential placement, 2) STRIDE Program which provides the juvenile court with an additional sanction to hold youth accountable, without escalating to a more restrictive, higher cost disposition, 3) Juvenile Drug Court which directly addresses the problem of high recidivism among juvenile offenders who abuse substances by providing for intensive supervision and treatment, 4) InStep Program which was created based on concerns regarding resources for juveniles with behavioral and substance abuse issues, 5) Teen Court which directly address the identified needs by enhanced system options using a restorative justice model within a peer setting, and 6) Prosecutor sponsored School Violence Program which provides a plan of action to combat school violence though the "Bully Proofing Your Schools" program in the elementary Contract No: County: Contract Amount: Method of Payment: JAIBG-03-63001 63001-C-01 $498,833.00 Actual Cost AGREEMENT between Michigan Family Independence Agency & 235 South Grand Avenue P.O. Box 30037 Lansing, Michigan 48909 The County of: Oakland County 1200 N. Telegraph Road, Building 34E Pontiac, Michigan 48341 I. This Agreement is effective from April 1, 2003, through March 31, 2004. GRANTEE RESPONSIBILITIES Program Description The Grantee shall perform the following activities: Purpose Area # 7 - Juvenile Probation - IRAP (Intensive Reintegration and Aftercare Program): This program will replace the former START aftercare program. Our primary goal is to increase the intensity and flexibility of after care services that can be offered to clients who are exiting from residential placement. The former program, provided by a contracted agency, failed to meet all of our expectations in terms of volume of clients served and quality of services. This was due to several factors, including frequent staff turnover at the provider agency, and limited treatment opportunities for clients, as offered by the provider. The funding for this program is for contractual services to be provided by various vendors in the community. Among the vendors with whom we have established letters of agreement are: Impact (sexual offender treatment), Crossroads for Youth, Oakland Family Services (substance abuse services), Perspectives of Troy (substance abuse services), JAMS, House Arrest and Common Ground /Sanctuary (counseling). Purpose Area # 2 - Accountability Based Sanctions - STRIDE Program: This is a continuation project which provides the juvenile court with an additional sanction to hold youth accountable, without escalating to a more restrictive, higher cost disposition. Referrals are processed through weekly staffing of probation officers and supervisors. Cases may also be referred by Intake referees as a result of a written case conference agreement. The program is called STRIDE (Short Term Rapid Intervention and Diversion Effort). Implementation is the responsibility of A. the Family Court Division of the Probate Court. Primary focus of the program is accountability. The goal is to provide a swift, immediate and effective response to minor acting out behavior. Program content includes topics of importance to this at risk population. The components include: A) educational skills including prevention of drug and alcohol use, smoking, HIV, STD, anger management/conflict resolution, employment skills training; B) youth community service; C) physical challenge component; D) family intervention. Services will continue to be provided by a contract agency that will have responsibility for staffing, site, program management and liaison with the Court. The funding for this program is for continuation of the contractual services provided by the current vendor, Crossroads for Youth. Services Rendered: 1,000 hours of service including pre-and post testing using a Coping Skills inventory, group debriefing, didactic workshops, supportive counseling, community service work detail, parent group, and physical challenge therapy; services are provided over two 10-hour days X 50 weekends /fiscal year; transportation is provided from participants' home to program site and return on two days. Costs: costs include all meals, agency staffing, materials for activities, transportation; each weekend can accommodate up to eight youth and their families. Purpose Area #9 - Juvenile Drug Court: This program directly addresses the problem of high recidivism among juvenile offenders who abuse substances, by providing funds for intensive supervision and treatment. Based upon a national model, the juvenile drug court offers a community-based intervention strategy, with close monitoring, frequent judicial contact, regular drug testing, and a comprehensive array of assessment and treatment services. The mission of the Oakland County Family-Focused Juvenile Drug Court is to promote public safety and reduce juvenile drug crime rates by helping youths and their families achieve drug free life-styles and stronger family relationships. The goals are to reduce drug use, reduce recidivism, reduce the use of costly out-of- home placements, and improve the overall functioning of the youth and families. The target population is adjudicated youth who: - Have a non-violent offense history - Have a documented substance abuse history requiring intensive outpatient treatment - Are repeat offenders - Are adjudicated on alcohol or controlled substance violations - Express active interest in participating. Eligible youth who have been screened, and have received a comprehensive substance abuse evaluation through the Oakland County Office of Substance Abuse Services, enter a 10-12 month program. The program consists of three phases and an aftercare component. During each phase, the youth and family meet regularly with the Juvenile Drug Court Judge, submit to frequent random drug testing, and participate in specialized substance abuse treatment. Tangible -2- incentives are provided for clean drug screens and compliance with other program requirements, and there are sanctions in response to positive drug tests or other program infractions. JA1BG funding will be used to fund one FTE Youth and Family Caseworker assigned to the role of Juvenile Drug Court Probation Specialist. Additionally, funds will pay for drug testing and substance abuse treatment for program participants. Purpose Area # 7 - Juvenile Probation - In Step Program: The In Step program was created based on concerns expressed to the Waterford Coalition For Youth regarding resources for juveniles with behavioral and substance abuse issues. Many juveniles were committing multiple delinquent behaviors over a period of time without experiencing any consequences from the juvenile justice system. Recognizing that the Family Court was not designed to accommodate all behavioral issues, the In Step program was created to provide systematic evaluation of adolescents with behavioral or substance abuse issues. The Waterford Youth Coalition observed that many juveniles were involved in multiple delinquent behaviors without experiencing any consequences from the juvenile justice system. The 1995 national statistics on juvenile court processing of all delinquency cases shows that close to half of those were informally processed (45 percent), and, of all informally and formally processed cases, large proportions were dismissed (37 percent) (Mears and ke.11y, 1999). The In Step program was the first of its kind in Oakland County. There is no other program that provides a one-stop shop so that juveniles and their families can receive all needed treatment at one place. Prior to In Step, adolescents and their families have been expected to seek services from several different locations. This would entail the parents having to make numerous appointments and travel throughout Oakland County to attend these agencies. Thus, creating a lot of frustration and ultimately not obtaining the treatment that their son or daughter needed. There is a large collaboration between several governmental and private agencies that are working with the In Step program. The Waterford/Troy Police and the Waterford/ Troy School Districts are the primary referral source for the programs. Referrals will also be made from the Family Court, District Court, Waterford and Troy Youth Assistance, Collaborative Solutions, parents, and the juveniles themselves. All parties involved meet on a monthly basis for case conferencing and brainstorming new ideas that could be implemented at In Step. We are looking to enhance our population that we currently service. In addition to the existing youth, we are looking at collaborating with the Family Independence Agency targeting their neglect population that are on the verge of being escalated into delinquency status. -3- Waterford In Step is located at the C.A.I. building in Waterford Township, the Troy offices are located in the South Oakland County building in Troy. Juveniles referred to In Step will be assigned a case manager. They will then report to the program for an intake and in depth assessment of their risk and needs. This will determine the type of services required. A treatment plan is constructed using the information gathered and reviewed by the youth and their parent. We recently hired a part time case manager that is a licensed therapist. She is providing individual and family counseling to individuals that do not meet criteria established by Community Mental Health. She is also facilitating a therapeutic based anger management group. Most of the services are at no charge to the families. However, we will possibly be charging a nominal one time entry fee based upon a sliding fee scale and a one time $20 charge for the smoking cessation class. The fee for the smoking course is hoped to be a deterrent to the juveniles that commit multiple smoking infractions. The entry fee is to help offset the cost of the program and generate revenue to assist in the programming becoming self- sufficient. The types of services that are provided at the In Step program include: - Case management and supervision - School and home visits and teacher contact - Drug and alcohol testing - Substance Abuse counseling/education/treatment groups - Mental health individual and family counseling - Anger management/impulse control group - Psychiatric and medication review - Parent education classes - Life skills - Smoking Cessation The In Step prcgram is also saving taxpayer dollars by providing treatment and intensive supervision within the community, thus eliminating the need to "lock up" these troubled youth. Insteps program standard combined with the partnerships in the community are providing alternatives rather than petitioning the youth into the court system. Purpose Area # 2 - Accountability Based Sanctions - Teen Court: The plan of action is to directly address the identified needs in this area by continuing the program of Teen Court which was implemented by the Prosecutor's Office in January of 2000. The project provides enhanced system options using a restorative justice model within a peer setting. Teen Court is a term describing a voluntary diversion program for first-time juvenile offenders, which involves youth and the community in the justice system. Additionally, the Teen Court will increase the capacity to develop youth competence and responsibility. Cases are referred to the Teen Court by local law enforcement, the Family Court, the Prosecuting Attorney's Office, the City Attorney's Office, Parents and School Officials. Cases which may be considered for Teen Court are those involving lower-level misdemeanor crimes such as Minor in Possession of Alcohol, Possession of Marijuana, Possession of Tobacco, Assault & Battery, Retail Fraud II & Ill, Violation of Curfew, Reckless Driving, and Malicious Destruction of Property. If the referral is accepted, the juvenile may avoid having a delinquency record by offering a plea to the charges and appearing before the Teen Court Jury for sentencing. At the Teen Court session, the Jury, Prosecuting Attorney, Defense Attorney, Bailiff and Court Clerk are youth volunteers who have been previously trained by the Teen Court Staff. The Judge is a District or Family Court Judge or an adult attorney who has also volunteered his/her time to act as Teen Court Judge. Upon listening to a presentation of the facts by the Teen Prosecuting Attorney and Teen Defense Attorney, the Teen Jury deliberates and returns with a constructive sentence derived from a pre-approved list of sentencing alternatives. These alternatives may include community service, restitution, apologies, essays and future service on a Teen Court Jury. It is important to note that jurisdictions which have an operating Teen Court report less than a 5% recidivism rate following successful completion of the Teen Court program. Purpose Area # 5 - Prosecutor-led Drug, Gang and Violence - Prosecutor Sponsored School Violence Program: The plan of action to combat school violence is in the area of hiring one grade 11, Social Worker to work with Oakland Schools to train and develop programs to reduce the incidences of school violence. The School Violence Program Coordinator would be the nead trainer in the "Bully Proofing Your Schools- program in the elementary and middle school setting. This individual would be responsible for scheduling and training staff throughout the district. This individual would also be responsible for reviewing pertinent literature and programs on school violence and act as a resource person for Oakland Schools and the Oakland County Prosecutors Office. This position would also allow for the opportunity to research, develop and implement similar programs in the high school level students. Additionally, this staff may be called upon for presentations to PTA's and other community based groups. Because this problem has so many far reaching implications, it would not be unreasonable to have this position focus on truancy programs, teen violence and the coordination of a First Response, team if necessary. B. The Grantee shall maintain and enforce the substance abuse testing policy as submitted by the Grantee in application for this Grant and as approved by FIN C. Local Juvenile crime Enforcement Coalition: -5- Must establish a local Juvenile Crime Enforcement Coalition (JCEC) which must include, unless impracticable, individuals representing (1) Police; (2) Sheriff; (3) Prosecutor (4) State or local probation services; (5) Juvenile court; (6) Schools; (7) Business; and (8) Religious affiliated, fraternal, nonprofit, or social service organizations involved in crime prevention. Documentation of JCEC meeting minutes must be available if requested by the JAIBG Unit. Service Documentation The Grantee agrees to maintain program service records required by the FIA, program statistical records required by the HA, and to produce program narrative and statistical data at times prescribed by, and on forms furnished by, the FIA. E. Evaluation Reporting Requirements 1. The Grantee shall comply with all program and fiscal review reporting procedures established by the FIA. 2. The Grantee shall submit to the FIA all JAIBG Expenditure and Program Reports that indicate the status and effectiveness of activities performed under this Agreement as indicated: a Submit the Monthly Financial Reports on a monthly basis: Personnel, Fringes, Construction, Consultant/Contractual, Travel, Supplies/Operating, and Equipment. b. Submit the Biannual Progress Reports on a biannual basis: Program Objectives and Narrative and Purpose Area Expenditures to date. c. Submit a year-end Final Expenditure and Program Report to contain the following information within 60 days after termination of this Grant Award: Program Objections and Narrative and Purpose area expenditures to date. d. These reports shall be sent to: Michigan Family Independence Agency Bureau of Juvenile Justice Federal Grants Unit 235 South Grand Avenue, Suite 404 Lansing, Michigan 48909 F. Audit Requirements 1. Sub-recipient Relationship a. This Agreement constitutes a subrecipient relationship with FIA. The Grantee is required to comply with all federal regulations that relate to the accounting and auditing of the federal award used to fund this Agreement. This includes, but is not limited to, compliance with OMB Circular A-133. The Catalog of Federal Domestic Assistance number (CFDA) for the federal award(s), along with the Federal Financial Participation (FFP), and the related federal regulations, laws, and other requirements may be obtained by accessing the FIA, Office of Internal Audit's Web page. c. RA agrees to participate in audit cost related to the audit as described in other sections of this Agreement. Reporting Requirements a. If the Grantee is required per OMB Circular A-133 to have a Single Audit performed, the Grantee must submit the Reporting Package and an Audit Transmittal Letter to the address below in accordance with the time frame established in the Circular. b. Reporting Package includes: 1) Financial statements and schedule of expenditures of Federal awards 2) Summary schedule of prior audit findings 3) Auditor's report(s) 4) Corrective action plan 3. Audit Transmittal Letter a. The Grantee is responsible to identify in the Audit Transmittal Letter all organizations it operates that administer FIA sub-recipient programs and the different names the Grantee may use to contract with RA. The Grantee is responsible for proper completion and submission of the Audit Transmittal Letter. This letter, to be accurately processed by RA, must include the following information: 1) Grantee's name as reported in the FIA Agreement(s). 2) Grantee's Federal Identification number as reported on the F1A contract(s). -7- 3) Grantee's fiscal year end. 4) Identify other name(s) and other Federal Identification number(s) used by the Grantee. b. If a Single Audit is not required per OMB Circular A-133, the Grantee must still submit an Audit Transmittal Letter stating why a Single Audit was not required and the Grantee's fiscal year the letter pertains to. The Audit Transmittal Letter should include items stated in the section, "Audit Transmittal Letter," described below. The letter may be mailed to the address below or FAX to (517) 373-8771. Mailing address for all information; Michigan Family Independence Agency Office of Internal Audit 235 S. Grand Ave. Suite 1112 Lansing, MI 48909 Attention: VViiliam Addison, CPA 4. Audit Cost No audit costs may be charged to HA when audits required by this Agreement have not been performed or have not been performed in accordance with OMB Circular A-133 requirements.. Late submission of the Single Audit report is considered non-compliance with this section and may be grounds to impose sanctions. 5. Sanctions F1A may impose sanctions if the Grantee fails to adhere to any of the audit requirements in the contract. In cases of continued inability or unwillingness to comply with audit requirements, F1A may impose sanctions such as: a. Withholding a percentage of Federal awards until the audit is completed satisfactorily; b. Withholding or disallowing overhead costs; c. Suspending Federal awards until the audit is conducted; or d. Terminating the Federal award. G. Fiscal Requirements 1. The Grantee shall maintain an accounting system to identify and support all expenditures billed to the HA under this Agreement. The accounting system must record all income and expenses for the Grantee's total program of which services provided under this Agreement are a part. The accounting system, as a minimum, shall consist of a chart of accounts, cash receipts journal, cash disbursements journal, and general ledger. All expenditures and income must be supported by vouchers and receipts that detail the reason for the transaction 2. The Grantee shall comply with all provisions of Office of Justice Programs' "Financial Guide" (copy may be obtained from FIA's Bureau of Juvenile Justice). 3. The Grantee shall maintain, within the accounting system, salary and fringe benefits accounts that break out positions, hospitalization, retirement, workmen's compensation and other fringe benefits. The Grantee shall establish and maintain payroll records for all employees. The Grantee, in establishing and allocating salary and wages for employees, shall support these charges by electing to establish either: a. An adequate appointment and workload distribution system, accompanied by monthly reviews showing the actual changes in the workload distribution of each employee Le., an exception reporting system); or, b. A monthly after-the-fact certification system that requires persons in supervisory positions having first-hand knowledge of the services performed to report the distribution of effort (i.e., a positive reporting system). The Grantee shall request advance approval from FIA for expenditures exceeding any budgeted line item in the Grant Application Budget by more than 10% or $3,000 whichever is greater, or any proposed modification to the program services to be provided, as identified in this Agreement. 5. The Grantee shall assure that funds from this Agreement will not be used to supplant other state or local funds which provide services described in this Agreement, and shall not use this Agreement to substitute or replace other state or other local funds which would otherhise be used to provide the services described in this Agreement. 6. The Grantee shall contribute a cash match of ten percent (10%) of the program's total cost (other than costs of construction of permanent corrections facilities, which require a fifty percent (50%) match). The Grantee shall assure that funds received from any federal sources other than those listed below will not be used as the cash match required for the JAIBG Grant, (1) Funds from States and units of local government; (2) -9- Housing and Community Development Act of 1974; (3) Appalachian regional Development Act; (4) Equitable Sharing Program, a Federal asset forfeiture distribution program to State and local officials; (5) Private funds; (6) Program income and the related interest on that program income may be used as match provided it is identified and approved; (7) Program income funds earned from seized assets and forfeitures; (8) Funds appropriated by Congress for the activities of any agency of a Tribal government or the Bureau of Indian Affairs performing law enforcement function on Tribal lands; (9) Otherwise authorized by law. 7. The Grantee shall allow for no more than a maximum of ten percent (10%) of the total program costs to be allocated for administrative costs. 8. The Grantee shall assure that, other than funds set aside for administration, not less than forty-five percent (45%) of the Grant is allocated for program purpose areas as designated below, unless a Waiver of the 35/45% Allocation Split Form has been submitted with the application and approved by the JAIBG unit. a. Hiring of judges, probation officers, and defenders and funding of pretrail services to improve the administration of the juvenile justice system. b. Hiring of prosecutors in order to reduce backlogs of cases involving juvenile offenders. c. Funding of prosecutor-led drug, gang, and violence programs. d. Funding of training, technology and equipment to help prosecutors identify and prosecute violent juvenile offenders. e. - Funding for implementation of more effective probation programs administered by juvenile courts and probation offices. f. Establishment of juvenile gun courts to adjudicate and prosecute juvenile firearms offenders. g. Establishment of juvenile drug court programs to provide supervision of juvenile offenders with substance abuse problems and an integrated administration of sanctions and services. 9. The Grantee shall assure that, other than funds set aside for administration, not less than thirty-five percent (35%) of the Grant is allocated for program purpose areas as designated below, unless a Waiver of the 35/45% -10- Allocation Split Form has been submitted with the application and approved by the JAIBG unit. a. Operation, expansion, renovation, or construction of temporary or permanent juvenile detention or correctional facilities, including training of correctional personnel. b. Development and administration of accountability-based sanctions programs for juvenile offenders. c. Establishment and enhancement of interagency information-sharing programs to promote enhanced collaboration between schools, law enforcement, and social service agencies. H. Billing/Payment Method 1. As used in this Agreement, "Cost Documentation" refers to the budget detail and summary sheets. 2. The Actual Cost Reimbursement Method shall be used in claiming reimbursement under this Agreement. The Cost Documentation is hereby made a part of this Agreement. The Grantee certifies that this budget has been prepared in accordance with the Budget Completion Instructions provided by the HA. This document details the amount and object of expenditures for which the Grantee shall use funds paid under this Agreement. The Grantee is authorized to expend funds only for those resources indicated in the budget that are allowable, properly allocated and reasonable as defined in the Budget Completion Instructions. Only cost actually incurred may be billed to the FIA. 3. The Grantee shall follow and adhere to the budget. However, expenditures up to a 10% increase or $3,000, whichever is greater, above the direct cost line item budget categories are permissible provided the sum of all expenditures does not exceed the total amount of the Agreement. a. The Grantee must obtain prior, written approval from the RA to increase any line item by more than 10% or $3,000, whichever is greater. b. The HA representative authorized to approve budget revisions is the Office of Contracts.and Rate Setting Director. c. The Grantee's request for the FIA's approval must contain sufficient information to allow the FIA to identify which budget line items are to -11- be increased and which line items are to be decreased, staying within the originally approved budget total. I. Billing Procedure The Grantee shall submit a monthly Financial Report or other BJJ form as identified by JAIBG unit to the HA. This report shall indicate actual expenditures incurred broken out by category of expense in the performance of this Agreement for the period being billed and the units of service delivered. This Statement shall be submitted to the FIA within fifteen (15) days from the end of the billing period. For the month of September, billings shall be submitted as reasonably directed by the contract administrator to meet fiscal year end closing deadlines. If the billing is not received as set forth above no payment shall be made by the FIA for that billing period unless HA Director or his delegated representative specifically authorizes an exception. In no event, shall the FIA make payment to the Grantee for billings submitted more than 90 days after the end of a billing period. U. FIA RESPONSIBILITIES A Payment FA shall make payments to the Grantee approximately four weeks after receipt by the HA of the Grantee's monthly financial reports detailing program related budgeting expenditures as set forth in the Cost Documentation attached to this Agreement. B. Maximum Amount The Grantee is eligible for up to Four Hundred Ninety Eight Thousand Eight Hundred Thirty Three dollars and 00/100 ($498,833.00). Of that amount. FIA hereby agrees to pay the Grantee an amount not to exceed Four Hundred Forty Eight Thousand Nine Hundred Fifty dollars and 00/100 ($448,950.00) for services performed under this Agreement exclusively during the fiscal period April 1, 2003 to March 31, 2004. Obligations incurred prior to or after the period covered by this Agreement shall be excluded from the Grantee's monthly invoices. Evaluation Criteria The services provided by the Grantee under this Agreement shall be evaluated by the FIA on the basis of the following criteria: Reduced juvenile crime and recidivism. GENERAL PROVISIONS -12- A. FIA's Source of Funds and Termination The FIA's payment of funds for purposes of this Agreement is subject to and conditional upon the availability of funds for such purposes, whether Federal or State funds. No commitment is made by the FIA to continue or expand such activities. The FIA may terminate this Agreement immediately upon written notice to the Grantee at any time prior to the completion of this Agreement if, in the opinion of the FIA, funding becomes unavailable for this service or such funds are restricted. B. Civil Service Rules and Regulations The State of Michigan is obligated to comply with Article XI, Section 5, of the Michigan constitution and applicable civil service rules and regulations. Other provisions to this Agreement notwithstanding, the state personnel director is authorized to disapprove contractual disbursements for personal services if the state personnel director determines that the Grant violates Article XI, Section, 5 of the Michigan constitution or applicable civil service rules and regulations. C. Fees and Other Sources of Funding The Grantee guarantees that any claims made to the HA under this Agreement shall not be financed by any source other than the FIA under the terms of this Agreement. If funding is received through any other source, the Grantee agrees to delete from Grantee billings, or to immediately refund to the FiA the total amount representing such duplication of funding. D. Review and Monitoring Reports The Grantee shall comply with all program and fiscal reporting procedures as are or may hereinafter be established by FIA, The Grantee shall also comply with all reporting procedures established by AA in completion of monitoring and progress reports at time intervals and on forms, in formats, and by means specified by FIA. In particular, reports or billing documents denoting event dates shall record month, day and year as specified by FIA. In all electronic filings, four digits shall be used to designate century. Any additional reports as deemed necessary by RA shall be made and submitted by the Grantee upon request. E. Examination and Maintenance of Records 1. The Grantee shall permit the FIA or any of its identified agents access to the facilities being utilized at any reasonable time to observe the operation of the program. -13- 2. Further, the Grantee shall retain all books, records or other documents relevant to this Agreement for six years after final payment, at his cost, and Federal auditors and any persons duly authorized by the FIA shall have full access to and the right to examine and audit any of said material during said period. 3. If an audit is initiated prior to the expiration of the six-year period and extends past that period, all documents shall be maintained until the audit is completed. 4. The FIA shall provide findings and recommendations of audits to the Grantee. 5. The FIA shall adjust future payments or final payment if the findings of an audit indicate over or under payment to the Grantee in the period prior to the audit. If no payments are due and owing the Grantee, the Grantee shall immediately refund all amounts that may be due the FIA. 6. The Grantee shall assure, as a condition of any sale or transfer of ownership of the Grantee agency, that the new purchasers or owner maintains the above-described books, records or other documents for any unexpired portion of the six-year period after final payment under this Agreement or the Grantee shall otherwise maintain said records as the FIA may direct. 7. The Grantee shall, if he ceases business operations, maintain the records as the FIA may direct. 6. The Grantee shall, as a provision of the Agreement between the Grantee and the auditor, assure that the FIA may make reasonable inquiries of the auditor relating to audit workpapers and, furthermore, assure that the FIA may review the auditor's workpapers in support of the audit. Compliance with Civil Rights, Other Laws 1. The Grantee shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to P.A. 453 of 1976, Section 209. 2. The Grantee shall also comply with the provisions of the Michigan Persons with Disabilities Civil Rights Act, P.A. 1976, No. 220, as amended (M.C.L. Section 37.1101 et. seq.) and Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, which states that no employee or client -14- or otherwise qualified handicapped individual shall, solely by reason of his handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. 3. Further, the Grantee shall comply with the Americans with Disabilities Act of 1990 (ADA), PL. 101-336, 104 Stat. 328, which prohibits discrimination against individuals with disabilities, and shall provide enforcement standards. 4. The Grantee shall comply with all other Federal, State or local laws, regulations and standards, and any amendments thereto, as may apply to the performance of this Agreement. G. Publication Approval and Copyright 1. The FIA shall have copyright, property and publication rights in all written or visual material or other work products developed in connection with this Agreement. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this Agreement without prior written permission of the FIA. 2. All materials, created or reproduced by the Grantee, or agent of the Grantee, which are developed for consumption by the general public or as a general information tool relating to programs which are funded in whole or in part with HA funds, must include one of the following two statements: a. This program is funded by the State of Michigan Family independence Agency; {or} b. This program is funded in part by the State of Michigan Family Independence Agency. H. Confidentiality The use or disclosure of information concerning services applicants or recipients obtained in connection with the performance of this Agreement shall be restricted to purposes directly connected with the administration of the programs implemented by this Agreement. I. Sub-grants 1. The Grantee shall not assign this Agreement or enter into Subgrants to this Agreement with additional parties without obtaining prior written approval of the FA. 2. The FIA, as a condition of granting such approval, requires that such assignees or subgrantees shall be subject to all conditions and provisions of this Agreement. 3. The Grantee shall be responsible for the performance of all assignees or subgrantees or subcontractors. J. Cancellation of Agreement 1. The FIA may cancel the Agreement without further liability to the FIA or its employees by giving the Grantee written notice of such cancellation thirty (30) days prior to the date of cancellation. 2. The Grantee may terminate this Agreement upon thirty (30) days written notice to the HA at any time prior to the completion of the Agreement period. 3. In case of default by the Grantee, the FA may immediately cancel the Grant without further liability to the FA or its employees, and procure the services from other sources. ic. Closeout When this Agreement is concluded or terminated: 1. The Grantee shall provide the FA, within sixty calendar (60) days after conclusion or termination, all financial, performance and reports required as a condition of the Agreement. 2. The FIA shall make payments to the Grantee for allowable reimbursable costs not covered by previous payments. 3. The Grantee shall immediately refund to the FA any payments or funds advanced to the Grantee in excess of allowable reimbursable expenditures. L. Continuing Responsibilities Termination, conclusion, or cancellation of this Agreement shall not be construed so as to terminate the on-going responsibilities of the Grantee or rights of the FA contained in Section III, General Provisions, "Examination and Maintenance" and "Closeouf' of this Agreement. -16- M. Disputes 1 The Grantee shall notify the FIA in writing of his intent to pursue a claim against the FIA for breach of any terms of this Agreement. No suit may be commenced by the Grantee for breach of this Agreement prior to the expiration of ninety (90) days from the date of such notification. 2. Within this ninety (90) day period, the Grantee, at the request of the RA, must meet with the Director of the RA for the purpose of attempting resolution of the dispute. N. Agreement Inclusiveness/Amendment 1. This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 2. The Grantee shall, upon request by the FIA and receipt of a proposed amendment, amend this Agreement, if and when required in the opinion of the FIA, due to revision of Federal or State laws or regulations. If the Grantee refuses to sign such amendment within fifteen (15) days after receipt, this Agreement shall terminate upon such refusal. 3. This Agreement may otherwise be amended only by the written consent of all the parties hereto. 0. Termination Unfair Labor Practice The FIA may void this Grant upon 15 days notice if the name of the Grantee, or the name of a subgrantee, manufacturer, or supplier of the Grantee, subsequently appears in the register compiled pursuant to Section 2 of PA. 278 of 1980. This Act prohibits the State from entering into grants with certain employers who engage in unfair labor practices; to prohibit those employers from entering into certain grants with others; to provide for the compilation and distribution of a register of those employers; and to provide for the voiding of certain Grants. P. Property Title Equipment acquired with Juvenile Justice Act Formula and Victims of Crime Act Assistance (Formula) Funds (OJJDP & OVC). Equipment acquired under an award shall be used and managed to ensure that the equipment is used for criminal justice purposes. Standards and procedures governing ownership, use, management, and disposition are as follows: -17- 1. Title Title to equipment acquired under an award or subaward will vest upon acquisition in the recipient or subrecipient subject to the obligations and conditions set forth in 28 CFR Part 66. 2. Use a. A State shall use equipment acquired under an award by the State in accordance with State laws and procedures. The awarding agency encourages the States to follow the procedures set forth in this Guide. b. Other government recipients and subrecipients shall use equipment in accordance with the following requirements: 1) Equipment must be used by the recipient or subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the equipment may be used in other activities currently or previously supported by a Federal agency. 2) The recipient or subrecipient shall also make equipment available for use on other projects or programs currently or previously supported by the Federal government, providing such use does not interfere with the work on the projects or programs for which it was originally acquired. First preference for other use shall be given to other programs or projects supported by the awarding agency. User fees should be considered and treated as program income to the project, if appropriate. 3) Notwithstanding program income, the recipient or subrecipient shall not use equipment acquired with funds to provide services for a fee to complete unfairly with private companies that provide equivalent services, unless specifically permitted or contemplated by Federal statute. When acquiring replacement equipment, recipients or subrecipients may use the equipment to be replaced as a trade- in or sell the equipment and use the proceeds to offset the cost of the replacement equipment subject to the written approval of the awarding agency. -18- IN WITNESS WHEREOF, the FIA and the Grantee have caused this Agreement to be executed by their respective officers duly authorized to do so. The Undersigned has the lawful authority to bind the Grantee to the terms set forth in this Agreement. Oakland County Dated at Pontiac , Michigan (Grantee) this Day of , 20 By: Witness: Dated at , Michigan this Day of , 20 By: Witness: Grant #: JABG-03-63001 FAMILY INDEPENDENCE AGENCY Directcr • Michigan Family Independence Agency — Office of Contracts and Rate Setting BJJ/Accountability Block Grant-Format (CM-Fl 58) — Actual Cost Payment Method - Cover Sheet Contractor Name: Grant #: Oakland County , JAIBG-03-63001 Amount $498,833 (Total) $448,950 (Federal $49,883 (Match) CS-138t Expires: Commodity Code: I Mail Code: NJ N/A 92460 ! 011 Contract Administrator: Phone #: Sandy Buzzitta 335-6139 SS# or Fed. ID. # Award Status: 38-6004876 E Bid Sole Source 0 Fair Market Rate Begin day and month of Contractor's fiscal year: October Month 1 Day Audit Status: Faith Based: Sub -recipient 0 Vendor 0 No Federal Funds 0 Yes E No Count(ies): Oakland Org. Type: 0 Private, Non-profit 0 Private, Proprietary Public Payment Type: Actual Cost 0 Unit Rate D Fair Market Rate Contractor is a state employee: Contractor is a retired state employee: 0 Yes E No 0 Yes E No i index Code: PCA: I AOC: 65250 47735 1 6325 Services: Juvenile Acenuntabilitv Grant Administrator's Checklist Indicate below which steps have been completed in the contracting process. Required documents must be on file in the local or program office or forwarded to OCRS as appropriate. O Application (Program Plan) reviewed and approved by Program Office: [2] Evaluation Summary (For renewal contracts) received by Program Office: • Subcontract(s) (To be collected at site reviews) E Cost Documentation (Indicate type of documentation.) O Application Budget Reviewed and approved by contract administrator on 12-18-02 O Contract budget (CM-468 or CM-468G. If amount less than $25,001 use CM-469) O Lobbying certification (If contract amount exceeds $100,000) El Administrative Board Request (If contract exceeds $250,000 for total contract period) Signature of Grant Administrator Affirmation of Standard Contract Provisions As Program Director, I affirm that the General Provisions, as contained in Article III of standard HA contract format have not been changed in this Agreement. (Signature may not be delegated.) Director's signature: Date: Date: -CTIJP FORM 406116 (3-91) U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub- recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510-- A. The applicant certified that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she.shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN iNDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620-- A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees fcr violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about --- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (1); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the em_ployee will- df Application Number and/or Project Name 3. Grantee IRS/Vendor Number (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic- tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)2), with respect to any employee who is so convicted -- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: PIace of Performance (Street address, city, county, state, zip Check 0 if there are workplaces on file that are not identified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check 0 if the State has elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67,620 -- A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, NW., Washington, D.C. 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address . Typed Name and Title of Authorized Representative 5. Signature 6. Date FISCAL NOTE (MISC. #03015) January 30, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: PROSECUTING ATTORNEY, CIRCUIT COURT/FAMILY DIVISION, AND PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FISCAL YEAR 2003 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Family Independence Agency has awarded grant funding to the Prosecuting Attorney, Circuit Court/Family Division and Community Corrections Division under the Juvenile Accountability Block Grant (JAIBG) for the period of April 1, 2003 through March 31, 2004. 2. The grant award of $498,833 provides funding to the following: Prosecuting Attorney's Teen Court and School Violence programs; Circuit Court/Family Division's juvenile probation IRAP program, the accountability based sanctions STRIDE project, and a portion of the Juvenile Drug Court; and a portion of the Public Services/Community Corrections Division's InStep program. 3. The State contribution is $448,950 and the County grant match is $49,883, which is included in the FY 2003/FY 2004 Adopted Budget. 4. The grant award provides funding for five and one half (5 1/2) positions and one (1) PTNE position. 5. The grant discontinues funding for one (1) SR Probation Officer (position number 41201-09817) in the Prosecuting Attorney's Office and one (1) SR Office Assistant (position number 17410- 09333) in the Community Corrections Division. 6. Acceptance of this grant does not obligate the County to future commitments and continuation, including personnel, is contingent upon future grant funding. 7. The recipient departments grant budgets will be amended as follows: Fund 270 Revenue 41 501042-41800-0113 41 501042-41800-0167 41 501042-47100-0113 41 501042-47100-0167 35 501044-28000-0113 35 501044-28000-0167 17 501045-70500-0113 17 501045-70500-0167 Total Revenue Expenditures Prosecuting Attorney 41 401042-41800-2001 41 401042-41800-2075 41 401042-41800-6636 41 401042-41800-6675 Sub-Total Pros. Atty Grants - Federal Grant Match Grants - Federal Grant Match Grants - Federal Grant Match Grants - Federal Grant Match Teen Court Program Salaries Fringe Benefits Info Tech Operations Telephone Comm. . Teen Ct. Program $103,642 $ 11,517 $ 67,189 $ 7,465 $186,329 $ 20,703 $ 91,790 $ 10,198 $498,833 $ 75,334 $ 33,188 $ 4,916 $ 1,721 $115,159 FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Prosecuting Attorney School Violence Program 41 401043-47100-2001 Salaries $ 46,832 41 401043-47100-2075 Fringe Benefits $ 22,148 41 401043-47100-3324 Printing $ 5,674 Sub-Total Pros. Atty. School Violence Prog. $ 74,654 Circuit Court Drug Court 35 401044-28000-2001 Salaries 35 401044-28000-2075 Fringe Benefits Sub-Total Cir. Ct. Drug Court $ 45,889 $ 16,143 $ 62,032 Circuit Court IRAP Program 35 401044-65000-3348 Professional Services $ 70,000 Circuit Court Stride Program 35 401044-66000-3348 Professional Services $ 75,000 Community Corrections In-Step Program 17 401045-70500-2001 Salaries $ 74,316 17 401045-70500-2075 Fringe Benefits $ 23,179 17 401045-70500-3324 Printing 400 17 401045-70500-6636 Info Tech Oper. $ 3,291 17 401045-70500-6675 Telephone Comm. 802 Sub-Total Comm. Corr. In Step Program $101,988 Total Expenditures $498,833 -0- FINANCE COMMITTEE "Ir'reY FOF?EGOING RESOL UTIO" •-• 1-0-3 ,,trk Pattnt(of County F.xo ,:t itn,f bate G. William Caddell, County Clerk Resolution #03015 January 30, 2003 Moved by Crawford supported by Long the resolution be adopted. Moved by Patterson supported by Rogers the Personnel Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Vote on resolution: AYES: Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coulter, Crawford, Douglas, Gregory. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 30, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 30th day of January, 2003.