HomeMy WebLinkAboutResolutions - 2003.03.19 - 27201March 6, 2003 REPORT (MISC. 103060)
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: WEST NILE FUND DISBURSEMENT POLICY
To: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-
referenced resolution, reports with the recommendation that
the resolution be adopted with the NOW THEREFORE BE IT
RESOLVED paragraph, section 2, amended as follows:
2) Each CVT shall submit project expense reimbursement
requests to the Fiscal Services Division, which shall be
reported to the Board of Commissioners. Requests shall
state the project purpose and scope, estimated costs,
including any support detail, to insure compliance with
policics cotabliohcd the resolution and attachments on
the policy that govern this program for fund
disbursements.
Chairperson, on behalf of the Finance Committee, I move
acceptance of the foregoing report.
ct/.4,7
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #03060 March 20, 2003
BY: GENERAL GOVERNMENT COMMITTEE, WILLIAM R. PATTERSON, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND DISBURSEMENT POLICY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS West Nile Virus is a mosquito-borne virus that can cause encephalitis
(inflammation of the brain) or meningitis (inflammation of the lining of the
brain and spinal cord); and
WHEREAS West Nile virus is spread to humans by the bite of an infected mosquito,
which becomes infected by biting a bird that carries the virus; and
WHEREAS as of October 11, 2002, the Center for Disease Control reports 577
positive cases of West Nile Virus in humans in the State of Michigan, with 51
associated deaths. Of these, Oakland County had 20 reported human deaths - the
highest in the State; and
WHEREAS the spread of West Nile Virus can be prevented in two major ways: (1)
personal protective measures to reduce contact with mosquitoes and (2) public
health measures to reduce the population of infected mosquitoes in the
environment; and
WHEREAS the Oakland County Health Division has undertaken an informational
program to educate residents about personal protection measures to reduce contact
with mosquitoes and has recommended public health measures, which involve the
elimination of larval habitats, larviciding and the focused spraying of
insecticides to kill adult mosquitoes for implementation throughout Oakland
County; and
WHEREAS the Center for Disease Control reports that the combination of mosquito
control methods selected for use in a control program depends on the type of
mosquitoes to be controlled and the habitat structure; and
WHEREAS the concentrated outbreak of West Nile Virus cases in Oakland County
merits instituting proactive public health measures, such as personal protection,
habitat eradication, larviciding and focused mosquito spraying, to reduce the
population of infected mosquitoes in the environment; and
WHEREAS the County of Oakland has designated $500,000 for creation of the West
Nile Virus Fund to be distributed to assist CVTs with the above activities; and
WHEREAS the portion of the annual West Nile Virus Fund appropriation available
upon proper application to each Oakland County CVT has been established by a
formula based on total population (75C and total square miles (25 90.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the creation of the West Nile Virus Fund and hereby supports the
Oakland County Executive and Oakland County Health Division plan to distribute
$500,000 to assist CVTs with the above mosquito control measures.
BE IT FURTHER RESOLVED that the following process shall be followed in seeking
reimbursement:
1) The West Nile Virus Fund established by the Board of Commissioners
shall be maintained by the Department of Management and Budget,
Fiscal Services Division as a separate fund to be utilized to help
protect the health, safety and welfare of the people of Oakland
County.
2) Each CVT shall submit project expense reimbursement requests to the
Fiscal Services Division, which shall be reported to the Board of
Commissioners. Requests shall state the project purpose and scope,
General Government Committee Vote:
Motion carried unanimously on a roll call vote.
estimated costs, including any support detail, to insure compliance
with policies established for fund disbursements.
3) In order to secure a West Nile Virus Fund funding commitment at the
outset of a project (pre-project authorization), a CVT may,
utilizing the procedures set forth herein, request reimbursement
authorization prior to project completion with the understanding
that the actual disbursement of funds shall not occur until after a
CVT demonstrates that it has actually incurred the expenses eligible
for reimbursement under this resolution.
4) The Fiscal Services Division shall account for the activity within
the West Nile Virus Fund for each Oakland County CVT. Utilizing the
appropriate formula adopted by the Board of Commissioners, the
accounts shall reflect the amount of the total annual West Nile
Virus Fund appropriation(s) apportioned to each CVT, less any
authorized disbursements. The Fiscal Services Division shall report
the status of the West Nile Virus Fund to the Board of
Commissioners.
5) Each CVT request for reimbursement of eligible expenses shall be
accompanied by a resolution authorizing the reimbursement request
adopted by the CVT's legislative board or council.
6) CVT's shall direct all requests for reimbursement of amounts
expended or to be expended by the CVT in connection with project
expenses eligible for reimbursement to the Fiscal Services Division.
7) The Fiscal Services Division shall notify the County Commissioner(s)
representing a CVT of receipt of the reimbursement request. Fiscal
Services shall process the reimbursement request and recommend to
the General Government and Finance Committees of the Board of
Commissioners the approval of a disbursement request that is
supported by an existing Board of Commissioner appropriation and
meets the requirements of law and this resolution.
8) In addition to providing a copy of the governing body's adopted
resolution authorizing the reimbursement request, CVT's shall
support their reimbursement request by providing the Health Division
with documentation sufficient to allow the Division to ascertain
that the reimbursement requested complies with Board of Commissioner
approved policies for the West Nile Virus Fund and is otherwise
authorized by law.
9) Recognizing that Michigan law imposes differing voting requirements
for authorizing County financial participation in projects eligible
for reimbursement under this resolution, no CVT shall receive any
disbursement from the West Nile Virus Fund until their authorized
request has been approved for disbursement by the Board of
Commissioners, via a resolution sponsored by the Commissioner(s)
representing the CVT and adopted by the affirmative voting margin
required by law.
10) Any undisbursed amount(s) remaining after September 30, 2003, except
reimbursements authorized under Section 3 above (pre-project
authorization) by application filed not later than August 1, 2003,
shall be maintained in the West Nile Virus Fund until finally
distributed according to subsequent Board action. In the event that
the West Nile Virus Fund is closed, any remaining fund balance shall
be transferred to the General Fund.
11) Prior to the time the full Board of Commissioners authorizes a
particular disbursement as provided herein, nothing in this
resolution creates or is intended to create any binding obligation
or duty on behalf of the County to appropriate funds for the West
Nile Virus Fund in any fiscal year or creates or is intended to
create any binding obligation or duty on behalf of the County to
fund or participate in funding any particular CVT project.
12) West Nile Virus Fund appropriation decisions shall be made by the
Board of Commissioners based upon the best interests of the County
and the needs of its citizens. The Board of Commissioners expressly
reserves the right to terminate the West Nile Virus Fund project at
any time they, in their sole discretion, believe it to be in the
best interest of the County at large.
Chairperson, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Attachment A
WEST NILE VIRUS FUND
ACTIVITY WHICH IS ELIGIBLE FOR
OAKLAND COUNTY FUNDING SUPPORT
1. Personal mosquito protection measures/activity.
2. Mosquito habitat eradication (e.g., elimination of tire stockpiles, vacuuming
of catch basins).
3. Mosquito larviciding.
4. Focused adult mosquito insecticide spraying in designated community
green areas.
Attachment B
West Nile Virus Distribution 75/25
Total Funding: $500,000
Population (75%)
Square Miles (25%)
Total $
CVTs 75/25
Auburn Hills $8,523.53
Berkley 5,234.20
Birmingham 6,720.39
Bloomfield Hills 1,932.30
Clawson 4,300.94
Farmington 3,641.00
Farmington His 30,373.51
Ferndale 7,473.75
Hazel Park 6,340.46
Huntington Woods 2,132.50
Keego Harbor 945.57
Lake Angelus 327.71
Lathrup Village 1,536.56
Madison Heights 10,744.01
Northville 1,191.09
Novi 19,191.92
Oak Park 10,046.83
Orchard Lake Village 1,263.00
Pleasant Ridge 893.33
Pontiac 23,628.15
Rochester 3,813.64
Rochester Hills 26,149.74
Royal Oak 20,490.19
Southfield 28,199.47
South Lyon 3,659.29
Sylvan Lake 658.87
Troy 30,057.91
Village of Clarkston 372.68
Walled Lake 2,433.87
Wixom 5,454.57
Total Cities $267,730.97
Addison 6,826.39
Village of Leonard 235.93
Bloomfield 17,091.49
Brandon 8,976.34
Village of Ortonville 617.78
Commerce 13,420.99
Village of Wolverine Lake 1,618.57
Groveland 6,896.91
Highland 11,005.62
Holly 5,825.81
Village of Holly 2,346.03
Independence 15,232.31
Lyon 7,849.11
Milford 7,325.97
Village of Milford 2,317.10
Attachment B
Total $
CVTs 75/25
Novi 75.54
Oakland 9,158.54
Orion 14,431.36
Village of Lake Orion 1,031.78
Oxford 8,591.71
Village of Oxford 1,315.28
Rose 6,927.97
Royal Oak 1,803.87
Southfield 29.88
Village of Beverly Hills 3,834.09
Village of Bingham Farms 487.70
Village of Franklin 1,290.18
Springfield 9,238.32
Waterford 27,820.13
West Bloomfield 24,677.91
White Lake 13,968.40
Total Villages & Townships 9232,269.03
Total Cities
Total Villages & Townships
Total County
$267,730.97
$232,269.03
$500,000.00
Sources: U.S. Census Bureau, SEMCOG. Oakland County GIS Utility
FISCAL NOTE (MISC /03060) March 20, 2003
BY: Finance Committee, Chuck Moss, Chairperson
IN RE: WEST NILE VIRUS FUND DISBURSEMENT POLICY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced Miscellaneous Resolution and finds:
1. The concentrated outbreak of West Nile Virus cases in Oakland County
merits instituting proactive public health measures, such as
personal protection, habitat eradication, larviciding and focused
mosquito spraying, to reduce the population of infected mosquitoes
in the environment.
2. The County of Oakland has designated $500,000 for creation of the
West Nile Virus Fund to be distributed to assist CVTs with the above
activities.
3. The portion of the annual West Nile Virus Fund appropriation
available upon proper application to each Oakland County CVT has
been established by a formula based on total population (75%) and
total square miles (25%).
4. Funding is available in the General Fund Designated Fund Balance -
Health Emergency Readiness (account 9407-096000).
5. The following amendment should be made to the FY 2003 Adopted
Budget:
Fund Dept. OCA PCA Object Amount
Revenue:
101 90 190000 14000 1582 Prior Year Balance $500,000
Expenditure:
101 90 210000 21000 xxxx West Nile Virus $500,000
-0-
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
G. William Caddell, County Clerk
March 20, 2003 Resolution #03060
Moved by Patterson supported by Coulter the resolution be adopted.
Moved by Patterson supported by Palmer the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Palmer the resolution be amended to coincide with the recommendation
in the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton,
Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coleman,
Coulter, Crawford. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
March 20, 2003, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20th day of March, 2003.
