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Home My WebLink AboutResolutions - 2003.06.12 - 27174May 8, 2003 MISCELLANEOUS RESOLUTION 103115 BY: Personnel Committee, Thomas Middleton, Chairperson IN RE: PERSONNEL DEPARTMENT — CHANGE TO MERIT RULES 13 AND 22 RELATED TO THE USE OF ADMINISTRATIVE LEAVE WITHOUT PAY FOR BUDGETARY OR ORGANIZATIONAL PURPOSES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in response to Oakland County's existing budget challenges, the County Executive has authorized and is encouraging the use of Administrative Leave Without Pay For Budgetary or Organizational Purposes in an effort to reduce salary expenses; and WHEREAS the Merit Rules allow an employee to utilize up to 10 days of leave without pay per calendar year without an impact on benefit date; and WHEREAS the proposed Merit Rule changes have the potential to further encourage the use of Administrative Leave Without Pay for Budgetary or Organizational Purposes by allowing up to 120 days of this leave be taken per calendar year without impacting an employee's benefit date. WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty (30) days after such meeting unless an objection is received in writing by the Chairperson of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board. NOW THEREFORE BE IT RESOLVED that the reading and distribution of this notice and copies of the proposed changes to Merit Rules 13 and 22, to all commissioners present and absent, is considered as the official submission to the Board of Commissioners of the described changes in Rules 13 and 22. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on unanimous roll call vote Resolution #03115 May 8, 2003 The Chairperson ordered the resolution be laid over for 30 days until the June 12, 2003 board meeting. There were no objections. PROPOSED CHANGE IN MERIT SYSTEM RULE RULE NUMBER 13 RULE NUMBER 13 Current Wording Proposed Wording 13.2.1.6 does not have their Benefit Date 13.2.1.6 does not have their Benefit Date affected for the first 10 approved leave affected for the first 10 approved leave without pay days used each calendar without pay days used each calendar year. This is true regardless of the year. This is true regardless of the nature of the leave without pay (e.g. nature of the leave without pay (e.g. Family Leave, Extended Vacation, Family Leave, Extended Vacation, Educational Leaves, etc.). Al] time Educational Leaves, etc.). All time spent on leave without pay beyond the spent on leave without pay beyond the initial 10 days per calendar year will not initial 10 days per calendar year will not be credited toward an employee's be credited toward an employee's Benefit Date and the employee's Benefit Benefit Date and the employee's Date will be affected Benefit Date will be affected (with the exception of Administrative Leave Without Pay for Budgetary or Organizational purposes taken on or after June 28, 2003, as described , under Merit Rule 13.3.9). 13.3., 9 Administrative Leave Without Pay for 13.3.7 9 No Change Budgetary or Organizational Purposes 13.3.9.1 Leave is initiated by the Department 13,3.9.1 No Change Head 13.3.9.2 Requires the designated employee(s) 13.3.9.2 No Change signed agreement to go on leave. 13.3.9.3 Limited to maximum 120 calendar days 13.3.9.3 Limited to maximum 120 calendar days within a 12 month period, within a calendar year. 13.3.9.4 The employee shall not be required to 13.3,9.4 No Change exhaust Personnel Leave or Annual Leave accumulations as a prerequisite to this leave 13.3.9.5 None Currently 13.3.9.5 The Employee's benefit date will not be adjusted for time taken under this leave provision on or after June 28, 2003. PROPOSED CHANGE IN MERIT SYSTEM RULE RULE NUMBER 13 RULE NUMBER 13 Current Wording Proposed Wording 13.3.9.6 None Currently 13.3.9.6 Time taken under this leave provision prior to June 28, 2003 will adjust an employee's benefit date for all days taken beyond the first 10 leave days per calendar year. Section IV Subsection A of Merit System Resolution ' Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board of Commissioners. tilwpdocsejuliewpflatoreLimrysnil.fnn PROPOSED CHANGE IN MERIT SYSTEM RULE RULE NUMBER 22 RULE NUMBER 22 _ Current Wordin . Proposed Wording 22.3.2.1.1 Regardless of the amount of service 22.3.2.1.1 No Change recognized by the Retirement System, and with the exceptions noted below, after January 1, 1971, only time for which the employee was actually paid by the County payroll shall be recognized as counting toward an employee's Benefit Date. 22.3.2.1.1.1 Time spent on Military Leave from 22.3.2.1.1.1 No Change Oakland County shall be counted. _ 22.3.2.1.1.2 Time recognized under sections 22.3.2.1.1.2 Time recognized under sections 22.3.2.1.2, 22.3.2.1.3, and 22.3.2.1.4, 22,3.2.1.2, 22.3.2.1.3, and 22.3.2.1.4, below, shall also be counted. below, shall also be counted. 22.3.2.1.1.3 The first 10 days of Leave Without 22.3.2.1.1.3 No Change Pay used each calendar year do not affect the Benefit Date for full-time eligible employees. 22.3.2.1.1.4 An employee may use up to a total of 22.3.2.1.1.4 No Change 130 Short Term Disability days 1 (working days) in a 12 month period without affecting their Benefit Date. Each Short Term Disability day in excess of 130 days in a 12 month period will move an employee's 1 Benefit Date forward one day. 22.3.2.1.1.5 None Currently 22.3.2.1.1.5 All time taken under Merit Rule 13.3.9. Administrative Leave Without Pay for Budgetary or Organizational purposes taken on or after June 28, 2003, shall be counted toward an employee's benefit date. Resolution #03115 May 8, 2003 The Chairperson ordered the resolution be laid over for 30 days until the June 12, 2003 board meeting. There were no objections. G. William Caddell, County Clerk June 12, 2003 Resolution #03115 Moved by Middleton supported by Potter the resolution be adopted. Discussion followed. Vote on resolution: AYES: Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coleman, Coulter, Douglas, Gregory, Hatchett, Jamian. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. I HEREBY APPROVE TIE FORME RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 12, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of th9 County of Oakland at Pontiac, Michigan this 12th day of June, 2003.