HomeMy WebLinkAboutResolutions - 2003.07.31 - 27160REPORT (MSC. 103167) July 31, 2003
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #03167 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER HILLS —
FISCAL YEAR 2003 ALLOCATION
To the ()Oland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#03167 on July 2/, 2003, reports with a recommendation that the resolution be
adopted:
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
e._ ?d,tz
General Government Committee Vote:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #03167
BY: Thomas McMillin, District #11; Sue Ann Douglas, District #12;
Martin J. Knollenberg, District #13
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
ROCHESTER HILLS - FISCAL YEAR 2003 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen;
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the City of
Rochester Hills has submitted a resolution of authorization to the
County for reimbursement of expenses incurred in connection with an
eligible mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the City of
Rochester Hills is $26,149.74 from the West Nile Virus Fund as
repayment to the City of Rochester Hills for expenses incurred in
connection with mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the City of Rochester
Hills as eligible for reimbursement from the West Nile Virus Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003
appropriation in the amount of $26,149.74 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the City of Rochester Hills
for expenses incurred in connection with the mosquito control project,
once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION
George U. Mll'er, MA., Manager
MEMEMSnMIE
MEMMIMMEMME
COAKLAND L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTiVE
June 16, 2003
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the City of
Rochester Hills dated June 4, 2003. After having reviewed their documentation, I
find them in full compliance with Oakland County Board of Commissioners
Miscellaneous Resolution 03060 and in compliance with the four major categories
for reimbursement. This letter will, therefore, certify that all expenses submitted
for reimbursement are for qualifying mosquito control projects. Should you have
any questions, please direct them to me at 248-858-1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Dep. u ent of Human Services
411
George Jriller, M.A.
Manager/Health Officer
GJM:cjh
cc: Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48078-3625 • WALLED LAKE MI 48390-3588
(248) 868-1280 (248) 424-7000 (248) 926-3300
DEPARTMENT OF
PARKS & FORESTRY
Michael A. Hartner
Director
248.656.4673
FAX 248.656.4603
Shelter Reservations
248.656.4673
Forestry
248.656.4673
Spencer Park
248.656.4657
FAX 248.656.4627
Bloomer Park
248.656.4753
FAX 248.652.1321
Borden Park &
Sports Field
Reservations
248.656.4797
FAX 248.656.4609
Rochester Hills
Museum
248.656.4663
FAX 248.608.8198
Environmental
Education Center
248.656.4775
FAX 248.656.4762
City Hall
General Information
248.656.4600
Pat Somerville
Mayor
248.656.4664
City of
Q001E6TEP. HILL6 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309-3033
• 2on
June 4, 2003
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 N. Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Dear Mr. Soave:
RE: West Nile Virus Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)
03060, the City of Rochester Hills hereby requests full reimbursement in the amount
of $26,149.74 under Oakland County's West Nile Virus Fund Program for expenses
incurred in connection with an eligible mosquito control activity by our City of
Rochester Hills.
Attached in support of this request are the followin
A. PROJECT DESCRIPTION
B. GOVERNING BODY RESOLUTION
C. EXPENSE INVOICES
The City of Rochester Hills understands that the review and processing of this
reimbursement request will be governed by the provisions of MR 03060 and certifies
that all expenses submitted for reimbursement were incurred in connection with a
qualifying mosquito control project.
If you have any questions concerning this matter, please contact me at 248.841.2552.
Thank you for your assistance.
Very truly yours,
Michael A. Hartner, Director
Parks & Forestry Department
City of Rochester Hills
MAH: cp
Attachments (3)
c: Sue Ann Douglas,
District 12 County Commissioner
www.rochesterhills.org
Attachment A
PROJECT DESCRIPTION
As a public health measure, the City of Rochester Hills has undertaken a West
Nile Virus mosquito control program in the spring of 2003 that will greatly reduce
the population of infected mosquitoes. As a proactive measure, the city targeted
the 3,200 storm sewer catch basins to eradicate mosquito habitat within our city.
These catch basins were cleaned out to remove sediment, decaying debris, and
non-potable water that are mosquito-breeding sites. After these catch basins
were cleaned, they received a treatment of Altosid XR briquet larvicide.
Since this is an enormous undertaking for our limited staff and the timeframe for
effective mosquito control so short, the City contracted with Doetsch Industrial
Services, Inc. to assist with cleaning out the catch basins. We have also
purchased larvicide products from Clarke Mosquito Control, which were installed
in the cleaned catch basins by May 12, 2003. Park staff performed the larvicide
installation in these cleaned catch basins.
The catch basin cleaning services contract with Doetsch Industrial Services, Inc.
cost the City of Rochester Hills a total of $29,330.21. The larvicide purchase
from Clarke Mosquito Control was $11,730.60. The total cost for the mosquito
control program to date was $41,060.81, well in excess of the $26,149.74
reimbursement funding available for the City of Rochester Hills from the Oakland
County West Nile Virus Fund.
Attachment B
CERTIFIED ROCHESTER HILLS CITY COUNCIL
RESOLUTION
Authorizes and directs its Parks & Forestry Director to act as agent for the City of
Rochester Hills to request reimbursement.
ROCHESTER HILLS CITY COUNCIL
RESOLUTION
At a Regular Rochester Hills City Council Meeting held at 1700 W. Hamlin Road, Rochester
Hills, Oakland County, Michigan, on Wednesday, May 7, 2003.
Present: President John Dalton; Members Bryan Bamett, Jim, Duistermars, Lois Golden,
Melinda Hill, Barbara Holder, Gerald Robbins
Absent: None OUORUM PRESENT
Resolution A0629-2003—R0157
MOTION by Barnett, seconded by Golden,.
Whereas, upon the recommendation of the Oakland County Executive, the Oakland
County Board of Commissioners has established a West Nile Virus Fund Program to
assist Oakland County cities, villages, and townships in addressing mosquito control
activities; and
Whereas, Oakland County's West Nile Virus Fund Program authorizes Oakland County
cities, villages, and townships to apply for reimbursement of eligible expenses incurred in
connection with mosquito habitat eradication and mosquito larviciding; and
Whereas, the City of Rochester Hills, Oakland County, Michigan, has incurred expenses
in connection with mosquito control activities believed to be eligible for reimbursement
under Oakland County's West Nile Virus Fund Program;
Now Therefore Be It Resolved that the City Council of Rochester Hills authorizes and
directs its Parks and Forestry Director, as agent for the City of Rochester Hills, in the
manner and to the extent provided under Oakland County Board of Commissioner
Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control
activity under Oakland County's West Nile Virus Fund Program.
Ayes: Dalton, Barnett, Duistermars, Golden, Hill, Holder, Robbins
Nays: None
Absent: None MOTION CARRIED
I, Beverly A. Jasinski, Rochester Hills City Clerk, do hereby certify that the foregoing is
a complete and true copy of a Resolution, the original of which is on file in my office, adopted
by the Rochester Hills City Council at a Regular Rochester Hills City Council Meeting held
thereof on May 7, 2003.
2
Attachment C
PROJECT COSTS AND RECEIPTS
The total cost of the mosquito habitat eradication project for the City of Rochester
Hills is as follows:
Doetsch Industrial Services, Inc.
(Catch Basin cleaning April 8-30, 2003)
Clarke Mosquito Control
(Altosid briquets larvicide)
TOTAL PROJECT EXPENSES
(Copies of receipts attached)
$29,330.21
11 730.60
$41,060.81
REQUESTED REIMBURSEMENT AMOUNT $26,149.74
COP
$ 21.71 EACH 1,351.0
1898 2003
BILLED To
# ROCHEC
CTIY OF ROCHESTER HILLS
1000 ROCHESTER BILLS DR.
ROCEESTER BILLS, ra 48309
D.P.W. ATTN:BARBARA KEY
'
INDUSTRIAL SERVICES, INC.
21221 Mullin St. Warren, Ml 48089
Phone: 586.755.2090 Fax: 586.755.2099
www.doetschindustrial.com
FOR WORK DONE AT
CITY OF ROCHESTER BTUS
YOUR P.O. INVOICE DATE
04-30-03
INVOICE NO.
52693
CLEANED akTcH BASINS AS DIRECIED
APRIL 8 - APRIL 30, 2003
=GI BASINS
TOIAL
NISPARER: AMERICAN MOSOUITO CONTROL ASSOCIATION.-
- -
159 N. GARDEN AYE.
P.O. Box 72197
ROSELLE, IL 60172
TEL: 6301894-2000
DIRECT
MEI=
INUMMINIEMINNEMORI r?7C;T:Trf;
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I 170
:4 PAGE 1
BILL
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: ROCHESTER HILLSL MI' 48309
, — - •
ROCHESTER i.fILLS,-s CITY OF •• •
DEPT. OF PARK. & FORESTRY , •
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ROCHESTER HILLS s MI 48309
1 10 1 11 730.60 686i3 ALTOSID INGOT BRIOUETS0:50DAY 220/
LOTO: 3042832 — -
11,730.60
llit% PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS , ALL CLAIMS FOR DAMAGES 114 TRANSIT MUST BE MADE BY PURCHASER,
. OUR RESPONSIBILITY CEASES UPON DEUVEFIY OF SHIPMENT TO CARRIER.
Resolution #03167 July 17, 2003
The Chairperson referred the resolution to the General Government Committee and Finance Committee.
There were no objections.
FISCAL NOTE (M.P.. #03167) July 31, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF
ROCHESTER HILLS - FISCAL YEAR 2003 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $26,149.74 is available in the West Nile Virus
Fund for FY 2003 to reimburse the City of Rochester Hills
for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Suarez and Moffitt
absent.
I HEREBY APPROVE THE FOREGOING RESOLUTION
?it/le
Resolution #03167 July 31, 2003
Moved by Scott supported by Hatchett the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII,
Law, Long, McMillin, Middleton, Moffitt, Palmer, Potter, Rogers, Scott, Webster, Wilson, Zack,
Bullard. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 31, 2003,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed thmeal ojethe County of Oakland at
Pontiac, Michigan this 31st day of July, 2003.
G. William Caddell, County Clerk