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HomeMy WebLinkAboutResolutions - 2003.05.08 - 27251May 8, 2003 REPORT MR #03104 BY: PLANNING & BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND/TROY AIRPORT — 2003 GRANT PROGRAM ACCEPTANCE — DESIGN AND CONSTRUCTION FOR REHABILITATION OF SERVICE DRIVE AND INSTALLATION OF LIGHTED WIND CONE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Planning & Building Committee, having reviewed the above reference resolution on April 29, 2003, recommends the resolution be adopted. Chairperson, on behalf of the Planning & Building Committee, I move the acceptance of the foregoing report. PLANNING & BUILDING COMMITTEE Planning & Building Committee Vote: Motion carried on a unanimous roll call vote with Bullard and Long absent. MISCELLANEOUS RESOLUTION 103104 May 8, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND/TROY AIRPORT — 2003 GRANT PROGRAM ACCEPTANCE — DESIGN AND CONSTRUCTION FOR REHABILITATION OF SERVICE DRIVE AND INSTALLATION OF LIGHTED WIND CONE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No. 2003-0270, Project No. B-26-0118-0701, for Federal funds in the amount of $91,500, and State funds in the amount of $5,083, for the development and improvement of Oakland/Troy Airport; and WHEREAS the project consists of design and construction for the rehabilitation of a service drive, and installation of a lighted wind cone; and WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project; and WHEREAS the development project as offered and approved by the Michigan Department of Transportation requires a local grant match of $5,084, which is available from the airport fund; and WHEREAS the Airport Committee has reviewed and approved the grant contract subject to ratification by the Oakland County Board of Commissioners and believes it to be in the County's interest to accept the grant contract; and WHEREAS the attached contract has been approved in accordance with the County Executive's review process; and WHEREAS no application was requested from Oakland County, therefore the application provisions of MR. #95098, do not apply. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $101,667, BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant contract. On behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE tfica, eJtea,, General Government Committee Vote: Motion carried unanimously on a roll call vote with Webster absent. Pam Worthington From: Greg Givens [givensg@co.oakland.mi.us] Sent: Tuesday, April 22, 2003 8:59 AM To: VanLeuvenj; Shull, Pat; Ba!dick, Janet L; Worthington, Pam Subject: CONTRACT REVIEW - Aviation Division RE: CONTRACT REVIEW - Aviation Division GRANT NAME: Design and Construction - Drive/Lighting Cone for Oakland Troy Airport FUNDING AGENCY: Michigan Department of Transportation DEPARTMENT CONTACT PERSON: Patricia Shull / 248/666.3900 STATUS: Acceptance DATE: 4/22/2003 Pursuant to Misc. Resolution *01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved.- Laurie Van Pelt (4/21/2003) Personnel Department: No comments received to date. Risk Management and Safety: No comment received to date. Corporation Counsel: There are no outstanding legal issues with this grant agreement. - Joellen Shortley (4/17/2003) The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division CONTRACT NO. 2003-0270 FEDERAL PROJECT NO, B-26-0118-0701 AGENDA: DAB CONTRACT FOR A FEDERAL/STATE/LOCAL AIRPORT PROJECT UNDER THE BLOCK GRANT PROGRAM This Contract is made and entered into this date of by and between the Michigan Department of Transportation, hereinafter referred to as the "DEPARTMENT," and Oakland County Board of Commissioners, hereinafter referred to as the "SPONSOR," for the purpose of fixing the rights and obligations of the parties in agreeing to the following undertaking at the Oakland-Troy Airport, whose associated city is Troy, Michigan, such undertaking hereinafter referred to as the "PROJECT," estimated in detail in Exhibit 1, dated March 24, 2003, attached hereto and made a part hereof. PROJECT-DESCRIPTION: Design and construction for the rehabilitation of a service drive. Installation of a lighted windcone. WITNES SETH: WHEREAS, the PROJECT is eligible for federal funding pursuant to the Airport and Airway Improvement Act of 1982, as amended, and/or the Aviation Safety and Noise Abatement Act of 1979; and WHEREAS, the DEPARTMENT has received a block grant from the Federal Aviation Administration (FAA) for airport development projects; arid WHEREAS, the DEPARTMENT is responsible for the allocation and management of block grant funds ptirsuant to the above noted act. NOW, THEREFORE, the parties agree: 1. The term "PROJECT COST," as herein used, is defined in Attachment(s) 1 attached hereto and made a part hereof. PROJECT COST will also include administrative costs incurred by 4/14/03 1 PUBLICBLOCKGRANT v7 the DEPARTMENT in connection with the PROJECT. Administrative costs incurred by the SPONSOR are not eligible PROJECT COSTS. THE SPONSOR WILL: 2. Enter into a contract with a consultant for each element of the PROJECT that requires such expertise. The consultant will be selected in conformity with FAA Advisory Circular 150/5100-14. The DEPARTMENT will select the consultant for each 'element of the PROJECT involving preparation of environmental documentation. The SPONSOR will select the consultant for all other aspects. All consultant contracts will be submitted to the DEPARTMENT for review and approval. Any such approvals will not be construed as a warranty of the consultant's qualifications, professional standing, ability to perform the work being subcontracted, or financial integrity. The SPONSOR will neither award a consultant contract nor authorize the consultant to .proceed prior to receiving written approval of the contract from the DEPARTMENT. Any change to the consultant contract requires prior written approval from the DEPARTMENT. In the event the consultant contract is terminated, the DEPARTMENT will be given immediate written notice by the SPONSOR. 3. Make payment to the DEPARTMENT for the SPONSOR' s share of the PROJECT COSTS within thirty (30) days of the billing date. The DEPARTMENT will not make payments for any PROJECT work prior to receipt of payment from the SPONSOR for the SPONSOR's share of that item of the PROJECT work. Eligible PROJECT COSTS that are paid by the SPONSOR may be submitted for credit toward the SPONSOR's share of the PROJECT COST provided it is submitted within one hundred eighty (180) days of the date the costs were incurred or one hundred eighty (180) days of award by both parties of this Contract, whichever is later. Documentation ofpayment of PROJECT COST will include copies of the invoices and copies of both sides of the canceled checks. The amount of the SPONSOR billing will be reduced by the amount of the eligible credit, based on documentation submitted, provided it is submitted prior to the date of the billing. Should it be determined that the SPONSOR has been given credit for payment of ineligible items of work, the SPONSOR will be billed an amount to insure that the SPONSOR share of PROJECT COSTS is covered. The SPONSOR pledges sufficient funds to meet its obligations. • 4. With regard to audits and record-keeping, a. The SPONSOR will establish and maintain accurate records, in accordance with generally accepted accounting principles, of all expenses incurred for which payment is sought or made under this Contract, said records to be hereinafter referred to as the "RECORDS." Separate accounts will be established and maintained for all costs incurred under this Contract. 4/14/03 • ) PUBL1CBLOCKGRANT v7 $125 State $125 Federal $2,250 $2,250 ADMINISTRATION DEPARTMENT-AERO Local Total $125 $2.50 $125 $2,500 EXHIBIT 1 OAKLAND-TROY AIRPORT TROY, MICHIGAN Project No. B-26-0118-0701 24-Mar-2003 ENGINEERING $14,480 $804 $804 $16.089 AERO - Design $900 $50 $50 $1,000 Consultant- Design (actual) $6,830 $379 $379 $7,589 AERO - Const Supv $2,250 $125 $125 $2,500 Consultant - Const Supv (estimatE $4,500 $250 $250 $5,000 CONSTRUCTION $71 1 CH:) $3,_950 $2_50 $79,000 Install Lighted Windcone $20,700 $1,150 $1,150 $23,000 Rehab Service Drive (Phase 1) $50,400 $2,800 $2,800 $56,000 CONTINGENCIES Funding Contingencies $3,670 $3,670 $204 $204 $204 $4,078 $204 $4,078 TOTAL PROJECT BUDGET $91,500 $5,083 $5,084 $101,667 FISCAL NOTE (MISC. #03104) May 8, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF CENTRAL SERVICES - OAKLAND/TROY AIRPORT - 2003 GRANT PROGRAM ACCEPTANCE - DESIGN AND CONTRUCTION FOR REHABILITATION OF SERVICE DRIVE AND INSTALLATION OF LIGHTED WIND CONE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County has received Michigan Department of Transportation Grant Contract No. 2003-0270, Project No. B- 26-0118-0701, for Federal funds for the development and improvement of the Oakland/Troy Airport. 2. The project consists of design and construction for the rehabilitation of a service drive and installation of a lighted wind cone. 3. The total amount of the project is $101,667. 4. The grant includes Federal funding of $91,500, State funding of $5,083 and local grant match of $5,084. 5. The total grant contract is not to exceed $101,667. 6. The Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project. 7. The Oakland County grant match in the amount of $5,084 will be paid from existing Airport Fund resources. No budget amendment is required at this time as the grant is a capital grant, and the $5,084 grant match will be part of the asset. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Gregory absent. G. William Caddell, County Clerk Resolution #03104 May 8, 2003 Moved by Moss supported by Zack the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Zack, Bullard. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). ,REIIYIAPP „urm THE FOREGOING n fia. P 5-//,-//0 3 I L. Brooks • Jtorsca, County Exi>cutive Date I STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 8, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the,,,County of Oakland at Pontiac, Michigan this 8th day of May, 2003.