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Home My WebLink AboutResolutions - 2003.10.29 - 27318October 30, 2003 REPORT MR# 03280 BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON RE: COUNTY CLERK/REGISTER OF DEEDS — CREATION OF THREE (3) PR FUNDED MICROGRAPHIC EQUIPMENT OPERATOR I POSITIONS TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed MR #03280 on October 22, 2003,reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on unanimous roll call vote with Kowall, Hatchett and Rogers absent REPORT (M.R. #03280) October 30, 2003 BY: Finance Committee, Chuck Moss, Chairperson IN RE: MR #03280 - COUNTY CLERK/REGISTER OF DEEDS - CREATION OF THREE (3) PR-FUNDED MICROGRAPHICS EQUIPMENT OPERATOR I POSITIONS To: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above-referenced resolution, reports with the recommendation that the resolution be adopted with an amendment to insert a second BE IT FURTHER RESOLVED paragraph as follows. BE IT FURTHER RESOLVED that the Clerk/Register of Deeds Micrographics Fund shall be responsible for all costs associated with these positions, including salaries, fringe benefits and all ancillary costs. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Gregory, Patterson, Crawford, and Webster absent. MISCELLANEOUS RESOLUTION #03280 October 2, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: County Clerk/Register of Deeds - Creation of three (3) PR funded Micrographic Equipment Operator I positions To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County Clerk/Register of Deeds Micrographics Unit in cooperation with Facilities Management and Record Retention have reviewed the storage needs and capacity related to County records; and WHEREAS approximately 1,804 boxes of civil and criminal court files need to be filmed; and WHEREAS Facilities Management and Record Retention have indicated that storage space at Record Retention is depleting; and WHEREAS Facilities Management has anticipated a total cost of $1.5 million to replace the current storage system with high density shelving for the storage of the Record Retention files; and WHEREAS the Clerk/Register has requested the creation of three (3) Proprietary funded Micrographic Equipment Operator I positions to allow for the more expedient preparing, microfilming and storage of the court files; and WHEREAS the Clerk/Register has also requested that these positions be reviewed for continuation on December 31, 2006; and WHEREAS the Micrographic Fund balance is sufficient enough to cover the costs for these positions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the creation of three (3) PR funded Micrographic Equipment Operator I positions in the County Clerk/Register of Deeds Micrographics Unit. BE IT FURTHER RESOLVED that the new positions will be funded through December 31, 2006 and be reviewed for continuation. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Hatchett absent. FISCAL NOTE (M.R. 403280) October 30, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: COUNTY CLERK/REGISTER OF DEEDS - CREATION OF THREE (3) PR FUNDED MICROGRAPHIC EQUIPMENT OPERATOR I POSITIONS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The County Clerk/Register of Deeds Micrographics Unit in cooperation with Facilities Management and the Record Retention Division has recognized the rapid depletion of Record Retention storage space. 2. The resolution approves the creation of three (3) Proprietary funded Micrographic Equipment Operator I positions for preparing, microfilming and storage of the court files, as an alternative to renovating the existing facility, and purchasing high density shelving at a total cost of $1.5 million. 3. These positions will carry a three (3) year sunset clause and will be reviewed for continuation prior to December 31, 2006. 4. Funding for these positions is available in the Micrographics Fund balance, with no cost to the General Fund. 5. The total salary and fringe cost of the three (3) PR funded Micrographic Equipment Operator I positions is estimated to be $110,405 for FY 2004, and $123,194 for FY 2005. Cost of supplies is $9,231 for FY 2004, and $10,000 for FY 2005. 6. A budget amendment is recommended as follows for the FY 2004 and FY 2005 Micrographics Fund budget: Micrographics Fund (654) Expenditure 2-21-260100-11000-2001 Salaries 2-21-260100-11000-2074 Fringes 2-21-260100-11000-4252 Office Supplies Total Expenditures FY 2004 FY 2005 $ 73,850 $ 82,404 $ 36,556 $ 40,790 $ 9,231 $ 10,000 $119,637 $133,194 2-21-260100-11000-8005 Chg. in Fund Equity ($119,637)($133,194) Total Micrographics Fund 0 $ 0 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Gregory, Patterson, Crawford, and Webster absent. Resolution #03280 October 2, 2003 The Chairperson referred the resolution to the Personnel Committee and Finance Committee. There were no objections. I HEREBY APPROVE THE FOREGOAG RESOLLMON Vo) 1/ William Caddell, County Clerk Resolution #03280 October 30, 2003 Moved by Patterson supported by Knollenberg the resolution be adopted. Moved by Patterson supported by Suarez the Personnel Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Patterson supported by Potter the Finance Committee Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Patterson supported by Coulter the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefore, the motion carried. Vote on resolution, as amended: AYES: Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. 0E1E0 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 30, 2003 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 30th day of October, 2003.