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HomeMy WebLinkAboutResolutions - 2003.10.02 - 27302REPORT (MISC. #03268) October 2, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03268- BOARD OF COMMISSIONERS - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF CLAWSON - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03268 on September 22, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE 4i& i6L1 General Government Committee Vote: Motion carried on a roll call vote with Bullard and Hatchett absent. Resolution #03268 September 18, 2003 MISCELLANEOUS RESOLUTION•#03268 - BY: Charles E. Palmer, District #19 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF CLAWSON - FISCAL YEAR 2003 ALLOCATION TO THE OAXLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Clawson has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Clawson is $4,300.94 from the West Nile Virus Fund as repayment to the City of Clawson for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Clawson as eligible for reimbursement from the Nest Nile Virus Fund: BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $4,300.94 from the West Nile Virus Fund (Account #90-210000-23030-90913) to repay the City of Clawson for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. The Vice-Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. FISCAL NOTE M.R. 003266) October 2, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF CLAWSON - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Ru=e XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $4,300.94 is available in the West Nile Virus Fund for FY 2003 to reimburse the City of Clawson for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote. COUNTY MICHIGAN DEPARTMENT OF FIL'MAN SERViCES HEALTH DIVISION George J. MIr. MA, Manager L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE September 2, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Clawson dated August 14, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement to date are for qualifying mosquito control 'projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services Miller, M.A. Manar.kellealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Harry G. Thinkwine Superintendent, DJ' .W. City of Clawson BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIEW MI 48076-3625 • WALLED LAKE MI 45390-3586 (246) 558-1280 (248) 424-7000 (248) 926-3300 MG 2 0 2003 REQUEST FOR WEST NILE VIRUS FUND REIMBURSEMENT August 14, MB Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the City of Clawson hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control program conducted by the City of Clawson. Attached in support of this request are the following: A Schedule of events for 2003 West Nile Education and Prevention Program. A Requisition to purchase 16 cases of Altosid Briquettes at $ 586.53 per case. City Council Resolution approving purchase. A City Council Resolution requesting reimbursement from West Nile Virus Fund. Invoice of purchase of Altosid Briquettes in the amount of $ 9,384.48 A Copy of canceled check from Clark Mosquito Products for $ 9,384.48 The City of Clawson understands that the review and process of this reimbursement request will be governed by the provisions of MR 03060 and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact Harry G. Drinkwine at (248) 288-3222. Thank you for your assistance. Sincerely, M244.(....s Co; 10,2A.44..L.N.vo, Harry G. Drinlmine Superintendent, D.P.W. 63S W.ELMWOOD AVE. • CLAWSON MI. • 18017 PHONE. 248-28-3222 • FAX; 2111-28E-3973 CLAWSON PUBLIC WORKS DEPARTMENT Memo To Joseph Merucci nom: Harry Drinkwine Data 02/04/2003 Ra West Niles Virus The City of Clawson will conduct proactive steps to reduce the possible exposure to the West Niles Virus beginning April 2003. As you know, I have attended numerous meetings with Federal, State and County officials as eady as late last summer regarding this issue. At this time certain measures have already been taken in the area of public education. Additional programs will begin as follows; > February 2003: Clawson Web site includes information and direct links to Oakland County Web site regarding the West Niles Virus and prevention. • > March 2003: Issue of Clawson Highlights included two pages of instructions and <56 illustrations on protecting your home and family from the West Niles Vitus. - > April 2003: Code Enforcement campaign to address old tires and other debris that / contribute to mosquito breeding grounds. Larvacide cubes placed in all public and private catch basins. Project to be completed by May 1 4 2003. Cubes are effective bra period of five months. X , > May 2003: Strict Code enforcement campaign begins for summer 2003 especially in the area of grass/weed control. > June 2003: Clawson Highlights quarterly addition to include additional educational materials relating to West Niles prevention and mosquito control recommendations. The Clawsori`Yearbook will also contain related material > July — October 2003: Monitor and document any reports of dead crows. Document any confirmed human cases of West Niles Virus geographically with in the City of Clawson. > December 2003: Recap 2003 West Niles prevention program. Respectfully, G . Harry G. Drinkwine Superintendent,D.P.W. CL.:; :co vi)C,Bfic If OXA-,S cL Lt-FER, Memo To Joseph Merucci Franz Harry G. Drinkwine Daft 4114/2003 R. Larvicide Purchase The City of Farmington Hills has completed the open bid process for the larvicide material used in the City of Clawson's 2003 mosquito control program. Three companies bid on the specified materials through the Tri County Purchasing Consortium. All three companies bid the same price for the Altosid Briquettes we will be using. Two companies did not bid on alternate materials that will be used by some consortium members. Clarke Mosquito Control of Roselle Illinois bid on all items listed in the bid specifications. The following material is needed for our 2003 prevention program: 16 cases of Aitosid Briquettes at $586.53 per case = $9,336.48 I am asking for consideration and approval to purchase the above listed material from Clarke Mosquito Control, 159 Garden Avenue, Roselle, Illinois for the amount of Nine Thousand Three Hundred Thirty Six Dollars and Forty-Eight Cents ($ 9,336.48). This purchase is to be funded through the current year's water and sewer fund. Upon completion of the Mosquito larvicide program, the City of Clawson will file a request for reimbursement thru the Oakland County West Niles Fund established by the Board of Commissioners. The City of Clawson's portion of this fund is $4,300.94. Thank you, Ncd G. Harry G. Driniwine Superintendent, D P.W. 425 North Main Street / Clawson, Michigan 48017 (248) 435-4500 FAX (248) 435-0515 CM 04-095-03 CONSIDERATION OF PURCHASING LARVICIDE'S MATERIAL TO BE USED IN THE CITY 0 F CLAWSON'S 2003 MOSQUITO CONTROL PROGRAM MOTION BY: Councilman Palmer SUPPORTED BY: Councilman Horton RESOLVED, that the purchase of 16 cases of Altosid Briquettes at $586.53 per case, be awarded to the most responsive & low bidder, Clarke Mosquito Control, of Roselle, Illinois, in the amount of $9,336.46. AYES: Horton, Iseppi, Palmer and Bartley NAYS: None ABSTAINED: None ABSENT: Schwab MOTION CARRIED: STATE OF MICHIGAN COUNTY OF OAKLAND I DO HEREBY CERTIFY THAT THE ABOVE IS A TRUE COPY OF A RESOLUTION MADE, PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF CLAVVSON AT A REGULAR MEETING HELD IN THE COUNCIL CHAMBERS, 425 N. MAIN STREET, CLAWSON, MICHIGAN ON TUESDAY, APRIL 15, 2003 AT 7:30 P.M. G. MACVELE KUKUK, CITY CLERK POLICE & FIRE PUBLIC WORKS RECREATION LIBRARY (248) 435-5000 (248) 258-3222 (2481589-0334 (248) 585-5500 Fax (2413) 435-4847 Fax (245) 2138-3973 Fax (248) 588-5013 Fax (249) 558-31 14 — — %." --AM.. • 'tip f 4.# 425 North Main Street / Clawson, Michigan 48017 (248) 435-4500 FAX (248) 436-0515 CM 06-155-03 CONSIDERATION OF THE RESOLUTION TO THE COUNTY OF OAKLAND REQUESTING REIMBURSEMENT FOR THE PURCHASE OF WEST NILE LARVICIDE MOTION BY: Councilman Bartley SUPPORTED BY; Councilman Palmer RESOLVED, the resolution to the County of Oakland requesting reimbursement in the amount of $4,300.00 for implementation and completion of the West Nile Virus larvicide program be approved. WHEREAS, the Mayor and City Council of the City of Clawson support the efforts of Oakiand County in its elimination of the West Nile Virus; and WHEREAS, as of October 11, 2002, the Center of Disease Control reported 577 positive cases of West Nile Virus in humans in the State of Michigan, with 51 associated deaths. Of these, Oakland County had 30 reported human deaths — the highest in the State; and WHEREAS, the concentrated outbreak of West Nile Virus cases in Oakland County merit instituting proactive public hearth measures, such as personal protection along with habitat eradication and larviciding to reduce the population of infected mosouitoes in the environment; and WHEREAS, the Mayor and City Council of the City of Clawson wish to continue its support of such programs for the protection of its residents. NOW, THEREFORE, BE IT RESOLVED, the Mayor and City Council of City of Clawson on behalf of not only its residents but those of neighboring cities, respectfully request mutual assistance from the established fund through its Board of Commissioners, Department of Management and Budget, Fiscal Services Division as to help protect the health, safety and welfare of the people of Oakland County and residents of the City of Clawson. CARRIED UNANIMOUSLY: STATE OF MICHIGAN ) COUNTY OF OAKLAND I DO HEREBY CERTIFY THAT THE ABOVE IS A TRUE COPY OF A RESOLUTION MADE, PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF CLAWSON AT A REGULAR MEETING HELD IN THE COUNCIL CHAMBERS, 425 N. MAIN STREET, CLAWSON, MICHIGAN ON TUESDAY, JUNE 17, 2003 AT 7:30 P.M. /4-4,z, 44,1 G. MACELE KUKUN, CITY CLERK POLICE & FIRE 245) 435-500J Fol (248) 435-4E47 PUBLIC WORKS RECREATION LIBRARY (2461 255-3222 (248) 5e9-0334 (245) 588-55Cr0 FBX (245) 285-3973 Fax (245) 585-513 Fax (248j 588-3114 IMMON01•4•Pf....11~1tr, 11.100•111,111 t I!% l. 11100CIAT Rosna, IL 66172 Tn.: 00/894-20.00 159 N. CAROM AIM co P.O. Bac 72i97 DIRECT o 140 ContrOr -_•;,:;,"97'.."..11' \;:"Zir2,-;: qi4.7747:' Ira 0.171;7' 1• 1104556 04/30/03 1169S( )8199 04/02/03 L010 WILLIE M. COX PAGE B L CITY OF CLAWSON CITY OF CLAWSON IL SHIP 635 WEST ELMWOOD I0 635 WEST ELMWOODnni TO CLAWSON1 MI 48017 CLAWSON, MI 41E1017 16 16 •11011 ALTOSID INGaT-BRIOUETS(150DAY z2o/14 586.53 LOT4; 0 To ta- 9 i384. A 9,394.4 '111PER MOtiT11,INTEREST !MU. SIE,CHARUED AFTER 3111 DAYS AU, MAIMS FOR DAMAGES IN TRANSTMLIST SENADE at EurrmAsm. OUR RESPONSIS21,111 CEASES UPON DELIVERY DP' SHIPMENT IOCARRIPA. PalgrilEMIT PROMPTLY TO: — .,,Par eoFs EINI 3S-1462112 PRCI NO. ROADRUNNER FREIGHT SYSTEMS. INC. . 55519171 OPPIPV.r AT III I I I 111 I 1111 II III 1 iin P.O. BOX 8303 SHIP DE CUDAHY, WI 53110-B303 —c 0 CUSTOMER SERVICE: 214/ 631-1700 r cc ":;• WWW.ROFS.COM 4/24/03 PAGE 1 I-DELIVERY RECEIPT B S C , CTC SERVICES INC WELLMARK INTL CITY OF CLAWSON L PO BOX 661128 AMP OHARE • H 12200 DENTON DR 0 635 W ELMWOOD T P N CHICAGO, IL 60666 DALLAS, TX 75234 CLAWSON, Mr 49017 0 R IS .B/L No: 00098110 P.O.No: 0047 SpecInst ATTN: HARRY DRINKWINE 248 288 3222 Manifest 2051821 See Addl references below. Orig: DLS Dest TOL - TRTS NO. PIECES MA ' DESCRIPTION OF ARTICLES ANG SPE CIA I MARKS ACT CIA RID CIS WEJG1T4 OS) KATE CHARGES 1 SKD STC 16PCS INSECTICIDES 0/T POISON 102120 60 60 560 Fuel Surcharge ACC001400 : 1 < TOTALS > PPD 560 , 55519771D N.L.FREIGHT otscRiato ABOVE RECEIVED IN GOOD CONDITION AND SEIRINKWR,APNIANDIN INTACT EXCEPT AN NOTED Any A • ditiona ervice May Result In Additional Charges FIRM DATE DEL! ERED. a 773 Please Initial Services Performed SIGNATURE +! ERED: IN DEL LIFTGATE SORT/SEC • PR!NTEI3 NAME 7"1" n . .ESID OTHER _ CI-0(# .......--- S-11ANII seacnvese PI REGULAE IONS REQUIRE PAYMENT PNTIVII 15 DAYS - LATE PAM WM-RENO IN LOST DISCOONTS,NNANCP CH .COLLECTIONS COSTS AND REASONABLE ATTORNEY FEES. 25 Apr-03 05:15 039075 c61 ity at lawson POOLED A/P National City Bank of Michigan/Illinois 150 N. Man SI *Clawson 4.0 48017 9.91720 Liate: 06/04/2003 1SFIriclUl 5 -7 t: 425 NORTH MAIN STREET CLAWSON. IiilICHIGAN 48017 r21=i1 ( $9,384,48 ***************NINE THOUSAND THREE HUNDRED EIGHTY-FOUR DOLLARS AND 48 CENTS* THE RDER OF CLARKE MOSQUITO CONTROL PROD 159 N GARDEN AVE PO BOX 72197 ROSELLE IL 60172 n90390750" CD720009 L51: 0077505476o • :•,• 7 . "n'• 11.0000938 1,4810 H I ra , 7 ! , 13 ! P • a ▪ ; E t ▪ . is L17; ; 5i305 ' OW 4112003 fI . h ' ,_11] lifintEIDX tit WIN DEW 91L4259142W. • I.a.rialiNRIBILINEIEEEMBIT grAtilitillitE131f NAIL, CITY ke93 06/11/03 4100 4.50 CIEV .011 44135 • Resolution #03268 September 18, 2003 The Vice-Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. In Testimony Whereof, I have hereunto set my hand and affixed ept seal_pf,the County of Oakland at Pontiac. Michigan this 2nd day of October, 2003. G. Williern Caddell, County Clerk Resolution #03268 October 2, 2003 Moved by Wilson supported by Crawford the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Bullard. Coleman, Coulter, Crawford, Douglas, Gregory. 1-latchett, Jamian, Knollenberg, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson. Zack. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). I HEREBY APPRIK THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I. G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 2, 2003 with the original record thereof now remaining in my office.