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HomeMy WebLinkAboutResolutions - 2003.07.31 - 2715561316 - 09988 61326 - 05438 61326 - 06522 61326 - 07091 61326 - 07093 61326 - 07098 61101 - 01188 61101 - 07885 Civil Engineer Ill Construction insp. III Construction Inspector II Construction Inspector II Construction Inspector II Construction Inspector II Account Clerk I Office Assistant : July 31, 2003 REPORT MR #C3162 BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON RE: DRAIN COMMISSIONER - APPROVAL OF REVISIONS DO THE SCHEDULE OF FEES FOR SOIL EROSION AND SEDIMENTATION CONTROL ADMINISTRATION AND ENFORCEMENT OF PART 91 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution, reports with the recommendation that the resolution be adopted with the following changes: 1.)- the title should be amended to add ",CREATION OF A SOIL EROSION UNIT AND RELATED PERSONNEL CHANGES" 2.)That the following Paragraphs be inserted above and before "NOW THEREFORE BE IT RESOLVED": WHEREAS revenues from the revised fee structure will allow the Drain Commissioner to address a backlog of related commercial and residential inspections as required by State law; and WHEREAS an analysis of on-going workload needs indicates that three (3) SR GFGP Construction Inspector I positions and one (1) &I4 GFGP Part-time Non-eligible Office Assistant I position are needed to perform the work; and WHEREAS existing staff assigned to Soil Erosion inspection are currently located in the Administration Division, and the Construction, and Inspection units of the Engineering & Construction Division; and WHEREAS it would be desirable to consolidate existing and requested staff in a new organizational unit titled "Soil Erosion". 3.) That the following paragraph be inserted as the fourth "Be It Further Resolved" paragraph, moving the present fifth paragraph down: BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the creation of a Soil Erosion unit in the Engineering & Construction Division with the following transfers of existing positions: FROM Position # Classification Engineering & Construction / Construction unit E&C/Inspection unit E&C/Inspection unit E&C/Inspection unit E&C/Inspection unit E&C/Inspection unit Administration Administration 4.) That the SR references in the last "Be It Further Resolved" paragraph be changed to GFGP as shown below: BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the creation of three (3) €.-R GFGP Construction Inspector I positions with vehicles for each and one (1) SR GFGP Part-time non-eligible Office Assistant I position in the Soil Erosion Unit. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing Report and amended resolution. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on unanimous roll call vote with Hatchett and Suarez absent July 17, 2003 MISCELLANEOUS RESOLUTION #03162 By: Planning and Building Committee, _narles E. Palmer, Chairperson IN RE: DRAIN COMMISSIONER - APPROVAL OF REVISIONS TO THE SCHEDULE OF FEES FOR SOIL EROSION AND SEDIMENTATION CONTROL ADMINISTRATION AND ENFORCEMENT OF PART 91 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentleman: WHEREAS, on March 14, 2002 in accordance with MisceT1Fneo-Js Resolution #02049, the Oakland County Board of Commissioners by resolution, re-designated the Oakland County Drain Commissioner as the "County Enforcing Agency' under Part 91 of the Michigan Natural Resources and Environmental Protection Act, Soil Erosion and Sedimentation Control, as amended, being MCLA 324.9101 et seq. ("Part 91"); WHEREAS, the provisions of Part 91 authorizes the County Board of Commissioners to establish a schedule of fees for the administration and enforcement of Part 91 in Oakland County; and WHEREAS, the current schedule of fees for the administration and enforcement of Part 91 was last revised by the Board of Commissioners by Miscellaneous Resolution #91209 on September 26, 1991; and WHEREAS, the current schedule of fees is insufficient to meet the expenses incurred in the operation and enforcement of the soil erosion and sedimentation control program; NOW, THEREFORE, BE IT RESOLVED, that the Oakland County Board of Commissioners adopts the attached permit fee schedule, to become effective October 1, 2003. BE IT FURTHER RESOLVED that the monetary fees established by this resolution shall be adjusted each October 1 beginning October 1, 2003 pursuant to the annual average percentage increase or decrease in the national consumer price index-all items. The adjustment for each year shall be made by comparing the percentage increase or decrease in the national consumer price index for the preceding April by the corresponding national consumer price index-all items for the preceding one (1) year. The resultant percentage change shall then be multiplied by the affected monetary fees. The results shall be rounded up to the nearest $9.00 and added or subtracted from the current fees as previously adjusted by this resolution to obtain the new amounts for that year. The Drain Commissioner shall calculate the adjusted monetary fees and make them available to the Board of Commissioners. BE IT FURTHER RESOLVED that the Drain Commissioner will post in the Office of the Drain Commissioner the increase and decrease affected by the national consumer price index at least thirty (30; days before the monetary fees take effect; BE IT FURTHER RESOLVED that the Drain Commissioner shall notify the Chairman of the Board of Commissioners, Chairman of the Finance Committee and the Chairman of the appropriate liaison committee for the Drain Commissioner at least 60 days before the monetary fees are scheduled to change. BE IT FURTHER RESOLVED that the fees established pursuant to this resolution shall be reviewed every five (5) years beginning September 1, 2009. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the creation of three (3) SR Construction Inspector I positions with vehicles for each and one (1) SR Part-time non-eligible Office Assistant I position in the Soil Erosion Unit. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Planning & Building Committee Vote: Motion carried on unanimous roll call vote Proposed Classification System Project is on a lake/stream/wetland/open water Class 5 of any kind and has any slope Project is on a lake/stream/wetland/open water Class 4 of any kind and has no slope (2% or less) _ Class 3 Project is on a dry/wet detention basin with a sediment filter or on a retention pond Class 2 Project is over 225 square feet and does not meet the requirements found in Class 3, 4 or 5 Minor changes under 225 square feet of Class 1 disturbance: additions, decks, etc. Proposed Fees for Residential/Single Lot Classification Plan Review Annual Fee Inspection Fee Class 5 $30 $400 Class 4 $30 $200 Class 3 $30 $150 Class 2 $30 $100 Class 1 $30 $70 Proposed Fees for Commercial Permits Classification Plan Review Annual Fee Inspection Fee Class 5 $150 $2,000 Class 4 $150 $1,300 Class 3 $150 A $650 Class 2 $150 $500 1 Class 1 $150 $250 A Violation Reinspection fee of $20 for Residential/Single Lots and $75 for Commercial Permits will be assessed for each inspection after the Notice of Determination 5-day reinspection and the items listed in the Notice of Determination were not corrected. Resolution #03162 July 17, 2003 The Chairperson referred the resolution to the Personnel Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03162) July 31, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DRAIN COMMISSIONER - APPROVAL OF REVISIONS TO THE SCHEDULE OF FEES FOR SOIL EROSION AND SEDIMENTATION CONTROL ADMINISTRATION AND ENFORCEMENT OF PART 91 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. A new fee schedule is requested to meet the on-going expenditures attributed to the Soil Erosion Program. 2. The new fee structure includes both direct and indirect overhead costs therefore providing adequate program revenues to cover program expenditures. 3. In order to meet the operation and enforcement of the soil erosion and sedimentation control program, the Drain Commissioner is adding three (3) Construction Inspector I positions with vehicles for each and one (1) Part-time non-eligible Office Assistant I position. 4. Eight (8) existing positions in the Engineering and Construction unit will be transferred to the new Soil Erosion unit and classified as follows one (1) Civil Engineer II, one (1) Construction Inspector III, four (4) Construction Inspector II, one (1) Account Clerk I and one (1) Office Assistant I. 5. The fee structure schedule shall be adjusted each year on October 1 beginning with October 1, 2003 pursuant to the annual average percentage increase or decrease in the national consumer price index-all items for the preceding one (1) year. The results shall be rounded up to the nearest $5.00 and added or subtracted from the current fees. 6. The Drain Commissioners office is to send written notice to the Board of Commissioners at least 60 days prior before the monetary fees take effect. 7. The four (4) new positions and eight (8) existing positions transferred to the Soil Erosion unit are to be fully funded by the Soil Erosion Program revenues. 8. The resolution authorizes the expansion of the fleet by three (3) vehicles to be assigned to the Drain Commissioner, Soil Erosion Unit. 9. The initial outlay for the three (3) additional vehicles is available in the Drain Equipment Fund and the on-going vehicle charges will be charged to General Fund Soil Erosion Program through quarterly charges from the Drain Equipment Fund. 10. The new fee structure will take effect October 1, 2003 for new permit issues, however it will take time for all outstanding permits to be under the new fee structure. 11. There is an estimated $266,893 to be applied to the Budget Task in FY 2004 and $527,807 in FY 2005. See attached worksheet for details. FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Suarez absent. 12. The following budget amendment is recommended for fiscal years 2004 and 2005: GENERAL FUND (101) Revenue 61-131001-35200-1001 Soil Erosion Fees FY 2004 FY 2005 $500,000 $800,000 Expense 61-231001-35200-2001 Salaries $96,564 $96,564 61-231001-35200-2074 Fringe Benefits 42,811 42,811 61-231001-35200-3704 Training 3,500 3,500 61-231001-35200-3756 Travel & Conference 2,000 2,000 61-231001-35200-4080 Educational Supplies 0 25,000 61-231001-35200-4092 Employee Footwear 400 400 61-231001-35200-3788 Uniforms 2,300 2,300 61-231001-35200-6639 Drain Equipment 81,578 81,578 61-231001-35200-6675 Telephone Communications 1,440 1,440 61-231001-35200-6636 Info Tech Operations 2,514 0 90-290000-27030-2564 Contingency 0 16,600 90-290000-25000-9006 Budget Task 266,893 527,807 $500,000 $800,000 DRAIN EQUIPMENT FUND (639) Revenue 61-111317-46500-1103 Vehicle Rental $17,550 $17,550 61-111317-46500-0477 Equipment Rental 2,372 2,372 61-111317-46500-8005 Change in Fund Equity 59,850 0 $79,772 $19,922 Expense 61-227317-46500-6661 Leased Vehicles $17,550 $17,550 61-227317-46500-6636 Info Tech Operations 2,372 2,372 61-311317-46500-8001 Transfer Out 59,850 0 $79,772 $19,922 MOTOR POOL FUND (661) Revenue 13-661001-00010-0635 Leased Equipment $17,550 $17,550 13-661003-00010-1701 Transfer In 59,850 0 $77,400 $17,550 Expense 13-661002-00010-3903 Depreciation $17,550 $17,550 13-661002-00010-8005 Change in Fund Equity 59,850 0 $77,400 $17,550 INFORMATION TECHONLOGY FUND (636) Revenue 18-636111-10000-0737 O.C. Dept Operations $ 4,886 $ 2,372 Expense 18-636142-15000-4101 Expendable Equipment $ 2,514 0 18-636142-15000-8005 Est. Change in Fund Equity 2,372 2,372 $ 4,886 $ 2,372 TELEPHONE COMMUNICATIONS FUND (675) Revenue 18-675141-10000-0957 Sale of Phone Services $ 1,440 $ 1,440 Expense 18-675142-10000-2540 Communications $ 1,440 $ 1,440 G. William Caddell, County Clerk Resolution #03162 July 31, 2003 Moved by Palmer supported by Gregory the resolution be adopted. Moved by Palmer supported by Middleton the Personnel Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Palmer supported by Scott the resolution be amended to coincide with the recommendation in the Personnel Committee Report. A sufficient majority having voted therefore, the motion carried. Vote on resolution, as amended: AYES: Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Palmer, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. I HEREBY APPROVE THE FORM FESOLUION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 31, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the cpunty of Oakland at Pontiac, Michigan this 31st day of July, 2003.