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HomeMy WebLinkAboutResolutions - 2003.11.20 - 27279BY: RE: TO: November 20, 2003 REPORT (MISC. #03341) PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON CIRCUIT COURT/FRIEND OF THE COURT - 2003/2004 MEDICAL SUPPORT ENFORCEMENT REIMBURSEMENT CONTRACT APPLICATION/ACCEPTANCE The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution on November 5, 2003,reports with the recommendation that the resolution be amended as follows: Add the word "Grant" to the title as follows: "Circuit Court/Friend of the Court - 2003/2004 Medical Support Enforcement Reimbursement Contract/Grant Application/Acceptance" Further to amend the fourth BE IT FURTHER RESOLVED paragraph to read, "BE IT FURTHER RESOLVED that the Fiscal Year 2004 Adopted Budget be amended to reflect the new grant award." Thirdly to change the last paragraph to read, "Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution." Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on unanimous roll call vote with Coleman absent MISCELLANEOUS RESOLUTION #03343 November 20, 2003 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/FRIEND OF THE COURT - 2003/2004 MEDICAL SUPPORT ENFORCEMENT REIMBURSEMENT CONTRACT APPLICATION/ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Family Independence Agency has awarded the 2003/2004 Medical Support Enforcement Reimbursement contract to the Oakland County Friend of the Court in the amount of $397,588; and WHEREAS this is the ninth year for the contract and provides 100% reimbursement for services which establish and enforce medical support and insurance provisions in domestic relations cases; and WHEREAS the grant award is the same as the application and covers the period of October 1, 2003, through September 30, 2004; and WHEREAS the contract represents reduced funding from seven (7) positions to six (6) positions as follows: two (2) Domestic Support Specialists (35404-7947 & 8094), and three (3) Case Assistants (35404-7794, 7795 & 9124) and one (1) Domestic Support Specialist Supervisor (35404-7793), as well as overtime; and WHEREAS one (1) Domestic Support Specialists position (35404-7792) has been frozen, and will remain vacant and un-funded, requiring Finance approval to reactivate. WHEREAS the contract agreement has been approved by the County Executive Contract Review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Family Independence Agency 2003/2004 Medical Support Enforcement Reimbursement contract for the Oakland County Friend of the Court in the amount of $397,588. BE IT FURTHER RESOLVED that final approval from Corporation Counsel is pending a response from the Michigan Family Independence Agency (FIA) regarding the FIA's obligation in the event it terminates the contract, and incentive payments are approved by FIA. BE IT FURTHER RESOLVED that future level of service, including personnel will be contingent upon the level of funding for this program. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED That the County Executives Recommended Fiscal Year 2004 will be amended during the budget process to recognize this contract agreement. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. / , 1 PUBLIC SERVICES COMMITIva. Public Services Committee Vote: Motion carried unanimously on a roll call vote. Prentiss Malone, Jr. From: Greg Givens [givensg@co.oakland.mi.us ] Sent: Saturday, October 25, 2003 2:09 PM To: Wedell, Harvey; Hollyer, Suzanne; Malone, Prentiss Cc: Frederick, Candace; Pardee, Mary Subject: CONTRACT REVIEW— Friend of the Court CONTRACT REVIEW - Friend of the Court GRANT NAME: FY 2004 Title IV-D Medical Support Enforcement Reimbursement FUNDING AGENCY: Michigan Family Independence Agency DEPARTMENT CONTACT PERSON: Suzanne Hollyer / 80431 STATUS: Acceptance (Contract #CS/MED-04-63001) DATE: October 25, 2003 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved.- Laurie Van Pelt (10/24/2003) Personnel Department: No comments received. Risk Management and Safety: No comments received. Corporation Counsel: I have reviewed the grant contract and am working with FIA to include changes to the contract language that were agreed upon and included in last year's contract. Provided these changes, regarding the FIA's obligations in case it terminates the contract and the use of incentive funds, are approved by FIA, there appear to be no other legal issues requiring further action. If I haven't heard back from FIA before the deadline for including this contract in the Board packet, please include language in the resolution indicating that final approval from corp counsel is pending a response from FIA. FIA has promised to get back to me as quickly as possible, but in working through some of the other issues related to the cooperative reimbursement grants, this has always taken longer than originally anticipated. - Karen Agacinski (10/23/2003) Please note the comments from Corporation Counsel. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division Contract No: County: Contract Amount: Method of Payment: CS/MED-04-63001 Oakland $397,588.00 Actual Cost AGREEMENT between Michigan Family Independence Agency & 235 South Grand Avenue P.O. Box 30037 Lansing, Michigan 48909 The County of: Oakland County Bldg.,1200 N.Telegraph Rd. Pontiac, MI 48341 This Agreement, effective October 1, 2003 through September 30, 2004, is by and between the Family Independence Agency, (referred to as "FIA"), the County of Oakland, a public organization, and the Chief Circuit Judge for the Court (together, referred to as "Contractor"). I. CONTRACTOR DUTIES AND RESPONSIBILITIES Contractor shall enforce all medical support orders, over which it has jurisdiction, and seek modifications of orders to include medical support in accordance with all applicable federal regulations and requirements, statutes, court rules, FIA policies and procedures that relate to enforcing and modifying medical support orders. The Contractor will use the automated Michigan Child Support Enforcement System, the Friend of the Court Manual, Section 4000, the Friend of the Court Letters, the Office of Child Support (OCS) IV-D Combined Manual and the Michigan IV-D Action Transmittals (referred to as 'Title IV-D Standards"). The intent of this contract with enhanced funding is to: • Enable Contractor to identify the existing backlog of IV-D cases requiring medical support enforcement efforts; • Determine what enforcement action is needed on those backlogged cases; and • Initiate needed enforcement action on all backlogged and new IV-D cases. For enforcing medical child support orders in IV-D cases and as a subrecipient of Federal Financial Assistance, Contractor shall comply with Title IV-D Standards. A. Services Contractor shall: 1. Make Medical Support Enforcement (MSE) services available to all eligible individuals. Eligible individuals are those custodial parents (and their children) who are past or present recipients of Family Independence Program (FIP), IV-E Foster Care, the Medicaid programs, or who have filed an application for IV-D services. 2. Maintain records and provide collection services. 3. Enforce medical support obligations using all appropriate Title IV-D standards: a. Identify cases requiring medical support enforcement through manual review of cases or through approved computer tape match processes. b. Obtain medical insurance information and convey it to Department of Community Health (DCH), Revenue and Reimbursement Division through electronic submission to the Michigan Child Support System; or, submission of "Employer's Disclosure of Income and Health Insurance Information" (FOC 22a) and "Friend of the Court Case Questionnaire" (FOC 39C). c. File petitions with the court to order the inclusion of health insurance in new or modified orders. d. Serve dependent health care coverage orders on employers and insurance carriers. e. Contact absent parents to obtain insurance information or to obtain insurance coverage if available at reasonable cost though not ordered. f. Contact employers or insurers to obtain policy coverage information or to request notification of lapsed coverage. Inform Non-Medicaid clients of the availability of medical support enforcement services. h. Review and modify medical support orders. i. Inform Non-Medicaid clients of insurance information obtained through enforcement efforts (Medicaid clients shall be notified by FIA when DCH receives the information). 4. Initiate locating action when necessary. g. -2- 5. Cooperate with other states for enforcement of medical support orders. 6. Maintain the following administrative processes: a. Fiscal Policies and Accountability b. Bonding of Employees c. Separation of Cash Handling and Accounting Functions d. Safeguarding of Information B. Reports Contractor shall prepare, complete and submit the following reports in the cycles indicated, to the units named: 1. Form: FIA-286A - Title IV-D Medical Support Expenditure Report, including appropriate time documentation. This expenditure report shall not be complete and acceptable for payment unless the report section of the form is completed listing the progress on achieving the goals of the contract as set in the contract application. Cycle: Due by the fifteenth (15) business day after month of service To: OCS Contract Manager County Family Independence Agency 2. Form: FOC 22A IV-D Approved Electronic Reporting - Employer's Disclosure of Income and Health Insurance Information. This report must insert the Family Independence Case Number before it is submitted to DCH, Revenue and Reimbursement Division (formerly TPL). The form is described in the Friend of the Court Manual, Section 4000, Chapter 500. Cycle: Whenever the information becomes available. To: Entered on Michigan Child Support Enforcement System (MICSES) or Medical Support Enforcement System (MSES) for interfacing with the Michigan's Title XIX Agency, DCH, Revenue and Reimbursement Division. 3. Form: FOC 39C - Friend of the Court Case Questionnaire. Page 3 of this questionnaire may include health care information. A copy of page 3 of this form may be used to convey information to DCH, Revenue and Reimbursement Division (formerly TPL). FIA case number and the names of the Payer and payee must be added to it before submission. The form is described in the Friend of the Court Manual, Section 4000, Chapter 500. Cycle: Whenever the information becomes available. -3- To: Michigan Department of Community Health Budget and Finance Administration Bureau of Audit and Revenue Enhancement Revenue and Reimbursement Division P.O. Box 30479 Lansing, Michigan 48909 C. Client Grievance System Contractor shall have a written office grievance system, which provides the opportunity to seek relief, for those who believe they have not received services required by the IV-D program, or believe the services they have received are not in accordance with IV-D regulations. Information about the grievance system shall be provided to dients or FIA upon request. D. Statewide Automated System Contractor agrees to use the automated Michigan Child Support Enforcement System (referred to as "System") for processing intra- and inter- state data pursuant to Title IV-D Standards throughout the life of this Agreement, and agrees to comply with all IV-D, OCS and FIA reporting requirements. E. Applicable Costs, Maintenance of Effort on Cooperative Reimbursement Contract 1. Contractor, as a subrecipient of Federal Financial Assistance, agrees to abide by applicable provisions of the Cost Principals for State and Local Governments issued in the Federal Office of Management and Budget Circular No. A-87. This Circular provides cost principles to be used in determining the availability of Federal Financial Assistance for Child Support Enforcement activities under Title IV-D of the Social Security Act. If any staff funded in part or whole by IV-D funds do not work full-time on medical support matters, detailed time-records for such employees are required to document the amount of time spent on reimbursable activities. If employees intermingle work effort on child support enforcement and medical support enforcement, the FOC must document the medical support enforcement effort through time study if a claim is to be honored under this contract. 2. Medical Support Enforcement has been and shall continue to be funded under the existing Cooperative Reimbursement (CR) contract already in effect between these parties. This contract shall fund medical support enforcement work effort in addition to that already funded under the CR contract. The funding in this contract shall be available only to the extent that Contractor maintains the same IV-D staffing levels already funded under the 1995 CR contract program. Contractor shall not leave positions vacant under the CR contract while billing for services under the MSE contract. -4- F. Billing Method 1. The Actual Cost Reimbursement Method shall be used to claim reimbursement under this Agreement. The Medical Support Enforcement Budget is attached and made a part of this Agreement. The Budget and Application detail the amount and object of expenditures for which Contractor shall use funds paid under this Agreement. Contractor shall follow and adhere to the Budget. Only actual costs may be billed. 2. Contractor must obtain written approval from FIA to increase or decrease line items in the budget. The written request for FIA approval must contain sufficient information to allow FIA to identify which budget line items are to be increased, which line items are to be decreased, the reason for change, the programmatic impact of the budget changes, and must stay within the originally approved budget total. The deadline to submit a line item transfer request to FIA is 90 days prior to the end date of the contract. The person authorized to approve budget revisions is the Director of FIA Office of Child Support or designee. 3. Actual costs may include the cost of fringe benefits provided by Contractor for the employees funded by this Agreement, in the same proportion as that employee is engaged in IV-D Medical Support Enforcement reimbursable activities. Further, those fringe benefits shall be no greater than fringe benefits provided to similar Non-IV-D employees. Fringe benefits may include longevity, vacation, personal leave, holiday, sick leave, medical, dental, optical, life insurance, disability insurance, retirement, social security, workers compensation, and unemployment insurance. G. Billing Procedure Contractor shall submit a monthly 'Title IV-D Medical Support Expenditure Report," (Form FIA-286A) detailing program-related expenditures, including a Personnel Activity Report and the progress of the project with respect to the goals stated in the contract application. The FIA-286A shall indicate actual costs by category of expense in the performance of this Agreement for the period being billed. The FIA-286A shall be submitted within fifteen (15) business days from the end of the monthly billing period to the Contract Manager, OCS. For the month of September, Expenditure Reports shall be submitted as directed by FIA to meet fiscal year-end closing deadlines. Reimbursement of Expenditure Reports submitted after the FIA fiscal year-end closing deadlines, shall be dependent upon the availability of funds for prior year payment purposes in the applicable FIA current fiscal year appropriation. H. Bonding of Employees Contractor agrees to assure that every person who, as a regular part of his or her employment, receives, disburses, handles, or has access to support collections shall be covered by a bond or insurance, or be self-insured, in an amount sufficient to protect against loss resulting from employee dishonesty. II. FIA DUTIES AND RESPONSIBILITIES A. Program Administration FIA, as a recipient of Federal Financial Assistance, shall administer the Title IV-D program in Michigan, and shall maintain the approved Title IV-D State Plan consistent with federal requirements. FIA shall also distribute program regulations, forms and instructions to Contractor through the Friend of the Court Manual, Section 4000, the Friend of the Court Letters, the OCS IV-D Combined Manual and the Michigan IV-D Action Transmittals. B. Payment 1. FIA shall complete its processing of payments to Contractor within thirty (30) calendar days after receipt of Contractors monthly FIA-286A, "Title IV-D Medical Support Expenditure Report," detailing program related expenditures. Payments shall be made in accordance with the budget attached to and made part of this Agreement. FIA reserves the right to delay processing and payment to the next available cycle for FIA-286A Expenditure Reports submitted after the due date. 2. Further, FIA reserves the right to defer or disallow payment of any claim submitted by Contractor for failure to document and provide to FIA any required paper or electronic records, statistics, and reports for medical support enforcement in Michigan as required by this Agreement or as are required by applicable state statute and federal regulations. C. Program Compliance Monitoring and Evaluation 1. FIA shall monitor and evaluate Contractor performance for compliance with Title IV-D Standards, all Contractor duties and responsibilities, as identified in § 1 of this Agreement, and all other terms set forth in this Agreement. Performance compliance shall be measured against federal program standards established to ensure that program services are administered effectively and efficiently. FIA shall request corrective action when a program compliance evaluation indicates areas of substantial non- compliance. 2. FIA shall conduct an annual self-assessment review to evaluate its IV-D program to determine if Federal requirements are being met and to provide an annual report to the Secretary of the Department of Health and Human Services on the findings. FIA's agents will comply with Contractor's information technology acceptable use policies and guidelines for the county's computer system and protect the confidentiality of case records. D. Maximum Amount of Agreement 1. The maximum amount FIA agrees to pay Contractor for services as defined by the terms of the Agreement is THREE HUNDRED NINETY-SEVEN THOUSAND FIVE HUNDRED EIGHTY-EIGHT AND NO/100 DOLLARS ($397,588.00). 2. The maximum amount of costs to be reimbursed by FIA shall be the State Share of actual net expenditures during the life of this Agreement up to the maximum of the Medical Support Net Budget, a copy of which is attached and made a part of this Agreement. III. GENERAL PROVISIONS A. FIA's Source of Funds-Termination FIA's payment of funds for purposes of this Agreement is subject to and conditional upon the availability of funds for such purposes, being Federal and/or State funds. No commitment is made by FIA to continue or expand such activities. FIA may terminate this Agreement immediately upon written notice to Contractor at any time prior to the completion of this Agreement if, in the opinion of FIA, funding becomes unavailable for this service or such funds are restricted. Civil Service Rules and Regulations The State of Michigan is obligated to comply with Article XI, Section 5 of the Michigan constitution and applicable civil service rules and regulations. Other provisions to this Agreement notwithstanding, the state personnel director is authorized to disapprove contractual disbursements for personal services if the state personnel director determines that the contract violates Article XI, Section 5 of the Michigan constitution or applicable civil service rules and regulations. C. Fees and Other Sources of Funding The Contractor may not accept reimbursement from a client unless this Agreement specifically authorizes such reimbursement in the "Contractor Responsibility" section. In such case, a detailed fee scale and criteria for charging the fee must be included with prior FIA approval. If the Contractor accepts reimbursement from a client in accordance with the terms of this Agreement, the Contractor shall deduct such reimbursement from its billings to the FIA. D. Review and Monitoring Reports -7- Contractor shall comply with all program and fiscal reporting procedures, as set forth in the terms of this Agreement, at time intervals and on specified forms as established by FIA on the beginning date of this Agreement. Any additional reports, which FIA proposes to be completed, shall be completed pursuant to agreement by the parties to this Agreement. Reports or billing documents denoting event dates shall record month, day, and year as specified by FIA. In all electronic filings, four digits shall be used to designate century. E. Examination and Maintenance of Records Contractor shall permit FIA or any of its identified agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, Contractor shall retain all books, records or other documents relevant to this Agreement for five (5) years after final payment, at their cost, and federal auditors and any persons duly authorized by FIA shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is completed. FIA shall provide findings and recommendations of audits to Contractor. FIA shall adjust future payments or final payment if the findings of an audit indicate over or under payment to Contractor in the period prior to the audit. If no payments are due and owing Contractor, Contractor shall immediately refund all amounts which may be due FIA. F. Compliance with Civil Rights, Other Laws Contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. Contractor shall also comply with the provisions of the Michigan Persons with Disabilities Civil Rights Act, P.A. No. 220, as amended, being sections 37.1101 et seq of the Michigan Compiled Laws and Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Contractor shall comply with the Americans with Disabilities Act of 1990 (ADA), P.L. 101-336, 104 Stat. 328, which prohibits discrimination against individuals with disabilities and provides enforcement standards. Further, Contractor shall comply with all other federal, state or local laws, regulations and standards, and any amendments, as they may apply to the performance of this Agreement. G. Publication Approval and Copyright -8- 1. FIA shall have copyright, property and publication rights in all written or visual material or other work products developed in connection with this Agreement. Contractor shall not publish or distribute any printed or visual material relating to the services provided under this Agreement without prior written permission of FIA. 2. All materials, created or reproduced by Contractor, or agent of Contractor, which are developed for consumption by the general public or as a general information tool relating to programs, which are funded in whole or in part with FIA funds, must include one of the following two statements: a. This program is funded by the State of Michigan Family Independence Agency; or b. This program is funded in part by the State of Michigan Family Independence Agency. H. Confidentiality The use or disclosure of information concerning services, applicants, clients, or recipients obtained in connection with the performance of this Agreement, shall be restricted to only the purposes directly connected with the administration of the programs implemented by this Agreement. I. Property Title Title to all property, real or personal, furnished by FIA for use by Contractor in the performance of this Agreement shall remain in FIA. Upon expiration of this Agreement or any extension of it, Contractor agrees to return said property to FIA or pay the then current fair market value of it to FIA. However, in the event that any such property is only partially funded by FIA, Contractor shall return said property to FIA or pay FIA that portion of the current fair market value of such item which is in the same percentage as FIA's contribution to the original purchase price. Where property in which FIA has an interest is traded for other property, Contractor shall maintain continuing records to account for FIA's financial interest in such subsequent acquisitions. J. Subcontracts Contractor shall not assign this Agreement or enter into subcontracts, which shall be paid in whole or part using money received through this Agreement without obtaining prior written approval of FIA. F1A, as a condition of granting such approval, shall require that such assignees or subcontractors shall be subject to all conditions and provisions of this Agreement. Contractor shall be responsible for the performance of all assignees or subcontractors, and shall insure the subcontracted agents comply with all provisions of this Agreement. -9- K. Cancellation of Agreement 1. F1A reserves the right to cancel this Agreement by giving thirty (30) calendar days written notice to Contractor prior to the date of cancellation. Contractor may terminate this Agreement upon thirty (30) calendar days written notice to FIA at any time prior to the prior to the date of cancellation. 2. In case of default by the Contractor, the FIA may immediately cancel the contract without further liability to the FIA or its employees, and procure the services from other sources. L. Closeout/Extension 1. As subrecipients of federal funding, Contractor shall provide FIA with all financial, performance and the reports required as a condition of this Agreement within sixty (60) calendar days after its conclusion, unless written request for extension from Contractor explaining extenuating circumstances is granted by FIA. 2. Upon approval of Contractor's request, FIA shall make payments to Contractor for allowable reimbursable costs not covered by previous payments. Contractor shall immediately refund to FIA any payments or refunds advanced to Contractor in excess of allowable reimbursable expenditures. M. Initial Eligibility for Federal Financial Participation (FFP) In accordance with 45 CFR Section 304.21(d), Federal Financial Participation (FFP) may be claimed for 1V-D costs incurred as of the first day of the calendar quarter in which this Agreement, or amendment to this Agreement, is signed by parties sufficient to create a contractual arrangement under state law, and if the claim is made in accordance with FIA instructions. N. Continuing Eligibility for Federal Financial Participation (FFP) 1. As a subrecipient of Federal Financial Participation (FFP) funding through this Agreement, Contractor may submit a request for FFP reimbursement of allowable costs partially reimbursed for services performed under this Agreement that may now be eligible for further FFP funding. This request may be submitted by Contractor, up to one (1) year after the Agreement's expiration date. The amount of the FFP increase request may not exceed ten percent (10%) of the FFP amount included in the Agreement's budget at the time of its conclusion and closeout. -10- 2. FIA approval of this request and subsequent payment to Contractor shall be dependent in part upon the availability of federal funds for such prior year purposes in FIA's current year appropriation and that the request has been made in accordance with applicable federal regulations, state laws and FIA instructions. 0. Continuing Responsibilities Termination, conclusion, or cancellation of this Agreement shall not be construed so as to terminate the ongoing responsibilities or rights of the parties as provided in § Ill (E) and (L) of this Agreement, General Provisions, Examination and Maintenance of Records and General Provisions, Closeout Extension. P. Dispute Resolution 1. Local Resolution All parties agree to make a good faith attempt to resolve disputes. Resolution of any dispute shall first be attempted at the local level by Contractor and FIA's Office of Child Support Field Managers, as appropriate. 2. Second Stage Resolution If it appears a dispute cannot be resolved at the local level, Contractor shall notify the other parties and the OCS Director, in writing regarding the nature of the dispute and the efforts made toward resolution. Within sixty (60) calendar days of this notification, the parties and the OCS Director or designees shall meet to attempt resolution of the dispute. 3. Formal Notice of Intent Contractor shall notify FIA in writing of their intent to pursue a claim against FIA for breach of any terms of this Agreement. No suit may be commenced by Contractor for breach of this Agreement prior to the expiration of ninety (90) calendar days from the date of such notification. Within this ninety (90) day period, Contractor, at the request of FIA, must meet with the Director of FIA or designee for the purpose of attempting resolution of the dispute. Formal Notice of Intent action shall not be commenced until resolution has been initiated as described in 1 and 2 above. However, these paragraphs do not restrict the right to invoke and cancel under § Ill (K) of this Agreement, General Provisions, Cancellation of Agreement. 4. Continuation of Services and Payment -11- Prior to commencement, and while a dispute or a suit for breach of this Agreement is pending, services shall continue to be provided as set forth in this Agreement and payment for such services by FIA shall continue without interruption, except as provided in § 11(B) of this Agreement, FIA Duties and Responsibilities, Payment clause of this Agreement. Q. Amendment This Agreement may be amended, at the request of any party, only by written consent of all the parties, except as otherwise provided in this Agreement. If Contractor refuses to sign such amendment, FIA may terminate this Agreement at the end of sixty (60) calendar days from the date of request to amend. Contractor shall suffer no liability to FIA for refusing to agree to said amendment, and said refusal shall not constitute a breach of this Agreement. R. Termination - Unfair Labor Practice FIA may void this contract upon fifteen (15) calendar days notice if the name of Contractor, or the name of a subcontractor, manufacturer, or supplier of Contractor, subsequently appears in the register compiled pursuant to Section 2 of Act 278, P.A. 1980. This Act prohibits the state from entering into contracts with certain employers who engage in unfair labor practices; to prohibit those employers from entering into certain contracts with others; to provide for the compilation and distribution of a register of those employers; and to provide for the voiding of certain contracts. S. Audit Requirements 1. This Agreement constitutes a subrecipient relationship with FIA a. Contractor is required to comply with all federal regulations that relate to the accounting and auditing of Federal award(s) used to fund this Agreement. This includes, but is not limited to, compliance with OMB Circular A-133. b. The Catalog of Federal Domestic Assistance (CFDA) number for the Federal award(s), along with the Federal Financial Participation (FFP), and the related federal regulations, laws, and other requirements may be obtained by accessing FIA, Office of Internal Audits Web page at the following Web address (URL): http://www.mfia.state.miusloialindex.htm c. FIA agrees to participate in audit cost related to the audit as described in other sections of this Agreement. -12- 2. Audit Reporting Requirements a. If Contractor is required per OMB Circular A-133 to have a Single Audit performed, Contractor must submit the Reporting Package and an Audit Transmittal Letter to the address below in accordance with the time frame established in the Circular. b. Reporting Package includes: 1) Financial statements and schedule of expenditures of Federal award(s) 2) Summary schedule of prior audit findings 3) Auditor's report(s) 4) Corrective action plan c. Mailing address for all information: Michigan Family Independence Agency Office of Internal Audit 235 South Grand Avenue, Suite 1112 Lansing, Michigan 48909 Attention: William Addison, CPA 3. Audit Transmittal Letter a. Contractor is responsible to identify in an Audit Transmittal Letter all organizations it operates that administer FIA subrecipient programs and the different names Contractor may use to contract with FIA. Contractor is responsible for proper completion and submission of an Audit Transmittal Letter. This letter, to be accurately processed by HA, must include the following information: 1) Contractor's name as reported in FIA Agreement(s); 2) Contractor's Federal Identification Number as reported on FIA Agreement(s); 3) Contractor's fiscal year end; 4) Identify other names(s) and other Federal Identification Number(s) used by Contractor. b. If a Single Audit is not required per OMB Circular A-133, Contractor must still submit an Audit Transmittal Letter stating why a Single Audit was not required and Contractor's fiscal year the letter pertains to. The Audit Transmittal Letter should include items stated in the section, "Audit Transmittal Letter", described above. The letter may be mailed to the address above or FAX to (517) 373-8771. -13- 4. Audit Costs No audit costs may be charged to FIA when audits required by this Agreement have not been performed or have not been performed in accordance with OMB Circular A-133 requirements. Late submission of the Single Audit report is considered non-compliance with this section and may be grounds to impose sanctions. 5. Audit Sanctions RA may impose sanctions if Contractor fails to adhere to any of the audit requirements in this Agreement. In cases of continued inability or unwillingness to comply with audit requirements, HA may impose sanctions such as: a. Withholding a percentage of Federal award(s) until the audit is completed satisfactorily, b. Withholding or disallowing overhead costs, c. Suspending Federal award(s) until the audit is conducted; or d. Terminating the Federal award(s). T. Agreement Inclusiveness This Agreement with the previously mutually approved Application incorporated by reference and made a part hereof, is intended by the parties as the complete and final expression of their agreement with respect to the terms and may not be contradicted by evidence of any prior contemporaneous agreement, oral or otherwise. U. Continuity of Service Each party agrees that they will use due diligence to insure services to FIA or its clients will not be disrupted by technology problems, which are within the control of the party. As used in this paragraph, the word technology includes, but is not limited to, computer hardware and software used by Contractor to provide client services. -14- IN WITNESS WHEREOF, FIA and Contractor have caused this Agreement to be executed by their respective officers duly authorized to do so. The Undersigned have the lawful authority to bind Contractor to the terms set forth in this Agreement. Dated at , Michigan 6th CIRCUIT COURT (Enter Court Identification) this day of , 2003 By: Chief Circuit Judge Witness: (Print Name) Dated at , Michigan THE COUNTY OF OAKLAND (Contractor) this day of , 2003 By: Chairperson, County Board of Commissioners Witness: (Print Name) Dated at , Michigan FAMILY INDEPENDENCE AGENCY this day of , 2003 By: Director or Designee Witness: Contract #: CS/MED-04-63001 -15- Counts •_Provider: Oakland County - Friend of the Court (County Name - Circuit Court FCC Office) FIA Contract #: -- CSMED - 04 - 63001 Federal Identification number: Funding Year! Effective Period: 2- 38-6004876 FY 2004: 10/0112003 thru 9/30/2004 IL APPLICATION AND BUDGET DOCUMENTS (SEE FOLLOWING ENCLOSURES) A. APPLICATION AND INSTRUCTIONS FOR IV-D MEDICAL SUPPORT ENFORCEMENT CONTRACT B. CONTRACT DOCUMENT FOR TITLE IV-D MEDICAL SUPPORT ENFORCEMENT C. LOBBYING CERTIFICATION DOCUMENT AND INSTRUCTIONS (FOR CONTRACTS $100,000 AND OVER) Application is hereby made to the Michigan Family Independence Agency for approval of a proposal to provide services in accord with the approved Title IV-D state plan to establish and enforce medical support orders. A. PROGRAM IDENTIFICATION 1) LOCATION OF PROGRAM County/ Agency: Mailing Address (note: please make sure any up-dates or changes, including maii-codes, are filed with State of Michigan Department of Management & Budget): Oakland 230 Elizabeth Lake Road Friend of the Court P.O. Box 436012 Pontiac, Michigan 48343 -6012 2) PROGRAM PROVIDER (Name, Title,. Friend of the Court, Chief Judge or Designee) I Honorable Joan E. Young Chief Circuit Court Judge --n 3) PROORAM CONTRACTOR (Nerrii, Title - Board of Commissioners Chariperson or Designee) ,/`;1 I . ._ 1 7// i ,----- ,,, . _ , ' 1,- itsiatiOnal Sigifeture:'" Print Name: 4) TYPE OF APPLICATION 5) PROGRAM DATES 6) TYPE OF PROGRAM Check. OM:: I X _. New Contract 101112003 .9130(2004 X t Friend of the Court Amendment - FOC and PA Combined Line Item Transfer .j,-;(:6 2)03 Page 'I ;v:icnigan ;"Itte iv -L; ; IViELD nO,AL .-3UPPORT Ei\IFORCErVIEi‘IT PIRCH;PA,-0. Annliratirn frr 9nna nnntrnr-+ APPJFIRE 2- 384004876 FY 2004: 10/01/2003 thru 9/30/2004 n1/4) DATE County Provider: Oakland County - Friend of the Court (County Nanie - Circuit Court FCC Office) RA Contract #: CSMED - 04 - 63001 Federal Identification number: Funding Year / Effective Period: B. SIGNATURES (See 42 above) 7) PROGRAM PROVIDER --''"--"--------':-\ r , ,v,./ -4-- Provider Signatuie and Title ,,, 1 DATE ,./7 ../1 7 / / 3, Please submit two (2) copiesfae application 1>/ith-erjnal sidnatures and three (3) photocopies to your Office of Child Suppt-rt Contract Manager. C. FOR OFFICE OF CHILD SUPPORT USE 8) OFFICE OF CHILD SUPPORT DISTRICT CONTRACT MANAGER "Th — 1 District Contract Manager Signature A) PROGRAM PURPOSE - The program purpose is to perform services in accordance with Medical Support Enforcement as described in the Manual for the Friend of the Court, Section 4000, and FCC Letter 95-008. The authorized signatures to this application indicate concurrence with the purpose and agreement to implement the Medical Support Enforcement Program. This application is a proposal for service delivery and resource need projections in support of the program purpose and in accordance with Title IV-0 of the State of Michigan. B) ACTIVITIES AND RESPONSIBILITIES The budget page includes a limited space labeled 'Weil( Plan" k: describe your plan for quickly addressing the medical support enforcement needs for IV-0 cases in the counties served by the Friend of the Court. Activity assignments and resource uses should be specified in this plan. If additional space is required, please attach a separate document. C) MEDICAL SUPPORT ENFORCEMENT AND COOPERATIVE REIMBURSEMENT SUPERVISOR Identify name, title, mailing address and telephone number, of the designated person with responsibility for the Med!ca; Support Contract This may of may not be the same individual designated on this application as Program Provider. County./ Agency: Mailing Address: Oakland Friend of the Court 230 Elizabeth Lake Road P.O. Box 436012 Pontaic, Michigan 48343-6012 Telephone 248-858-0431 june 2003 Page 2 Micnjgan T:ta :V-d/ME-13;CAL. ENFCJRCEMENT PROGRAM Application for 2004 Contract 2- 38-6004876 FY 2004: 10/01/2003 thru 9/30/2004 Name "r1F-3 Director - Fiscal Services Pontaic, MI 48341-0403 une 2CA:i3 Page 3 Ari-_,Irs I Q. irppf-Nr,"1- SIC,Or“ZTACNIT 01:7f,r.10,1/11 v'r L...." Application tor 2004 Contract , County Provider Oakland County - Friend of the Court - FIA Contract #: CSMED - 04 - 63001 (County Name - Circuit Court FOC Office) Federal Identification number: Funding Year / Effective Period: D) COUNTY FINANCIAL OFFICER Identify name, title, and mailing address of the official or designee(s) authorized by the County Board of Commissioners to Sign the Medical Enforcement Report (FIA-286A) which certifies that reported expenditures are accurate and do not duplicate or replace expenditures under the Title IV-D Cooperative Reimbursement Contract. Mailing Address: Tim Soave 1200 N. Telegraph Road Telephone 248-858-0807 E) ORGANIZATIONAL CHART Attach to application. F) SUBCONTRACTS/POSITION DESCRIPTIONS Attach copies of subcontracts for services or temporary employees and position descriptions for new county employees performing medical support enforcement services. G) DOCUMENTATION OF JOINT PERSONNEL COSTS List below those employees who will be performing tasks funded under both the Medical Support Enforcement Contract and the child support IV-D Cooperative Reimbursement Contract. For these employees it will be necessary to comply with existing joint time documentation policy in order to claim reimbursement under the Medical Support Enforcement Contract. JOINT COST EMPLOYEES 2- 38-6004876 FY 2004: 10/01/2003 thru 9/30/2004 2002 Page 4 t t,ok m_rmv, At ci 100r,0,- C.-Airr.r,OrsCA Ar, rOrjeThr,r, A k A Application tor 2004 Contract County Provider: • • Oakland County - Friend of the Court (County Name - Circuit Court FOC Office) FlAeContract. #: CSMED - 04 - 63001 Federal Identification number: Funding Year! Effective Period: MEDICAL SUPPORT CONTRACT BUDGET 1A. CONTRACT DESCRIPTION: Michigan Title !V-D - MED!CAL SUPPORT ENFORCEMENT PROGRAM B. BUDGET SUMMARY (OF LINE ITEM COSTS) rUDGET TOTALS Personnel 'Total Medical Support FTE's= 6 $ 397,588 Other Direct $ - 3 Total Budget $ 397,588 4 Other Income (Describe) 5 Net Budget 397,588 C. WORK PLAN - Explain how line item expenditures will contribute to medical support enforcement. 111;lE11110A110111 Staff will continue to uudate flies with information obtained from clients, employers, insurers and MSES; seek to modify orders and judgements to include health insurance and uninsured health care provisions, through petitions and consent orders; contact absent parents, employer and insurers to obtain coverage information; conduct show cause hearings to enforce medical support rovisions; and inform and assist clients and medical enforcement services and collection of unreimbursed medical'expenses, Postage - Supplies - Telephone - Other - Comments - County Prnvirinr- Oakland County - Friend of the Court (County Name - Circuit Court FCC Office) Federal Identification number 2- 38-6004876 FIA Contract #: • CSMED - 04 - 63001 Funding Year / Effective Period: FY 2004: 10/01/2003 thru 9/30/2004 D. CONTRACT GOALS Number of Note: For each of the Goals listed below enter the number of actions that will be produced. Actions 300 1 Reports to the DCH Third Party Liability of the following information items on existing, new or modified orders: a. Title IV-A (FIP), IV-E (foster care), or XIX (Medicaid) case number. — b. Absent parent's name, SS#, home address and employers name and address. .c. Insurance policy name, number and names of persons covered by absent parent's insurance 2 Petitions filed with the court to order the inclusion of a health insurance provision in new or modified orders 100 when the custodial parent and children lack insurance other than Medicaid. 200 3 Dependent health care coveraoe orders served on employers and insurers. 300 4 Absent parents contacted to obtain insurance information or insurance coverage when ordered. 250 5 Employers or insurers contacted to obtain policy information or to request notification of lapses of coverage. 300 6 Show cause hearings to enforce medical support provisions of orders. 300 7 Custodial parents_provided with health insurance policy information. 300 8 .Absent parents contacted to request provision of insurance available at reasonable cost tnough not ordered. 1000 9 Non-Medicaid clients informed of the availability of medical support enforcement services. As requested(10 Othergdals (define): Provide assistance to parents seeking reimbursement of unisured medical costs. , !VISE FIT. COUNT' a. Subcontracted Staff b. Temporary Staff lc. County i 1 Employees I [ Salary & Fringe.(Fringe laenefitsneecibe_separateionlylarcounty_emplayees).. _ _— Position # or Name Title: Domestic Support Specialist Super. Krebs, James _ _ 1.00 Salag 50,695 Fringe 27,013 Position # or Name _Title: _ FCC Case Assistant ,Tripa, Twyla 1...29. -- Salem. 31,153 Fringe 20,578 Position # or Name iTitle: FOC Case Assistant 1 Hanser, Tamirica I Salary_l 38,256 1 Fringe! 22.918 Position # or Name Title: Domestic Supp_ortSpectplist_ Conlon, Christina I 1.00 Salary S 46230 1 Frinoe S 25,543 Position # or Name lritle: Domestic Support Specialist _Ogans, Fern 1.9 Salary 46,230 Fringe S 25,543 II Position # or Name 'Title: FOC Case Assistant !Weil. Lisa 1.00 Salary [ S 36,484 i 1 . I Fringe 5 22.334 I 1 Position # or Name Title: Overtime Salary S 4,283 I Fnnge I S 328 n I June 2003 Page 5 Michign V-DiiviEDICA!OIIPPflpT P--NFQRCFMENT PP,O.G.P.AM Application for 2004 Contract June 2003 Page 3 Titet -.91...!PPC'.P.T ENFORCEMENT PROGRAM A ontirtion for 2004 Contract Cot{nty Provider: Oakland County - Friend of the Court (County Name - Circuit Court FOC Office) Federal Identification number: 2- 38-6004876 FIA Contract #:• CSMED -04- 63001 Funding Year! Effective Period: FY 2004: 10/0112003 thru 9/30/2004 Position # or Name Title: . -- Salani Fringe Position # or Name Title: I _ Fringe Positton#orName Title: Salary Fringe 397,588 - - - --_PERSONNELEILIDGEETCITA $ 397.568 Total MSE FIE Count (sum of WISE FTE Count Co1umns a, b, and c) 6.00 2- 38-6004876 FY 2004: 10/01/2003 thru 9/30/2004 Cost Estimate: Description: Postaae: Supplies (list): imalsmugn3 • FlA Contract #: CSMED - 04 - 63001 County Provider: Oakland County - Friend of the Court (County Name - Circuit Court FOC Office) Federal identification number: Funding Year / Effective Period: Sub Total: Telephone expenses (list): Monthly Lona Distance Sub Total: Othe Training Computer Tape Production Equipment Depreciation (use Depreciation sheet, Grand Total, Column El IPEDr1PT PkinPr-pmpNIT PROGRAM .:une 2003 Pace 6 Applicator, for 2004 Contract 0 County Provider: Oakland County - Friend of the Court (County Name - Circuit Court FOC Office) Federal Identification number: 2- 38-6004876 • n FIA Contract-* CSMED - 04 - 63001 Funding Year! Effective Period: FY 2004: 10/0112003 thru 9/30/2004 A. B.. C. D. E.. F. Useful Life Billing In Years Yearly Month & Equipment Date Total (Per IRS Amount Year to Items Purchased Cost Pub. 946) (C/D) Begin End I I I I Jan-00 Jan-00 I I I I I I I 1 1 I I . - 1 1 I I 1I BUDGET june 2CO3 Page 7 A 4: • T4.1., n/NficrnIt-ai irnonp-r ENPC E ENT PArYZRANA Application for 2004 Contract 238 $ 146 $ 180 $ 217 $ 217 $ 171 $ 12,243 7,523 9,239 11,165 11,165 8,811 50,695 31,153 38,256 46,230 46,230 36,484 77,708 51,731 61,174 71,773 71,773 58,818 FRIEND OF THE COURT MEDICAL GRANT T EMPLOYEE FY 2004 FICA HEALTH DENTAL VISION LIFE DISABILITY RETIREMENT UnempIoy LADD WORKER'S LIABILITY MEDICAL MEDICAL TOTAL MEDICAL WAGES COMP FRINGES WAGES FY 2003 Krebs, James $ 50,05 Tripp, Twyla $ 31,153 HarlSer, I:1111414:a $ 38,253 Conlon, Christina $ 46,230 Ogans, Fern $ 46,230 Well, Lisa $ 36,-181 3,878 $ 8,938 2,383 $ 8,938 2,927 $ 8,938 3,537 $ 8,938 3,537 $ 8,938 2,791 $ 8,9:38 $ 1,243 $ 140 $ 1,243 $ 140 $ 1,243 $ 140 $ 1,243 $ 140 $ 1,243 $ 140 $ 1,243 $ 140 91 $ 122 $ 56 $ 75 $ 74 69 $ 92 $ 90 83 $ 111 8 109 83 $ 111 $ 109 66 8 66 $ 86 $ 27,013 $ 20,578 $ 22,918 $ 25,543 $ 25,543 $ 22,334 120 TC)TAL $ 249 048 $ 19 053 $ 53,628 $ 7 458 $ 840 S. $ 1 169 $ 60 146 $ 448 $ 599 $ 588 $ - $ 14112.91_319 $ 39977 _ TOTAL ALLOCATION AMOUNT $ 397,58E1 (461100) 8/12107 4:15 PM FR , IEND OF THE COURT(p) _ REQ SEC TOT CP FY 04 FY 1.)5_4 FY 04 FY 05 FY 04 EX!! fattio OF THE COURT — Gen FunNGen Purpose _ 154 1i71 154 1E1 Special Revenue 154 164 Total Positions . ILECI REC FY114 FY 05 ADMINISTRATIONia) 1 Frisnd of the COLA 1 I 1 Chief Assistant - F.O.C. Operations _1 1 1 Augor Accountant 0 Sec/slim II ik... k 3 3 Total Positions _ SR REC1 RFC FY 04 FY 05 COUNSELILLGALVEST. IL MEDIATION1M_ 1 _ _ 1 S_srvlsor_-_E,O.C. Family Counselors .._ .__ — la _. ia F.0 C. EignIty Counselor . __.1 1 _ -I Oltce Assistant It — .._ _ _ _ _ .g Ogce, Assistant I ft) 21 21 21 Total Positions -1-&E: SI1 IISO---REC _FY 04 FY D5 COURT SERVICELal — 1 1 1 Chief Circuit Court Investigator 8 8 Circuit Court investigator _ 3 3 3 Warrant Cierk ' 10 - 10 10 Total Positions _g_T§?_ _ _!1. ___i _l__IE_Cl_ _. 4 FY 05 INTERSTATE (a) — t -----1 DOInOiliC Support Specialist Supervisor _ _ 4 4 4 Domestic Support Specialist II _ I Office Assistant II___ _ ii ----...— 8 Total Ptiona L —GF/GP SR— (t(t()E REG — FY 04 FY 05 MEDICAL SUPPORT ENFORCEMENT /61 —I- 1 DornesesS__4porlSpecialistSopervisor 3 3 Domestic Su oft S sclalist__ 3 — ' 3 3 F.0 C. Case Assistant _ -_ --- 7 7 Total Positions tut Positions rebribursed by Cooperative Reimbursement Grant (88% Slate funded for FY 2002.) (o) Positioris funded 100% by MsLical Support En/moment Contract. (at All positions appear in Circuit Court/Family DivIsion/FOC on salary pages. (d) Unit IL positions not reinibursed by Coops:alive Rebate/seam/8 Grant aPer FY 1999. (e) 1,0011 tu./yr. VINE postlion(s). (0 Position duetted per 4fisc. 0.5. 303043 (Phass I Budget Task fates), effechvo 415103. oFj_cf. SR REQ REC FY 04 _ff05 LEGAL ADVICE (a) 2 2 2 F 0.C. Referee Sopervlsor — -II 17 17 P.O C. Referee 1 1 Domestic Support Specialist Supervisor 1! 18 18 Domestic Support Specialist 18 18 19 P.O C. Case Assistant -3 3 3 Offirie Assistant II 80 80 60 Totul Positions EIF/OP_ _SR REQ REC FY 04 FYI55 IMA.GINQ !SYSTEMS (a) 1 I 1 FOC_Sylless Supervisor 8 s 8 ImagnSupport Clerk' 5 5 ___ 5 Student 12 12 12 Total Positions GFIIIP SR RE° SEC FY 04 FY 05 TYPING IL RECEP. (a) 1 1 Oflice Supervisor II _ _ 7 7 7 Oflice Assistant II a a 8 Total Positions _ I GE/GP L SR REQ REC FY 04 FY 05 CHILD SUPPORT ACCTFIG 9 SWING (a) 1 1 Clint- Child Support Accounting it Banking _ 1I 1 1 Total Positions GEIGP SR REQ REC FY 04 FY 05 Ci111 II SUPPORT BANKING UNIT (a) — 1 1 1 Supervisor - Child Support Banking 1 .1 01,10( support Account SPeolalst 1 1 1 Junlor!pcountant -- 10 10 10 Account Clerk It 2 2 2 GmentiCterical fel 15 15 15 Total Positions , EIFS3P SR REll REC FY 04 FY 05 CIALD SUPPORT ACCOUNTING ill _— 1 1 Supervisor - Chad Support Accounting 9 9 9 Cad Support AccountSPecialst .._—_ 1 1 1 Account Clerk I 11 11 11 Total PoslUons FY 54 Prepared by Personnel Dept. 711103. l'Y Ub • ' FISCAL NOTE #03343 November 20, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: CIRCUIT COURT/FRIEND OF THE COURT - 2003/2004 MEDICAL SUPPPORT ENFORCEMENT REIMBURSEMENT CONTRACT GRANT APPLICATION/ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Family Independence Agency has awarded the 2003/2004 Medical Support Enforcement Reimbursement contract to the Oakland County Friend of the Court, for the period of October 1, 2003 through September 30, 2004. 2. The grant provides 100 96 reimbursement for services, which establish and enforce medical support and insurance provisions in domestic relations' cases. 3. The amount of the grant award is $397,588 and does not require any County match. 4. The contract provides funding to continue two (2) Domestic Support Specialists (position numbers 07947 and 08094), and three (3) Case Assistants (position numbers 07794, 07795, and 09124) and one (1) Domestic Support Specialist Supervisor (position number 07793), as well as related overtime. 5. The seventh position number 07792 previously funded by this grant, has been reclassified as frozen and will remain vacant and un- funded, requiring additional State funding and approval by the Board of Commissioners to reactivate. 6. An amendment to the FY 2004 Special Revenue budget is recommended to reflect grant revenue of $397,588, salaries of $249,048, fringe benefits of $143,924, and overtime of $4,616 as per the contract agreement. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Moffitt and Crawford absent. In Testimony Whereof, I have hereunto set my hand and affixed the seal of th e jpounty of Oakland at Pontiac, Michigan this 20th day of November, 2003. G. William Caddell, County Clerk d • di • Resolution #03343 November 20, 2003 Moved by Crawford supported by Gregory the resolution be adopted. Moved by Crawford supported by KowaII the Personnel Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Crawford supported by Potter the resolution be amended to coincide with the recommendation in the Personnel Committee Report. A sufficient majority having voted therefore, the motion carried. Vote on resolution, as amended: AYES: Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter, Crawford, Douglas, Gregory. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. 9- I EERY APPROVE THE FOREGOING RESOLIMON / STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 20, 2003 with the original record thereof now remaining in my office.