HomeMy WebLinkAboutResolutions - 2003.05.29 - 27233Miscellaneous Resolution # 03124 May 29, 2003
By: General Government Committee, William Patterson, Chairman
In Re: County Clerk/Register of Deeds — Establishment of Oakland County Clerk as Passport
Acceptance Facility and Setting Fee for Photographic Services
To: The Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
WHEREAS, the Office of the County Clerk has been certified by the United States Department of
State, Passport Agency, as a Passport Acceptance Facility, which allows those individuals who
have completed the required training to process applications for Passports as an agent of the
Department of State; and
WHEREAS, a sufficient number of employees have been trained and are now certified to process
passports, but for authorization by the County Board, and are ready to initiate this service; and
WHEREAS, Oakland County shall receive as compensation for each new passport application a
statutory fee of $30.00 per new application processed, which sums shall be added to the general
funds of the county; further, that since there is no history on which to base estimates, it is
conservatively estimated that this service should generate at least 100 applications per month; and
WHEREAS, as part of the application process, applicants are required to submit photographs of
themselves of specific size and quality, which as a convenience to the customer will be available
through the Office of the Clerk, which photos may also be produced to satisfy the photograph
requirement for Concealed Pistol License applications; further, that prior to instituting such
service it is necessary to set a fee, per photograph, which may be charged for this service; and
WIIEREAS, inquiry has shown that comparable, commercially available photographic service
varies from $5.00 to $15.00 per photo with the Oakland County Clerk requesting that a fee of
$10.00 per required set of photos be set by this Board to offset the cost of supplies, equipment and
staff to perform this service; and
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners authorizes
the County Clerk to immediately establish the services of a Passport Acceptance Facility, as
authorized by the United States Department of State, and to receive for its services all fees
authorized by federal statute for such service, which at this time is $30.00 per new application.
BE IT FURTHER RESOLVED that the Office of the Clerk shall be authorized to provide
photographic services for the purpose of producing passport photographs and concealed pistol
permit application photographs for a public fee of $10.00 per photograph.
Mr. Chairman, on behalf of the General Government Committee, I move the adoption of the
foregoing resolution.
General Government Committee
General Government Committee Vote:
Motion carried unanimously on a roll call vote.
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FISCAL NOTE (MISC. #03124) May 29, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: COUNTY CLERK/REGISTER OF DEEDS - ESTABLISHMENT OF OAKLAND COUNTY
CLERK AS PASSPORT ACCEPTANCE FACILITY AND SETTING FEE FOR PHOTOGRAPHIC
SERVICES
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Office of the County Clerk has been certified by the
United States Department of State, Passport Agency, as a
Passport Acceptance Facility, which allows those
individuals who have completed the required training to
process applications for Passports as an agent of the
Department of State.
2. General Fund revenues are anticipated to increase $30.00
per new application processed, it is estimated that this
service will generate an average of 125 applications per
month, or total revenue of $15,000 for FY 2003, and $45,000
for FY 2004.
3. The Office of the Clerk also shall be authorized to provide
photographic services for the purpose of producing passport
photographs and concealed pistol permit application
photographs for a public fee of $10.00 per photograph.
4. General Fund revenues are anticipated to increase $10.00
per each photograph taken, it is estimated that this
service will generate 500 photographs per year, or total
revenue of $1,250 for FY 2003, and $5,000 for FY 2004.
5. Funding for costs associated with this program exists
within the Clerk's Budget.
6. The General Fund budget is amended for the FY 2003 and FY
2004 for Clerk Register of Deeds as follows:
General Fund FY 2003 FY 2004
Revenues
1-21-140100-50000-0766 Passport Fees $ 15,000 $ 45,000
1-21-140100-50000-0780 Photo Passport&CCW__$ 1,000 $ 4,000
1-21-140100-40000-0780 Photo Passport&CCW $ 250 $ 1,000
Total Revenues $ 16,250 $ 50,000
General Fund
Expenditures
2-90-290000-25000-2564 Contingency
Total Expenditures
$ 16,250 $ 50,000
$ 16,250 $ 50,000
Net of Revenues & Expenditures 0 $ 0
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Moffitt absent.
G. William Caddell, County Clerk
Resolution #03124 May 29, 2003
Moved by Patterson supported by KowaII the resolution be adopted.
AYES: Crawford, Douglas, Gregory, Hatchett, Knollenberg, KowaII, Law, Long, McMillin,
Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard,
Coleman, Coulter. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
OINIM
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 29, 2003,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 29th day of May, 2003.