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Home My WebLink AboutResolutions - 2003.10.16 - 27281MISCELLANEOUS RESOLUTION #03 279 October 2, 2003 By: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the Board of Commissioners, by approving Miscellaneous Resolution #97165 dated August 14, 1997, adopted the Oakland County Enhanced Access to Public Records Policy; and WHEREAS, Section 3 (FEES) of the aforementioned policy specifies that, "It is the policy of Oakland County to charge a reasonable fee for providing enhanced access to a public record"; and WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery, overtime, only those operating expenses directly related to the public body's provision of enhanced access; and WHEREAS the policy further specifies that any changes to the proposed fees shall be presented to and approved by the Board of Commissioners on an annual basis before they shall be effective, with the exception of new and future shopping cart, payment and express checkout products; and WHEREAS the Board of Commissioners, by Miscellaneous Resolution #00026 dated February 24, 2000, approved a Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the use of new web site enterprise shopping cart, payment and express checkout product functionality is being added to gccess Oakland for the payment of tickets, tax receivables, and delinquent taxes as part of the strategic rollout of a comprehensive eGovernment program; and WHEREAS the Department of Information Technology wishes to expand the Master Fee Structure to add an expanded standard pricing schedule for all new and future shopping cart products, payments and express checkout products; and WHEREAS the aforementioned expanded standard pricing schedule for all shopping cart, payments, and express checkout products is to be added to the Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the revised gccess Oakland Master Fee Structure (copy attached) which includes the aforementioned expanded standard pricing schedule for all current and future shopping cart, payment, and express checkout products. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Hatchett absent. Attachment 1 @CCESS OAKLAND MASTER FEE STRUCTURE PRODUCT NAME Residential Property Profile (RPP) - Subscription Residential Property Profile (RPP) - Any Transaction Commercial & Industrial Property Profile - Subscription Commercial & Industrial Property Profile - Any Transaction Residential Property Analyzer (RPA) - Any Transaction Mortgage Application Acceleration Program (MAAP) - Any Transaction Delinquent Tax Statement Program - Account Transaction Delinquent Tax Statement Program - Credit Card Transaction Current Tax Profile - Any Transaction Map Atlas Viewer (MAV) - Any Transaction PRODUCT PRICE $13.00 per month $7.50 per transaction $15.00 per month $12.50 per transaction $20.00 per transaction $20.00 per transaction $1.50 per transaction $2.00 per transaction $2.50 per transaction $4.00 per transaction Land Product Bundle (LPB) (Bundle includes the above RPP, RPA, MAAP, and MAV product offerings.) 100 (users) 401 (users) 701 (users) + to 400 (users) to 700 (users) $10.00 (per month, per user) $7.00 (per month, per user) $5.00 (per month, per user) Recorded Document Profile - Subscription Recorded Document Profile - Credit Card Transaction CVT Property Sales Report - Subscription or Credit Card Transaction Recorded Document Type Report - Subscription or Credit Card Transaction Vital Records Order (VRO) - Any Transaction Each Additional Vital Record Copy (statutory fee) $200.00 Annual Fee $.50 per search $.25 per document view $6.00 per transaction, bundled with one search and up to 4 document views $.17 per line item, $2.00 minimum $.17 per line item, $2.00 minimum $20.00 per order item $5.00 per additional copy Land Corner Recordation Certificate - Subscription Land Corner Recordation Certificate - Credit Card Transaction Mainframe Land Tax Appraisal (L-T-A) Mainframe Sales Data $200.00 Annual Fee $.50 per search $.25 per document view $6.00 per transaction, bundled with one search and up to 4 document views $110 per City/Village/Township per system (L-T-A) $1,690 per Quarter ADDITIONAL GIS SUB-GROUPS: GIS Digital Orthophotography GIS Parcel Data GIS Contour Data GIS Road Centerline and Address Range Data GIS Thematic Layers (Cataloged by One Stop Shop) $1.00 per megabyte $10.00 per megabyte, min $15/max $450 $10.00 per megabyte $4500 for Entire County $350 for Entire County • Note: All pricing is for access to this information, which may include the ability to download and/or print this data, subject to use restrictions that may be necessary to protect the County's intellectual property rights in this data, and any software underlying the access. Shopping Cart, Payment, and Express Checkout Products . 'Tik Fin < , Order ce n e R From To 'zinced Access Fees Pricing Dectiption $0.00, $49.99 $2.50 Flat Rate per Order $50 Flat Rata per toxisei $100 00 $199.99 $5.50 Flat Rate per Order s2oorUa. 299$9<' 1825: Flat Rate per4Drder $300.00 $399.99 $11.00 Flat Rate per Order $40003:' -$499i99: :11V5: ,: Flet,Rate perOrder $500.00 $599.99 $16.50 Flat Rate per Order 199',1, :$19:25 Flit 'Rate pertirtier' $700.00 $799.99 $22.00 Flat Rate per Order - .'.$1300 $899 9 -424:75 FI.at-Rate;pdrerder, $900.00 $999:99 $27.50 Flat Rate per Oroer '$100X100:, .:$9.;99”9.; 2.75% oftarder $10,000.00 and over 2.00% of Order FISCAL NOTE (MISC. 403279) October 16, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Department of Information Technology has requested to expand the Master Fee Structure to include an expanded standard pricing schedule for all new and future shopping cart products, payments and express checkout products. 2. The use of new web site enterprise shopping cart, payment and express checkout product functionality is being added to @ccess Oakland for the payment of tickets, tax receivables, and delinquent taxes as part of the strategic rollout of a comprehensive eGovernment program. 3. The recommended expanded standard pricing schedule for all shopping cart, payments and express checkout products are as follows: Product Price Range Enhanced @ccess Fee 0.00 to $ 49.99 $ 2.50 flat rate per order 50.00 to $ 99.99 $ 4.00 flat rate per order $ 100.00 to $ 199.99 $ 5.50 flat rate per order $ 200.00 to $ 299.99 $ 8.25 flat rate per order $ 300.00 to $ 399.99 $11.00 flat rate per order $ 400.00 to $ 499.99 $13.75 flat rate per order $ 500.00 to $ 599.99 $16.50 flat rate per order $ 600.00 to $ 699.99 $19.25 flat rate per order $ 700.00 to $ 799.99 $22.00 flat rate per order $ 800.00 to $ 899.99 $24.75 flat rate per order $ 900.00 to $ 999.99 $27.50 flat rate per order $ 1,000.00 to $9,999.99 2.75% of Order $10,000.00 and Over 2.00% of Order 4. A budget amendment of $26,580 for FY 2004 and $41,070 for FY 2005 is recommended for anticipated revenue generated from payments resulting from online services. Information Technology Fund 636 Revenue 18-636111-25000-1807 Enhanced Access Fees 18-636113-10000-8005 Chg Fund Equity FY2004 FY2005 $26,580 $41,070 26,580 41,070 0 0 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. Resolution #03279 October 2, 2003 The Chairperson referred the resolution to the Finance Committee. There were no objections. G. William Caddell, County Clerk Resolution #03279 October 16, 2003 Moved by Jamian supported by Wilson the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). e•• I HEREBY APPROVE THE FOREGOING RESOLUTION 76 A STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 16, 2003 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the sea,V rof the County of Oakland at Pontiac, Michigan this 16th day of October, 2003.