HomeMy WebLinkAboutResolutions - 2003.05.29 - 27225REPORT (misc. 103110) May 29, 2003
BY: Finance Committee, Chuck Moss, Chairperson
In Re: MR #03110 - County Clerk/Register of Deeds - REQUEST FOR FUNDING OF
FURNISHINGS AND COMPLETION OF WORK IN CLERK'S LEGAL AND VITAL
RECORDS OFFICE
To the Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having met on May 15, 2003, recommends approval of the
above-titled resolution be adopted with an amendment to strike all references to the amount
$31,142.48 and insert $24,312.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Moffitt absent.
Miscellaneous Resolution # 03110 May 8, 2003
By: General Government Committee, William Patterson, Chairman
In Re: County Clerk/Register of Deeds —Request for Funding of Furnishings and Completion of
Work in Clerk's Legal and Vital Records Office
To: The Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
WHEREAS, the Office of the County Clerk, Legal Division recently completed a renovation of a
portion of the customer counter area to improve customer traffic flow and modernize the office;
WHEREAS, the Board of Commissioners has previously authorized, by resolution, the imaging
of vital records and to establish an "on-line" ordering system through @ccess Oakland;
WHEREAS, in order to properly complete the office renovation and to provide adequate and
functional work space for the completion of the tasks assigned, the Clerk/Register seeks funding
in the amount of $31,142.48, which includes 15% contingency, for the following:
-Re-work Counter in Legal and Vitals area
-Corridor Seating for three persons
-Provide office furniture for Scanning Area
-Removal of unusable furniture to Storage
-Split bookcase and provide new counter-tops
-Replace lenses for light fixtures
-Provide for Telecommunications/Data
WHEREAS, the foregoing request is necessary for the completion of the Clerk-Legal Office
Renovation as well as for proper implementation of the anticipated document imaging and "on-
line" ordering programs previously authorized by this board;
WHEREAS, this request has been reviewed by the County Executive's Budget Task Force which
has lodged no objection; and further, that adequate funds are available within the Clerk/Register's
budget to accommodate this request.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
authorizes the expenditure of $31,142.48 for completion of this work, as specified, to be paid
from existing funds within the Clerk/Register of Deeds budget therefore, no new funding is
requested.
Mr. Chairman, on behalf of the General Government Committee, I move the adoption of the
foregoing resolution.
General Government Committee
General Government Committee Vote:
Motion carried on a roll call vote with Hatchett voting no and Webster absent.
Resolution #03110 May 8, 2003
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (M.R. #03110) May 29, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: COUNTY CLERK/REGISTER OF DEEDS -REQUEST FOR FUNDING OF FURNISHINGS AND
COMPLETION OF WORK IN CLERK'S LEGAL AND VITAL RECORDS OFFICE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Board of Commissioners has previously authorized, by
resolution, the Office of the County Clerk to perform imaging of
vital records and to establish an " on-line" ordering system
through @ccess Oakland.
2. In order to properly complete the office renovation and to
provide adequate and functional work space for the completion of
the tasks assigned, the Clerk/Register seeks funding in the
amount of $24,312, which includes 15 9,5 contingency, for the
following:
-Re-work Counter in Legal and Vitals area
-Corridor Seating for three persons
-Provide office furniture for Scanning Area
-Removal of unusable furniture to Storage
-Split bookcase and provide new counter-tops
-Replace lenses for light fixtures
-Provide for Telecommunications/Data
3. Funding for this project is available in the Clerk Register of
Deeds General Fund budget, to be re-appropriated from existing
funds in the Clerk's Election Supplies line item.
4. Proposed budget amendment transfers $24,312 from Election
Supplies (4084), in the Clerk's Elections Division, to the
Project Work Order Fund (404), to fund project E-100.
5. The General Fund and the Project Work Order Fund budgets are
amended for FY 2003 as follows:
General Fund - 101
Clerk Register of Deeds - Elections Div. FY 2003
Expenditures
2-21-230100-31000-4084 Election Supplies ($ 24,312.00)
2-21-230100-98404-8001 Trans. Out-Projects $ 24,312.00
Total Expenditures 0
Project Work Order Fund - 404
Revenues
1-14-310007-61003-1701 Transfer In $ 24,312.00
Total Revenues $ 24,312.00
Expenditures
2-14-310007-61003-9501 Chugs. in Fund Equity $ 24,312.00
Total Expenditures $ 24,312.00
Net of Revenues & Expenditures
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Moffitt absent.
Resolution #03110 May 29, 2003
Moved by Patterson supported by Long the resolution be adopted.
Moved by Patterson supported by Suarez the Finance Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson support by Scott the resolution be amended to coincide with the recommendation in
the Finance Committee Report.
A sufficient majority having voted therefore, the motion carried.
Vote on resolution, as amended:
AYES: Douglas, Gregory, Hatchett, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss,
Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard, Coleman, Coulter,
Crawford. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 29, 2003,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 29th day of May, 2003.