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HomeMy WebLinkAboutResolutions - 2003.07.31 - 27165REPORT (MISC. 1103175) July 31, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03175 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF OAK PARK — FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03175 on July 21, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Idce44,,,,e:Ad446-v‘ General Government Committee Vote: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #03175 BY : Helaine Zack, District #22 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF OAK PARK - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Oak Park has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Oak Park is $10,046.83 from the West Nile Virus Fund as repayment to the City of Oak Park for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Oak Park as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $10,046.83 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Oak Park for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. L BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE HEALTH DIVISION George J. Miller, M.A., Manager OAKLAND; COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES July 14, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Oak Park dated July 3, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departme,nt of Human Services George71lef, M.A. ManagefaIealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 City Of Oak Park "The Family City" Department of Public Works William J. Bohlen Director Mayor , Gerald E. Naftaly Mayor Pro Tern Michael M. Seligson Councilmen Arthur Frohlich Willie Horton Kirk Yousif July 3, 2003 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: RE: West Nile Virus Fund Reimbursement Request Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)03060, the City of Oak Park hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT B: GOVERNING BODY RESOLUTION 3. ATTACHMENT C: EXPENSE INVOICES The City understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact myself at 248-691-7497. Thank you for your assistance. V Whim J. Bohlen ector of Public Works 10600 Capital Avenue. Oak Park, MI 48237 Telephone: (248) 691-7497 Fax:(248) 691-7168 www ri nak-nark mi iic An'AcaMcorr A PROJECT DESCRIPTION The City of Oak Park's Mosquito Control Program involves four major categories for the reducing mosquitoes that may transmit West Nile Virus. These steps include Education, Reduction, Treatment, and Surveillance, and are listed below in detail. EDUCATION: The city has established an education program for our residents that encompass the conveyance of our message across multiple media venues. This educational message has been relayed to residents and business' via direct milling of literature, multiple programs on the city cable channel, and via the city web site. Educational topics include personal protection, identification of potential breeding sites, eradication of said breeding sites, and bird notification processes. REDUCTION: The city has an ongoing effort to remove potential breeding sites for both public and private property. We conducted a citywide tire drive in April, which resulted in the removal of nearly 1400 tires from backyards of homes. Additionally, our Spring Clean-up Days provided and opportunity for residents to remove other breeding sites by providing curbside pick up of items that normally cannot be picked up with regular household rubbish, such as pools, steel drums, and other potential breeding sites. Furthermore, the city Code Assistance Division has been working with residents regarding swimming pools, filling in of low areas in landscape areas, and the elimination of other potential breeding sites. On public property, the Department of Public works has been filling in areas in parks that have standing water, and has worked to eliminate any other breeding sites such as trash cans that hold water, play equipment that could hold water, and cleaning of all drainage structures in low lying areas that may slow down the drainage process. TREATMENT: The Department of Public Works has treated all catch basins in the right of way, public parking lots, and all drainage structures that are present in our green spaces with Altosid XR 150 day briquettes. Additionally, the city will be utilizing a Larvasonic device to treat small areas of standing water that may exist from adverse rain events. Furthermore, the department will be utilizing the Larvasonic device on private pools that are not being maintained, while these particular homeowners go through the court ordered remediation process that the Code Enforcement Division is undertaking for homeowners that are not responding to eradication efforts. Eaffj,JJANAla The Department of Public works has purchased five Center for Disease Control (CDC) Light Traps, for adult mosquito trapping and testing. These traps will be utilized 2-3 evenings per week in a citywide grid system that has been established. All mosquitoes that are trapped will be sent to Michigan State University for testing, and results will be recorded. Additional surveillance measures include the tracking of dead birds by location and date to establish areas of significance. Furthermore, the DPW will be monitoring catch basins for effectiveness of the larvaciding treatments, by dipping said basins and observing the effects on the larvae and pupae. All of this data will be utilized in conjunction with dead bird reports, to evaluate the need for focused adult mosquito insecticide spraying. The city has developed a plan that does no/ include the spraying of insecticide, unless adverse conditions are present and only alter public officials weighs the risk/benefit of said spraying. ATTACHMENT B Mayor ' Gerald E. Naftaly Mayor Pro Tern Michael M. Seligson Councilmen Arthur Frohlich Willie Horton Kirk Yousif City of Oak Park "The Family City" Sandra Gadd, City Clerk RESOLUTION CM-05-163-03 REQUEST AUTHORIZATION TO ENTER INTO THE WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT PROGRAM AVAILABLE FROM OAKLAND COUNTY Motion by Horton, seconded by Seligson, CARRIED UNANIMOUSLY: To approve the following resolution designating William Bohlen, as the agent for the City of Oak Park in regards to the Oakland county West Nile Virus Reimbursement Program. WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larvaciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS the City of Oak Park, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW THEREFORE BE IT RESOLVED that this council authorizes and directs its Director of DPW, as agent for the City of Oak Park, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Roll Call Vote: Yes, Yousif, Naftaly, Seligson, Frohlich, Horton No, None Absent, None I, Angela Y. Brunke, Deputy City Clerk for the City of Oak Park, do hereby certify that the above resolution adopted by the Oak Park City Council, at a Regular Meeting, held on May 5, 2003. I 4 , Angela . Bru6ke, Deputy City Clerk 13600 Oak Park Blvd., Oak Park, MI 48237 Phone: 248.691.7544 Fax: 248.691.716 TDD: 248.691.7174 www.ci.oak-park.mi.us ATTACHMENT C EXPENSES 3/13/03 4/25/03 4/29/03 6/23/03 5 CDC Light Traps 5- Dry Ice Trap Attachments Altosid XR Ingots Larvasonic Device GRAND TOTAL: $1,567.50 $147.50 $17,595.90 $4,500.00 $23,810.90 ****Attached are all invoices for these purchases 3/13/2003 at 1 Remit To: ADAPCO, PO Box 530675, Atlanta GA 30353-0675 Ship To: - RECEIVED MAR 1 7 2002 Bill To: ADAPC01 Inc. INV037565 Headquarters: Orders: Website: www.e-adapco.com 2800 S Financial Court Emait info@e-adapco.com Sanford, FL 32773-8118 (800) 367-0659 Toll Free FEI: 59-2574523 (866) 330-9888 Toll Free FAX OAK PARK, CITY OF OAK PARK, CITY CliNTY OF OAK PARK ACCOUNTS PAYABLE ACCOUNTS PAYABLE PUBLIC WORKS 10600 CAPITAL AVE 10600 CAPITAL AVE OAK PARK MI 48237 OAK PARK MI 48237 (248) 691-7497 Ext. 0000 FAX(248) 691-7168 (248) 691-7497 Ext. 0000 BILL BOHLEN, DPW '3ctO!ffl WO '4 l', Mtiii,:- 11Pa 11.07.thaSelOitler NO'.*Win, ViitYiltiO t. - a' 0:0".0-00# 1232 48237 NET 30 DAYS' BILL BOHLEN COM CARRIER JLS4-MI .".;0704110III:ShiPtitt ::. _IiMiatfiiiialtiffilitMi 4' - : -'-'711:661#511C71 ., : VaienitfPlit..._ eworas 5.00 5.00 0.00 1012 TRAP MEQ NEW STANDARD LIGHT TRAP $141.50 $707.50 5.00 5.00 0.00 2.30 MEQ BATTER AB 6V-10AMPHR $43.00 $215.00 5.00 5.00 0.00 2.9 MEQ CHARGER FULLY AUTOMATIC 6V BATT $125.00 $625.00 REVIEW DATE: • ACCOUNT NUMBER. . • _-., eZezti-f APPROVE &re f ,-- . FOR PAYM , e-ada pco.com *0 _mow tit >"-Z. Z---- 579 OD a-‘9_ 3 .--7EP• a & RECEiVE A ° 15 ..A dud— ORDM „7-2.4Ead Nrinitirn I Altostd Ex , *s250,uu v.a.... 4ious 0r= 521,0 205----‘62 - 0 VivievrewPmrestsosanc.ysis _s .. -- 70fr -/e9 ..?f.r 7Z6 Receive Droplet Anal rsoi n 4 52 z-50 /0 0 -- Contact YoUr Saie5Pe (war 8, epsswORD 514°VIN AB°vE) .. ,. Otot014010 ' =6,-: $1,547.50 OisoUnt,447, J $0.00 it41.44,-tagraiaT=N:b.it{t- ' $0.00 Contact: BILL BOHLEN, DPW 15.0r0:14 01 ii $0.00 Tax Info: l - .:=4., ' $20.00_ License: Exp Date: 17:44011 . .' $1,567.50 Restricted Product Users: It Is the purchasers responsibility to notify us of License chanaeshipdates. ..-,-,,,,-,,-- - - .. , .,- . Remit To: ADAPCO, PO Box 530675, Atlanta GA 30353-0675 Orders: ADAPCO, Inc. Headquarters: 2800 S Financial Court Sanford, FL 32773-8118 FEI: 59-2574523 Website: www.e-adapco.com Email: info@e-adapco,com (800) 367-0659 Toll Free (866) 330-9888 Toll Free FAX Bill To: Ship To: OAK PARK, CITY OF ACCOUNTS PAYABLE 13600 OAK PARK BLVD OAK PARK MI 48237 (248) 691-7497 Ext. 0000 FAX(248) 691-7168 OAK PARK, CITY MITY OF OAK PARK DPW SERVICE CENTER PUBLIC WORKS 10600 CAPITAL AVE OAK PARK MI 48237 (248) 691-7554 Ext. 0000 BILL BOHLEN, DPW _ - 0 $24.50 5.00 EMPrite $122.50 nmArAti 5.00 MEQ INSULATED DRY ICE CONT (IGLOO) .DiSdOttrIV I TMik! Fr..0104:511 IOU $0.00 $0.00 $1100 $25.00 $147.50 Invoice INV038209 Date 4/25/2003 page: 1 RECEIVED MAY 05 2003 ACCOUBt fLoaini 1232 PaSSWOrdliPaiiritent: 48237 I NET 30 DAYS 1417frChaSelOritleit.NW VERBAL MR BOH LEN Shipping Method COM CARRIER i:AAig0110$9,6 JLS-MI REVIEW DAT- ACCOUis, . .1 Z..C, APPROVE FOR PAYMENT . tl -aciap a icom ell ON- E 13c RE D DIE A iqo *ISC WO *$250.0 Maxima I Patosid Exclud d Vlew SOS and I..abels Recel Droplet Analysis Con 'four Salesperson (t.o iti 151_ P ASS OPD SHONN14 ABOVE) Contact: BILL BOHLEN, DPW Tax Info: License: Restricted Product Users: O Exp Date: It is the purchasers responsibility to notify us of License changes/updates. $122.50 ADAPCO, Inc. Orders: Headquarters: 2800 S Financial Court Sanford, FL 32773-8118 FEL 59-2574523 Website: www.e-adapco.com Email: info@e-adapco.com (800) 367-0659 Toll Free (866) 330-9888 Toll Free FAX Invoice INV038263 _ Date 4/29/2003 Page: 1 Remit To: ADAPCO, PO Box 530675, Atlanta GA 30353-0675 Ship To: RECEIVED MAY 07 2003 Bill To: 1232 JLS-M1 48237 I NET 30 DAYS G 62920 COM CARRIER $17,595.90 $0.00 $0.00 $0.00 $0.00 $17,595.90 I Subtotal .DISCOUrit .Mito•:' Tait Freight - .Total OAK PARK, CITY OF ACCOUNTS PAYABLE 13600 OAK PARK BLVD OAK PARK MI 48237 OAK PARK, CITY OF DPW SERVICE CENTER 10600 CAPITAL AVE OAK PARK MI 48237 CITY OF OAK PARK PUBUO WORKS (248) 691-7497 Ext. 0000 FAX(248) 691-7168 (248) 691-7554 Ext. 0000 BILL BOHLEN, DPW IL.ogin)#' Password.1 Payment Terms Purchase Order Salesperson .:Prdered Dascidatia • F3Tt. rIrge-rs, • 301 0 1 ALTXR-220 INGOT ALTOSID XR INGOT BRIQUETS (220/CASE) Sti/Lolit 3041026 QTY 30.0 $17,595.90 30 $586.53 ORP e-adap o .cool ,Est ori-atte ELREC IVE A lqo *DISCOUNT [*$250.00 Maximo 1 Altosid Exciuded View OS znc‘c1 Labels ( Recetiv Droplet AnalysIs ---li Contz 'four Salespersor, (LOGIN Si. PAS ORD SHOWN ABOVE) n•••.. ADAPCO IS INVOICING ALTOSID, AS AGENT, ON BEHALF OF WELLMARK INTERNATIONAL Contact: BILL BOHLEN, DPW Tax Info: License: Restricted Product Users: Exp Date: n is me purchasers responsibility to notify us of License changes/updates. ADAPCO, inc. Orders: Headquarters: 2800 S Financial Court Sanford, FL 32773-8118 FE1: 59-2574523 Website: www.e-adapco.com Email: info@e-aciapco,com (800)367-0659 Toll Free (868) 330-9888 Toll Free FAX Invoice INV039431 Date 6/23/2003 Page: 1 Bill To: Ship To: Jun 23 133 11:50a 1 4017 549 5942 Kath Russell 1 (407) 549-5542 p 1 Remit To: ADAPCO, PO Box 530675, Atlanta GA 30353-0675 OAK PARK, CITY OF OAK PARK, CITY OF ACCOUNTS PAYABLE DPW SERVICE CENTER 13600 OAK PARK BLVD 10600 CAPITAL AVE OAK PARK MI 48237 OAK PARK MI 48237 (248) 691-7497 Ext. 0000 FAX(248) 091-7168 (248) 691-7554 Ext. 0000 BILL BOHLEN Account (Login) # Password Payment Terms Purchase Order No. Shipping Method Salesperson 1232 48237 NET 30 DAYS BILL BOHLEN COM CARRIER SNM-MI Ordered Shipped B/0 Item Number Description Unit Price Ext. Price 1 1 0 SD2001-S LARVASONIC STORM DRAIN SYSTEM $4,500.00 $4,500.00 nCO•C°1" *DISCO LWIT e-adag- givt A 1-°/° t ded ft, Rec-- ix itosio os-1-146 - m t oct0 250-ec' oo tolailrnis s and n-abels 1, $ View t4-c'..,,,Idt tknal'is .'s Recewe4"' -rt. sawsperson t contact"u ono soove) pos,Novw st% 0-06 Subtotal $4,500.00 Discount $0.00 Misc . $0.00 Contact: BILL BOHLEN, DPW Tax $0 CO Tax info: Freight $0.00 License: Exp Date: Total 1 $4,500.00 Restricted Product Users: It is me purchasers responsibility to notify us of License chanqes/updates. Resolution #03175 July 17, 2003 The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03175) July 31, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF OAK PARK - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $10,046.83 is available in the West Nile Virus Fund for FY 2003 to reimburse the City of Oak Park for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Suarez and Moffitt absent. G. William Caddell, County Clerk Resolution #03175 July 31, 2003 Moved by Scott supported by Hatchett the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Palmer, Potter, Rogers, Scott, Webster, Wilson, Zack, Bullard. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 31, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of tDoe County of Oakland at Pontiac, Michigan this 31st day of July, 2003.