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HomeMy WebLinkAboutResolutions - 2003.10.29 - 273244) REPORT (103302) October 30, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03302— BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SYLVAN LAKE - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03302 on October 20, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote with Webster, Coulter, Potter and Hatchett absent. MISCELLANEOUS RESOLUTION # 03302 BY : John A. Scott, District #5 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SYLVAN LAKE - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Sylvan Lake has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Sylvan Lake is $658.87 from the West Nile Virus Fund as repayment to the City of Sylvan Lake for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Sylvan Lake as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $658.87 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Sylvan Lake for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregpiri resolution. OAkLAND L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A., Manager October 3, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Sylvan Lake dated September 30. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of,Human Services George J. Mi1leiM.A. Manager/Health Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services John Martin, City Manager City of Sylvan Lake BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 inise Clibbert. City lerk Dennise Clippert, City-Clerk ',Led-fajj----• CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST RESOLUTION At a regular City Council meeting held on September 10, 2003 at 8:00 p.m. in the Sylvan Lake Community Center, located at 2456 Pontiac Drive. Present: Piontkowski, Dzenko, Kumar, Peters Absent: Bandalene WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS the City of Sylvan Lake, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. In light of the foregoing, it was moved by Kumar, seconded by Piontkowski, that Sylvan Lake City Council authorizes and directs its City Manager, as agent for the City of Sylvan Lake, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060 to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Yes: Kumar, Peters, Piontkowski, Dzenko No: None SEP 2 0 7003 CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax September 8, 2003 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Re: West Nile Virus Fund Reimbursement Request Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (1VIR)03060, the City of Sylvan Lake hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT B: GOVERNING BODY RESOLUTION 3. ATTACHMENT C: EXPENSE INVOICES The City of Sylvan Lake understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact John Martin, City Manager at 248-682-1440. Thank you for your assistance. Sincerely, JOITrriCrirrtin, City Manager PROJECT DESCRIPTION The City of Sylvan Lake is currently involved in a City wide ditching and storm drainage reconstruction project. A part of this project is to eliminate standing water in ditches and other open areas to help control the mosquito population and potential for contracting the West Nile virus. Unfortunately, it is impossible to eliminate standing water in areas such as catch basins and retention areas. Public works personnel will administer a slow-release larvicide application to public catch basins. The city is using a water soluble pouch product in our catch basins. This application will destroy the mosquito larva and prevent adult mosquito emergence. We are seeking reimbursement of $745.13 for Vectolex water soluble packets. TOTAL CHECK $558.41 Clarke Mosquito Control Products, Inc. 1710 Reliable Parkway Chicago. IL 60686 THE DER OF 9/25/03 CHECK #036888 Clarke Mosquito Control Products. Inc. 1710 Reliable Parkway Chicago, IL 60686 Mosquito Control - West Nile prevention 101-751-000-770-000 $558.41 CITY OF SYLVAN LAKE • SYLVAN LAKE. MICHIGAN CITY OF SYLVAN LAKE, MICHIGAN SYLVAN LAKE, MICHIGAN National City Bank of Michigan/Illinois BLOOMFIELD HILLS OFFICE (P) BLOOMFIELD HILLS, MICHIGAN 48013 9.91 / 720 036888 9/25/03 VOID AFTER 90 DAYS $558.41 Five Hundred Fifty-eight Dollars & 41/100****************************** CITY OF SYLVAN LAKE GENERAL FUND •036888ns 1:0 ? 20009151: 0 3 11 ?(3 L 270 WE CBEUI BALANCE DESCRIPTION CI IAF1GF.S 1/3 THE COST FOR MOSQUITO CONTROL PRODUCTS H $186.72 TOTAL DUE PLEASE REMIT UPON RECEIPT /C) p v 7 - s $186.72 , 1 NOWA arnnIonl to MIS COhinero CITY OF ORCHARD LAKE VILLAGE 3 INFORMATION 70DAY - I PAYMENT TERMS • . 7.- Ngr.,` 30 'DAYS .,,-.:;j MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIATION CLARKE. Mosquito Control 159 N. GARDEN AVE P.O. Box 72197 € ROSELLE, IL 60172 TEL 630/894-2000 : ORDER DATE 09/17/0 PURCHASE ORDER NO. VERBAL/JOHN SALESMAN 010 WILLIE M. COX ACCT. NOT )0FF-V,1 INVOICE DATE 09/1S/07( INVOICE N04 1761391 PAGE 1 CITY OF SYLVAN LAKE 1820 INVERNESS SYLVAN LAKES MI 48307 SAME TO SHIPPED BACK PRODUCT UNIT COST ' TOTAL' ORDER NO. DESCRIPTLON 1 - _ . 1 11554 VECTOLEX WSP CASE/20FKS/40X1OGRAMS - 550.00n F50.0C LOTO: 387638 WILLIE CALLED IN ORDER iS.-p."---- Shipping Tota 8.4! N R-tc5 Ale V1A va i N.1 -1-- • 5553.41 NEW REMIT TO ADDRESS: Clarke Mosquito Control Products, Inc. 1710 Reliable Parkway Chicago, IL 60686 41;112&T____AANgt., /0 /-7.7/ — Y20 SR MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER. OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. 159 N. CARDEN AVE. P.O. Box 72197 C Itosua, IL 60172 in: 630/1394-2000 ^110, OS700: PURCHASE ORDER NO. .VERE101... ORDER DATE / / :7:1 HIPPING INFORMATION PAYMENT TERMS NET 30 DAYS MEMBER. AMERICAN MOSQUITO CONTROL ASSOCIATION CLARKE. Mosquito Control ACCT. NO I 0 FILL tn SALESMAN 010 WILLIL M. COX INVOICE DATE INVOICE NO.. ! P AC11.: 1 BILL CITY OF ORCHARD LAKE TO 3956 ORCHARD LAKE RD ORCHARD LAKE VILLAGE, MI 1(--1 ME SHIP TO 40,—OP,ERED.;, I SHIPPED . BACK PRODUCT DESCRIPTION UNIT COST TOTAL ORDER NO. _____ - 1.:; 5 - .VE (. I 1 )1 E:: X iv,i '.7.:.; 1:' C: Ni::-.1E:./ 2.(.11-'i : 2 / ''t 0 X 1 0 Ij RA 11 i.'7. ' . C.....O.0 (..) . 0 I .I I ) I.; r o 1 . , .,• L Cll . it pp I ric...) :..• lc.:,L., r..,1.,:ci,V:I'liVliiiii4 ' '1 ‘' •1 , cwyke mosctliitsi.,lam oi .ro 4 ticiS WO ' • ' • 4C.:..,*/4 IR . „.J., ' ?,1310•Rellable:raric ay r• ,,•3). ctti;1,e , L.- • •..?..,,,,n,•..-6,,.!.,..1.1.;'., 4trit''' Oit" '1 rChIcag i% 'ii 06 , ,. •,,,, ,•,, r,%;'''AltiNE. illE, _L _ Le.,t • ) I • -!::;::Z::' •:ititil i.:1.eil'A`:r1 , ,' ft XX: , j'(,, 22 Mt% PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. FISCAL NOTE (M.R. #03302) October 30, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SYLVAN LAKE - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $658.87 is available in General Fund (account 2853-16001) to reimburse the City of Sylvan Lake for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Gregory, Patterson, Crawford, and Webster absent. Resolution #03302 October 16, 2003 The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. G. William Caddell, County Clerk Resolution #03302 October 30, 2003 Moved by Bullard supported by Hatchett the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). I HERM WOVE Tit FORMS !SOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 30, 2003 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 30th day of October, 2003.