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HomeMy WebLinkAboutResolutions - 2003.07.17 - 27151MISCELLANEOUS RESOLUTION #03159 BY: Finance Committee, Chuck Moss, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2003 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget: and WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23, which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments a ,-e required; and WHEREAS the Fiscal Year (FY) 2003 Second Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and WHEREAS the 52nd District Court is requesting a budget amendment to reallocate expenses in the amount of $23,600 to correctly recognize 90% recovery of Defense Attorney Fees; and WHEREAS the 52nd District Court - Division II is requesting a budget amendment to transfer a portion of projected favorable Salaries to Training, Psychological, and Medical Exams account to cover cost related to PSI Assessments; and WHEREAS the Circuit Court is requesting a budget amendment in the amount of $25,000 to cover nominal usage in Visiting Judge expense; and WHEREAS an amendment in the amount of $10,000 is necessary to accurately reflect revenue received for Record Retention photocopies in the Clerk/Register of Deeds' budget; and WHEREAS an amendment in the amount of $1,300,000 is requested by the Clerk/Register of Deeds to adjust the professional services contract for document processing and Mortgage revenue to reflect the increase in activity; and WHEREAS the Drain Commissioner is requesting to increase revenue budget Reimbursement charges from other funds in the amount of $70,000 for costs incurred for Professional Services and Recognition Events related to the ISO 9000 Program; and WHEREAS a budget amendment in the amount of $59,368 is requested within the Health Division to more accurately reflect fees for Immunizations, which is currently reflected in Clinical Charges; and WHEREAS Animal Control is requesting a budget amendment in the amount of $14,525 to transfer Postage allocation to Mailroom, as activity for mailing licenses is currently handled by the County mailroom; and WHEREAS the Non-Departmental State Inventory Payments per P.A. 228 reflect an unfavorable revenue variance in the amount of $300,000 due to overestimated Budget, and a sufficient favorable variance is projected within the Sheriffs Aviation General Fund/General Purpose expenditure portion, which can offset the unfavorable variance; and WHEREAS the savings of $51,500 within the Treasurer's Postage budget and several General Fund/General Purpose departmental Micrographic Reproduction appropriations totaling $60,955 is recommended to be reallocated to the Non-Departmental Contingency account; and WHEREAS an amendment in the amount of $409,756 is recommended to the Health Division's Satellite Centers to cover cost associated with the Substance Abuse Program, and sufficient funding is available within the Non-Departmental Contingency account and the Health Division's Controllable Personnel from projected favorability; and WHEREAS Circuit Court has a favorable variance within its Grant Match account and is requesting a budget amendment to the Friend of the Court Fund to add Telephone Communications allocation in the amount of $114,000, which was inadvertently omitted from the budget; and WHEREAS Budget adjustments reducing Micrographics Fund revenue by $291,257 is recommended to meet appropriate fund balance; and WHEREAS the Drain Commissioner is requesting an amendment to the Drain Equipment Fund in the amount of $50,000 to reduce Copier Machine revenue budget, as they no longer charge the Drains for this equipment; and WHEREAS the Sheriff Aviation Fund is projecting a favorable variance in the amount of $300000 due to lower than anticipated expenditures for the Interest Expense and Depreciation for the helicopters and amendment is recommended to reduce these expenditures: and WHEREAS an amendment is recommended in the amount of $5,500 for the Printing, Mailing and Convenience Copier Fund, as this fund no longer handles bulk mailing; and C--;"` WHEREAS M.R. #03082 authorized the Equalization Office Remodeling Project and computer equipment purchase, and a budget amendment in the amount of $4,000 is required to accurately allocate costs; and WHEREAS the entire budget task reduction of $15,000 for the Information Technology Fund travel was allocated to Information Technology - Administration and $13,530 should be reallocated to more accurately reflect expenses within the actual user divisions; and WHEREAS an amendment is recommended to the Information Technology Fund balance, to appropriate funds in the amount of $11,134, originally designated for address management, to used for GIS Professional Services; and WHEREAS an amendment is recommended to the Information Technology Fund balance, to appropriate funds in the amount of $120,621, which were reserved for Drain Records Conversion project per M.R. #02169 for equipment purchases currently under the $5,000 threshold; and WHEREAS an amendment is requested to the Information Technology Fund to reappropriate external revenue in the amount of $262,500 for Enhanced Access Fees per GASB 34 reporting requirements; and WHEREAS the creation of a Property Tax Forfeiture Fund is necessary for a more appropriate accounting structure to track Land Sales activities on a yearly basis; and WHEREAS the Jail Data Warehouse project team is working to assist with a 5 year legacy history to assist booking at the Oakland County Jail to identify prior inmates and their histories and funds are available in the designated fund balance of the General Fund under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) in General Ledger Account (#9407-970000). Project estimate is $103,000. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2003 Second Quarter Financial Forecast. BE IT FURTHER RESOLVED that the $103,000 from the FY 2003 Designated Fund Balance for HIPAA General Fund, GL account 9407-970000, be redesignated for Jail Data Warehouse and appropriated as follows: GENERAL FUND (101) Revenue 90-190000-14000-1582 Prior Years Balance $103,000 Expenditure 90-310000-98636-8001 Transfer to IT Jail Data Warehouse $103,000 Total -O- BE IT FURTHER RESOLVED that the Board authorizes amendments to the FY 2003 Budget as detailed in the resolution per Schedule A. BE IT FURTHER RESOLVED that the an amendment be made to transfer FY 2002 Year End Balances from the Delinquent Tax Revolving Fund in the amount of $171,032.37 for revenues and $153,292.13 for expenditures, to the newly created Property Tax Forfeiture Fund as detailed in Schedule B. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Resolution #03159 July 17, 2003 Moved by Moss supported by Gregory the resolution be adopted. AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard, Coleman. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. I HERBIY APPROVE TIN FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 17th day of July, 2003.