Loading...
HomeMy WebLinkAboutResolutions - 2003.07.17 - 27141REPORT (MISC. 103148) July 17, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03148 — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERN DALE — FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03148 on July 7, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE /L =..tv General Government Committee Vote: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #03148 BY : David Coulter, District #25 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERNDALE - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Ferndale has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Ferndale is $7,473.75 from the West Nile Virus Fund as repayment to the City of Ferndale for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Ferndale as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $7,473.75 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Ferndale for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of_the.-foregoing resolution. ( e rgeq7/4i116r, M.A. Managir/Vealth Officer OAKLAND; COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE HEALTH DIVISION George J. Miller, MA., Manager May 20, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Ferndale dated April 29, 2003. After having reviewed their documentation, I find them in full compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in full compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248- 858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departrgent of Human Services GJM: cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Byron A.. Photiades DPW Director City of Ferndale Department of Public Works BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LX RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 "GOOD NEIGHBORS" Sincerely, Byron A. Phott, DPW Director CITY COUNCIL CRAIG COVEY T. SCOTT GALLOWAY DAVID A. LENNON HELEN MARIE WEBER MAYOR ROBERT G. PORTER CITY OF FERNDALE DEPARTMENT OF PUBLIC WORKS 521 EAST CAMBOURNE FERNDALE, MICHIGAN 48220 ferndale-mi.com April 29, 2003 Mr. Tim Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: Re: West Nile Virus Fund Reimbursement Request Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)03060, the City of Ferndale requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred for eligible mosquito control activity. Enclosed are the following: 1. ATTACHMENT A: Project Description 2. ATTACHMENT B: Certified resolution authorizing reimbursement request 3. ATTACHMENT C: Expense invoices exceeding reimbursment request of $7,473.75 The city understands that the review and processing of this reimbursement request will be governed by the provisions of (MR)03060, and certifies that all expenses submitted for reimbursement were incurred for a qualifying mosquito control project. Please remit payment to the City Treasurer, 300 East Nine Mile Road. If you have questions concerning this matter, please call Byron A. Photiades, (248) 546-2514. Thank you for your assistance. cc: J. Hubanks, Finance Director J. Singh, Assessor/Treasurer STREETS • WATER • SEWER • SOLID WASTE/RECYCLING • PARKS/FORESTRY • ENGINEERING Difector (248) 546-2519 Fax Number (248) 546-2521 Sanitation (248)546.2519 Water (248) 546-2520 En9ineef1110 (248) 546-2514 Public Works (249) 546-2519 Solid Waste/Recyciing (248) 546-2514 Weed Control (248) 546-2519 ATTACLIMENT A CITY OF FERNDALE MOSQUITO ABATEMENT PROGRAM 1. April 1 st — Begin cleaning catch basins (100 per week); total of 2,500 catch basins in the city. Estimated labor and equipment rental cost: $130,094 - 2. 1 St week of May — Larviciding of catch basins; all to be done in a week's time by starting on the clean ones first and will continue until all are treated; at this point cleaning will be stopped. (1) Material cost for Vectolex packets: $1,120 and (2) for Altosid briquets: $7,038 3. 3'd to 4t1 of May — Start setting traps in various locations around the city. Estimated labor/equipment rental cost: $2;832 4. A record of all of the mosquito abatement activities will be kept on our GIS program. Estimated labor cost: $1,200 5. The DPW Spring Newsletter contains information to all residents on what can be done around their properties to alleviate all standing water and possible breeding sites; there will be a second packet of information sent out in May with the annual water quality report. 6. Dipping of catch basins will be carried out throughout the season; we will be tracking twelve sites for larva activity (three sites in each quadrant of the city). Estimated labor/equipment rental cost: $2,832 7. Total program cost: $145,116 ATTACHMENT B RESOLUTION Upon the recommendation of the Oakland County Executive, the Oakland Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and Oakland County's West Nile Virus Fund Program authorized Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred for personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and The City of Ferndale, Oakland County, Michigan has incurred expenses for mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. RESOLVED that this council authorizes and directs its DPW Director as agent for the City of Ferndale, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito-control activity under Oakland County's West Nile Virus Fund Program. DATED SIGNED CERTIFIED cc: David Coulter, District 25 SMP SAME TO PAGE 1 DING INFORMATION RED SHIPPED ACK ORDER 506.530 7'038.3e 12 12 1 10 1 ALTOSID BRIQUETS(150 DAY 220/CS) LOT*: 2110716 790748.-1 Tata 3 MEMBER. AMERICAN MOSOUIT 0 CONTROL AssoctATIo :-. :-. 159 N. Chum M1 km 72197 1C: 1111: R051111. IL 60172 n• TV1: 630/894-2000 • DIRECT IMEM11111111111111--7- ATTACHMENT C a NO.( )Z0'' 02/03/03 VERBAL 010 WILLIE M. COX )0429 02/06/03 16814! -I- CITY OF FERNDALE 521 E. CAMBOURNErpp FERNDALE, MI 48220 - PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER. OUR RESPONSIEtIUTY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. * * WHINIER: AMERICAN MOSQUITO COMMA ASMOCIATIC i5t110"rox7211927. Roma IL 60172 63e94 2000 ATTACHMENT C Tailirmosawwww4 4 320 02/03/03 VERBAL IOiO WILLIE M. COX 0429 02/04/03 1 16812 PAGE 1 SHIP SAME TO -L CITY OF FERNDALE 521 E. CAMBOURNEnnn FERNDALE, MI 48220 nrY0WWIt':10,10,' BACK RED SHIPPED ORDER NO. DESCRIP LMT COST OM.TI N _ _ T 2 2 11554 VECTOLEX WSP CASE/20PKS/40X10GRAMS0 550.003 1,100.0 LOT*: 87452R5 Handling 3.01 Shipping 22.2 Total 1,125.Z. 4 PER MONTH INTEREST WILL SE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. 'E SHIPPED: * TRUCTIONS: * • CITY OF FERNDALE RESOLUTION Moved by Councilman Covey, seconded by Councilman Lennon, to adopt the following Resolution: Upon the recommendation of the Oakland County Executive, the Oakland Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities villages and townships in addressing mosquito control activities; and Oakland County's West Nile Virus Fund Program authorized Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred for personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and The City of Ferndale, Oakland County, Michigan has incurred expenses for mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. RESOLVED that this Council authorizes and directs its DPW Director as agent for the City of Ferndale, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito-control activity under Oakland County's West Nile Virus Fund Program. AYES: Council Members Weber, Covey, Lennon; Mayor Pro Tern Galloway NAYS: None ABSENT: Mayor Porter MOTION CARRIED I, Karen Pedro, City Clerk of the City of Ferndale, certify that this is a true and compared copy of a Resolution duly made and passed by the Ferndale City Council at a meeting held April 28, 2003. Karen Pedro, City Clerk Resolution #03148 June 12, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. July 17, 2003 FISCAL NOTE (4ISC. #03148) BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERNDALE - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above :I-eferenced resolution and finds: 1. Funding of $7,473.75 is available in the West Nile Virus Fund fo:: FY 2003 to reimburse the City of Ferndale for this project no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE Finance Committee Vote: Motion carried on unanimous roll call vote with Moffitt absent 00ES NOT NOUN COUNTY 41ECOTNE ACTION G. William Caddell, County Clerk Resolution #03148 July 17, 2003 Moved by Moss supported Douglas the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal,,of the County of Oakland at Pontiac, Michigan this 17th day of July, 2003.