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Home My WebLink AboutResolutions - 2003.10.02 - 27305REPORT (misc. 103271) October 2, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03271— BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BING HAM FARMS — FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03271 on September 22, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Bullard and Hatchett absent. MISCELLANEOUS RESOLUTION #03271 BY Thomas A. Law, District 4:7 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BINGHAM FARMS - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the Village of Bingham Farms has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the Village of Bingham Farms is $487.70 from the West Nile Virus Fund as repayment to the Village of Bingham Farms for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Village of Bingham Farms as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $487.70 from the West Nile Virus Fund (Account 090-210000-23030-9098) to repay the Village of Bingham Farms for expenses incurred in connection with the mosquito control project, once proper- invoices are presented. Chairperson, I move the adoption of the regoing res lution. L. BROOKS PA1TERSON, OAKLAND COUNTY EXECUTIVE HEALTH DIVISION Gecrge J. Miller, M.A.. Manager IAKIANDV COUNTY MICHIGAN DEPARTMENT OF F.LIMAN SER \HCES September 12, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: am in receipt of a West Nile Virus fund reimbursement request from the Village of Bingham Farms dated September 8, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with at least one of the major categories for reimbursement. This letter will, therefore, certify that the expense invoices submitted for reimbursement ($310,98) are for a qualifying mosquito control project. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Dep _im l -nt of Human Services ill /46-2— il • George . er, M.A. Manager '.1th Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Kathryn P. Hagaman, Clerk Village of Bingham Farms BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC M148341-1050 • SOUTHFIEI_D MI 48076-3825 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 SEP 1 0 363 Village of Bingham Farms 24255 ThirteeniVzie Road, Suite 190 Bingham Farms, Michigan 48025 September 8, 2003 Mr. Timothy Soave Manager, Oakland County Fiscal Services 1200 North Telegraph Rd. Dept. 403 Pontiac, MI 48341-0403 Re: West Nile Virus Fund Reimbursements Dear lir. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)03060, the Village of Bingham Farms hereby requests TP.imhilrq ,=m6=int under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our Village. Attached in support of this request are the following: I. Attachment A: Project Description 2. Attachment B: Governing Body Resolution 3. Attachment C: Expense Invoices The Village understands that the review and processing of this ri=inhilrcpment request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for re iphurAewpnt were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact the IlndPrsignPri Thank you for your assistance. Sincerely, Kathryn P. Hagaman Clerk Office (248) 644-0044 ii.rx (248) 644-3254 hingham Eilrnich.com Wedsite: www.binghamfarms.org VILLAGa OF BINGHAM BARKS ATTACHMENT A - PROJECT DESCRIPTION The Village of Bingham Farms owns no land and therefore determined the best way to protect Is residents was through education. In that light, the Village Newsletter contained articles relative to the West Nile Virus and means to limit exposure to mosvitnps. RESIDENTS COMPLY WITH SNOW PLOW ORDINANCE Thank you to the many residents who worked hard making sure their snow plow contractor complied with the Vil- lage Snow Plow Ordinance. The Franklin/Bingham Farms Police Department com- plimented the residents for a great job. Alter the first two snow falls, complaints dropped measurably. Very few tickets were issued. Complaints from residents about the new Village snow contractor office poured in this =SOIL Each complaint was discussed with the COiltraCiOr and when necessary, he was re- quired to send trucks back into the Village to correct the prob- lem From an historical perspective, this was the first time in more than two decades that the Village had to secure the ser- vices of a new snow contractor. The prior contractor went out of business_ As a first year contractor, the company had to adjust to the expectations of the Village and its residents. The Village will be assessing the contractor's performance prior to making any decisions for next winter. Residents were very helpful when they called the Vil- lage office to report problems. . • 7`.'"A‘ A A., ^•-•,A Oakland County recently conducted a conference for local municipalities to discuss amen= about the West Nile Virus and disseminate information regarding County efforts to reduce the problem. The West Nile Virus is present throughout most of the United States. Ti is a mosquito-borne virus that can cause encephalities (inflammation of the brain) or meningitis (inflammation of the lining of the brain). A mosquito becomes infected by biting a bird that carries the vim. Last year, the outbreak in Oakland County resulted in over 200 confirmed cases, including 20 fatalities. This year the County is putting together planning efforts which emphasize preventica They will devote re- sources to a county-wide effort to prevent mosquito breeding, enhancing existing disease surveillance and promoting edu- cational programs. They hope to be able to target neighborhoods and communities where the virus is reappearing. The public needs to take an active role also. Reporting of dead cows will resume. If a dead crow is found, call the County Information Hotline at 1-877- 377-3641. This information will help keep track of potential risk areas. Wide-spread spraying is not being recommended. Chemical assaults against West Nile virus-bearing mosqui- toes could do more harm than good_ The County is making $500,000 available to help communities educate people, kill mosquito larvae and do focused pesticide spraying of parks and other green spaces. The County will not help pay for widespread spraying of neighborhoods. One method under consideration is the application of larvicide to potential breeding sites, such as catch basins and ponds. But the County and the raimici- polity cannot de it alone. The County maintains the best protection for residents is through pre- 7 ventive measures. A public education program called Mosquito Smarts lists steps every homeowner can take to elimi- nate potential breeding grounds. It's based on the three R's. REDUCE areas where mosquitoes breed REPEL through the use of protective clothing and appropriate spray. REPORT mosquito-breeding areas to proper per- sonnel. Here are some specific recommendations for prop- erty owners. * Avoid areas where mosquitoes may be present (shaded and wooded areas). * Limit outdoor activity at dusk and dawn when mosquitoes are most active. • Wear long-sleeved shirts and pants and use net- ting over strollers and playpens when outdoors, * Do not use insect repellent on children younger than two years of age; use repellents containing not more than 10% DEET sparingly on children 2-6 years of age; insect repellents containing up to 35% DbET may be used on older children and adults before outdoor recreational activities. •Eliminate standing water that collects rn chil- dren's toys, buckets, tines, unused pools, boats and other containers. *Maintain window and door screening to keep mosquitoes out of homes, Other recommended anti-mosquito activities in- clude: * Clean gutters. * Frequently change water in birdbaths to prevent larvae from developing. * Remove debris that can trap WEILCX such as old tires, paint cans and empty flower pots. * Turn over toys that may collect water. COUNTY TO HELP DEAL WITH WEST MULE VIRUS THE EINC1L4F1 FALUN PCNT Spring, 2003 It's that time of year again_ rue Village has scheduled its Annual Household ;Hazardous Waste Drop off fcr Saturday, June 7 between the hours of 10:00 a.m. and 1:00 p.m. check the special section in this letter for items that are and wre not acceptable The droli off will again he held in the back parking lot of the Jamestowne South build- ing located at 24255 Thirteen Mile Road. Load up your car or tuck, cL-ive in and let the trained staff from City Environmental do the rest_ You don't even have to get out of your ca. Proof of residency will be required. A valid driver's license or vehicle registration will suffice. Please remember, only oil-based paint will be ac- cepted. Latex paint [s not considered a hazardous material. Latex paint can be discarded year round in the regular trash by following this simple process. Open the unused C3BS, pour in kitty litter until the liquid is soaked up. Then place the open cans it at the curbside with your regular trash. if you have any questions, feel free to call the Vil- lage office at 248-644-0044. Office hours are from 9:00 - i:00 p.m. VILLAGE SCHEDULES SPECIAL COLLECTIONS HOUSEHOLD lifiZANDOUS WASTE DROP SE417-4NNUAL L4J GE ITEM OFF SET FOR JUNE 7 TH PICK UP SET FOR JUNE 127'H Spring has finally arrived. For many residents, that means s finae for spring cleaning. It's a time to rid yourself of unwanted items like that old couch or washing machine. Better yet, you can get rid of all those large harm at no cost This large item pick up is free for Village residents„ On Thursday, June 12th Car Trucking is bringing in extra manpower to handle the collection.. Al] you have to do is gct ttie items to the roadside. • For the large item pick up only, a resident can place large items at the street the weekend before June 12th. Regular trash however, may not be placed at the street before 7:00 p.m. the day prior to collection. • Check the special section in this newsletter for a list of what is acceptable. If you're disposing of a refrigerator or freezer, the freon must be removed prior to placing the item at the road and the doors must be removed. Car Trucking is not able to do this. Also, remember, it takes longer for the men to pick everything up on this day. So, don't worry if they're not picking up your rubbish at the usual time. As a reminder, postcards will be mailed to resi- dents closer to the pick up date. INCUMBENTS RE-ELECTED Fifty-five voters turned out on March 10th for the Annual Village election to elect, a preradent and three trustees for two year terms. All four incumbents ran unopposed. President - Mary Jane Bauer - 51 votes Trustee - Melvin W. EtOMSOD - 48 votes IL William Freeman - 51 votes G. Ted Wells - 52 votes Congratulations to all. COMPOST PICK UP BEGINS The seasonal pick up of compost (grass clippings, twigs, small branches) will begin on Thursday. April 17th arid continue through November. Compost may be placed in 32-gallon trash containers marked "Compost" or in brown paper bags that may be pur- chased at local hardware stores. Compost materials will be picked up during the regu- lar rubbish collection on Thursdays. EMERALD ASH BORER _ PROBLEMS ON THE RISE BATTLLING THE WEST NILE VIRUS The State of Michigan, the County of Oakland and the Village of Bingham Farms are all woriong to- gether to educate as many people as possible about the West Nile Virus. The County is engaging in limited spraying at some parks and golf courses to attack breeding grounds. Additionally, they are using lar- vicides in areas of standing water to prohibit the hatr-hieg of the mosqui.. toes. There are things that every individual can do to further protect themselves from contacting West Nile Virus. Remove areas of standing water (buckets, pails, birdbaths) Clean out gutters Wear based repellant (with DEFT in it) Wear tong pants and long sleeve shirts if out in the early morning or after dusk. Should you have any questions or concerns, contact the Oakland County Health Department A hot line has been set up to direct your ques- tions and to report dead birds. Call 1-877-377-3641. TIPS FOR DRIVEWAY REPAIR WORK ;04...0 Y The Emerald Ash Borer is an exotic pest from Asia that was first discovered in six Southeast Michigan counties (Oakland is one) in the summer of 2002. To date it has damaged or killed mil- lions of ash trees in these areas. Emerald Ash Borer adults are dark metallic green in color, 1/2 inch in length and 1/16 inch wide. They are only present from raid May to late July. Larvae are creamy white in color and are found under the bark. Their appearance typically goes undetected until trees show symptoms. Infestation is difficult to detect until the tree canopy die- back occurs...usually the upper third of a tree will thin and die back. Very little information on the beetle is available from its native region, and limited ?control or management reconnuendatices exist to date. Aggressive and comprehensive research projects are =nu* underway to learn more about this pest Michigan Sate University is spearheading some of these projects. Until the research findings become available, property owners are urged to be wary of companies promising a solution or cure. To fight the problem, homeowners are urged to plant alter- oative types of trees like Katsina, Kentucky Coffee, Red Maple, • Ginke, Dawn Redwood or Sour Gum just to name a few. For more information, contact MSU Extension office at 248-858-0902 or call the Emerald Ash Borer hotline at l866-325- 0023. -; THANKS FOR ALL THE YEARS OF SERVICE The Village of Bingham Farms is saying good- bye to one of its long-time volunteers on the Franklin- Bingham Fire Department. Captain Chris Ciak is retir- ine after 16 years of service. Cap- tain Ciak was not only a firefighter but an emergency medical re- sponder. It's probably too difficult to count up the number of runs the Captain made over the years, but he was definitely a major contributor in keeping the Village safe. Thanks Captain Chris for all your dedication and expertise. Have a happy retirement. Oh, whatever happened to those long, hazy, lazy days of summer? Seems sunitners are now packed with one project after another. If you're contemplating a driveway repair or sealcoating project, here are a few hints that can make the project easy. Cheek the references of your contractor. There are some who do a neat job. When the project is fin- ished, you can't tell the contractor was there. He left no tell-tale tracks up and down the toad and there are no clumps of asphalt to be found. It can be done. It just requires the contractor to lake precautions. There is a Village ordinance that provides for fines if a contractor leaves tar or asphalt deposits on the Village roads. Make sure the contractor knows the rubes. ins 114 REWARD OFFERED TO STOP ILLEGAL DUMPING LETTER FROM THE PRESIDENT Mary Jane Bauer We think that our Village is a great place to live. The large wooded yards and the many trees that almost meet over our streets give our Village a rural flavor. We find it comfortable and relaxing and hope that you like it too. We especially wish to thank all of you who put forth a special effort to beautify your property. In a mutual attempt to help keep water rates as low as possible, we recommend that lawns and flowers be watered on add or even days, as last year, even though there is obviously no short- age of rain at this times Please read the article in this newsletter that our Village Clerk wrote to explain the new school tax structure and payment schedule. We hope that you appreciate the effort that your Vil- lage officers have put forth in keeping Village taxes at the cur- rent level, even though our state reduced funding to local mu- nicipalities. Speaking of money, our Village has limited fund- ing from the state for capital road improvements and repairs to be used by the end of this fiscal yau Chine 30). Our engineer- ing consultants have identified two needed projects fulfilling this requirement. The first is on Bingham Road with repair of the bump at Timber Trail and the dip north of Bingham Lane. The second is for smaller repairs on our local roads throughout the Village. Over the next several years, other road projects will be done in phases as funds become available so that we won't have to take out bonds for road improvements. . The warm weather also brings driveway construction, paving and seal coating. Our ordinances state that only political and for sale signs are allowed on our property. Contractor advertis- ing sips are not allowed. Call the Village office if there are any questions, If you notice any questionable or suspicious activity in our Vil- lage, please call our Franklin-Bingham Police at 626-3444 right away. They want to get involved immediately. This includes solicitors and door-to-door salesmen. We believe that it is bet- ter to have a —false alarm" than regrets. We also suggest that if you will be out-of—town for any length of time, that you infotm our friends at the Police Department so that they can keep an eye on your house. We are always looking for volunteers for Village commissions and advisory boards and to support our Franklin-Bingham Po- lice and Fire departments. We may not call you immediately. but when a vacancy occurs, we'll have your name and number already on file. If you have some spare time and can help, give our Village Office a call at 248-644-0044, Summer has officially arrived. While spring brought plenty of rain. summers can become dry_ If this occurs, De- troit Water it. Sewer can institute voluntary or mandatory wa- ter restrictions. These restrictions normally cover outdoor watering and washing of vehicles. In the past, residents and businesses could only water on odd or even days depending on the last digit of your address. Currently, there are no re- strictions, but pay attention to the news to know whether any restric- tions are in place. • It's always best to be conservative in water usage. Watering should be limited during the peak hours of 5:00 a.m. to 10:00 am.. and 5:00 p.m. to 9:00 p.m. The Village website will also be updated with infor- mation specific to the Village. Check it out at www. bingharafarms.org FRANKLIN BINGHA.M FIRE DEP.4RTMENT TO HOLD ANNUAL MEETING A special invitation to all residents of Bingham Farms from the Franklin-Bingham Fire Department to attend their annual meeting. MONDAY, AUGUST 4, 2003 AT 8:00 P.M. FIRE HALL 32707 FRANKLIN ROAD VILLAGE CF BINGHAM FARMS RESOLUTION 2003-25 REQUEST FOR WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT WHEREAS, upon let,onuuenddLion of the Oakland County. Executive, the Oakland County of Commissioners has established a West Nile .Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito incPc'tiniHr, spraying in designated community green areas; and WHEREAS, the'Village of Bingham Farms, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW THEREFORE BE IT RESOLVED, that this council authorizes and direct its Clerk, as agent for the Village of Bingham Farms, in the manner and to the extent provided under Oakland County Board of romm;ncinnpr miqrp17Anpnli Resolution 03060, to request rp,iminflrpmpnt of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. DATED: August 25, 2003 SIGNED: Village Clerk CERTIFIED: te,..b...4.-emp„..J.-1 CC: County Commissioner, District 17 pat e 3/27103 Vil!age of Brigham Farms 24255 Thirteen Mile Road, Suite 190 Bingham Farms MI 48025 Customer P.O. No, 311,47 250 250 Sales Rep: AMY 0.00 311.47 Artistic Printing, iitc. Invoice 26040 W. Twelve Mile Road Southfield, MI 48034 - (248) 356-1004 Fax (248) 356-0270 No. 4343 500 The Bingham Farms Pest, 11 x 17 Cream 60# Offset, 2 originals, printed 1 color front in 341 ink 1 color back in 341 ink • 1,000 Fold 11x17 • Application Zoning Permit, 8.5 x 11 20# NCR -2part, printed 1 color front in Black ink Pre-Application for Building Permit, 8.5 x 11 20# NCR -4part, printed 1 color front in Black ink *4 r.irC°‘ c‘r1^ PV. 1L ri 00' 2, c,t13L\]C'cl iejt 3j taL e6r--iCPf' /,‘ File Originals The Bingham Farms Post - Spring 2003 Please pay from this invoice. TERMS: Net 30 Days Pas; Due Invoices are 5LbjE,-..1 to LATE PAYMENT SERVICE CHARGE computed at 1-112% per month (18% ANNUAL PERCENTAGE RATE) cn past due 'Mount. Thank you! SUBTOTAL TAX SHIPPING TOTAL invoice No. 485,9 0.00 Artistic Printing, Inc. 26040 W. Twelve Mile Roaa Southfield, MI 48034 - (248) 356-1004 Fax (248) 356-0270 Village of Bingham Fauns 24255 Thirteen Mile Road, Suite 190 Bingham Farms NV 48025 Date 6/30103 Customer P.O. No. Anima The Blnaharn Farms Post, 11 ix 17 Cream 60# Offset printed 1 color front in..?41 ink 1 color back in 341 ink 48Q Fold 11x17 Insert for News!etter, 8.5 x 11 Cream 60# Offset, pnnted 1 color front in PMS 341 ink 1 color back Ln PMS 341 ink 82.1e 65.49 ACCOUNTS PAYABLE A/C # 41 31c Amunt fr Approved t4 Apprcved by Cliecic Sig Check Sign Paio 40/45 j•-••• Onginel=.: The Bingham Farms Pc.„2: , Summer 2003 Please pay from this invoice. TERMS: Net 30 Days Past Due Inw..,ices are sect tt,' LATE PAYMENT SERVICE ChARGE computed at 1-1/2Y0 per month {18% ANNUAL PERCENTAGE RATE.) on past due amount. Thank you! Sales Rep: AMY SUBTOTAL TAX TOTAL 147.87 FISCAL NOTE (MR. 403271) October 2, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BINGHAM FARMS - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $187.70 is available in the West Nile Virus Fund for FY 2003 to reimburse the Village of Bingham Farms for this projects no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote. Resolution #03271 September 18, 2003 The Vice-Chairperson referred the resolution to the General Government Committee and Finance Committee, There were no objections. Resolution #03271 October 2, 2003 Moved by Wilson supported by Crawford the resolutions on the Consent Agenda, be adopted (with accompanying reports being-accepted). AYES: Bullard, Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Long, McMillin. Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 2, 2003 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal theSounty of Oakland at Pontiac, Michigan this 2nd day of October, 2003. fnet,e,„„ G. William Caddell, County Clerk