HomeMy WebLinkAboutResolutions - 2003.05.08 - 27251May 8, 2003
REPORT MR #03104
BY: PLANNING & BUILDING COMMITTEE, CHARLES E. PALMER,
CHAIRPERSON
RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND/TROY AIRPORT —
2003 GRANT PROGRAM ACCEPTANCE — DESIGN AND CONSTRUCTION
FOR REHABILITATION OF SERVICE DRIVE AND INSTALLATION OF
LIGHTED WIND CONE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning & Building Committee, having reviewed the above reference resolution on
April 29, 2003, recommends the resolution be adopted.
Chairperson, on behalf of the Planning & Building Committee, I move the acceptance of
the foregoing report.
PLANNING & BUILDING COMMITTEE
Planning & Building Committee Vote:
Motion carried on a unanimous roll call vote with Bullard and Long absent.
MISCELLANEOUS RESOLUTION 103104 May 8, 2003
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND/TROY AIRPORT — 2003 GRANT
PROGRAM ACCEPTANCE — DESIGN AND CONSTRUCTION FOR REHABILITATION OF SERVICE
DRIVE AND INSTALLATION OF LIGHTED WIND CONE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant
Contract No. 2003-0270, Project No. B-26-0118-0701, for Federal funds in the amount of $91,500, and State
funds in the amount of $5,083, for the development and improvement of Oakland/Troy Airport; and
WHEREAS the project consists of design and construction for the rehabilitation of a service drive,
and installation of a lighted wind cone; and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County
in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of
Transportation requires a local grant match of $5,084, which is available from the airport fund; and
WHEREAS the Airport Committee has reviewed and approved the grant contract subject to
ratification by the Oakland County Board of Commissioners and believes it to be in the County's interest to
accept the grant contract; and
WHEREAS the attached contract has been approved in accordance with the County Executive's
review process; and
WHEREAS no application was requested from Oakland County, therefore the application provisions
of MR. #95098, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
the grant contract in an amount not to exceed $101,667,
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners
is authorized to execute the grant contract.
On behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
tfica, eJtea,,
General Government Committee Vote:
Motion carried unanimously on a roll call vote with Webster absent.
Pam Worthington
From: Greg Givens [givensg@co.oakland.mi.us]
Sent: Tuesday, April 22, 2003 8:59 AM
To: VanLeuvenj; Shull, Pat; Ba!dick, Janet L; Worthington, Pam
Subject: CONTRACT REVIEW - Aviation Division
RE: CONTRACT REVIEW - Aviation Division
GRANT NAME: Design and Construction - Drive/Lighting Cone for Oakland
Troy Airport
FUNDING AGENCY: Michigan Department of Transportation
DEPARTMENT CONTACT PERSON: Patricia Shull / 248/666.3900
STATUS: Acceptance
DATE: 4/22/2003
Pursuant to Misc. Resolution *01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
Department of Management and Budget:
Approved.- Laurie Van Pelt (4/21/2003)
Personnel Department:
No comments received to date.
Risk Management and Safety:
No comment received to date.
Corporation Counsel:
There are no outstanding legal issues with this grant agreement. -
Joellen Shortley (4/17/2003)
The captioned grant materials and grant acceptance package (which
should include the Board of Commissioners' Liaison Committee Resolution,
the grant agreement/contract, Finance Committee Fiscal Note, and this
email containing grant review comments) may be requested to be placed on
the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
CONTRACT NO. 2003-0270
FEDERAL PROJECT NO, B-26-0118-0701
AGENDA: DAB
CONTRACT FOR A FEDERAL/STATE/LOCAL
AIRPORT PROJECT
UNDER THE BLOCK GRANT PROGRAM
This Contract is made and entered into this date of by and between
the Michigan Department of Transportation, hereinafter referred to as the "DEPARTMENT," and
Oakland County Board of Commissioners, hereinafter referred to as the "SPONSOR," for the
purpose of fixing the rights and obligations of the parties in agreeing to the following undertaking
at the Oakland-Troy Airport, whose associated city is Troy, Michigan, such undertaking hereinafter
referred to as the "PROJECT," estimated in detail in Exhibit 1, dated March 24, 2003, attached
hereto and made a part hereof.
PROJECT-DESCRIPTION: Design and construction for the rehabilitation of a service drive.
Installation of a lighted windcone.
WITNES SETH:
WHEREAS, the PROJECT is eligible for federal funding pursuant to the Airport and Airway
Improvement Act of 1982, as amended, and/or the Aviation Safety and Noise Abatement Act of
1979; and
WHEREAS, the DEPARTMENT has received a block grant from the Federal Aviation
Administration (FAA) for airport development projects; arid
WHEREAS, the DEPARTMENT is responsible for the allocation and management of block grant
funds ptirsuant to the above noted act.
NOW, THEREFORE, the parties agree:
1. The term "PROJECT COST," as herein used, is defined in Attachment(s) 1 attached hereto
and made a part hereof. PROJECT COST will also include administrative costs incurred by
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the DEPARTMENT in connection with the PROJECT. Administrative costs incurred by the
SPONSOR are not eligible PROJECT COSTS.
THE SPONSOR WILL:
2. Enter into a contract with a consultant for each element of the PROJECT that requires such
expertise. The consultant will be selected in conformity with FAA Advisory Circular
150/5100-14. The DEPARTMENT will select the consultant for each 'element of the
PROJECT involving preparation of environmental documentation. The SPONSOR will
select the consultant for all other aspects. All consultant contracts will be submitted to the
DEPARTMENT for review and approval. Any such approvals will not be construed as a
warranty of the consultant's qualifications, professional standing, ability to perform the work
being subcontracted, or financial integrity. The SPONSOR will neither award a consultant
contract nor authorize the consultant to .proceed prior to receiving written approval of the
contract from the DEPARTMENT. Any change to the consultant contract requires prior
written approval from the DEPARTMENT. In the event the consultant contract is terminated,
the DEPARTMENT will be given immediate written notice by the SPONSOR.
3. Make payment to the DEPARTMENT for the SPONSOR' s share of the PROJECT COSTS
within thirty (30) days of the billing date. The DEPARTMENT will not make payments for
any PROJECT work prior to receipt of payment from the SPONSOR for the SPONSOR's
share of that item of the PROJECT work.
Eligible PROJECT COSTS that are paid by the SPONSOR may be submitted for credit
toward the SPONSOR's share of the PROJECT COST provided it is submitted within one
hundred eighty (180) days of the date the costs were incurred or one hundred eighty (180)
days of award by both parties of this Contract, whichever is later. Documentation ofpayment
of PROJECT COST will include copies of the invoices and copies of both sides of the
canceled checks. The amount of the SPONSOR billing will be reduced by the amount of the
eligible credit, based on documentation submitted, provided it is submitted prior to the date
of the billing. Should it be determined that the SPONSOR has been given credit for payment
of ineligible items of work, the SPONSOR will be billed an amount to insure that the
SPONSOR share of PROJECT COSTS is covered.
The SPONSOR pledges sufficient funds to meet its obligations. •
4. With regard to audits and record-keeping,
a. The SPONSOR will establish and maintain accurate records, in accordance with
generally accepted accounting principles, of all expenses incurred for which payment
is sought or made under this Contract, said records to be hereinafter referred to as the
"RECORDS." Separate accounts will be established and maintained for all costs
incurred under this Contract.
4/14/03 • ) PUBL1CBLOCKGRANT v7
$125
State
$125
Federal
$2,250
$2,250
ADMINISTRATION
DEPARTMENT-AERO
Local Total
$125 $2.50
$125 $2,500
EXHIBIT 1
OAKLAND-TROY AIRPORT
TROY, MICHIGAN
Project No. B-26-0118-0701
24-Mar-2003
ENGINEERING $14,480 $804 $804 $16.089
AERO - Design $900 $50 $50 $1,000
Consultant- Design (actual) $6,830 $379 $379 $7,589
AERO - Const Supv $2,250 $125 $125 $2,500
Consultant - Const Supv (estimatE $4,500 $250 $250 $5,000
CONSTRUCTION $71 1 CH:) $3,_950 $2_50 $79,000
Install Lighted Windcone $20,700 $1,150 $1,150 $23,000
Rehab Service Drive (Phase 1) $50,400 $2,800 $2,800 $56,000
CONTINGENCIES
Funding Contingencies
$3,670
$3,670
$204
$204
$204 $4,078
$204 $4,078
TOTAL PROJECT BUDGET $91,500 $5,083 $5,084 $101,667
FISCAL NOTE (MISC. #03104) May 8, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: DEPARTMENT OF CENTRAL SERVICES - OAKLAND/TROY AIRPORT - 2003
GRANT PROGRAM ACCEPTANCE - DESIGN AND CONTRUCTION FOR REHABILITATION OF
SERVICE DRIVE AND INSTALLATION OF LIGHTED WIND CONE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Oakland County has received Michigan Department of
Transportation Grant Contract No. 2003-0270, Project No. B-
26-0118-0701, for Federal funds for the development and
improvement of the Oakland/Troy Airport.
2. The project consists of design and construction for the
rehabilitation of a service drive and installation of a
lighted wind cone.
3. The total amount of the project is $101,667.
4. The grant includes Federal funding of $91,500, State
funding of $5,083 and local grant match of $5,084.
5. The total grant contract is not to exceed $101,667.
6. The Michigan Department of Transportation shall act as
agent on behalf of the County in the administration of the
project.
7. The Oakland County grant match in the amount of $5,084 will
be paid from existing Airport Fund resources. No budget
amendment is required at this time as the grant is a
capital grant, and the $5,084 grant match will be part of
the asset.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Gregory absent.
G. William Caddell, County Clerk
Resolution #03104 May 8, 2003
Moved by Moss supported by Zack the resolutions on the Consent Agenda, be adopted (with accompanying
reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law,
Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack,
Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
,REIIYIAPP „urm THE FOREGOING n fia. P 5-//,-//0 3
I L. Brooks • Jtorsca, County Exi>cutive Date I
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 8, 2003,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the,,,County of Oakland at
Pontiac, Michigan this 8th day of May, 2003.