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Home My WebLink AboutResolutions - 2003.07.31 - 27153MISCELLANEOUS RESOLUTION #03160 July 17, 2003 By: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the Board of Commissioners, by approving Miscellaneous Resolution #97165 dated August 14, 1997, adopted the Oakland County Enhanced Access to Public Records Policy; and WHEREAS, Section 3 (FEES) of the aforementioned policy specifies that, "It is the policy of Oakland County to charge a reasonable fee for providing enhanced access to a public record"; and WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery, over time, only those operating expenses directly related to the public body's provision of enhanced access; and WHEREAS the policy further specifies that proposed fees shall be presented to and approved by the Board of Commissioners before they shall be effective with the exception of new and future shopping cart products; and WHEREAS the Board of Commissioners, by Miscellaneous Resolution #00026 dated February 24, 2000, approved a Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the use of existing web site enterprise shopping cart functionality offers @ccess Oakland customers an opportunity to purchase hard and soft good items such as maps, park permits, training classes, etc., as part of the strategic rollout of a comprehensive eGovernment program; and WHEREAS the Department of Information Technology wishes to expand the Master Fee Structure to add a standard pricing schedule for all new and future shopping cart products; and WHEREAS the aforementioned standard pricing schedule for all shopping cart products is to be added to the Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the revised @ccess Oakland Master Fee Structure (copy attached) which includes the aforementioned standard pricing schedule for all current and future shopping cart products. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMIT= General Government Committee Vote: Motion carried unanimously on a roll call vote. PAL, Attachment 1 @CCESS OAKLAND MASTER FEE STRUCTURE PRODUCT NAME Residential Property Profile (RPP) - Subscription Residential Property Profile (RPP) - Any Transaction Commercial & Industrial Property Profile - Subscription Commercial & Industrial Property Profile - Any Transaction Residential Property Analyzer (RPA) - Any Transaction Mortgage Application Acceleration Program (MAAP) - Any Transaction Delinquent Tax Statement Program - Account Transaction Delinquent Tax Statement Program - Credit Card Transaction Current Tax Profile - Any Transaction Map Atlas Viewer (MAV) - Any Transaction PRODUCT PRICE $13.00 per month $7.50 per transaction $15.00 per month $12.50 per transaction $20.00 per transaction $20.00 per transaction $1.50 per transaction $2.00 per transaction $2.50 per transaction $4.00 per transaction Land Product Bundle (LPB) (Bundle includes the above RPP, RPA, MAAP, and MAV product offerings.) 100 (users) 401 (users) 701 (users) + to 400 (users) to 700 (users) $10.00 (per month, per user) $7.00 (per month, per user) $5.00 (per month, per user) Recorded Document Profile - Subscription Recorded Document Profile - Credit Card Transaction CVT Property Sales Report - Subscription or Credit Card Transaction Recorded Document Type Report - Subscription or Credit Card Transaction Vital Records Order (VRO) - Any Transaction Each Additional Vital Record Copy (statutory fee) $200.00 Annual Fee $.50 per search $.25 per document view $6.00 per transaction, bundled with one search and up to 4 document views $.17 per line item, $2.00 minimum $.17 per line item, $2.00 minimum $20.00 per order item $5.00 per additional copy Land Corner Recordation Certificate - Subscription Land Corner Recordation Certificate - Credit Card Transaction Mainframe Land Tax Appraisal (L-T-A) Mainframe Sales Data $200.00 Annual Fee $.50 per search $.25 per document view $6.00 per transaction, bundled with one search and up to 4 document views $110 per City/Village/Township per system (L-T-A) $1,690 per Quarter GIS Digital Orthophotography GIS Parcel Data GIS Contour Data GIS Road Centerline and Address Range Data GIS Thematic Layers (Cataloged by One Stop Shop) $1.00 per megabyte $10.00 per megabyte, mm $15/max $450 $10.00 per megabyte $4500 for Entire County $350 for Entire County Resolution #03160 July 17, 2003 ADDITIONAL GIS SUB-GROUPS: Note: All pricing is for access to this information, which may include the ability to download and/or print this data, subject to use restrictions that may be necessary to protect the County's intellectual property rights in this data, and any software underlying the access. Shopping Cart Products PiCidU , • ! e., - ..., 4 . ..w:Alp ' ' ,, , 7 , MEniie Vdes*:7 : $0.00 to $15.00 II 2.00 per product per transaction 2$0 fiee4)iod0 - ttansi., . $30.01 to $50.00 ... 3.00 per product per transaction COO? . The Chairperson referred the resolution to the Finance Committee. There were no objections. Resolution #03160 July 17, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. $3,500 3,500 $3,500 3,500 FISCAL NOTE (MISC. 403160) July 31, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Department of Information Technology has requested to expand the Master Fee Structure to add shopping cart products. 2. The use of existing web site enterprise shopping cart functionality offers @ccess Oakland customers an opportunity to purchase hard and soft good items such as maps, park permits, training classes as part of the strategic rollout of a comprehensive eGovernment project. 3. Information Technology would like to expand the Master Fee Structure to include a standard pricing schedule for all shopping cart products and services. 4. The recommended standard pricing schedule for all current and future shopping cart products is as follows: Product Price Range Enhanced @ccess Fee $0.00 to $15.00 2.00 per product per transaction $15.01 to $30.00 2.50 per product per transaction $30.01 to $50.00 3.00 per product per transaction $50.01 to $75.00 4.00 per product per transaction 5. A budget amendment of $3,500 for both FY 2004 and FY 2005 is recommended as it is anticipated that 10%. of sales will be generated from the on-line purchases of shopping cart products. FY2004 FY2005 Information Technology Fund 636 Revenue 18-636111-25000-1807 Enhanced Access Fees 18-636113-10000-8005 Chgs In Fund Equity FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Suarez absent. G. William Caddell, County Clerk Resolution #03160 July 31, 2003 Moved by Scott supported by Hatchett the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Palmer, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 31, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 31st day of July, 2003.