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HomeMy WebLinkAboutResolutions - 2003.10.16 - 27289PUBLIV SERVICES COMMItTEE MISCELLANEOUS RESOLUTION 103292 October 16, 2003 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: SHERIFF DEPARTMENT — FISCAL YEAR 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the U.S. Department of Justice has awarded Oakland County grant funding in the amount of $74,606, with a County match of $10,419 under the Federal Fiscal Year 2003 Local Law Enforcement Block Grant; and WHEREAS this award and total program amount of $85,025 is the same amount as Oakland County's application to the U.S. Department of Justice for funding as described in attached Schedule A; and WHEREAS Oakland County has met the federal requirements necessary to accept the award; and WHEREAS Oakland County's program for Fiscal Year 2003 Local Law Enforcement Block grant funding is to purchase: one (1) transport van; eight (8) Motorola prep. radios; one (1) portable projector; one (1) tripod; two (2) wireless mice; ten (10) headphones for transcription; one (1) full-sized transcribing machine; one (1) microcassette auto transcribing machine, Mugshot/FamCare interface files; one (1) security system; and two (2) PBT's; and WHEREAS the funding will support Oakland County's program for 24 months beginning at Oakland County's request for grant fund drawdown; and WHEREAS the grant agreement has been processed through the County Executive Contract Review and the Board of Commissioners' Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the award and approve the program budget for the Fiscal Year 2003 Local Law Enforcement Block Grant (LLEBG) funding from the U.S. Department of Justice in the amount of $74,606 with a grant match of $10,418, for a total grant program of $85,025. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, and to authorize grant funding drawdown which is consistent with the original agreement as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Public Services Committee Vote: Motion carried on a roll call vote with Potter absent. CONTRACT REVIEW — Multi-Departmental GRANT NAME: FY 2003 Local Law Enforcement Block Grant FUNDING AGENCY: US Department of Justice DEPARTMENT CONTACT PERSON: Greg Givens / 84057 STATUS: Acceptance DATE: September 29, 2003 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved.— Laurie Van Pelt (9/12/2003) Personnel Department: No comment. Risk Management and Safety: Approved. - Gerald Mathews (9/18/2003) Corporation Counsel: There are no outstanding legal issues with the FY 2003 Local Law Enforcement Block Grant. - Joellen Shortley (9/30/2003) The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division FUND 270 OTHER GRANTS Dept. OCA Revenue 16 520004 28500 16 520004 28500 17 520005 70001 17 520005 70001 41 520006 41700 41 520006 41700 43 520007 10000 43 520007 10000 Name 113 Grants-Federal 167 Grant Match 113 Grants-Federal 167 Grant Match 113 Grants-Federal 167 Grant Match 113 Grants-Federal 167 Grant Match EA bject 2003 Award $19,743 2,758 9,213 1,286 3,426 479 42,223 5,897 $85,025 OAKLAND COUNTY SHERIFF DEPARTMENT FY 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT APPLICATION FY 2002 Grant Award, FY 2003 Application vs FY 2003 Award SCHEDULE A 2002 2003 Award Application $0 $19,743 0 2,758 0 9,213 0 1,286 0 3,426 0 479 93,356 42,223 10,373 5,897 $ 103,729 $ 85,025 Variance 2003 Application Variance vs 2002 Award as % $19,743 2,758 9,213 1,286 3,426 479 (51,133) (4,476) ($18,704) Variance 2003 Award Variance s 2003 Application as % $0 0 0 0 0 0 0 0 $0 0.00% _ 81.97% Expenditure 16 420004 28500 9157 Equipment 17 420005 70001 4100 Expendable Equip. Expense 17 420005 70001 9157 Equipment 41 420006 41700 4100 Expendable Equip. Expense 43 420007 10000 4100 Expendable Equp. Expense 43 420007 10000 9157 Equipment $0 $22,500 22,500 $22,500 0 0 1,000 1,000 1,000 0 0 9,500 9,500 9,500 0 0 3,905 3,905 3,905 0 103,729 22,120 (81,609) 22,120 0 0 26,000 26,000 26,000 0 $ 103,729 $ 85,025 ($18,704) 81.97% $85,025 $0 0.00% FY 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT US DEPARTMENT OF JUSTICE GRANT AWARD DOCUMENTATION FOR OAKLAND COUNTY, MICHIGAN FY 2003 Local Law Enforcement Block Grants Program Oakland County, Ml Application Award RFD Grant Changes Final Grant Report Correspondence witch to:. '1 Well Ll Award Handbook Overview Review CEO Information Accept Award View Award Document Financial Institution Information Decline Award Help/Frequently Asked Questions LLEBG Home Log-Off Overview The Award Tab allows you to accept your FY 2003 LLEBG Award. You are able to accept or decline your award and print the formal award documents for your records. To ensure that the jurisdiction and CEO information provided during the application process is current and accurate, please verify the information on the following screens. The award date of your FY 2003 award is 06-SEP-2003, and it is now ready for your acceptance. You have 45 calendar days to accept this award and 90 calendar days to complete the Request for Drawdown (RFD) process. FY 2003 LLEBG Award Information FY 2003 LLEBG Final Award Amount* *This amount reflects the final award amount for FY $ 74,606.00 2003 plus any needed adjustment to the Pi' 2002 Award amount $ Matching Amount 8,290.00 Please click on the Continue button to review your CEO information, view the award documents, and accept the award. If you choose to decline your award, please skip to the Decline Award step on the left. hups://grants.ojp.usdoj.govillebgsfillebg2000.award.overview?p_bgid=5 09/11/2003 c FY 2003 Local Law Enforcement Block Grants Program Oakland County, MI Application Award RFD Grant Changes Final Grant Report Correspondence Review CEO Information Accept Award View Award Document Financial Institution Information Decline Award Award Handbook Overview Accept Award FY 2003 LLEBG Final Award Amount:* Matching Amount $ 74,606.00 $ 8,290.00 Help/Frequently Asked Questions LLEBG Home Log-Off *This amount reflects the final award amount for FY 2003 plus any required adjustments related to the FY 2002 Award amount. To continue with the Accept Award process, you must click on the links to the Special Conditions, Assurances, Lobbying, Debarment Suspension..., and Drug Free workplace. Within each link, you must click on the box underneath each condition AND click on the Accept button at the bottom of the screen. These special conditions and assurances can be printed for review prior to completion of the award acceptance process. • Special Conditions • Assurances • Certifications regarding lobbying; debarment, suspension and other responsibility matters; and drug-free workplace requirements 1. Lobbying 2. Debarment, Suspension, and Other Responsibility Matters (Direct Recipient) 3. Drug-Free Workplace (Grantees Other than Individuals) Acceptance of this Award and Special Conditions DOES NOT result in an automatic payment of LLEBG funds. BJA requires that all grantees submit the Request for Drawdown (RFD) in order to have funds directly deposited to your Financial Institution. Please take time to plan a detailed allocation plan and comply with each special condition. For FY 2003, grantees have to submit the RFD within 90 calendar days from the award date. Your jurisdiction's Award Date is 06-SEP-2003. Once you accept your award, you may begin the RFD process. https://grants.ojp.usdoj .govil1ebgsfi11ebg2000.award.accept_award?p_bgid=5 09/11/2003 LJVJ Special Conditions - Oakland County You must click on the box underneath each condition AND click on the Accept button at the bottom of the screen. Local Jurisdiction & Zero County in compliance w/PSOHB 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (0JP) Financial Guide. 0 2. The recipient agrees to comply with the organizational audit requirements of OMB Circular, A-133, Audits of States, Local Governments and Non-Profit Organizations, as further described in OJP's Financial Guide, Chapter 19. 0 3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42.302), that is approved by the Office of Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in cornpliance. 0 4. The recipient agrees that federal funds under this award will be used to supplement but not supplant state or local funds, pursuant to section 101(g) of H.R. 728, 104th Cong. (1995). 0 5. The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analysis.) This project was supported by Grant No. 2003-LB-BX-0533 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 0 6. The recipient agrees to provide information required for any national evaluation conducted by the U.S. Department of Justice. 0 7. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and/or support personnel, as described in the applicable purpose area of Subpart A section 101(a)(2) of H.R. 728, 104th Cong. (1995), that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform non-administrative public safety service. If the funds are used for the hiring and employing of new, additional law enforcement officers and/or support personnel, the unit of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of https://grants.ojp.usdoj.govillebgs//llebg2000.award_conditions.display_conditions?p_award 09/11/2003 Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. 0 8. The recipient agrees this award document constitutes the obligation of federal funds for use by the recipient in execution of the program or project covered by the award. Such obligation may be terminated without further cause if the recipient fails to affirm its timely utilization of the award by accepting the award and special conditions within 45 calendar days from the date of award. 0 9. The recipient agrees to submit the Request for Drawdown via the Internet system within 90 calendar days from the date of award, or to have all federal funds deobligated for redistribution during the next funding cycle. 0 10. Local recipients agree to one 24 month obligation and expenditure period, as established at the approval of the Request for Drawdown. All funds must be expended by the end of this 24 month period with no exceptions. 0 11. The recipient agrees to provide and expend a 10 percent cash match (calculated as 1/9 of the federal award amount) before the end of the 24 month obligation and expenditure period. The recipient is reminded that the matching funds are subject to audit under Special Condition #2 and will be binding to the recipient. Program income/interest earned on Federal funds may not be considered as part of recipient's 10 percent cash match. 0 12. Local recipients are required to establish a trust fund account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the 24 month period. Grant funds (including any interest earned) not expended by the end of the 24 month period must be returned to the Bureau of Justice Assistance (BJA) by the end of the 27th month, along with the final submission of the Financial Status Report (SF-269A). 0 13. The recipient agrees to submit one final progress report via the Internet system at the end of the 24 month obligation and expenditure period. 0 14. The recipient agrees, if funds are used by the recipient or subrecipient for enhancing security and/or crime prevention programs, that the recipient or subrecipient - - (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken; (b) will conduct such an assessment with respect to each such enhancement; and, (c) will submit to the Bureau of Justice Assistance (BJA) an annual written assessment report. https://grants.oj p.usdoj govillebg sfillebg2000. award_conditi ons . di splay_c onditions?p_award 09/1 1 /2003 - JUCUILLI Unnumu 0 15. The recipient agrees to comply with 28 CFR Part 23 if federal funds are used to support Criminal Intelligence Systems. 16. The recipient agrees to assist BJA in complying with the National Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the recipient or by a subrecipient. Accordingly, prior to obligating grant funds, the recipient agrees to first determine if any of the following activities will be related to the use of the grant funds. The recipient understands that this special condition applies to its following new activities, whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: 1. New construction; 2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; 3. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and, 4. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. Application of This Special Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipient's existing programs or activities that will be funded with these grant funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 0 17. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://www.aip.usdoj.gov/ec/states.htm 0 18. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient must also provide verification to BJA, via the Internet system, of the public hearing. At the hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. The recipient may not request a drawdown of funds until these requirements https://grants.ojp.usdoj.govillebgsfillebg2000.award_conditions.display_conditions?p_award 09/11/2003 DX-T UMILIILIC1 are met and the formal budget allocations are adopted by the recipient. 0 19. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, a previously designated or newly established advisory board will meet to discuss the proposed use(s) of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations on the use(s) of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, though it may be broader: a) the local police department or sheriff's department; b) the local prosecutor's office; c) the local court system; d) the local school system; and, e) a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention or treatment. The recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations are adopted by the recipient. 0 20. The recipient has certified it is in compliance with the Public Safety Officers' Health Benefits Provision of the Fiscal Year 2003, Departments of Commerce, Justice, and State, the Judiciary, and Related Agencies Appropriations Act (Pub. L. No. 107-273), as of the date of this application. This provision requires that the unit of local government which employs a public safety officer (as defined by section 1204 of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or hot pursuit (as such terms are defined by State law) with the same or better level of health insurance benefits at the time of retirement or separation as the officer received while on duty. 0 21. The recipient agrees that funds provided under this award may not be used to operate a "pay-to-stay" program in any local jail. The recipient further agrees not to subaward funds to local jails which operate "pay-to-stay" programs. 0 22. Mitigation of Health, Safety, and Environmental Risks a. General Requirement: The grantee agrees to comply with Federal, State, and local environmental, health, and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals, equipment, and wastes used in or resulting from the operations of these laboratories. b. Specific Requirements: The grantee understands and agrees that any program or initiative involving either the identification, seizure, or closure of clandestine https://grants.ojp.usdoj.gov/llebgs//llebg2000.award_conditions.display_conditions?p_award 09/11/2003 methamphetamine laboratories, hereafter referred to as the "Program", can result in adverse health, safety, and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment; and (4) the immediate and surrounding environment of the site (s) where any remaining chemicals, equipment, and wastes from a seized laboratory's operations are placed or come to rest. Therefore, the grantee further agrees that in order to avoid or mitigate the possible adverse health, safety, and environmental impacts of its Program, it will (1) include the nine, below listed protective measures or components within its Program; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this grant agreement; and (3) implement these protective measures throughout the life of this grant agreement. In In so doing, the grantee understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractors, or other qualified third parties. 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the grantee to either the seizure or the closure of clandestine methamphetamine laboratories; 3. As determined by their specific duties, equip personnel assigned to the Program with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; 0 Accept ancel https://grants.ojp.usdoj .govillebgsfillebg2000.award_conditions.display_conditions?p_award 09/11/2003 - 2-kaaLizaLit.G Assurances - Oakland County You must click on the box underneath each condition AND click on the Accept button at the bottom of the screen. 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information may be required. 2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted programs. 0 3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act if applicable. 5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 0 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 0 7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 0 8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 0 9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood https://grants.ojp.usdoj govillebgsfilleb g2000.award_assuranc es. display_conditions?p_award 09/1 1/2003 Du- - ttSWIJ Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 0 10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 0 11. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations. 0 12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 0 13. It will comply, and all its contractors will comply, with the non- discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 0 14. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. https://grants.ojp.usdoj .govillebgsfillebg2000.award_assurances.display_conditions?p_award 09/11/2003 0 15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 0 16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 0 OW Form 4000/3 (Rev. 7-00) https://grants.ojp.usdoj .govillebgsilllebg2000.award_assurances.display_conditions?p_awaxd 09/11/2003 Certification - Oakland County You must click on the box underneath each condition AND click on the Accept button at the bottom of the screen. As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: 1. (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the, to any person for in-fluencing or attempting to influence an officer or employee ofagency, a Member of Congress, an officer or employee of Congress, or an employee of aof Congress in con-nection with the making of any Federal grant, the entering intoany cooperative agreement, and the extension, continuation, renewal, amendment, orof any Federal grant or cooperative agreement; 0 2. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; 0 3. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 0 OW Form 4061/6 (Rev. 7-00) https://grants.ojp.usdoj.govillebgs//llebg2000.award_certification.display_conditions?p_awa 09/11/2003 Certification - Oakland County You must click on the box underneath each condition AND click on the Accept button at the bottom of the screen. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospecataive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 - 1. (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; 0 2. (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 0 3. (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and 0 4. (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and 0 5. (e) This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160- 19211). (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospecrive participant shall attach an explanation to this proposal. 0 B. Where the applicant is unable to certify to any of the statements in this certification, he or she attach an explanation to this application. PNWAIMNI OW Form 4061/6 (Rev. 7-00) https://grants.ojp.usdoj.govillebgsfillebg2000.award_certification.display_conditions?p_awa 09/11/2003 L.1•J Luut.auu Certification - Oakland County You must click on the box underneath each condition AND click on the Accept button at the bottom of the screen. As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620. 1. (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. (b) Establishing an on-going drug-free awareness program to inform employees about (1) The dangers of drug abuse in the workplace;(2) The grantee's policy of maintaining a drug- free workplace;(3) Any available drug counseling, rehabilitation, and employee assistance programs; and(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); 4. (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occuring in the workplace no later than five calendar days after such conviction; 5. (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk,810 Seventh Street, N.W. Washington, DC 20531. Notice shall include the identification number(s) of each affected grant; 6. (f) Take one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approv 0 7. (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 0 https://grants.ojp.usdoj .govillebgs//llebg2000.award_certification.display_conditions?p_awa 09/11/2003 Add "MEI Add address1: address2:1 address3:1 address4: 1 n cpt.. --1:1-C11111GE1111711 B. The grantee may insert in the space provided beloW the site(s) for the performance of work done in connection with the specific grant: Places of Performance (Street address, city, county, state, zip code) 1. Organization Name and Address: Oakland County 1200 North Telegraph Road Courthouse Building #12 East Pontiac OAKLAND MI 48341-0470 2. Typed Name and Title of Authorized Representative Board Of Commissioners, Chair Mr. Thomas Law 3. Grantee IRS/Vendor Number(s) 386004900 OW Form 4061/7 (Rev. 7-00) https://grants.ojp.usdoj.govillebgs//llebg2000.award_certification.display_conditions?p_awa 09/11/2003 FY 2003 Local Law Enforcement Block Grants Program Oakland County, MI Application RFD Grant Changes Final Grant Report Correspondence Award Award Handbook Accept Award Overview Review CEO Information Accept Award View Award Document Financial Institution Information Decline Award Help/Frequently Asked Questions LLEBG Home Log-Off Please verify that you are are ACCEPTING your jurisdiction's FY 2003 LLEBG Award and certify that all Applicant information displayed in the previous screens is accurate and truthful. Please ensure that a street address has been included and not just a post office box, and ensure that both uppercase and lowercase lettering has been used. Once accepted, no changes can be made to the Award, including special conditions, without a formal request to BJA for a Grant Adjustment Notice (GAN). Verify you are accepting the award and special conditions by clicking on the Accept button below. If you need more time to consider accepting this award, please click on the Cancel button below. Please note that clicking Cancel does NOT decline this award. There is no need to send a signed printed copy of the award document to BJA. If you have questions, please contact the GMS Hotline at 1-888-549-9901, option 4. Signature * Title I_ * First i Name * Last Name ---E-7 — — * Phone 177- * E-Mail • I have examined the information provided here regarding the signing authority and certify it is accurate. I am the signing authority, or have been delegated or designated formally as the signing authority by the appropriate official, to provide the information requested throughout this application system on behalf of this jurisdiction to the Local Law Enforcement Block Grants Program. Information regarding the signing authority, or the delegation of such authority, has been placed in a file and is available on-site for immediate review. _ Cent https://grants.ojp.usdoj.gov/llebgsfillebg2000.award.check_award_acceptance 09/11/2003 Local Law Enforcement Block Grant Final Consensus Program Budget Distribution of Program Costs - FY 2003 As of 7/21/2003 - LLEBG FY 2003 Draft Budget 1.xls - Sheet 3 Project Description Federal Share Match Total Sheriffs Department Transport Van (1) $ 22,814 $ 3,186 $ 26,000 Motorola Prep Radios -(8 IQ $2765) $ 19,409 $ 2,711 $ 22,120 Prosecutor's Office Portable Projector (1) $ 2,271 $ 317 $ 2,588 Tripod (1) $ 175 $ 24 $ 200 Wireless Mouse (2) $ 351 $ 49 $ 400 Headphones for Transcribing (10) $ 114 $ 16 $ 130 Full-size Transcribing Machine (1) $ 361 $ 50 $ 411 Microcassette Audio Transcribing Machine (1) $ 154 $ 21 $ 176 Children's Village , MugshotiFamCare Interface Files $ 19,743 $ 2,758 $ 22,500 Community Corrections Security System $ 8,336 $ 1,164 $ 9,500 PBTs (2) 877 $ 122 $ 1,000 TOTAL $ 74,606 $ 10,418 $ 85,025 Cross Foot TOTAL $ 74,606 $ 10,418 $ 85,025 Oakland County Board of Commissioners Board Chairperson's Authorization to Submit Electronic Online Grant Acceptance This certification authorizes Laurie VanPelt, Director of Management and Budget, or his/her designee, to electronically submit the FY 2003 Local Law Enforcement Block Grant online "grant award acceptance" and follow-up information, as may be requested, through the US Department of Justice's Grants Management System. Thomas Law, Chairperson Date Oakland County Board of Commissioners FISCAL NOTE MSC. #03292) 6 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: SHERIFF'S DEPARTMENT- FY 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Miscellaneous Resolution 403105 dated May 8, 2003 accepted FY 2002 Local Law Enforcement Block Grant Funds from the U. S. Department of Justice in the amount of $93,356 with a County Match requirement of $10,373 for a total program cost of $103,729 which purchased personal hazmat protection kits and portable cardiovascular defibrillators. 2. The Oakland County Sheriff's department wishes to accept and utilize FY 2003 funds for one (1) transport van, eight (8) Motorola prep radios, one (1) portable projector, one (1) tripod, two (2) Wireless Mouse, ten (10) headphones for transcribing, one (1) full-size transcribing machine, one (1) Microcassette Audio Transcribing Machine, one (1) Mugshot/FamCare Interface files, one (1) security system and two (2) PBT's. 3. Total FY 2003 program costs equal $85,025 with $74,606 (87.75%) in Federal funds and $10,419 (12.25%) as the County match requirement. 4. The County is expected to incur $10,280 in support costs, which have been included in the FY 2004 budget. This grant does not allow for the recovery of these costs. 5. The FY 2003 Funding represents an 18.03% reduction from FY 2002 funding (100.00% - 81.97%). County Match requirement for FY 2003 is 2.25% greater than FY 2002 (12.25% - 10.00%). Sufficient funds are available in the FY 2004 Non- Departmental grant match line item budget to cover the required County match. 6. Budget amendments are recommended for FY 2004 as follows: General Fund / General Purpose FY 2004 Expenditures 90-101-290000-25000-2872 Non-Dept. - Grant Match ($10,419) 17-101-402200-70001-2872 Comm. Corr. - Grant Match 1,286 41-101-211000-41700-2872 Prosecutor - Grant Match 479 43-101-023301-21400-2872 Sheriff - Grant Match 5,897 16-293-501200-25000-2872 Children's Village - Grant Match 2,757 $ 0 October 16, 2003 Other Grants - Fund 270 Revenue 16-270-520004-28500- 0113 Children's Village-Grants-Federal 16-270-520004-28500- 0167 Children's Village Grant Match 17-270-520005-70001- 0113 Comm. Corr. - Grants-Federal 17-270-520005-70001- 0167 Comm. Corr. - Grant Match 41-270-520006-41700- 0113 Prosecutor - Grants-Federal 41-270-520006-41700- 0167 Prosecutor - Grant Match 43-270-520007-10000- 0113 Sheriff - Grants-Federal 43-270-520007-10000- 0167 Sheriff - Grant Match Expenditures 16-270-420004-28500-9157 Children's Village - Equipment 17-270-420005-70001-4100 Comm. Corr. - Expend. Equip. Exp 17-270-420005-70001-9157 Comm. Corr. - Equipment 41-270-420006-41700-4100 Prosecutor - Expend. Equip. Exp. 43-270-420007-10000-4100 Sheriff - Expend. Equip. Exp. 43-270-420007-10000-9157 Sheriff - Equipment FINANCE COMMITTEE C;(7111---e-/K -1(/ (// FINANCE COMMITTEE: Motion carried unanimously on a roll call vote. $19,743 2,757 9,213 1,286 3,426 479 42,223 5,897 $85,025 $22,500 1,000 9,500 3,905 22,120 26,000 $85,025 0 G. William Caddell, County Clerk V Resolution #03292 October 16, 2003 Moved by Jamian supported by Wilson the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 16, 2003 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 16th day of October, 2003.