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HomeMy WebLinkAboutResolutions - 2003.07.17 - 27150PERSO?IkL COMMITTEE July 17, 2003 REPORT (MISC. 103157) BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON RE: COUNTY EXECUTIVE — EMERGENCY RESPONSE AND PREPAREDNESS — FEMA SUPPLEMENTAL GRANT FOR TERRORISM PREPAREDNESS 2002 - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above mentioned resolution on July 9, 2003, recommends the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. Personnel Committee Vote: Motion carried on a unanimous roll call vote with Douglas absent MISCELLANEOUS RESOLUTION #03157 July 17, 2003 BY: PUBLIC SERVICES COMMITTEE, LJE D. CRAWFORD, CHAIRPERSON IN RE: COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - FEMA SUPPLEMENTAL GRANT FOR TERRORISM PREPAREDNESS 2002 - ACCEPTANCE TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the 2002 Supplemental Appropriations Act For Further Recovery From and Response to Terrorist Attacks on the United States was passed by the Congress and signed by the President on August 2, 2002; and WHEREAS the Act authorizes federal funding for the updating of Emergency Operations Plans (EOPs) with special emphasis on terrorism preparedness; and WHEREAS the Michigan Department of State Police Emergency Management Division will serve as the administrating agency for providing grants to local governments; and WHEREAS the State of Michigan has awarded Oakland County Emergency Response and Preparedness grant funding in the amount of $70,746 on the date of the sub- grant award through December 12, 2003; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process subject to approval of the Department of Corporation Counsel and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan in the amount of $70,746. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (151) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance cf this grant does not obligate the County to any future commitment and continuation is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Z -./'.a.4"./. P_BI;ERVIES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote. Gail Novak From: Greg Givens [givensg@co.oakland.mi.us] Sent: Monday, June 30, 2003 11:07 AM To: VanLeuvenj; Novak, Gail; Pearson, Linda; Frederick, Candace Subject: CONTRACT REVIEW — Emergency Response and Preparedness CONTRACT REVIEW - Emergency Response and Preparedness GRANT NAME: FY 2002 FEMA Supplemental Grant for Terrorism Preparedness FUNDING AGENCY: Michigan Department of State Police DEPARTMENT CONTACT PERSON: Gail Novak / 858-5080 STATUS: Acceptance DATE: June 30, 2003 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved.- Laurie Van Pelt (6/27/2003) Personnel Department: Ed is off this week, but we've discussed this grant and Personnel approves it. - Jennifer Mason (6/30/2003) Risk Management and Safety: This is approved as is by RM&S - Gerald Mathews (6/20/2003) Corporation Counsel: There is only one outstanding issue in the above agreement. The requirement to have turned in certain reports by April 18 needs to be deleted or clarified. - Joellen Shortley (6/27/2003) Please note the comments from Corporation Counsel. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division OAKLAND COUNTY, MICHIGAN FY 2002 FEMA SUPPLIMENTAL GRANT FOR TERRORISM PREPAREDNESS PROGRAM NARRATIVE PURPOSE The State of Michigan received $3,456,711 from the Federal emergency Management Agency (FEMA) in a FY 2002 supplemental appropriation for the state and local governments. The planning grants were allocated among the states on the basis of population and will require no cost sharing. Each State was required to pass-through at least 75 percent of the amount received to local governments. The funding is required to be used to modify and enhance Emergency Operations Plans so that they address all hazards, to include terrorism using WMD or conventional means. DESCRIPTION OF PLANNED ACTIVITIES: The purpose of the grant is to assist local communities in preparedness for, and consequence management of, possible terrorist attacks and other events. The Emergency Response and Preparedness Unit will update the Oakland County EOP and supporting procedures to address all hazards with special emphasis on WMD/Terrorism preparedness. Also, public informational materials will be developed to increase public awareness and assist in the personal protection emergency procedures specifically areas on WMD/Terrorism. • Oakland County Emergency Response and Preparedness (ERP) will update the Emergency Operations Plan to include response to WMD/Terrorism incidents. • Oakland County will purchase 2 tablet/laptop computers to be utilized at meetings with representatives of all planning functional areas to update the EOP. • Oakland County will expend additional planning hours of existing Emergency Management Planning Grant personnel and retain a part-time non-eligible office assistant to update, prepare and distribute the plans and assist with the following activities. • Oakland County ERP will purchase a CD/DVD burner to copy and distribute the Oakland County EOP to each EOC member and the local communities. The equipment will allow for updating and distribution of the plans in a more timely and cost effective manner. • The County will develop and print a multi-page flip chart of emergency security procedures for county facilities. These will be located at all employee workstations. • The County ERP will also develop and print Homeland Security Threat Level Guideline flyers for distribution to the public information. These will also be mailed to schools and businesses. DELIVERABLES: Deliverable Estimated Completion Date Purchase of 2 tablet/laptop computers 5/1/03 ERP will update the Oakland County EOP 8/1/03 Purchase of CD/DVD burner 6/1/03 Distribution of 3000 emergency safety flip chart 7/30/03 Distribution of 30,000 security level guidelines 7/30/03 Submitted: Gail Novak, 4/17/03 Approved: MSP EMD 4/29/03 1510-17 (44!) MICHIGAN STATE POLICE Emergency Managentest Division LOCAL BUDGET FOR FY 2003 *Mira 'Jurisdiction lOakland County 40 hours Tonna ,((GS) Dedicated to (*mum (011) Gross Annual Salary (GS) Totals Hours 680 boar, Worked per Week No. ()Moors per Week Dedicated to Planning Pro Bethany Kenney. Office Assistant 1. PTNE Other Pluming Staff. (Total of Item d3a Item #310 April 1,2003 HAW Application Dan) THROUGH DECEMBER 15, 2003 District 2 North A. PERSONNEL COSTS COSTS owid curio scared dollar) I. 2002 SUPPLEMENTAL PLANNING GRANT Michael Loper, EM Specialist Totals Hours Gross Annual Salary (GS) Meekly $1,800.55 Gross Anneal Maga Benefits (GFB) Portion of (GPO) Dedicated to Program (10111) Planning Program Manager's Subtotal (Total of )temBla + Item al bl 6.266 1.945 Gross Mutual Salary (GS) Gron Animal Fringe Itnenits (Gra) Portion of (GF11) Dedicated IC Programa (0211) Odeer Planning Staff - (Tota) MIME Ma Item OM No. of Honrs per Week OT Dedicated to Planning Prat Worked per Week No. of Hours per Week OT Dedicated to Planning Pros 6.266 1,945 Population 1.200.000 STAFFING AND OPERATIONAL EXPENSES $1,800.55 Steve Iannucci, EM Specialist Gross Annual Rine Situ. (GFB) Portion of (GFBI Indicated to Program Mein Othor Plunk' Stair- (Total of IMM + Item hears hours Gross Annual Salary (GS) Portion of (GS) Dedicated to Program (dea) Gross Annual Salary (GS) Gross Anatol Fringe emits (GFO) Total of A. Personnel Costs 20,743 Portion of (GFB) Dedicated to Program (4nls) Other Noosing Stuff- (Till) of item Me + Dna Mb) bouts S:FiscellFy2003\03EMPG4ocalliopplernontaliodgetr0mxls Page 1 of 2 supplementalifteloatform.xts 4. Other Planning Funded Stair (Name, Title) Totals Hours Worked per Week No. of Hours per Week Dedicated to Planning Prog S. Other Planning Funded Staff (Name, Title) Totali Hours Worked per Week No. of Hours per Week Dedicated to Planning Pro This request is for participation in the 100% funded 2002 Supplemental Assistance Program for projected expenses for WMD planning. FEMA Assurances (FEMA forms 20-16, 20-16A & 20-16C), and State of Michigan Audit Certification Form (EMD-41) constitute a portion of this request and must be completed. Submit an original and one copy of the following forms to the Emergency Management District Coordinator: EMD-17, FEMA forms 20-16, 20-16A, 20-16C, EMD-41. Submit SF-LLL if applicable. Retain one copy of each. AUTHORITY: 1976 PA 390, as modal COMPLIANCE: Voluntary STAFFING AND OPERATIONAL EXPENSES Population 1,200,000 C. ALL OTHER Dollar Amts. Below I. Telephone 2. Office Supplies 3. Office Equipment Rental/Lease 4. Miscellaneous (Identify below) Flip Chart Homeland SecuriV Flyers f& postage Computer tablets (2 (d, $2,200) CD/DVD Burner Other (1 -3) Subtotal Miscellaneous (a-d) Subtotal $50,003 All Other (1-4) Subtotal 50,003 I. b. d. $20,103 21.000 4,400 4,500 9:FlacafiFy2003103EMPG-locaasupplementalbudgetform.xls Page 2 of 2 supplerranialbudgettortuns (64;) MICHIGAN STATE POLICE Emergency Masagentem Menem LOCAL BUDGET FOR FY 2003 FOR 2002 §ikKORE..vVAAPir*d ditAST Jurisdiction Oakland County April 1,2003 (Later Applleatlea Date) THROUGH DECEMBER 15, 2003 District 2 North D. TOTAL PLANNING EXPENSES (A+B+C+D) 1.1Q67.40.1 E. FEDERAL SHARE REQUESTED ( 100% of E) $70,746 Certification: I hereby certify that the salary, fringe benefit, and all other categories reported on this form represent an accurate budget for the 2002 Supplementayissistanfe GranVeugram. &mature f (11,113 P nine [airier . (....S...... This ,ADM 0 i v /6 rte-fro /2 - , ern E4e7c---5,-,c:y Dais W/90,11Se: /M e'/47^1TZ ri) /11t-'--ST / 7/1t-,4) 14- 03 'Si In Is 1 t - u re of Locitstn • dal 011ker (7 Title IFMS / ' s 401? f . - n.t?;--re -r------14-4-14-3- bale Review comet ed by Dtatrict'Cir astor Title Date airrucoure 1976 PA 390, as amended COMPLLANCE: Votasaary STATE OF MICHIGAN DEPARTMENT OF STATE poucEGAtLA41.0 COUNT? LANSING EMERG NC MANAGEMEN C OL. TADARIAL J. STURDIVANT DIRECTOR 03 a 1 1 A10 13 JENNIFER M. GRANHOLM GOVERNOR April 29, 2003 Dear FEMA FY 2002 Supplemental Grant Recipient: The Federal Emergency Management Agency (FEMA) has provided federal funds through the FY 2002 Supplemental Assistance Grant Program for state and local emergency management programs. The specific purpose of the funding under the Emergency Operations Planning portion of this grant is to update and enhance emergency operations plans for all hazards with a special emphasis on weapons of mass destruction (WMD) terrorism preparedness. As the designated grantee for this funding in Michigan, the Emergency Management Division (EMD) will enter into grant agreements with local emergency management programs this year. Please note that the Catalog of Federal Domestic Assistance (CFDA) Number for the FY 2002 Supplemental Grant for State and Local All Hazards Emergency Operations Planning program is 83.562. Enclosed please find two copies of the FY 2002 Supplemental Funds Grant Agreement for State and Local AU Hazards Emergency Operations Planning for your jurisdiction. Please obtain the necessary signatures on this agreement. Retain one signed agreement for your office files and return one to the Emergency Management Division in Lansing. Complete and sign the Summary Sheet for Assurances and Certifications (FEMA Form 20-16) and retain with your records the following forms: Assurances-Nonconstruction Programs (FEMA Form 20-16A) and Certification Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (FEMA Form 20-16C). Complete the Disclosure of Lobbying Activities form (SF LLL) only if it applies to your jurisdiction. Because of changes in the Single Audit Act, we are requesting information to establish criteria for single audit reporting. Please have the enclosed State of Michigan Audit Certification form (EMD-53) completed regarding this issue. Return the signed forms to the address indicated on the enclosed FY 2002 Supplemental Grant Forms Checklist. We cannot reimburse you for any expenditure until we have received your signed grant agreement and all other required forms mentioned above. The total budget for federal FY 2002 Supplemental Grant for State and Local All Hazards Emergency Operations Planning program pass-through funds is $2,592,533. The total award for your program is noted in paragraph IV of the FY 2002 Supplemental Funds Grant Agreement. In order to remain eligible for FY 2002 Supplemental Grant funding, you must maintain an emergency management program as defined by Section 19 of the Michigan Emergency Management Act, Act 390 of 1976, as amended. Reimbursement for your FY 2002 Supplemental Grant for State and Local All Hazards Emergency Operations Planning program is contingent upon completion of the activities in your Narrative Work Plan. Four copies of the quarterly billing form are enclosed for your use. Quarterly reimbursement is based on documented expenditures associated with completed work activities. The Emergency Management Division District Coordinators may make recommendations on reimbursement. If you fail to complete scheduled work activities by the end of the Grant Agreement period, grant funds, including any equipment purchase, may have to be returned to the State and any balance of the award or the entire award may be forfeited. MICHIGAN STATE POLICE • 4000 COLLINS ROAD • LANSING, MICHIGAN 48909 www.michigan.gov/msp • (517) 333-5042 Page 2 April 29, 2003 Prior written approval is required for any budget revisions between cost categories where the costs exceed 10% of the original amount of the cost category. There is an absolute limit on the 5% allowed for administrative activities within the grant award allocation. Written requests for budget revisions should be directed to Sandy Glazier, As a recipient of funding from FEMA, you are responsible for the management and fiscal control of all funds. These responsibilities include accounting for receipts and expenditures, maintaining adequate financial records, and refunding expenditures disallowed by federal or state audit, In accordance with federal requirements, you must retain all financial records, supporting documents, statistical records, and all other records pertinent to the FY 2002 Supplemental Grant program for at least three years after your final grant report, for purposes of federal examination and audit. You must also comply with the Single Audit Act of 1984, as amended, and Office of Management and Budget Circular A-133, as revised. If you have questions about your grant agreement or payments, please contact Sandy Glazier at (517) 333-5047, or June Martin at (517) 333-5040. You may also contact either of the above through their State of Michigan email addresses at GlazierS@michician.gov or MartinJuneaMichigan.qov or at the mailing address listed on the letterhead. N ORT, CAPTAIN Deputy State Director of Emergency Management JO:SLG:SV Attachments (181) State of Michigan FY 2002 SUPPLEMENTAL FUNDS GRANT AGREEMENT December 16, 2002 through December 15, 2003 CFDA Number — 83.562 This FY 2002 Supplemental Funds Grant Agreement is hereby entered into between the Michigan Department of State Police, Emergency Management Division, hereinafter called the Subgrantor, and Oakland County Hereinafter called the Subgrantee. I. Purpose The purpose of this Grant Agreement is to provide federal pass-through funds to the Subgrantee in preparedness for, and consequence management of, possible terrorist attacks and for other purposes. Grant funds are allocated in accordance with the Michigan Three-Year Domestic Preparedness Strategy. II. Obiectives The principal objectives of this Grant Agreement are to provide financial assistance to local governments in updating their Emergency Operations Plan for all hazards with special emphasis on WMD terrorism preparedness. Ill. Statutory Authority Funding for FY 2002 Supplemental Funds grant is supported by Public Law 107-206. The Subgrantee agrees to comply with all program requirements in accordance with the FY 2002 Supplemental Appropriations Act; the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42 USC 5121-5206, Public Law 92-388, as amended; Emergency Management and Assistance Regulations (44 CFR); Office of Management and Budget Circulars A-87, A-102, and A-133; and applicable state and federal laws and regulations. IV. FY 2002 Supplemental Funds Award Amount The award for the Subgrantee is $70,746.00. There is no cost-share or match requirement associated with this funding. V. Responsibilities of the Subprantee The Subgrantee agrees to comply with all applicable federal and state regulations, including the following: A. In addition to this FY 2002 Supplemental Funds Grant Agreement, Subgrantee shall complete, sign, and submit to Subgrantor the following documents, which are incorporated by reference into this Grant Agreement; (1) Summary Sheet for Assurances and Certifications, FEMA Form 20-16. (2) Audit Certification Form, EMD-53. (3) Request for Taxpayer Identification Number and Certification, Form W-9. B. Costs charged against the grant award for administrative activities are restricted to 5% for each Subgrant award. Indirect costs must be included in the 5% limitation. Page 1 of 4 SAFiscallFY2003\FY2003 Grant ApplicationsTY02 Supp Grant\FY 02 Supp Grant Pkg\Grant Agreement.doc FY 02 Supplemental Funds Grant Agreement Between The State of Michigan and Oakland County C. Grant funds shall be used to supplement and shall not supplant State or local funds dedicated to these efforts. Subgrantees may be requested to support maintenance of effort planning efforts through documentation supporting three previous year's budgets dedicated to this effort. D. Submit program/activity reports to the appropriate District Coordinator on a quarterly basis. E. Submit Request for Reimbursement form (FEMA 85-21) for eligible expenses to the appropriate District Coordinator on a quarterly basis. F. Submit for review, a final copy of the Plan that was developed and/or updated using these funds. Supporting documentation for other approved activities funded by this grant must be submitted as well. G. Comply with applicable financial and administrative requirements set forth in 44 CFR including the following provisions: (1) Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. (2) In compliance with 44 CFR 13.42, Subgrantees shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the FY 2002 Supplemental Funds for at least three years after the final grant report, for purposes of federal or state examination and audit. (3) Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended, and OMB Circular, A-133, "Audits of States, Local Governments, and Non-Profit Organizations". If an audit is required, submit a copy of the annual audit report within thirty days after publication of the audit to Financial Services Section, Michigan Department of State Police, 714 South Harrison Road, East Lansing, Michigan 48823. FL The Subgrantee is free to copyright any original work developed in the course of or under the agreement. FEMA reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the work for government purposes. Any publication resulting from work performed under this agreement shall include an acknowledgement of FEMA financial support and a statement that the publication does not necessarily reflect FMA's views. VI. Responsibilities of the Subgrantor The Subgrantor, in accordance with the purposes and objectives of this Grant Agreement, will: A. Administer the FY 2002 Supplemental Funds in accordance with all applicable federal and state regulations and guidelines. B. Provide direction and technical assistance to the Subgrantee. C. Provide any special report forms and reporting formats required by the Subgrantor for operation of the program. D. Reimburse the Subgrantee in accordance with this Grant Agreement based on appropriate documentation submitted by the Subgrantee. VII. Payment and Reporting Procedures A. The Subgrantee agrees to prepare quarterly program/activity reports and Request for Reimbursement Forms (FEMA 85-21) and submit them to the appropriate District Coordinator with supporting documentation. This documentation requirement can be met by submitting items such as an invoice, sales receipt, and payroll registers, etc. Reports are due April 18, July 18, and October 17, 2003, with the final report due by January 27, 2004. Reimbursement of expenditures by the Subgrantor is contingent upon the Subgrantee's completion of scheduled work activities. B. The Subgrantee agrees to return to the Subgrantor any unobligated balance of funds held by the Subgrantee at the end of the Grant Agreement period, including any unused grant allocation, or handle them in accordance with the instructions provided by the Subgrantor. C. If the Subgrantee fails to complete scheduled work activities by the end of the Grant Agreement period, grant funds, including any equipment purchase, may have to be returned to the State and any balance of the award or the entire award may be forfeited. Page 2 of 4 FY 02 Supplemental Funds Grant Agreement Between The State of Michigan and Oakland County VIII. Employment Matters The Subgrantee shall comply with the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Grant Agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. Subgrantee agrees to include in every subcontract entered into for the performance of this Grant Agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the Grant Agreement. All contracts executed under this grant award will contain the contract provisions listed under 44 CFR 13.36 (i) Contract provisions. The Subgrantee shall ensure that no subcontractor, manufacturer or supplier of Subgrantee on this Project appears in the register compiled by the Michigan Department of Consumer and Industry Services, Commercial Enforcement Unit, pursuant to 1980 PA 278, as amended, MCL 423.321 et seq. (State Contracts with Certain Employers Prohibited Act). IX. Limitation of Liability The Subgrantor and the Subgrantee to this Grant Agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. It is specifically understood and agreed that neither party will indemnify the other in such litigation. This is not to be construed as a waiver of governmental immunity. X. Barrier Free Design The Subgrantee shall ensure that any work done under this grant complies with the barrier free design requirements of 1966 PA 1, as amended, MCL 125.1351 at seq. (Utilization of Public Facilities by Physically Limited Act). XI. Third Parties This Grant Agreement is not intended to make any person or entity not a party to this Grant Agreement a third-party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. XII. Grant Agreement Period This Grant Agreement is in full force and effect from December 16, 2002 to December 15, 2003. This Grant Agreement consists of two identical sets simultaneously executed, each is considered an original having identical legal effect. No costs eligible under this Grant Agreement shall be incurred before the starting date of this Grant Agreement without prior written approval. This Grant Agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the Grant Agreement. Upon any such termination, the Subgrantee agrees to return to the Subgrantor any funds not authorized for use and Subgrantee shall have no further obligation to make payments. Page 3 of 4 For the Subgrantor: John OM Captain Deputy State Director of Emergency Management Title April 29. 2003 Date rinted Name Signature FY 02 Supplemental Funds Grant Agreement Between The State of Michigan and Oakland County XIII. Entire Grant Agreement This Grant Agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between Subgrantor and Subgrantee. This Grant Agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the termination date set forth in Paragraph XI above. No party to this Grant Agreement may assign this Grant Agreement or any of his rights, interest, or obligations without the prior consent of the other party. Subgrantee agrees to inform Subgrantor in writing immediately of any proposed changes of dates, budget, or services indicated in this Grant Agreement, and any changes of address or personnel affecting this Grant Agreement. Changes in dates, budget or services are subject to prior written approval of Subgrantor. If any provision of this Grant Agreement shall be deemed void or unenforceable, the remainder of the Grant Agreement shall remain valid. XIV. Official Certification The individual or officer signing this Grant Agreement certifies by his or her signature that he or she is authorized to sign this Grant Agreement on behalf of the responsible governing board, official, or agency. Subgrantee further certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this grant by any federal department or agency. If Subgrantee is unable to certify to any portion of this statement, Subgrantee shall attach to this Grant Agreement an explanation of the reason. For the Subgrantee: Printed Name Title Signature Date (183) Page 4 of 4 Revenue 1-11-276-100603-70001-0113 Grants - Federal Rev. Salaries (PTNE) Overtime Fringe Benefits Prof. Svs. Material & Supplies Printing $70,746 $ 7,480 9,386 3,877 20,103 8,900 21,000 $70,746 Expense 2-11-276-200901-70001-2001 2-11-276-200901-70001-2002 2-11-276-200901-70001-2075 2-11-276-200901-70001-3348 2-11-276-200901-70001-4172 2-11-276-200901-70001-6666 July 17, 2003 FISCAL NOTE (MISC. 103157) BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS - FEMA SUPPLEMENTAL GRANT FOR TERRORISM PREPAREDNESS 2002 - ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The 2002 Supplemental Appropriations Act For Further Recovery From and Response to Terrorist Attacks on the United States was passed by the Congress and signed by the President on August 2, 2002. 2. The County Executive - Emergency Response and Preparedness Division has been awarded $70,746, for the updating of Emergency Operations Plans (EOPs) with special emphasis on terrorism preparedness. 3. The grant covers one (1) existing Office Assistant I (PTNE) position. 4. The grant period is from December 16, 2002 through December 12, 2003. 5. A budget amendment to the FY 2003 Special Revenue Budget is recommended as specified below: $ -0- FINANCE COMMITTEE (c/ Finance Committee Vote: Motion carried on unanimous roll call vote with Moffitt and Crawford absent Resolution #03157 July 17, 2003 //o) Moved by Moss supported Douglas the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). "IMO STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 17th day of July, 200:3. G. William Caddell, County Clerk