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HomeMy WebLinkAboutResolutions - 2003.05.08 - 27249MISCELLANEOUS RESOLUTION # 03102 BY : Jeff Potter, District #8 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF WIXOM - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVIs); and WHEREAS pursuant to the Disbursement Policy, the City of Wixom has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Wixom is requesting reimbursement for expenses directly related to the Voluntary Stormwater Permit Public Education Program and Illicit Discharge Elimination Plan and Manhole Rehabilitation Project; and WHEREAS the FY 2003 authorized amount of funding for the City of Wixom is $55,848.88 from the Environmental Infrastructure Fund as repayment to the City of Wixom for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Wixom as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $55,848.88 from the Environmental Infrastructure Fund (Account #90-263261-41000-3965) to repay the City of Wixom for expenses incurred in connection with the Voluntary Stormwater Permit and Manhole Rehabilitation Project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. A CROSSROADS COMMUNITY wrni CHARAVER FOUNDED 1871 Oakland County Fiscal Services Divisions Tim Soave, Manager 1200 N. Telegraph Road Pontiac, Michigan 48341 Re: Environmental Infrastructure Fund Allocation Request Fiscal Year 2003 - City of Wixom Storm Water Improvements Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the City of Wixom hereby requests allocation under Oakland County's Environmental Infrastructure Fund Program for funds for a Stormwater Voluntary Permit Program within the City through the Michigan Department of Environmental Quality (MDEQ). We are requesting a portion of our available funds be allocated to the following project: Project Description Voluntary Stormwater Permit In compliance with the Michigan Department of Environmental Quality's (MDEQ) Municipal (MS4) Permit, the City of Wixom is currently implementing their Public Education Plan (PEP) and Illicit Discharge Elimination Plan (IDEP). These plans have been approved by the MDEQ and they have issued a Certificate of Coverage for the City's permit. In addition to implementing these plans, the City of Wixom is assisting the Rouge River Middle One Subwatershed Group in the preparation of a (sub) watershed management plan. The IDEP consists of storm sewer system outfall verification, dry weather flow inspections and sampling, as well as coordination with MDEQ and the Oakland County Drain Commissioner for citizen reporting and municipal monitoring of the stormwater system in the City of Wixom. Expenses will be incurred for the MDEQ MS4 permit as follows: IDEP Field Investigations Sampling Monitoring Engineering Services PEP Educational Materials Workshops Engineering Services G IDPS \Pubhc Ssrn ices \ I shareS I ORM WATER \ENVIRONMENTA4§ty 45RPMIAt TriA1EN11-11/0051n4",LNII sittam=2567 April 10, 2003 We anticipate spending approximately $35,000.00 of our budgeted $55,848.88 on this project, this year. Invoices showing the expenses incurred by the City of Wixom on this project will be forwarded to your office with our request for reimbursement, subject to approval by the Board of Commissioners. Also attached is a copy of the City Council's Resolution authorizing the undersigned as the agent to request the reimbursement through this program. Should you have any questions regarding this matter, please feel free to contact me at (248) 624-4664. Sincerely, Gregory S. MckIffery, F.E7, Director Director of Public Services Jeffrey Potter, County Commissioner J. Michael Doman, City Manager Jon Booth, P.E. and Jennifer Lawson — Hubbell, Roth & Clark, Inc. G \DPSTublic Services1IshareSTORM WATER \ ENVIRONMENTAL INFRASTRUCTURE FUND 2003 ALLOCATION STORMY/ATER APRIL 20:3 SOAVELTR.doc RESOLUTION Authorizing Environmental Infrastructure Fund Expense Reimbursement Request City of Wixom Oakland County, Michigan WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland VI: County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages, and townships in addressing clean water and storm water needs; and :! WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes ' Oakland County cities, villages, and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control effects incurred as part of a city, village, or township road project; and WHEREAS, the City of Wixom, Oakland County, Michigan will be incurring expenses in connection with environmental improvement project(s) believed to be eligible for ; reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes and directs its DPS Director, Gregory S. McCaffery, P.E., as agent for the City of Wixom, in the manner and to the extent provided for under Oakland County Board of Commissioners Miscellaneous Resolution 99093, to request reimbursement for eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. Moved by Council Member John Motnberg Seconded by Council Member Suzanne McFadden Ayes: Clancey, Johnson, Lee, McDonald, McFadden, Moraberg Nays: (None) (Mitchell absent) Resolution adopted September 14, a 1999. 1, Linda Kirby, duly appointed Clerk of the City of Wixom, Oakland County, Michigan do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the City Council of the City of Wixom at a regular meeting held on Tuesday, the 14th day of September, 1999. Linda Kirby, City Clerk City of Wixom Oakland County, Michigan --` -;sk A CROSSROADS COMMUNITY WIT1 CHARACTER FOUNDED 1871 April 10, 2003 Oakland County Fiscal Services Divisions Tim Soave, Manager 1200 N. Telegraph Road Pontiac, Michigan 48341 Re: Environmental Infrastructure Fund Allocation Request Fiscal Year 2003 - City of Wixom Sanitary Sewer Manhole Rehabilitation Improvements Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the City of Wixom hereby requests allocation under Oakland County's Environmental Infrastructure Fund Program for funds to a manhole rehabilitation program within the City wastewater utility system, undertaken by the City. We are requesting a portion of our available funds be allocated to the following project: Project Description The City in August 1997, conducted an evaluation of our sanitary sewer system and have identified several manholes in the system that necessitate rehabilitation, either by structure rehabilitation and/or minor repair to the top section of the manhole structures. Through the City's wastewater operator, ETOS, the City has identified and ranked the manhole structures in need of repair, whereby the repairs will remove infiltration and inflow (I/I) during wet weather conditions to the system. The project would involve retaining a contractor to complete various repairs to these manholes. The repairs will vary from $500 to $3,000 per manhole; dependent on the needed rehabilitation needs for each, in order to eliminate infiltration and inflow I/I. Repairs would involve new tuck-pointing to manhole block replacements. The City understands that the review processing of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement incurred will be in connection with a qualifying environmental remediation or improvement project. We anticipate spending approximately $20,848.88 of our budgeted $55,848.88 on this project this year. Invoices, showing the expenses incurred by the City of Wixom on this project will be forwarded to your office with our request for reimbursement, subject to the approval by G \DPS \Public Su% ices n IsliAOSTORM WATEMBacicup AlOtyittl5CMITACHTWAUflEVIli rvitormr vtmon„j2.5t5.7,,,p,,,2083 SOAVELTRdoc the Board of Commissioners. We plan on spending our remaining balance on another project in the City. That request will follow in the future under a separate cover. Also attached is a copy of the City Council's Resolution authorizing the undersigned as the agent to request the reimbursement through this program. If you have any questions concerning this matter, please contact the undersigned at (248) 624- 4664. Thank you for your assistance. Sincerely, Greg-Ory S. McCaff(ry, P.E., Difecto Department of Public Services 34. E County Commissioner; Jeffrey Potter J. Michael Doman, City Manager Jon Booth, P.E. and Jennifer Lawson — Hubbell, Roth & Clark, Inc. Tim Sikma, ETOS Wixom Manager GADPSTublic SCR ie.. \ I share \ STORM WATER \Backup o( Bop of ENVIRONMENTAL INFRASTRUCTURE FUND 20C3 ALLOCATION SANITARY MANHOLE April 2001SOAVELTR.doc . 1 Resolution adopted September 14, 1999. •• i RESOLUTION Authorizing Environmental Infrastructure Fund Expense Reimbursement Request City of Wixom Oakland County, Michigan WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund ;. Program to assist Oakland County cities, villages, and townships in addressing clean water and storm water needs; and WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages, and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control effects incurred as part of a city, village, or township road project; and WHEREAS, the City of Wixom, Oakland County, Michigan will be incurring expenses in connection with environmental improvement project(s) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes and directs its DPS Director, Gregory S. McCaffery, P.E., as agent for the City of Wixom, in the manner and to the extent provided for under Oakland County Board of Commissioners Miscellaneous Resolution 99093, to request reimbursement for eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. Moved by Council Member John Momberg I, Linda Kirby, duly appointed Clerk of the City of Wixom, Oakland County, Michigan do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the City Council of the City of Wixom at a regular meeting held on Tuesday, the I 4th day of September, 1999. Linda Kirby, City Clerk City of Wixom Oakland County, Michigan .' Seconded by Council Member Suzanne McFadden -,1 Ayes: Clancey, Johnson, Lee, McDonald, McFadden, Mombere Nays: (None) (Mitchell absent) Resolution #03102 April 17, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (M.R. #03102) May 8, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUcTuRE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF WIXOM - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Annual funding of $55,848.88 is available in the Environmental Infrastructure Fund for FY 2003 to reimburse the City of Wixom for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Moffitt, Gregory, Patterson and Suarez absent. Or8011, EXe-CtJtiVe Date In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 8th day of May, 2003. G. William Caddell, County Clerk Resolution #03102 May 8, 2003 Moved by Moss supported by Zack the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). FOREGO1N 6 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 8, 2003, with the original record thereof now remaining in my office.