HomeMy WebLinkAboutResolutions - 2003.07.31 - 27158July 31, 2003
REPORT MR# 03165
BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON
RE: SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 48 Th
DISTRICT COURT - BLOOMFIELD TOWNSHIP FOR 2003/2004/2005
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Commi -:tee, having reviewed MR #03165 on July 23,
2003,report.s with the recommendation that the resolution be adopt,ed.
Chairperson, on behalf of the Personnel Committee, I move the
acceptance of the foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roil call vote with Hatchett and Suarez absent
MISCELLANEOUS RESOLUTION #03165 July 17, 2003
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 48TH
DISTRICT COURT - BLOOMFIELD TOWNSHIP FOR 2003/2004/2005
To the Oakland County Board cf Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in March 1998, the 48th District Court in Bloomfield Township
requested that the Sheriff provide security to the Court with PTNE Court
Deputies and the Board of Commissioners (M -..1npous Resolution 498020)
authorized a contract to meet the security needs of the 48th District Court
for Fiscal Year 1999; and
WHEREAS Miscellaneous Resolution 499327 continued this contract for the
fiscal year 2000; and
WHEREAS Miscellaneous Resolution 402010 amended this contract for
additional Court security; and
WHEREAS the Court is requesting to continue to contract for PTNE Court
Deputies to provide the ability to quickly respond to and control situations,
minimizing the risk tc both the public and District Court staff; and
WHEREAS a continuation of the contract tc reimburse the County for this
service will be necessary (see attached contract and Schedule A); and
WHEREAS the Sheriff requests continuation of the three (3) PTNE 1,000
hrs/yr Court Deputy Ii positions to provide adequate coverage at the 48th
District Court.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Chairperson of the Board to enter into the
attached contract for Court Security with the 48th District Court for the
Fiscal Years 2004 and 2005.
BE IT FURTHER RESOLVED that the three (3) PTNE 1,000 hrs/yr Court Deputy
II positions (409007,09008 and 09899) be continued through the end of fiscal
year 2005.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBL1U SER
I
NCES/2;Q!///
(/) ,
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
Cost per hour $20.97 $21.61
Schedule A
Sheriff Department
Cost for 48th District Court
Salaries and Fringes 10/01103-9/30/04 10101104-9/30105
3-PTNE Court Deputy II positions
1,000 ea. $56,250.00 $ 57,960.00
(2003/2004-$18.75 per hour)
(2004/2005-$19.32 per hour)
Fringes at 11.85% $6,665.00 $6,868.00
$62,915.00 $64,828.00
Operating
Portable Radio $610.37 $634.78
Uniforms $1,917.76 $1,994.47
Deputy Supplies $1,867.84 $1,942.55
Liability Insurance $2,265.12 $2,355.72
$6,661.09 $6,927.52
Monthly Charge $555.09 $577.29
Estimated costs $69,576.09 $71,755.52
CONTRACT TO PROVIDE SECURITY FOR THE DISTRICT COURT
THIS CONTRACT entered into on the first day of October, 2003, between the
COUNTY OF OAKLAND, a Michigan Municipal and Constitutional Corporation, 1200 North
Telegraph Road, Pontiac, Michigan 48341 (hereinafter "COUNTY"), and the 48TH
DISTRICT COURT, 4280 Telegraph Road, Bloomfield Hills, Michigan 48302-3200
(hereinafter "COURT"), for the purpose of providing security for the 48th District Court
pursuant to the following terms and conditions; and,
WHEREAS, the Oakland County Sheriff is required to provide security for the Court
when requested by the District Courts of the Third Class; and,
WHEREAS, the District Courts of the Third Class are required to pay for the Court
security so provided; and,
WHEREAS, the 48th District Court has requested that the Oakland County Sheriff
provide three part time non-eligible (PINE) Court Deputy ll positions for security;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the COUNTY and the COURT agree as follows:
(1) The Oakland County Sheriff will provide three certified part time non-eligible
Court Deputy II employees for Court security at the 48th District Court during normal
COURT business hours; and,
(2) The COURT will pay the COUNTY for three PTNE Court Deputy II
employees at the rate established by the attached Schedule A, which amount includes the
hourly rate and required fringe benefits. The COURT will also pay a monthly operating fee
as established by Schedule A to cover the cost of the PINE Court Deputy II employees'
uniforms, supplies, liability insurance, and portable radios, all of which are associated with
the maintenance of the PTNE Court Deputy ll employees provided to the COURT.
Payments by the COURT to the COUNTY shall be made within 10 days of receipt of an
invoice from the COUNTY for the hours worked, fringe benefits and operating costs of the
PTNE Court Deputy ll employees.
(3) The term of this Contract shall be from the date first signed below until
September 30, 2005. It is intended that this Contract will be renewed at the beginning of
each fiscal year of the COUNTY, and that the hourly rate, fringe benefit rate and the
monthly operating rate will be adjusted at that time by the COUNTY to reflect any
increased cost to the COUNTY for providing a PTNE Court Deputy Sheriff employees to
WITNESSES: COUNTY OF OAKLAND
WITNESSES: 48TH DISTRICT COURT
James Harkins, Court Administrator
Dated: 94-`,5
the COURT.
The parties, through their representatives, warrant that they have full and complete
authority to enter into, execute and perform this Contract.
IN WITNESS WHEREOF, the parties have signed this Contract the date and year
set forth below.
vk-c-)1L5.-NC__ BY: ,
T r. as A. Law, Chairperson,
Oakland County Board of Commissioners
Dated: f— II —a
$6,665.00
$62,915.00
Salaries and Fringes
3-PTNE Court Deputy II positions
1,000 ea.
(200312004418.75 per hour)
(2004/2005-$19.32 per hour)
Fringes at 11.85%
Cost per hour
10/01/03-9130/04 10/01104-9/30/05
$56,250.00 $ 57,960.00
$6,868.00
$64,828.00
$20.97 $21.61
Schedule A
Sheriff Department
Cost for 48th District Court
Operating
Portable Radio $1,220.74 $1,269.57
Uniforms $2,876.64 $2,991.71
Deputy Supplies $2,801.76 $2,913.83
Liability Insurance $3,397.68 $3,533.59
$10,296.82 $10,708.70
Monthly Charge $858.07 $892.39
Estimated costs $73,211.82 $75,536.70
Resolution #03165 July 17, 2003
The Chairperson referred the resolution to the Personnel Committee and Finance Committee. There were
no objections.
FISCAL NOTE (M.R. #03165) July 31, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: SHERIFF'S DEPARTMENT-CONTRACT FOR COURT SECURITY AT THE 48m DISTRICT
COURT - BLOOMFIELD TOWNSHIP FOR 2003/2004/2005
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The 48th District Court contracted with the Oakland County Sheriff's
Department for Court Security Services beginning in March 1998 (M.R.
#98020). The 48 th District Court continued this contract through
Fiscal Year 2000 (M.R. #99327) and amended the contract through FY
2003 (M.R. 02010).
2. The 48th District Court and the Sheriff request continuation of the
contract for three (3) PTNE 1,000 hrs/yr Court Deputy II positions
(#09007,09008 and 09899) through the end of Fiscal Year FY 2005.
3. Revenues and operating costs are $69,576 for FY 2004 and $71,756 for
FY 2005.
4. Budget amendments are recommended to the FY 2004 and FY 2005 County
Executive Recommended Budget as follows:
Fund Dept OCA PCA Object FY 2004 FY 2005
Revenue
101 43 13301 20000 0865 Reimb Court Serv $69,576 $71,756
Total Revenues $69,576 $71,756
Expend
101 43 23401 42100 2001 Salaries $56,250 $57,960
101 43 23401 42100 2075 Fringes 6,665 6,868
101 43 23401 42100 4044 Deputy Supplies 1,868 1,943
101 43 23201 10000 6660 Radio Rental 610 635
101 43 23201 10000 3784 Uniform Replace 1,918 1,994
101 43 22101 10000 6677 Liability Ins. 2,265 2,356
Total Expenditures $69,576 $71,756
$ - 0 - $ -
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Suarez, Palmer and
Crawford absent.
Resolution #03165 July 31, 2003
Moved by Scott supported by Hatchett the resolutions on the Consent Agenda be adopted (with accompanying
reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law,
Long, McMillin, Middleton, Moffitt, Palmer, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 31, 2003,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of ;Ile County of Oakland at
Pontiac, Michigan this 31st day of July, 2003,
G. William Caddell, County Clerk