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Resolutions - 2003.07.31 - 27157
July 31, 2003 REPORT MR# 03164 BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON RE: CIRCUIT AND PROBATE COURT — REORGANIZATION AND PERSONNEL RELATED ACTIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed MR #03164 on July 23, 2003,reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE -7a152- Personnel Committee Vote: Motion carried on unanimous roll call vote with Hatchett and Suarez absent MISCELLANEOUS RESOLUTION 103164 July 17, 2003 BY: PUBLIC SERVICES, HUGH D. CRA wFORD, CHAIRPERSON IN RE: CIRCUIT AND PROBATE COURT - REORGANIZATION AND PERSONNEL RELATED ACTIONS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Probate and Circuit Courts merged and reorganized many of their function in the FY 2001 budget process; and WHEREAS the Courts have reviewed their operations and proposes reorganizations to increase efficiency while lowering costs; and WHEREAS members of Bargaining Unit (BU) 21 located in Probate Court decertified effective January 2003, with BU 21 still remaining in Circuit Court, which affords the opportunity to make classification changes; and WHEREAS to have the titles of some classifications in Circuit and Probate Court more closely reflect their current location and status, it is requested that some classifications be retitled and that some new classifications be created, and that other classifications be placed on the Salary Administration Plan at equivalent salary grades; and WHEREAS review of the duties and responsibilities of the Court Resource and Program Analyst classification determined that the overtime status of this classification should be changed to overtime exempt; and WHEREAS to aid the Court in discharging its responsibilities and instituting proposed changes in business practices in these lean economic times, the Court is requesting the transfer and reclassification of some positions in Probate and Circuit Court. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners create the following classifications in Circuit Court. Senior Court Ex Annual 54,144 Reporter OT Exempt Bi-weekly 2,082.45 -Court Reporter II Ex Annual 39,370 410K 41,747Z-44M f 46,502 48,877 51,250 OT Non-exempt Bi-weekly 1,514.25 1,605.66 1,696.94 1,788.55 1,879.90 1,971.14 -Court Reporter I Ex Annual 35,809 37,967 40,135 42,295 44,463 46,620 OT Non-exempt Bi-weekly 1,377.30 1,460.28 1,543.66 1,626.74 1,710.10 1,793.06 Deputy Register II Ex Annual 28,800 30,542 32,284 34,023 35,768 37,506 OT Non-exempt Bi-weekly 1,107.68 1,174.69 1.241.71 1,308.59 1,375.70 1,442.54 Deputy Register I Ex Annual 27,341 28,993 30,648 32,301 33,953 35,609 OT Non-exempt Bi-weekly 1,051.58 1,115.10 1.178.77 1,242.35 1,305.90 1,369.57 Court Operations 12 Annual 44,314 47,013 49,714 52,416 55,118 57,818 Analyst OT Non- Bi-weekly 1,704.39 1,808.20 1.912.08 2,016.01 2,119.92 2,223.76 Ex Public Services Committee Vote: Motion carried unanimously on a roll call vote with Potter absent. BE IT FURTHER RESOLVED that the following classification be retitled with no change in salary or status. , From To Circuit & Probate Court/Court Reporter III Senior Court Reporter Circuit Court only/ Probate Court Reporter I and II Court Report I and II Circuit Court only/Deputy Probate Register I and II Deputy Register I and II BE IT FURTHER RESOLVED that the following Probate Court recently decertified classifications be placed on the Salary Administration Plan at the Salary Grade equivalent to their current salary maintaining current OT non-exempt status, Deputy Probate Register I place at SG 6 Deputy Probate Register II place at SG 7 Probate Specialist place at SG 8 BE IT FURTHER RESOLVED that the overtime status of the Circuit Court/Court Business Division classification Court Resource & Program Analyst (Position 35201-07051) be changed from non-exempt to exempt to more closely represent the current duties of the classification. BE IT FURTHER RESOLVED that transfers and reclassifications be authorized as follows: From To Circuit Ct/Gen Jurisdiction/Cir Ct Records Cir Ct/Ct Business/Court Operations Analyst Clerk (35301-01389) (34201-01389) Circuit Court/Administration/Senior Court Circuit Court/Ct Business/User Support Spec II Reporter (35101-01171) (35201-01171) Prob Ct/ Estates/Deputy Prob Register II i Circuit Court/Ct Business/User Support Spec II (34403-02450) (35201-02450) Within Circuit Court/Court Business Accountant 11 (35201-06921) Circuit Court Accounts Coordinator Office Supervisor 11 (35201-02984) Supervisor — Administrative Services FTE Court Reporter 11 (35201-03525) PTNE 500 hr/yr Senior Court Reporter Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE 7/16120039:19 AM Position priceout - FY03 04 Cir&Prob Ct.Reorg.xis Circuit Court and Probate Court Efficiency Reorganization Total Salaries, Fringe Benefits i_ 14 Of 28 Pays) : (20 Of 25 Pays) Item Position 2003 FY 2003 i 2004 (+ 0%) ' FY 2004 : Number' 1 Description of Action Quantity Annual Cost Partial Year Annual Cost i Full Year !Circuit CL. Business Operations Administration Division: 1. !Downwardly reclassify -1 ea FTE Accountant II to Circuit Ct. Accounts Coordinator ... 1Pos. #35201-06921 35-101-220000-11000 Administration: _ .: Salaries (© 1 yr step) from grade 10 to grade-8 1 (7,016.00) (1,079.38) (7,016.00) (7,016.00)i [Fringes @ 27% for FY 2003 & 34% for FY 2004 1 (1,894.32) (291,43) (2,385.44) (2,385.44)1 : i I Sub-Total Salaries and Fringes 1 : $ (8,910.32) $ (1,370.82) $ (9401.44)4 $ (9,401.44) — ;Circuit Ct Business Cr rations Admi istration Division: 1 I 1 2. ,Downwardly reclassify -1 ea FTE Probate Court Reporter H (Excepted) to PINE 500 hr./yr. Senior Court Reporter (Excepted). i— — Pos. 4 35201-03525 35-101-22000033000 Juvenile Support Svcs: --i- Salaries (a 1 yr step) from Excepted to PINE 500 hour el $26.03/hr 1 I (28,732.00)' (4,420.31) (28,732.00) (28,732.00)! Fringes @ 9% for PTNE less 34% for Court Reporter II 1 (10,100.34) (1,553.90) (13,022.63) (13,022.63)1 Sub-Total Salaries and Fringes $ (38,832.34) $ (5,974.21) $ (41,754.63) $ (41,754.63)1 Circuit Ct.Business Operations AsiministratkatlibriS1011: ' 3. Upwardly reclassffy -1 ea FTE Office Supervisor II grade 10 @ Syr. to FTE Supervisor-Administrative Services grade 1101 1 yr. Pos. #35201-02984 35-101-220000-11000 Administration: 1 1 Salaries (@ 1 yr step) from grade 10 5 yr. to 11 @ 1 yr. . 1 (5,203.00)' (800.46j (5,203.00) (5,203.00)1 Fringes @ 27% for FY 2003 & 34% for FY 2004 1 (1,404.81)I (216.12), (1,769.02) (1,769.02)1 Sub-Total Salaries and Fringes 'S (6.607.81)1 $ (1,016.59)1 $ (6,972.02) $ (6,972.02)' Probate CL: 1 . Upwardly reclassify -1 ea FTE Deputy Probate Register II grade (Excepted) to FTE User Support Specialist II grade 12. Pos. #34403-02450 34-101403200-40005 Probate Ct. Estates & Mental Health: 1 — I --iSalaries ((§) 1 yr step) from Excepted to grade 12 1 (30,542.00)1 (4,698.77) (30,542.00): 'Fringes @27% for FY 2003 & 34% for ry 200* 1 (8,246.34) (1,268.67) (10,384.28) (10,384.28)i I Sub-Total Salaries and Fringes $ (38,788.34)1 $ (5.967.44) $ (40,926.28) $ (40,926.28)I. — 1Circuit Ct., Business Operations Administrationnivision: --Pos. # 35201-02450 35-101-220000-11000 Administration: I 1 Salaries ( 1 yr step) from Excepted to grade 12 11 47,013.00 7,232.77 47,013.00 47,013.00! Fringes @ 27% for FY 2003 & 3%4 for FY04 20 1 , 1,952.85 , 15,984.42 15,984.42 1 . 1 12,693.51 Sub-Total Salaries and Fringes $ 59,706.51 1 $ 9,185.62 $ 62,997.42 $ 62,997.42 1 'Circuit Ct.- General Jurisdiction Division: 5. .. ...._ !Upwardly reclassify -1 ea Fm Circuit Court Records Clerk grade 7 to FTE Court Operations Analyst (new class). ! ! ... Pos. if 35301-01389 35-101-230000-22200 General Jurisdiction Mediation: ! !Salaries (@ 1 yr step) from grade 7 to New Classification 1 (30,542.00) (4,698.77) (30,542.00) (30,542.00); Fringes @ 27')/0 for FY 2003 & 34% for FY 200-4 1 (8,246.34) (1,268.67) _ (10,384.28) (10,384.28) .._ Sub-Total Salaries and Fringes $ (38.788.34) $ (5,967.44); $ (40,926.28) $ (40,926.28); !Circuit Ct., Business Operations Administration Division: 1Pos. #35201-01389 35-101-220000-11000 Administration: i 1 ; — Salaries (ep 1 yr step) from grade 7 to New Classification 11 47,013.00 1 7,232.77 1 47,013.00 47,013.00 , Fringes @ 27% for FY 2003 & 34% for FY 2004 11 12,693.51 I 1 952.85 15,984.42 15,984.42 _ 1 Sub-Total Salaries and Fringes $ 59,706.51 5 9,185.62 $ 62,997.42 . $ 62,997.42 I Circuit Ct._Judicial Adm:nistration Division;_ 6. 'Downwardly Reclassify -1 ea FTE Court Reporter III grade (Excepted) to FTE User Support Specialist II grade 12. I , I Pos. #35101-01171 35-101-210000-21200 Judicial Administration Gen. Stmt. Staff: I - !Salaries (@ 1 yr step) from Excepted to grade 12 11 (54,144.00) (8,329.85) (54,144.00) (54,144.00)1 -1Fringes @27% for FY 2003 & 34% for FY 2004 1 (14,618.88) (2,249.06) (18,408.96) (18,408.96)i 1 I _ Sub Total Salaries and Fringes , $ (68,762.88) $ (10,578.90) $ (72,552.96) $ (72,552.96)1 Circuit Ct., Business Operations Administration Division: - I Pos. #35201-01171 35-101-220000-11000 Administration: 1Salanes ((g) 1 yr step) from Excepted to grade 12 1 47,013.00! 7,232.77 47,013.00 I 47,013.00 1 !Fringes @27% for FY 2003 & 34% for FY 2004 1 12,693.51 : 1,952.85 11.984.42 15,984.42 Sub-Total Salaries and Fringes $ 59,706.51 $ 9,185.62 1 $ 62,997.42 $ 62,997.42 t ! ' Net Position Reorganization (Savinea)/Increase: I I !Total Salaries $ (15,140.00) $ (2,329.23)1 $ (15,140.00) , $ (15,140.00)1 t Total Fringes $ (6,430.50) $ (989.31) $ (8,401.35)1 $ (8,401.35) j Grand-Total Salaries and Fringes I $ (21,570.50) $ 13,318.54) 5(23.541.35) $ (23,541.35): Resolution #03164 July 17, 2003 The Chairperson referred the resolution to the Personnel Committee and Finance Committee. There were no objections. FINANCE COMMITTEE FISCAL NOTE (M.R. #03164) July 31, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: CIRCUIT AND PROBATE COURT - REORGANIZATION AND PERSONNEL RELATED ACTIONS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit and Probate Courts merged during the FY 2001 budget process. 2. The courts reviewed their operations and proposes a reorganization of position duties to increase efficiency and to lower cost. 3. The Circuit and Probate Courts previously met their 50% cost reduction goal for retiree vacated positions, and is proposing additional savings over and above their goal, to be credited to them against future budget task reduction requirements. 4. The position reclassifications, and transfers requiring budget amendments will result in net budget reductions of ($3,319) for FY 2003 and ($23,541) for FY 2004 5. The Probate and Circuit Court budgets for FY 2003, FY 2004 and FY 2005 are amended as follows: General Fund (101) FY 2003 FY 2004 FY 2005 Expenditures Dept. 34 & 35 Probate & Circuit Court: 2-34-403200-40005-2001 Salaries ($4,699) ($30,542) ($30,542) 2-34-403200-40005-2074 Fringes ( 1,269) (10,384) (10,384) 2-35-220000-11000-2001 Salaries 19,819 128,820 128,820 2-35-220000-11000-2074 Fringes 5,351 43,799 43,799 2-35-220000-33000-2001 Salaries ( 4,420) (28,732) (28,732) 2-35-220000-33000-2074 Fringes ( 1,554) (13,023) (13,023) 2-35-230000-22200-2001 Salaries (4,699) (30,542) (30,542) 2-35-220000-22200-2074 Fringes ( 1,269) (10,384) (10,384) 2-35-210000-21200-2001 Salaries (8,330) (54,144) (54,144) 2-35-210000-21200-2074 Fringes (2,249) (18,409) (18,409) Sub-Total Probate & Cir. Ct.($ 3,319) ($23,541) ($23,541) Dept. 90 Non-Departmental: 2-90-290000-25000-9006 Budget Task $3,319 $23,541 $23,541 Sub-Total Non-Dept. Budget $ 3,319 $ 23,541 $23,541 Net General Fund Amendment $0 $0 $0 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Suarez, Palmer and Crawford absent. G. William Caddell, County Clerk Resolution #03164 July 31, 2003 Moved by Scott supported by Hatchett the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Palmer, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 31, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the,./seal ol,,the County of Oakland at Pontiac, Michigan this 31st day of July, 2003.