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Home My WebLink AboutResolutions - 2003.05.08 - 27238May 8, 2003 REPORT MR #03087 BY: PERSONNEL COMMITTEE, THOMAS MIDDLETON, CHAIRPERSON RE: DEPARTMENT OF FACILITIES MANAGEMENT — PERSONNEL CHANGES TO MEET 50% REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM FOR RETIREMENT Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed MR #03087 on April 30, 2003, recommends the resolution be adopted. Chairperson, on behalf of the Personnel Committee. I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on a unanimous roll call vote. PLA ' 1 c &BUILDING-MAMITTEE e / April 17, 2003 MISCELLANEOUS RESOLUTION # 03087 BY: PLANNING & BUILDING, CHARLES E. PALMER, CHAIRPERSON IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - PERSONNEL CHANGES TO MEET 50% REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM FOR RETIREMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners Miscellaneous Resolution #02236 requires that a 50% reduction in the cost of positions vacated through the Incentive Program for Retirement shall be adhered to before filling retirement vacancies; and WHEREAS the Facilities Management Department had 17 employees who opted to retire under this program; and WHEREAS the Department's total cost reduction goal is $590,727; and WHEREAS to meet the 50% cost reduction goal, Facilities Management proposes the deletion of one Custodial Worker II, one Painter I, one Maintenance Planner II, and one Landscape Services Supervisor; and WHEREAS Facilities Management also requests the downgrade of one Chief-Architectural Maintenance & Services position to a Maintenance Supervisor II, and one Secretary I position to an Account Clerk II, PTE, 1,560 hours; and WHEREAS, the department also proposes the deletion of 16 PTNE Seasonal Laborer positions, and 1 PTNE Summer Shift Laborer position; and WHEREAS, the department also requests the creation of eight 1,000 hour, PTNE General Helper positions; and WHEREAS as a result of these changes, Facilities Management meets the required 50% reduction in the cost of positions vacated through the Incentive Program for Retirement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the deletion of four (4) vacant positions within Facilities Management: • Custodial Worker 11 (14718-02515) • Painter I (14719-02919) • Maintenance Planner 11 (14719-09321) • Landscape Services Supervisor (14725-03065) BE IT FURTHER RESOLVED that the reclassification of the following two positions be approved: • Chief-Architectural Maintenance & Services (14719-01107) to Maintenance Supervisor II. • Secretary 1(14701-00131) to Account Clerk ll (PTE, 1,560 hours), BE IT FURTHER RESOLVED that twelve (12) 680 hour and four (4) 1,000 hour, PTNE Seasonal Laborer positions, and one (1) 680 hour PTNE Summer Shift Laborer position be deleted in the Facilities Maintenance & Operations Division. BE IT FURTHER RESOLVED that eight (8) 1,000 hour PTNE General Helper positions be created in the Facilities Maintenance & Operations Division, Grounds Maintenance Unit. Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing resolution. Planning & Building Committee Vote: Motion carried on unanimous roll call vote Resolution #03087 April 17, 2003 The Chairperson referred the resolution to the Personnel Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03087) May 8, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - PERSONNEL CHANGES TO MEET 50% REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM FOR RETIREMENT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution approves the deletion of four (4) positions in the Facilities Maintenance & Operations Division, including one (1) Custodial Worker II (02515), (1) Painter I (02919), one (1) Maintenance Planner II (09321), and one (1) Landscape Services Supervisor (03065). 2. The salary and fringe benefit cost reductions for these four positions are $102,491 for the remainder of FY 2003 and $274,721 for FY 2004. 3. The resolution approves the reclassification of (1) Chief - Architectural Maintenance & Services (01107) to Maintenance Supervisor II and one Clerk II PTE, 1,560 h 4. The salary and fringe reclassifications are (1) Secretary I (00101) to Account ours. benefit cost reductions for these two $13,133 for the remainder of FY 2003 and $35,203 for FY 2004. 5. The resolution creates eight (8) PTNE General Helper positions (1,000 hours each) at a cost of $32,992 for the remainder of FY 2003 and $88,432 for FY 2004. 6. The resolution deletes 17 Summer Help positions, a reduction of $85,785 for both FY 2003 and FY 2004. 7. The total net reduction of these position changes is $168,417 for the remainder of FY 2003 and $307,277 for FY 2004. 8. Total position budget reductions on an annual basis for the Department of Facilities Management are $627,670, including $320,393 for Phase I reductions and $307,277 for the above reductions. 9. Total position budget reductions of $627,670 exceed the Department of Facilities Management's share of the County Executive's 50t cost reduction requirement. 10. FY 2003 Building Space Cost Allocation appropriations for user departments will be amended for this reduction in the Third Quarterly Forecast. 11. FY 2004 Building Space Cost Allocation appropriations for user departments will be reallocated for this reduction in the FY 2004/2005 Budget Process. FINANCE COMMITTEE Motion carried unanimously on a roll call vote. • 12. The FY 2003/2004 Facilities Maintenance & Operations Budget is amended as follows: Revenue FY 2003 FY 2004 14-172000-30000-0741 Space Rental/GF($149,049) ($271,940) 14-172000-30000-0743 Space Rental 19,368 35,337 ($168,417) ($307,277) Expenditure 14-264000-32000-2016 14-264000-32000-2074 14-270000-30000-2001 14-270000-30000-2074 14-275000-34000-2001 14-275000-34000-2016 14-275000-34000-2074 14-278000-33000-2001 14-278000-33000-2016 14-278000-33000-2074 14-279000-31000-2001 14-279000-31000-2016 14-279000-31000-2074 14-298000-35000-2016 14-298000-35000-2074 Summer Help Fringes Salaries Fringes Salaries Summer Help Fringes Salaries Summer Help Fringes Salaries Summer Help Fringes Summer Help Fringes ($ 8,260) (735) (4,017) (652) 6,736 (22,702) (9,859) (11,694) (24,373) (7,181) (41,427) (19,920) (20,500) (3,520) (313) ($168,417) ($ 8,260) (735) (10,768) (1,748) 18,054 (22,702) (23,032) (31,346) (24,373) (15,603) (111,042) (19,920) (51,969) (3,520) (313) ($307,277) FINANCE COMMITTEE -/r G. William Caddell, County Clerk Resolution #03087 May 8, 2003 Moved by Moss supported by Zack the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall , Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 8, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of th9•County of Oakland at Pontiac, Michigan this 8th day of May, 2003.