HomeMy WebLinkAboutResolutions - 2003.06.12 - 27175June 12, 2003
REPORT MR# 03117
BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON
RE: SHERIFF/CIRCUIT COURT - POSITION CHANGES TO REDUCE OUT-COUNTY
PLACEMENT OF INMATES AND PREVENT JAIL OVERCROWDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed MR #03117 on May 14,
2003, reports with the recommendation that the resolution be amended
by adding an additional WHEREAS paragraph after the 13 th WHEREAS:
"WHEREAS the Oakland County Probation Department has agreed to
devote three full-time positions (Probation Department positions are
entirely funded by the State of Michigan) for the purpose of preparing
pre-sentence investigation reports providing that the 'gatekeeper'
positions are created; and"
Chairperson, on behalf of the Personnel Committee, I move the
acceptance of the foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote.
June 12, 2003
REPORT MR# 03117
BY: PLANNING & BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON
RE: SHERIFF/CIRCUIT COURT - POSITION CHANGES TO REDUCE OUT-COUNTY
PLACEMENT OF INMATES AND PREVENT JAIL OVERCROWDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning & Building Committee, having reviewed MR #03117 on
June 3, 2003, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the Planning & Building Committee, I
move the acceptance of the foregoing report.
PLANNING & BUILDING COMMITTEE
Planning & Building Committee Vote:
Motion carried on unanimous roll call vote with Douglas absent
MISCELLANEOUS RESOLUTION # 03117 May 8, 2003
BY: PUBLIC SERVICES COMMITTEE — HUGH D. CRAWFORD, CHAIRPERSON
IN RE: SHERIFF/CIRCUIT COURT — POSITION CHANGES TO REDUCE OUT-COUNTY
PLACEMENT OF INMATES AND PREVENT JAIL OVERCROWDING
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the number of Oakland County inmates being housed outside of Oakland County has
increased dramatically over the past year; and
WHEREAS the FY 2003 Adopted Budget included an initial appropriation of $700,000 for out-
county housing of inmates; and
WHEREAS an additional $750,000 was appropriated by Miscellaneous Resolution #03043,
"Amendment to the Fiscal Year 2003 General Appropriations Act and the Fiscal Year 2003 and Fiscal Year
2004 Budget", adopted on March 6, 2003, for a total appropriation of $1,450,000; and
WHEREAS the most recent projection indicates that out-county placement expenditures will still
be over budget by approximately $300,000 based on the utilization to date for fiscal 2003; and
WHEREAS the State of Michigan is facing significant budget shortfalls for FY 2004 and beyond;
and
WHEREAS the State has proposed to reduce the State prison capacity as well as reduce
reimbursement to counties for housing of deferred offenders (such reduction is expected to impact the
County's reimbursement by between $1.9 million and $2.4 million in fiscal 2004); and
WHEREAS the State's plan will put additional pressure on the County's jail population and add
burden to the County's own budget shortfall, which has $5.4 million remaining as the budget reduction
target for FY 2004; and
WHEREAS a Jail Utilization Task Force has been meeting for process improvement and to
develop recommendations for reducing the jail census, with members consisting of representatives from the
Board of Commissioners, County Executive Administration, Circuit Court, Circuit Court Probation, 52 nd
District Court, Sheriff, Prosecutor, Community Corrections, Corporation Counsel, Information Technology,
Management and Budget, and Personnel; and
WHEREAS the Jail Utilization Task Force recommends closing L Building and utilize the savings
from the L Building closure to achieve the following: convert a portion of the new Work Release Facility to
move minimum to medium security inmates from the annex in order to free up space, create a "gatekeeper"
function within Circuit Court to accelerate the completion of pre-sentence and other reports, and to provide
additional deputies within the courthouse to transport inmates to the courtrooms and provide for a vehicle
for inmate transfer to / from Clarkston District Court; and
WHEREAS to accomplish the above objectives the Sheriff and County Executive are requesting
that the Sheriffs L Building be closed, the inmates moved to other locations, and that the fourteen (14)
positions associated with the facility be deleted: and
WHEREAS in order to move and secure inmates into the new Work Release Facility, five (5)
Deputy I positions and one (1) Deputy II position are requested ; and
WHEREAS in an effort to reduce transport delays to the court and provide support in this area, the
creation of eight (8) Deputy I positions requested, six of which will be for court detention, and two
positions are to cover the addition of two new Circuit Court Judges on January 1, 2003; and
WHEREAS in order to accomplish the Circuit Court objectives the Court is requesting to create a
Program Evaluation Analyst position and a Technical Assistant to provide a gatekeeper function to monitor
and expedite the processing of criminal cases involving jail time; and
WHEREAS the Circuit Court Chief Court Clerk position has assumed a greater role in docket
management initiatives and other duties and responsibilities, and the Personnel Department reviewed the
change in duties and recommends that the salary grade level be increased from salary grade nine to salary
grade eleven; and
WHEREAS it is estimated that the above recommendation will result in $359,627 savings in
position costs on an annual basis as well as save 35,700 days in out-county inmate housing approximating
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
$1,250,000 in avoided costs annually, as well as 28,470 reduced bed days in the jail; and
WHEREAS operating costs are required for vehicle rental and there is a significant reduction in
Out County Prisoner Housing costs.
NOW THEREFORE BE IT RESOLVED the Sheriff's L Building be closed and the following
fourteen (14) GF/GP positions and unit 43417 be deleted:
Position #
43417-03081
43417-00494
43417-02017
43417-05507
43417-05509
434 17-0558 1
43417-05583
Title
Sergeant
Deputy II
Deputy II
Deputy I
Deputy I
Deputy II
Deputy I
Position #
43417-09368
43417-01078
43417-05123
43417-05508
43417-05510
43417-05582
43417-09367
Title
Deputy I
Deputy II
Deputy I
Deputy I
Deputy I
Deputy II
Deputy I
BE IT FURTHER RESOLVED that five (5) GF/GP Deputy I positions and one (1) GF/GP Deputy
II position be created in the Sheriff Department Corrective Services-Satellite Facilities Division / Work
Release Unit.
BE IT FURTHER RESOLVED that eight (8) GF/GP Deputy I positions be created in the Sheriff
Department / Corrective Services-Satellite Facilities Division / Court Services-Transport Unit.
BE IT FURTHER RESOLVED that one (1) GF/GP Program Evaluation Analyst and one (1)
GF/GP Technical Assistant position be created in the Circuit Court/General Jurisdiction Division.
BE IT FURTHER RESOLVED that the Chief— Court Clerk classification and position # 35301-
05628 be upwardly reclassified from Salary Grade 9 to Salary Grade 11.
BE IT FURTHER RESOLVED that one (1) Inmate Transport Van be added to the County fleet.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBL C SERVIG, CO7ITTEE/e„...../
4"641!
Resolution #03117 May 8, 2003
The Chairperson referred the resolution to the Planning and Building, Personnel, and Finance
Committees. There were no objections.
FISCAL NOTE (M.R. #03117) June 12, 2003
BY FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: SHERIFF/CIRCUIT COURT-POSITION CHANGES TO REDUCE OUT-COUNTY PLACEMENT
OF INMATES AND PREVENT JAIL OVERCROWDING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Miscellaneous Resolution authorizes the closure of L building and
utilizing the savings to reduce Out-County Placement of inmates and
prevent jail overcrowding.
2. Implementation of the resolution requires the deletion of one (1)
Sergeant position, five (5) Deputy II positions and eight (8) Deputy
I positions connected with the facility.
3. In addition, five (5) GF/GP Deputy I positions and one (1) OF/OP
Deputy II position are to be created in the Sheriff Department
/Corrective Services Satellite Facilities Division/Work Release and
eight (8) GF/GP Deputy I positions are to be created in the Sheriff
Department/Corrective Services Satellite Facilities Division/Court
Services-Transport Unit.
4. Funds for two (2) Deputy I positions in Sheriff Department /
Corrective Services Satellite Facilities Division/Court Services-
Transport Unit are available in 90-101-290000-25000-3548 Security
Expense.
5. The Circuit Court will have one (1) GF/GP Program Evaluation Analyst
and one (1) GF/GP Technical Assistant position created in the
Circuit Court/ General Jurisdiction Division and the Chief - Court
Clerk classification and position #35301-05628 be upwardly
reclassified from Salary Grade 9 to Salary Grade 11.
6. The addition of one (1) Inmate Transport Van will be sought from
Federal Grant Funds.
7. Excess Funds resulting from this action have been designated as
additions to the Budget Task: Dept 90-101-29000-25000-9006.
8. A budget amendment is recommended to the Fiscal Year 2003 and the
Fiscal Year 2004 County Executive Recommended budget as follows:
General Fund
Expenditure
90-101-290000-25000-3548
43-101-023401-21300-1001
43-101-023401-21300-2074
43-101-023401-21300-2002
43-101-023401-21300-2004
43-101-023401-21300-3052
43-101-023401-21300-4012
43-101-023401-21300-4076
43-101-023401-21300-4100
43-101-023335-22000-2572
43-101-023301-21400-4240
43-101-023301-21400-4072
43-101-023301-21400-2920
43-101-023301-21400-4036
43-101-023301-21400-3268
Security Expense
Salaries
Fringe Benefits
Overtime
Holiday Overtime
Laundry Cleaning
Bedding and Linen
Dry Goods
FA Expend. Equip
Contracted Services
Medical Supplies
Drugs
Hospital Prisoners
Custodial Supplies
Outside Prisoner Housing
FY 2003 FY 2004
($108,419) $0
(219,284) (512,795)
( 101,987) (317,487)
(63,950) (127,900)
(6,300) (12,600)
0 (500)
(1,500) (3,000)
(1,000) (2,000)
(1,500) (3,000)
(37,850)
(2,130) 0
(29,530)
(37,052) 0
(12,000) 0
300,000
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
43-101-023401-21700-1001 Salaries
43-101-023401-21700-2074 Fringe Benefits
43-101-023401-42300-1001 Salaries
43-101-023401-42300-2074 Fringe Benefits
35-101-230000-21200-1001 Salaries
35-101-230000-21200-2074 Fringe Benefits
90-101-290000-25000-9006 Budget Task
56,183 182,591
23,093 75,045
69,464 225,752
28,552 92,784
23,680 76,962
9,653 31,373
111,877 294,775
Total $-0- $-0-
FINANCE COMMITTEE
C411-L-cic 44/_K
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Moffitt absent.
Resolution #03117 June 12, 2003
Moved by Crawford supported by Hatchett the resolution be adopted.
Moved by Crawford supported by Coulter the Personnel Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Crawford supported by Coulter the Planning and Building Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Crawford supported by KowaII the resolution be amended to coincide with the recommendation
in the Personnel Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Law, Long, McMillin, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian,
Knollenberg, KowaII. (23)
NAYS: None (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
I IEEE APPilE TIE FORME RESOLUTA
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 12, 2003,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 12th day of June, 2003.
G. William Caddell, County Clerk