HomeMy WebLinkAboutResolutions - 2003.10.16 - 27288MISCELLANEOUS RESOLUTION # 03291 October 16, 2003
BY: Public Services Committee, Hugh Crawford, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - ACCEPTANCE OF
2003/2004 COMMUNITY CORRECTIONS GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections
Division applied to the Michigan Department of Corrections (MDOC) for
$3,046,631 in grant funds for the period of October 1, 2003, through
September 30, 2004; and
WHEREAS the MDOC has awarded Oakland County a 2003/2004 Community
Corrections grant in the amount of $3,046,931, which is an .01%-- variance or
$300 more than requested in the application amount; and
WHEREAS the grant funds eighteen (18) Community Corrections Specialist
us (positions # 7424, 7425, 7426, 7427, 7429, 7430, 7431, 7432, 7433, 7434,
9247, 9001, 9003, 9243, 9291, 9292, 9648, 9949); one (1) Community
Corrections Specialist I (position 9292), one (1) Office Assistant II
(position 9295), one (1) Community Corrections User Support Specialist
(position 7834) and one (1) Community Corrections Specialist III (position
#7428);
WHEREAS the grant acceptance requires no additional personnel to
fulfill the grant agreement; and
WHEREAS there is no County match required with this grant; however it
should be noted that there are General Fund/General Purpose funded Community
Corrections Specialist positions included in the Fiscal Year 2003/2004
Budget, which are not part of this grant; and
WHEREAS the grant agreement has been approved by the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the 2003/2004 Community Corrections grant from the
Michigan Department of Corrections in the amount of $3,046,931.
BE IT FURTHER RESOLVED that the future level of service, including
personnel (except the portion of Pretrial Services currently funded by the
General Fund/General Purpose Fund) will be contingent upon the level of
funding available from the State.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried on a roll call vote with Potter absent.
CONTRACT REVIEW - Community Corrections Division
GRANT NAME: MDOC Community Correction Funds FY 2004
FUNDING AGENCY: Michigan Department of Corrections
DEPARTMENT CONTACT PERSON: Barb Hankey / 451-2306
STATUS: Acceptance
DATE: October 6, 2003
Pursuant to Misc. Resolution 401320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
Department of Management and Budget:
Approved.- Laurie Van Pelt (9/25/2003)
Personnel Department:
Approved. - Ed Poisson (10/1/2003)
Risk Management and Safety:
Approval. - Gerald Mathews (9/30/2003)
Corporation Counsel:
Having reviewed the grant contract, there appear to be no outstanding
issues of a legal nature that require additional action or resolution.
However, from a practical standpoint, I am concerned about the staffing
standards (section 5, p 3.) If these provisions apply to our
subcontractors, and to me, they appear to, will Community Corrections
have the resources to follow up on and document, for every individual
assigned to any program, that no one at the facility has one of the
defined relationships with the individual and that no employee has a
criminal record that would preclude him/her from working with folks in
our programs? If not, we should probably contact the grant
administrator and seek clarification about whether these requirements
apply just to our employees or if they apply to our employees and the
employees of subcontractors.
It will be important to include these monitoring provisions in contracts
with our subcontractors, and ongoing contracts should probably be
reviewed to be sure that we shift responsibility, to the extent
possible, to the subcontractor. Also, the copyright issue must be
covered. If any private agency generates materials and the funds can be
traced to what we pay the agency, the agency needs to understand that
the state will have a perpetual license to use the materials. - Karen
Agacinski (9/2/2003)
Please note the comments from Corporation Counsel. These issues should
be considered before submission to the Board for acceptance. Once this
is done, the captioned grant materials and grant acceptance package
(which should include the Board of Commissioners' Liaison Committee
Resolution, the grant agreement/contract, Finance Committee Fiscal Note,
and this email containing grant review comments) may be requested to be
placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
COUNTY COPY
Agreement Between MDOC and Oakland County
Page 1
AGREEMENT BETWEEN
STATE ADMINISTRATIVE
BOARD APPROVED
SEPTEMBER 12. 2003
THE STATE OF MICHIGAN
DEPARTMENT OF CORRECTIONS
AND
OAKLAND COUNTY
COMPREHENSIVE CORRECTIONS PLANS
FEDERAL IDENTIFICATION NUMBER: 38-6004876
This agreement made and entered into on by and between the State of
Michigan, Department of Corrections, hereafter referred to as the STATE, and:
Oakland County
1200 North Telegraph
Pontiac, Michigan 48341
hereafter referred to as the CONTRACTOR.
WITNESSETH: In consideration of the mutual promises, covenants, and representations, herein
contained, the parties hereto agree as follows:
SECTION 1- STATEMENT OF PURPOSE
WHEREAS, a Community Corrections Advisory Board representing:
OAKLAND COUNTY
has been established pursuant to the provisions of Section 7 of Act 511 of the Public Acts of 1988; and
whereas a local Comprehensive Corrections Plan has been developed which outlines local goals,
objectives, and priorities to decrease prison admissions and increase utilization of community-based
sanctions and services for non-violent offenders; and whereas the STATE has approved the
Comprehensive Corrections Plan and the award of Fiscal Year 2004 Community Corrections funds for
continued implementation of the plan; this agreement defines the roles and responsibilities of the
CONTRACTOR and the STATE and the terms and conditions which apply during the term of this
agreement.
Agreement Between MDOC and Oakland County
Page 3
5. Staffing Standards — Criminal Record: The CONTRACTOR shall only appoint employees
if they do not have pending criminal prosecution, not under the supervision of a criminal
justice agency for a felony or misdemeanor, and do not have any prior felony or
misdemeanor conviction without prior written approval from the State before performing
any services under this Agreement. Ex-offenders will not be considered as a contracted
staff until they have been discharged from all sentences including parole and probation for a
minimum of five years.
The CONTRACTOR shall document that no staff members assigned to the agreement are
related as an immediate family member to an offender being treated as their facility or at the
institution to which they have been assigned by the CONTRACTOR. This includes: spouse,
parent, grandparent, mother-in-law, father-in-law, child, stepchild, stepbrother, stepsister,
brother-in-law, sister-in-law, or other relations by blood or marriage.
6. Licensing: The CONTRACTOR shall maintain and comply with the appropriate STAI:E
license(s). The CONTRACTOR shall ensure staff who provide substance abuse and mental
health services are qualified and experienced in contracted area of counseling as follows:
a. Master's Degree or above and one year of experience in the contracted treatment
area.
b. Bachelor's Degree or above and three years of experience in the contracted
treatment area.
c. Other combinations of education and experience the STATE considers adequate
to perform the necessary task effectively and efficiently and which have been
specifically approved by the STATE.
7. Accreditation: The CONTRACTOR, if required by the STATE, shall within twelve months
of the STATE requirement obtain and maintain accreditation as an alcohol and drug
treatment program by one of the five national accreditation bodies.
A. Joint Commission on Accreditation (JCAHO)
B. American Osteopathic Association (AOA)
C. Commission on Accreditation of Rehabilitation Facilities (CARF)
D. National Committee for Quality Assurance (NCQA)
E. Council on Accreditation (COA)
Agreement Between MDOC and Oakland County
Page 5
A. Appoint a STATE liaison who will provide assistance to the CONTRACTOR and monitor
progress of the CONTRACTOR during the term of the agreement.
B. Provide program and contract administration guidelines and standards.
C. Provide technical assistance and training.
D. Provide reports of county and statewide program activity and analyses of program impact. The
data and information to be included in the reports include that which is derived from the Jail
Population Information System, the Community Corrections Information System, and other data
systems maintained by the STATE.
SECTION 4- PERIOD OF PERFORMANCE
The term of this agreement shall be from October 1, 2003 through September 30, 2004.
SECTION 5- COMPENSATION
The STATE agrees to provide payment to the CONTRACTOR for allowable costs incurred during the
performance of this contract pursuant to the Community Corrections Act [791.411, Section 11(1)]. The
STATE shall make payments for all services specified in Riders B and C pursuant to the terms and
conditions presented in the Riders. The allowable costs and-Maximum amounts payable are specified in
the Riders attached hereto. Payment shall be contingent upon receipt of proper documentation from the
CONTRACTOR.
Payments are subject to, and contingent upon, availability of funding from the legislature and/or
executive branches. Payments may be limited, discontinued, or eliminated if the legislature fails to
appropriate sufficient funds, or if an executive order, directive, or departmental decision limits,
discontinues, or eliminates the ability of the STATE to make such payments.
Any unexpended and non-encumbered funds shall be returned to the STATE within 30 days after the
termination date of the contract. Returned funds shall be in the form of a check made payable to the
STATE OF MICHIGAN and mailed to:
Michigan Department of Corrections
Office of Community Corrections
Grandview Plaza Building
P.O. Box 30003
Lansing, Michigan 48909
Agreement Between MADOC and Oakland County
Page 7
agreement shall be valid or binding; and this agreement may not be enlarged, modified or altered except
in writing.
Any mutually agreeable change to the terms of this agreement must be in the form of a written
amendment to the agreement and signed by the signatories to this agreement prior to the implementation
of the change.
SECTION 12- SEYERABILITY OF PROVISIONS
If any part of this agreement is held by a Court having appropriate jurisdiction to be invalid,
unconstitutional or beyond the authority of either the STATE or the CONTRACTOR to enter into or
carry out, such part shall be deemed deleted and shall not affect the validity of the remainder of this
agreement, which shall continue in full force and effect. If, however, the removal of such provision
would result in the illegality and/or imenforceability of this agreement, this agreement shall terminate as
of the date in which the provision was found to be invalid, unconstitutional or beyond the authority of
the parties, and the STATE shall reimburse the CONTRACTOR for all services provided under this
agreement up to the effective date of termination.
SECTION 13- DEFAULT
Default is defined as the failure of the CONTRACTOR to fulfill the obligation of the contract.
The STATE will not consider the CONTRACTOR to be in default of this agreement if the
CONTRACTOR is unable to perform the obligations set forth herein due to causes beyond the
CONTRACTOR's reasonable control, which causes shall include, but are not limited to, acts of God,
strikes, or inability to obtain labor or materials on time.
In case of default by the CONTRACTOR, the STATE may cancel the contract immediately and hold
the CONTRACTOR responsible for any excess costs.
If the CONTRACTOR is unable to perform the obligations set forth herein due to causes beyond the
CONTRACTOR's reasonable control, the completion of those obligations shall be rescheduled within a
reasonable time by mutual agreement of the parties hereto. If it is not possible to reschedule within a
reasonable time, this agreement may be canceled or terminated by the STATE upon thirty (30) days
written notice.
No payment shall be made by the STA lE to the CONTRACTOR for goods or services not received or
performed due to causes beyond the reasonable control of the CONTRACTOR.
SECTION 14- NON-DISCRIMINATION
In the performance of any agreement resulting herefrom, the CONTRACTOR agrees not to discriminate
against any employee or applicant for employment, with respect to their hire, tenure, terms, conditions
or privileges of employment, or any matter directly or indirectly related to employment, because of race,
Agreement Between MDOC and Oakland County
Page 9
CONTRACTOR under this agreement shall be the responsibility of the CONTRACTOR, and shall not
be the responsibility of the STATE. It is, however, expressly understood and agreed that nothing herein
shall be construed as a waiver of any governmental immunity the CONTRACTOR has as provided by
statute or modified by Court decisions which shall be asserted to the maximum extent permissible.
SECTION 20- RECORD RETENTION AND AUDIT
The CONTRACTOR agrees to keep complete and accurate books of accounts and to make them
available to the STATE for audit. All such records, documents, and financial statements pertinent to
this agreement shall be retained for a period of ten (10) years unless audited by the STATE before then.
Each recipient of funds pursuant to this agreement shall cooperate with the STATE in any or all
audits/financial reviews of books and accounts and records for the purpose of analyzing the fiscal
integrity of the CON1'RACTOR's and subcontractor's financial transactions and compliance with
applicable program and administrative requirements. The CONTRACTOR shall ensure timely and
appropriate resolution of negative audit/financial review findings and recommendations.
SECTION 21- DISCLOSURE UNDER THE FREEDOM OF EVFORMATION ACT (FOIA)
All information in this agreement and any attachments thereto is subject to disclosure under the
provisions of Public Act No. 442 of 1976, known as the "Freedom of information Act," as amended,
MCL 15.231, ET SEQ.
SECTION 22 - REPRODUCTION AND USE OF MATERL4LS
The STATE shall be granted permission in perpetuity to reproduce and distribute any copyright and
other materials which are generated as a result of this agreement. Data which originates from this
agreement shall be "works for hire", as defined by the U.S. Copyright Act of 1976, and shall be owned
by the STATE.
SECTION 23- CONFIDENTIALITY OF INFORMATION
The CONTRACTOR shall comply with MDOC Policy Directives 02.01.120 - Consultants and
Contractual Personnel Confidentiality Requirements, and 01.04.120 - Research Involving Corrections
Facilities or Offenders.
Signature of Witness
Agreement Between MDOC and Oakland County
Page 11
SECTION 25- CERTIFICATION
The persons signing this agreement on behalf of the STATE and the CONTRACTOR certify by said
signatures that they are duly authorized to sign on behalf of said parties and that this agreement has been
authorized by said parties.
IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this agreement to be
executed by their respective officers duly authorized to do so.
OAKLAND COUNTY
Authorized Signature
MICHIGAN DEPARTMENT OF CORRECTIONS
P' 7/320:A
Date Paliicia L. Caruso, Director Date '
chigan Department of Corrections
andview Plaza, P.O. Box 30003
ransing, Michigan 48909
Name and Title (Print or Type)
(Note: The only person authorized to execute an agreement for the Department of Corrections is the Director.)
RIDER A
MINIMUM PROGRAM AND FINANCIAL MANAGEMENT STANDARDS
MINIMUM PROGRAM STANDARDS
Local jurisdictions which are awarded Community Corrections Act funds from the STATE must:
A. Apply for funding pursuant to P.A. 511 of 1988, Section 8.
B. Demonstrate the likelihood of a reduction in prison admissions and changes in the utilization of
the jail and other community-based sanctions and services.
C. Work with offenders who:
1. Are bound for prison (especially with short sentences), are jail inmates, or are bound for
jail without program intervention;
2. Rave not demonstrated a pattern of violent behavior; and
3. Do not have a criminal record which indicates a pattern of violent offenses. (P.A. 511 of
1988, Section 4, 8.2a)
D. Define policies and procedures pertaining to: program eligibility criteria, target populations,
screening and eligibility determination procedures.
E. Define the scope of services to be provided, duration of offender participation in programs, and
the impact of offender participation in programs on jail utilization or prison admission.
F. Provide specific procedures to ensure program and fiscal accountability.
1. Maintain a complete offender record management system which protects offender
confidentiality and provides a complete and total record of all program activity for each
offender.
Provide for thorough compilation, analysis and reporting of offender profile and program
participation data consistent with policies and procedures set by the STATE.
3. Participate in program reviews as prescribed by the local advisory board and the STATE.
Rider A — Oakland County
Page 3
MINIMUM FINANCIAL MANAGEMENT STANDARDS
A. General Requirements:
1. A budget shall be prepared and adopted by the CONTRACTOR in accordance with P.A.
621 of 1978, the "Uniform Budgeting and Accounting Act," issued by the Local
Government Audit Division of the Michigan Department of Treasury. Any budget
submitted in other than the prescribed form must contain the same information required in
the prescribed form.
2. Funds shall be utilized in accordance with the approved comprehensive plan for those
services which are consistent with service definitions issued by the STATE.
3. All funds, including interest earned and fee revenues generated by a P.A. 511-funded
program, shall only be used for eligible offenders and services under P.A. 511.
4. There will be one fiscal agent responsible for the administration of community corrections
funds. In a multi-jurisdictional program, one fiscal agent shall serve all participating local
units of government. The fiscal agent shall be responsible for approving all financial
expenditures and for providing required financial reports to the STATE. The fiscal agent
shall maintain a financial management system which fully and accurately accounts for the
use of funds it administers. At a minimum, the system shall provide for:
a. Maintenance of a separate special revenue fund for community corrections
programs.
b. A uniform accounting system which conforms to generally accepted accounting
principles.
c. A system of source documentation to support disbursements and expenditures and
proper allocation of costs in accordance with applicable cost principles.
d. Procedures to minimize the time between receipt of revenues from the STATE
and disbursement of payments to ensure that services can be provided without
interruption.
e. Monthly reporting of the financial data in accordance with the STATE reporting
requirements.
f. Effective control and accountability for all agreement funds and real property
acquired.
Timely preparation of year-end close out report(s) within 30 days of the expiration
date of the contract.
g.
RIDER B
COMMUNITY CORRECTIONS PLANS AND SERVICES
CONTRACTOR: OAKLAND COUNTY
The following are additional terms and conditions which apply to the Fiscal Year 2004 Community
Corrections Plans and Services funds which have been awarded to the CONTRACTOR by the STATE.
STATEMENT OF WORK
The CONTRACTOR shall implement policies and procedures and deliver services to eligible offenders
in accord with the goals and objectives, standards and policies as set forth in Act 511 of the Public Acts
of 1988, the provisions of the State Appropriations Act, the CONTRACTOR's Comprehensive
Corrections Plan for FY 2004, and the Proposal for Commitnity Corrections Funds for FY 2004
(Attachment A) as approved by the STATE.
For purposes of this Section, in Attachment A, "County" means the "CONTRACTOR."
The CONTRACTOR's policy and program plan for FY 2004 and award of FY 2004 funds, as approved
by the STATE, provide for as stated in Attachment A, Section LB., Strategic Plan Analysis - FY 2004.
The FY 2004 policy and program plan and the award of funds were approved by the STATE to provide
for as stated in Attachment A, Section 11. Office of Community Corrections.
The STATE shall provide assistance as stated in Attachment A, Section ITT Technical Assistance Plan.
REPORTING REQUIREMENTS
Monthly Expenditure Reports:
The CONTRACTOR shall submit to the STATE by the 15 th day after the end of each monthly billing
period the attached Monthly Expenditure Report. The expenditure report form may be duplicated for the
purposes of meeting the monthly reporting requirements. Alternatively, the CONTRACTOR may
generate an internal form which reflects the approved budget categories.
Program Participation and Offender Profile Data:
The CONTRACTOR shall submit program participation and offender profile data on a monthly basis:
A. Data pertaining to offender participation in all programs.
B. Selected characteristics of offenders determined eligible for and enrolled in programs.
C. Data are to be submitted by the 15th day of the month subsequent to the reporting period in a
format provided by the STATE.
Rider B — Oakland County
Page 3
* * * * * * * * * * * * * * * * * * * * * * * * *
FOR INTERNAL USE ONLY - The appropriation number, index, program cost account, and agency object to which program
costs pursuant to this Rider will be charged:
Appropriation Number: 19335
Index: 12150
Program Cost Account: 14011
Agency Object: 8108
Michigan Department of Corrections
Field Operations Administration
Office of Community Corrections
CFJ-259
03/03
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS — FY 2004
'i. CCAB: . Oakland County
rs=ABICOlitactr. , Barbara Hankey
PCCA13 Chair' Hon. Fred Mester
'Uritsbf GovéFñment Oakland County — June 3, 2003
Represeafed4 pp ro varDate:
,iGriiir.Gereid i Christine Curtis
IS, X Community Corrections Comprehensive Plans and Services p licatioeA
, X Probation Residential Services
St-re oaid, iiiiiitate. August 21, 2003
SUMMARY
Oakland County's prison commitment rate has increased 3% since CY 2000. Though the
overall rate is still below the State's average, the increase coupled with a significant increase in
the number of felony dispositions has resulted in the County sentencing 249 more offenders to
prison in CY 2002 compared to CY 2000. This increase represents enough offenders to fill a
prison housing unit.
The County's primary issue is excessive jail crowding. It has become apparent that the
processes to relieve jail crowding are not consistently' administered nor utilized to their
maximum benefit. Alternatives to jail are at capacity and program targeting and eligibility criteria
are relatively ineffective since almost all offenders are eligible for programming, absent an
assaultive history. It is anticipated that strengthened program targeting and eligibility criteria will
improve program utilization.
The County's approach to community corrections allows offender assessments to direct
program enrollments. While this is not necessarily wrong, it is relatively broad since it is applied
to the entire offender population which makes it difficult to specifically target the State Board's
priority populations, i.e., straddle cell offenders and probation violators. County has
acknowledged that their use of the NEEDS assessment on a broad population has resulted in
the majority of offenders being designated as high risk and need. It is anticipated that if straddle
cell offenders and probation violators were specifically targeted for assessments, then fewer
lower risk offenders would be utilizing valuable resources and the County would have a greater
impact on jail utilization and prison commitment rates.
In June, the County submitted an amended proposal to the Office of Community Corrections
requesting an increased grant award to fund new positions to target probation violators and
calculate SGL scores on felony offenders at the district court stage. It is recommended that the
County implement revisions to targeting/eligibility criteria which would result in reduced services
offered to the lower risk offenders and existing positions could be revised to perform the duties
of the proposed new position.
Jail titillation and Population Data
County: Oakland CY 2001 CY 2002 _ -
Rated Design Capacity (RDC): % of % of CY 2001 Capacity 1,642 # ADP Total ALOS # ADP Total ALOS
CY 2002 Capacity 1,642
Felons 213.7 11.8 18.8 287.4 14 18.1
Unsentenced -
Misdemeanants 84.2 4.6 4.5 80.6 3.9 4
,
Felons 1081.1 59.6 103.1 1142.1 55.7 101.9
Sentenced
Misdemeanants 418.5 23.1 24.1 510.8 24.9 24.1
Other 17.4 1 4.7 10 .5 4.3
Offenders Housed for Other Jurisdictions
Subtotal Average Daily Population 1814.9 2030.9
Offenders Housed in Other Felons 18.4 .9
Jurisdictions Misdemeanants
Total Average Daily Population 1814.9 0 30 2049.3 0 _ 30.6
. '
Jail Overcrowding atid ReimpgrsementDat kT
County: Oakland .FY2001 FY 2002
a. Number of times jail overcrowding officially declared. 0 0
b. Total reimbursement from the State. $4,727,223 $4,789,301
Comments:
• The MDOC designated rated design capacity (RDC) is used above. County reports
RDC of 1,853 which includes beds in holding and gym area. Based on the MDOC
capacity, the jail is operating at 125% RDC.
• The new 334 bed work release center is scheduled to be completed in August 2003,
though additional beds will be reduced for improvements.
• Misdemeanants are reported to be a problem population. Sentenced misdemeanants
represent a quarter of the jailed population. The weekend work program may have lost
its impact on this population.
• It is anticipated that the length of stay for sentenced offenders could be reduced through
consistent use of structured sentencing recommendations and jail-based programs that
offer earned credit.
• County expects to lose nearly $2 million due to the change in the County Jail
Reimbursement Program.
• New policies for the determining program eligibility and granting trustee credit will be
developed this year.
3
Substance Abuse Diverse substance abuse services are available through OCC funded probation
residential services and as outpatient programming at Step Forward. State and
County funds provide assessment/referral and other inpatient/outpatient services
as needed. Substance abuse assessments are provided as part of Step Forward
intake and new OCC funding for drug testing is proposed for FY 2004.
C ase Management . OCC/County fund case management through the Step Forward Day Reporting
•1; ..
, Center. Services include assessment, case planning, on-site programming,
monitoring of progress, discharge summaries and aftercare plan. OCC funds the
central intake and assessment unit in the jail which screens in-custody offenders
for P.A. 511 eligibility. Central intake is proposed to be modified into a jail
population monitoring function.
24 fr Structured . Four residential program locations are available to eligible offenders through OCC
funding. The authorized average daily population (ADP) for FY 2003 was reduced
from 94 to 86 as a result of budget reductions. Utilization has averaged 120. The
'., OCC funded STOP program provides 72 hour detention at a probation residential
J. center as a response to positive substance abuse tests. County reports an ADP of
6. County requests 100 beds in FY 2004.
.0ther The County funds a variety of additional programs including: PAM kiosk -
automated reporting for low risk pretrial offenders with no specific conditions of
r= release; Sheriff's boot camp - 8 week regimented program including education and
employment for felons; a Zero Tolerance drug testing program; and the Adult 1
T1: A,I Treatment Court.
Comments:
• County provides a variety of services for offenders, but few appear to specifically target
the State Board's priority populations of straddle- cell felons or probation violators.
• Due the potential thanges in the County Jail Reimbursement Program, it is anticipated
that the development of a jail-based cognitive program which targets straddle cell felony
offenders would positively impact this population.
• CC1S data is not consistent with the program utilization data reported by the County. It
is expected that these discrepancies will improve with the rollout of the local data base.
• It is suggested that a weekend work program be considered as an option for felony
probation violations.
5
5. Review the feasibility of creating a jail-based cognitive program that specifically
targets straddle cell felons and violators, especially offenders with PRVS of 35+, and
submit a report with recommendations to OCC.
6. Attempt to reduce the number of unsentenced inmates and the length of stay for
unsentenced inmates by working with courts to revise docketing policy and by
providing more alternatives at the pretrial stage.
7. Achieve a 10% reduction in the length of stay for sentenced offenders through the
time-cut program.
8. Submit accurate CCIS data within the first quarter of FY 2004.
Note: Contractual objectives shall be defined as a list of goals that Oakland County will
use all reasonable efforts to achieve. OCC and the County agree that the County's
failure to meet contractual objectives will not result in disallowance of funding.
III. TECHNICAL ASSISTANCE PLAN
1. Assist with revision of central intake unit policies/procedures as deemed necessary.
2. Assist with revision of local probation violation response guide and development of
additional options as deemed necessary.
3. Assist with the revision of work crew program design to maximize impact on the
average daily population and length of stay of sentenced offenders.
4. Assist With training probation staff on revised policies and programs, structured
sentencing, and principles of effective intervention.
5. Assist in development of policies and program design for a new cognitive program
and an intensive supervision program for probation violators.
7
MICHIGAN DEPARTMENT OF CORRECTIONS - OFFICE OF COMMUNITY CORRECTIONS
Budget Summary of Funding Sources
FY 2004
OAKLAND COUNTY
Program MDOC - OCC P.A. 511 Additional Funding Sources Activity
Account Category CCIS Total
Total MDOC - Local Fee Program Award Amount Administration Other
OCC Funding Resources Revenues Code _
Community Service
Placement Al 9 - - - Work Crew - A25 106 000 106,000 , 106,000 , _ -
Sub-Total 106 _ 106 - _ 000 ,000 - - _ 106,000 _ , _
Education
- - Educational Services BOO 10,500 10,500 10,500 -
Cognitive Change B17 49.500 , _ 49,500 - 49,500
Sub-Total_ 60,000 _- 60,000 _ - _ - _ - 60,000
Employment & Training
_ -
Employment & Training Services COO 117,414 117,414 , _ 117,414 -
Sub-Total 117,414 - 117,414 _ - - - 117,414
Intensive Supervision _ -
Day Reporting D04 - - Electronic Monitoring D08 - -
Supervision D24 45,000 45,000 45,000
Sub-Total_ 45,000 - 45,000 _ - - - 45,000
Mental Health I '
Outpatient E18 - - - ,
Sex Offender Treatment E19 - -
Sub-Total - - - - - -
Pretrial Services
_
Screening/Assessment F22 493,285 493,285 493,285
Supervision F23 45,531 , 45531 45,531 _
• - Electronic Monitoring F24 -
I Sub-Total 538,816 - 538,816 _ - _ - - 538,816
Substance Abuse
Testing G17 40,000 40,000 40,000
Outpatient Treatment G18 ._- -
- Cognitive Treatment G19 -
Sub-Total . 40,000 - 40000 - - , . - 40,000 .
Case Management
Screening/Assessment 122 40,000 40,000 40,000
Jail-Based/Case Management 123 ' 169,750 169,750 169,750
Community Case Management 124 253,114 253,114 253,114 -
Sub-Total, 462,864 _ 462,864 - - - 462,864 > Other ZOO - -
Sub-Total - - - - - -
Total Program Funding' I 1,370,094 1,370,094 1 . - - 1,370,094
I
CCAB Administration
Personnel 103,037 103,037 103,037 _
- Board Expenses -
- Contractual Services, Supplies, Main. -
- Equipment -
- Public Education -
Training -
- ,
Travel - -
Other .. -
• - Sub Total - 103,037 103,037 - - - 103,037
Total Program and Administration 1,370,094 103,037 1,473,131 - - -
SIGNED:
DATE PREPARER
SIGNED:
DATE CCAB MANAGER
MICHIGAN DEPARTMENT OF CORRECTIONS - OFFICE OF COMMUNITY CORRECTIONS
COMPREHENISIVE PLANS AND SERVICE FUNDS
MONTHLY EXPENDITURE REPORT
FY 2004
Fiscal Agent: OAKLAND COUNTY
Report Period:
CCIS Year to Date Expenses as a Expenditures for Report Account Item Program Approved Budget Month _. Year to Date Expenditures Percentage of Annual
, Code Budget
_ — CommunIty Service 1 — Placement
Work Crew 5
L
... 106,000.00
A_ 19_
-
Sub-Total
_
106,000.00
_ — Education -
Educational Services BOO 10,500.00
Cognitive Change
'
i B17
60,000.00
49,500.00
Sub-Total
_
Employment & Training
Employment & Training Services 117,414.00'
Sub-Total 117,414.00
Electronic Monitoring '''----"1. '-L1-400C°O8
Intensive Supervision
Day Reporting
Supervision
Sub-Total
D24 45,000.00
45,000.00
Mental Health
Outpatient E18
Sex Offender Treatment E19
Sub-Total - r Pretrial Services -
Screening/Assessment F22 493,285.00
Supervision F23 45,531.00
Electronic Monitoring F24
Sub-Total 536,816.00
Substance Abuse - • I
Testing 317 40,000.00
Outpatient Treatment 318 -
Cognitive Treatment 319- ' - _
•. Sub-Total 40,000.00
Case Management -
Screening/Assessment 122 40,000.00
Jail-Based/Case Management - 123 169,750.00
Community Case Management 24 253,114.00
_ Sub-Total 462,864.00
Other ZOO
-
Sub-Total
- _. I I teli•
Total Program Funding
[.
1,370,094.00 1 i 1
_
CCAE Administration -
Personnel 103,037.00
Board Expenses -
Contractual Services, Supplies, Main. -
Equipment
Public Education -
Training
Travel 1 -
Other -
Sub-Total 103.037.00 _
Total Program and Administration 1,473,131.00
RIDER C
OAKLAND COUNTY
The CONTRACTOR's Fiscal Year 2004 proposal and application for Community Corrections funds
included a request for funds from Fiscal Year 2004 Appropriations for Probation Residential Services.
Pursuant to the CONTRACTOR's proposal and the award of funds as approved by the STATE, the
following are terms and conditions which apply to Fiscal Year 2004 Probation Residential Services funds
awarded for the purchase of residential services and residential substance abuse treatment services.
Payments for Probation Residential Services by the STATE to the CONTRACTOR shall be utilized
solely for the acquisition of residential services in accord with the terms and conditions of this Rider.
Utilization of Probation Residential Services funds for costs incurred by the CONTRACTOR for the
administration of the funds is prohibited.
STATEMENT OF WORK
The CONTRACTOR shall identify qualified providers of residential services and enter into written
agreements with the providers. The agreements between the CONTRACTOR and providers shall specify
the services to be provided, compensation, and the terms and conditions for use of the Probation
Residential Services funds. Copies of the agreements between the CONTRACTOR and providers shall
be transmitted to the STATE and made part of this Rider.
The CONTRACTOR agrees to ensure each provider of Probation Residential Services undertakes,
performs, and completes the following in accordance with the terms and conditions of this agreement:
A. Each provider shall deliver, at a minimum, the following services to eligible felony offenders:
1. Room and Board (three meals per day).
2. Security and Supervision, 24 hours per day, for each day included within the term of this
agreement.
3. Probation Residential Services shall not exceed 150 days without the prior approval of
the State.
4. Programming shall include:
a. Intake and Assessment
b. Case Management
Rider C — Oakland County
Page 3
The treatment plan will include a diagnosis of substance abuse dependency, treatment
goals, and the frequency and types of treatment services and supportive social services to
be provided.
2. The treatment and rehabilitation regimen will include weekly scheduled therapeutic
activities for each offender. The scheduled activities shall consist of individual and group
counseling, educational, social, work, and planned recreational activities.
a. A minimum of one (1) weekly individual therapy session between the offender
and the assigned primary therapist.
b. A minimum of five (5) weekly group counseling sessions led by the primary
therapist or other assigned program staff.
c. Additional services necessary to the achievement and maintenance of a drug and
alcohol-free lifestyle. These may include services such as personal growth
workshops, life skills, motivation, parenting classes and exercise classes as
appropriate.
The CONTRACTOR and the provider shall address the offender's educational and
vocational needs and arrange for the offender's participation in education classes
(basic/GED), job training and job placement' assistance when feasible.
The CONTRACTOR and the provider shall encourage the offender to participate in
community service work consistent with their therapy and/or employment status.
3. The CONTRACTOR shall ensure that each offender's treatment plan is updated every
thirty (30) days. The update is to at a minimum include a review of: the offender's
attendance and participation in therapy; achievement of therapeutic goals; progress in
daily living; interactions with other offenders and staff; and adherence to house rules,
curfew, and treatment plan stipulations; and an assessment of continued need for
residential and/or other substance abuse treatment. Copies of the reviews conducted at the
end of each 30 days shall be provided to the CONTRACTOR and appropriate probation
or parole agent.
4. Residential Substance Abuse Treatment Services shall not exceed 90 days.
5. A discharge summary report will be prepared prior to the offender's scheduled completion
of the residential treatment program. The discharge summary shall include the initial
diagnosis, treatment goals, summary of progress toward goals, and recommended follow
up as appropriate. The recommendations may address need for follow up substance abuse
treatment, other support services (educational, employment), monitoring (drug testing), or
supervision.
Rider C — Oakland County
Page 5
Each Vendor Invoice must be reviewed and certified by the CONTRACTOR that the offenders
listed on the Vendor Invoice are eligible felony offenders. At a minimum, the Vendor Invoice
shall include the following infoimation:
1. The name of the referring agent.
2. The county where the offender was sentenced.
3. The name of the offender.
4. The circuit court docket number.
5. The offense, PACC code, and Sentencing Guideline Score (SGL) which resulted in the
placement of the offender in the program.
6. The beginning and ending date of the offender's physical presence and participation in the
program during the month.
7. The number of days in the time period identified* K-6 above.
8. The amount of offender contributions collected from each offender.
9. Total offender days for the month.
10. Total offender days in the program.
11. Total offender contributions for the month.
The CONTRACTOR shall submit Vendor Invoices to the STATE by the 15th day after the end of
each monthly billing period.
For payment purposes, offender days start with the first day the offender is physically in the
program and continue through the last day the offender is physically in the program. In the event
of absence due to hospitalization, AWOL, or incarceration, per diem payments will be suspended
the day following the offender's absence from the program.
F. The provider shall take or arrange for the taking of urine samples to monitor for substance abuse
in accordance with a schedule agreed upon by the probation or parole agent or the Department of
Corrections liaison.
The CONTRACTOR shall collaborate with the STATE to develop and implement local policies and
procedures to ensure funding provided pursuant to this Rider shall be utilized only for eligible offenders.
The State Community Corrections Board has adopted the following as minimum eligibility criteria.
I
Rider C — Oakland County
Page 7
2. Payments for residential services for SAT probationers shall be made for up to 30 days for
each eligible SA' probationer. Extensions beyond 30 days require prior written approval
of the local probation supervisor.
C. The total authorized bed days are 36,600.
D. Payments are based on documented earnings. Actual earnings are based on bed days billed times
the per diem. This data is derived from the monthly "Vendor Invoices."
E. , The STATE will make payments to the CONTRACTOR upon receipt of proper documentation.
Each provider is encouraged to collect offender contributions from adult felony probationers residing in
the provider's facility. Offender contributions shall come solely from offenders.
A. Offender contributions may not exceed 35% of the offender's gross income.
B. Records shall be maintained to provide a complete accounting of all offender contributions
received and the expenditure of those funds.
C. Offender contributions shall be used for general Operating expenses specifically related to
services provided to offenders.
D. The provider shall issue pre-numbered receipts for all offender contributions. One copy is to be
given to the offender. The provider is to retain copies of all receipts for six years.
E. Offender contributions are to be recorded on the monthly "Vendor Invoice" report.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
FOR INTERNAL USE ONLY: The appropriation number, index, program cost account, and agency object code to which
program costs pursuant to this Rider will be charged:
Appropriation Number: 19333
Index Number: 12150
Program Cost Account: 14003
Agency Object Code: 8108
2488587004 , , 10/15 '03 16:21 NO.795 02/02 uz.u4.11 K. VIII IP VY4•IV • 4VVV
MEMORANDUM
Ken Brzozowski, Administrator
MDOC/Office of Comrpgity;,orrections
TO:
OCT 0r4V.Y3
IIELO L •
1PagioNATANISTRATION LAFFICE oF COMMUNITY cORREcTIONS
. .. •
Ken Brzozo ministrator
MDOCv5f Community Corrections
Date "
SOUTH OAKLAND OFFICE
1151 CROOKS RD
TROY MI 48084
OFFICE: (24E) 955-12eo
FAX: (240 855-1278
MAIN OFFICE
2300 DIXIE HIGHWAY SUITE 200
WATERFORD MI 48328
OFFICE: RAP 4014310
FAX (2411) 451-2330
IN STIP PROGRAm
51540 WILLIAMS LAKE RD
WATERFORD MI 40320
OFFICE: (240) 8104390
FAX (241) 015-7001
COUNTY MICHIGAN
OEPARiMENT OF PUILIC SERV1C1$
L BROOKS PATTERSON, OAKLAND COUNTY EXSCUIIVE
COMMUNITY CORRECTIONS DIVISION
iterbars M. Hankey, m.S.A., Menem
C KOH r OF COttitIt.OrioNs
FROM: Barbara M. HenkeyNanager
' Oakland County Community Corrections Division.
SUBJECT: FY2004 Contract Language
DATE: October 8, 2003
The Oakland County Board of Commissioners requires that all grant agreements/contracts enter
into a review process prior to acceptance of the grant. Written approval must be secured from
the Department., ,of Management and Budget, Risk Management, Personnel, and Corporation
Counsel.before forrnatacceptance by,the BOC can proceed. In accordance with this policy, the
FY2004 contract between ' the Michigan Department of Corrections and Oakland County
Community Corrections entered contract review on September 25, 2003, and is scheduled for
Public Services Committee on October 7, Finance Committee on October 9, and the full Board
on October 18, 2003.
The first three departments approved the contract with no comments or issues. Corporation
Counsel approved the contract with no outstanding legal issues but did raise a concern
regarding the staffing standards (Section 5, pa'ge 3). Corporation Counsel was concerned as to
whether or not these staffing provisions were applicable only to county employees or If they
wars extended to any subcontractors. The recommendation from Corporation Counsel was to
contact the grantor directly and seek clarification.
Per our conversation on October 8, 2003, It is my understanding that this staffing provision is
not extended to agencies with which Oakland County may subcontract. I am requesting your
acknowledgement as to the correctness of this interpretation through your signature below.
As always, if you have any questions please contact me directly at (248)451-2306, Thank you
for your cooperation in this matter.
• I
FISCA1 NOTE (RISC..103291) October 16, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION -
ACCEPTANCE FOR 2003/2004 COMMUNITY CORRECTIONS GRANT
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Michigan Department of Corrections has awarded a FY 2003/2004
Community Corrections grant in the amount of $3,046,931 which is a
.01% variance or $300 more than the application amount.
2. The grant award is $104,470 or 3.6% more than the previous award
of $2,942,461.
3. The grant covers the period of October 1, 2003 through September
30, 2004.
4. The acceptance is for $3,046,931 of which $106,000 is for
Community Service, $26,000 is for Education, $117,414 is for
Employment and Training, $45,000 is for Intensive Supervision,
$572,816 is for Pretrial Services, $40,000 is for Substance Abuse,
$462,864 is for Case Management, and $103,037 is CCAB
Administration, along with $1,573,800 for Probation Residential
Centers.
5. No County match is required.
6. The County is expected to incur $12,446 in administration and
support costs, which have been included in the FY 2004 budget.
This grant dose not allow for the recovery of those costs.
7. It is anticipated that the current personnel will continue upon
the approval of the award.
8. An amendment to the special revenue budget, attachment "A", is
requested to reflect the new grant award for FY 2004.
FINANCE COMMITTEE
%lek
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
T. f
Resolution #03291 October 16, 2003
Moved by Jamian supported by Wilson the resolutions on the Consent Agenda, be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII,
Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez,
Webster, Wilson, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
.61011,
loi-z
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
October 16, 2003 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 16th day of October, 2003.
G. William Caddell, County Clerk