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Home My WebLink AboutResolutions - 2003.03.19 - 27189RUC:4a (misc. 103045) March 20, 2003 By: Finance Committee, Chuck Moss, Chairperson IN RE: MR #03045 - DEPARTMENT OF INFORMATION TECHNOLOGY / CLERIC/REGISTER OF DEEDS — REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee recommends that the Resolution be amended to add the following language: BE IT FURTHER RESOLVED that a $5.00 price will be included in the revised @ccess Oakland Master Fee Structure (copy attached) to cover the statutory fee that is charged for each additional copy of Vital Records information. Chairperson, on behalf of the Finance Committee, I move acceptance of the above report. 44,1 "04,404 FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Attactiment 1 V @CCESS OAKLAND MASTER FEE STRUCTURE PRODUCT PRICE $13.00 per month $7.50 per transaction $15.00 per month $12,50 per transaction $29.00 per transaction $20.00 per transaction .$1.50 per transaction $2,00 per transaction $2.50 per transaction $4.00 per transaction PRODUCT NAME Residential Property Profile (RPP) - Subscription Residential Property Profile (RPP) - Any Transaction Commercial & Industrial Property Profile Subscription Commercial & Industrial Property Profile - Any Transaction Residential Property Analyzer (RPA) - Any Transaction Mortgage Application Acceleration Program (MAAP) - Any Transaction Delinquent Tax Statement Program - Account Transaction Delinquent Tax Statement Program - Credit Card Transaction Current Tax Profile - Any Transaction Map Atlas Viewer (MAV) - Any Transaction Land Product Bundle (LPB) (Bundle includes the above RPP, RPA, MAAP. and MAV product offerings.) 100 (users) to 401 (users) to 701 (users) + 400 (users) 700 (users) $10.00 (per month, per user) $7,00 (per month, per user) $5.00 (per month, per user) Recorded Document Profile - Subscription Recorded Document Profile - Credit Card Transaction CVT Property Sales Report - Subscription or Credit Card Transaction Recorded Document Type Report - Subscription or Credit Card Transaction Vital Records Order (VRO) - Any Transaction Each Additional Vital Record Copy (statutory fee) Land Corner Recordation Certificate - Subscription Land Corner Recordation Certificate - Credit Card Transaction Mainframe Land Tax Appraisal (L-T-A) Mainframe Sales Data ADDITIONAL GIS SUB-GROUPS; GIS Digital Orthophotography GIS Parcel Data GIS Contour Data GIS Road Centerline and Address Range Data GIS Thematic Layers (Cataloged by One Stop Shop) $200.00 Annual Fee $.50 per search $.25 per document view $6.00 per transaction, bundled with one search and up to 4 document views $.17 per line item, $2.00 minimum S.17 per line item, $2.00 minimum $20.00 per order item $5.00 per additional copy $200.00 Annual Fee $.50 per search $.25 per document view $0.00 per transaction, bundled with one search and up to 4 document views $110 per CityNillagerrownship per system (L-T-A) $1,690 per Quarter $1.00 per megabyte $10.00 per megabyte, mm $15/max $450 $10,00 per megabyte $4500 for Entire County $350 for Entire County Note; All pricing is for access to this inforrnation, which may include the ability to download and/or print this data, subject to use restrictions that may be necessary to protect the County's intellectual property rights in this data, and any software underlying the access. MISCELLANEOUS RESOLUTION #03045 February 24, 2003 By: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY / CLERK/REGISTER OF DEEDS — REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the Board of Commissioners, by approving Miscellaneous Resolution #97165 dated August 14, 1997, adopted the Oakland County Enhanced Access to Public Records Policy; and WHEREAS, Section 3 (FEES) of the aforementioned policy specifies that, "It is the policy of Oakland County to charge a reasonable fee for providing enhanced access to a public record"; and WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery, over time, only those operating expenses directly related to the public body's provision of enhanced access; and WHEREAS the policy further specifies that proposed fees shall be presented to and approved by the Board of Commissioners before they shall be effective; and WHEREAS the Board of Commissioners, by Miscellaneous Resolution #00026 dated February 24, 2000, approved a Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS a Web-based Vital Records Order product has been sponsored by the Clerk/Register of Deeds and developed in partnership with the Department of Information Technology, to be offered to @ccess Oakland customers as part of the strategic rollout of a comprehensive eGovernment program; and WHEREAS the Department of Information Technology wishes to expand the Master Fee Structure to add only the Vital Records Order (VRO) product; and WHEREAS the aforementioned product addition and recommended price is as follows: Vital Records Order $20.00 per order item WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the revised @ccess Oakland Master Fee Structure (copy attached) which includes the aforementioned Vital Records Order product being offered. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried unanimously on a roll call vote. Attachment 1 cuCCESS OAKLAND MASTER FEE STRUCTURE PRODUCT PRICE $13.00 per month $7.50 per transaction $15.00 per month $12.50 per transaction $20.00 per transaction $20.00 per transaction $1.50 per transaction S2.00 per transaction $2.50 per transaction $4.00 per transaction PRODUCT NAME Residential Property Profile (RPP) - Subscription Residential Property Profile (RP?) - Any Transaction Commercial & Industrial Property Profile - Subscription Commercial & Industrial Property Profile - Any Transaction Residential Property Analyzer (RPA) - Any Transaction Mortgage Application Acceleration Program (MAAP) - Any Transaction Delinquent Tax Statement Program - Account Transaction Delinquent Tax Statement Program - Credit Card Transaction Current Tax Profile - Any Transaction Map Atlas Viewer (MAV) - Any Transaction Land Product Bundle (LPB) (Bundle includes the above RPP, RPA, MAAP, and MAV product offerings.) 100 (users) 401 (users) 701 (users) + to 400 (users) to 700 (users) $10.00 (per month, per user) $7.00 (per month, per user) $5.00 (per month, per user) Recorded Document Profile - Subscription Recorded Document Profile - Credit Card Transaction CVT Property Sales Report - Subscription or Credit Card Transaction Recorded Document Type Report - Subscription or Credit Card Transaction Vital Records Order (VRO) - Any Transaction Land Corner Recordation Certificate - Subscription Land Corner Recordation Certificate - Credit Card Transaction Mainframe Land Tax Appraisal (L-T-A) Mainframe Sales Data ADDITIONAL GIS SUB-GROUPS: GIS Digital Orthophotography GIS Parcel Data (MS Contour Data GIS Road Centerline and Address Range Data GIS Thematic Layers (Cataloged by One Stop Shop) $200.00 Annual Fee 5.50 per search 5.25 per document view $6.00 per transaction, bundled with one search and up to 4 document views 5.17 per line item, $2.00 minimum 5.17 per line item, $2.00 minimum $20.00 per order item $200.00 Annual Fee $.50 per search $.25 per document view $6.00 per transaction, bundled with one search and up to 4 document views $110 per City/Village/Township per system (L-T-A) $1,690 per Quarter $1.00 per megabyte $10.00 per megabyte, min 515/max $450 $10.00 per megabyte 54500 for Entire County $350 for Entire County Note: All pricing is for access to this information, which may include the ability to download and/or print this data, subject to use restrictions that may be necessary to protect the County's intellectual property rights in this data, and any software underlying the access. Resolution #03045 March 6, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (Misc. #03045) March 20, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/CLERK/REGISTER OF DEEDS - REVISION OF igiCCESS OAKLAND MASTER FEE STRUCTURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Board of Commissioners per Public Act 462 of 1996, the Enhanced Access to Public Records Act, approved MR #97165 which adopted the Oakland County Enhanced Access to Public Records Policy. In Section 3 of the policy, it states that a reasonable fee could be charged for enhanced access. 2. Since that time numerous products have been added and fees have been updated accordingly. 3. The Department of Information Technology wishes to expand the Master Fee Structure by adding a Vital Records Order (VRO) at $20.00 per order item with $5.00 for each additional copy per statute. 4. For the 1st product, the Clerk/ROD will receive $17.00 with Information Technology receiving $3.00 for the @ccess Oakland usage. Additional copy fees of $5.00 for the VRO (per statute) will go to Clerk/ROD. 5. A budget amendment to the FY 2003 and FY 2004 Budget is not recommended at this time. FINANCE COMMITTEE Motion carried unanimously on a roll call vote. G. William Caddell, County Clerk Resolution #03045 March 20, 2003 _ Moved by Patterson supported by Coleman the resolution be adopted. Moved by Patterson supported by Coleman the Finance Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Patterson supported by Long the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefore, the motion carried. Vote on resolution, as amended: AYES: Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coleman, Coulter, Crawford, Douglas. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 20, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 20th day of March, 2003.