HomeMy WebLinkAboutResolutions - 2003.10.29 - 27327MISCELLANEOUS RESOLUTION #03306 October 30, 2003
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR
200312004 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ)
REIMBURSEMENT AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS for Fiscal Year 2003/2004, the Michigan Department of Environmental Quality
(MDEQ) has awarded a reimbursement agreement to the Oakland County Health Division for
services related to Non-Community (Type II) Water Supply, Long-Term Drinking Water
Monitoring, Radon, Public Swimming Pool Inspections, Septage, On-Site Sewage, and Drinking
Water Programs; and
WHEREAS the services referenced above are ongoing; and
WHEREAS the Fiscal Year 2002/2003 MDEQ Reimbursement Agreement reflected a total
funding amount of $1,192,644; and
WHEREAS the Fiscal Year 2003/2004 MDEQ Reimbursement Agreement reflects a total
funding amount of $1,206,582, which is a $13,938 (1.17%) increase over the previous agreement;
and
WHEREAS no personnel changes have been requested for the reimbursement programs at
this time; and
WHEREAS this Reimbursement Agreement has been submitted through the
County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Michigan Department of Environmental Quality Reimbursement Agreement in the total
amount of $1,206,582, beginning October 1, 2003 through September 30, 2004.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners' approval
of the above-referenced contract is specifically conditioned and premised upon the "Department's"
concurrence in the terms and conditions contained in Addendum A of the Agreement, as added by
the County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes
its Chairperson to execute this Agreement subject to the following additional condition: That the
County's approval for entering into this Agreement is specifically conditioned and premised upon
the acceptance, approval and execution of the Agreement containing Addendum A, by the
Michigan Department of Environmental Quality, and that the failure of the Michigan Department
of Environmental Quality to execute the Agreement as specified shall, without any further act of the
Oakland County Board of Commissioners, automatically negate and void the County's approval
and/or acceptance of this agreement as provided for in this resolution.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the
Reimbursement Agreement and approve changes and extensions not to exceed fifteen percent (15%),
which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the
foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
WJILPI Pdfs44m.
General Government Committee Vote:
Motion carried on a roll call vote with Webster, Coulter and Hatchet absent.
da Pearson
„from: Greg Givens igivensg@co.oakland.mi.us]
Sent: Monday, September 29, 2003 10:02 AM
To: Wedell, Harvey; Fockler, Tom; Pearson, Linda
Cc: Frederick, Candace; Pardee, Mary
Subject: CONTRACT REVIEW — Health Division
CONTRACT REVIEW - Health Division
====
GRANT NAME: FY 03-04MDEQ - Local Health Department Agreement
FUNDING AGENCY: Michigan Department of Environmental Health
DEPARTMENT CONTACT PERSON: Tom Fockler / 22151
STATUS: Acceptance
DATE: September 29, 2003
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
Department of Management and Budget:
Approved.- Laurie Van Pelt (9/23/2003)
Personnel Department:
Approved. - Ed Poisson (9/19/2003)
Risk Management and Safety:
No comment.
Corporation Counsel:
This Grant Agreement is APPROVED WITH MODIFICATION. The following
issues must be addressed and modified:
1. Throughout the Agreement the County is referred to as the "Local
Entity"; however, in Appendix C the County is referred to as "Grantee".
To be consistent, I would request that the DEQ change any reference in
the Agreement to "Grantee" to "Local Entity".
2. To address an issue (the County being liable for the actions of its
subcontractors) contained in the liability section of the Agreement
(Article VIII(a), I have attached an addendum. The DEQ has signed this
addendum in the past, so I do not think it will be an issue. Please
contact me if there are any questions. - Jody Schaffer (9/24/2003)
Please note the modification required by Corporation Counsel. These
issues should be resolved before submission to the Board for
acceptance. Once this is done; the captioned grant materials and grant
acceptance package (which should include the Board of Commissioners'
Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this email containing grant review comments)
may be requested to be placed on the appropriate Board of Commissioners'
committee(s) for grant acceptance by Board resolution.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
DEPARTMENT OF HUMAN SERVICES
HEALTH DIVISION
FY 2003/2004 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
REIMBURSEMENT AGREEMENT ACCEPTANCE
Each year the Oakland County Health Division (OCHD) enters into a contract with the
Michigan Department of Environmental Quality (MDEQ) to carry out the following activities:
• Noncommunity Water Supply
The OCHD monitors water supplies that are not community owned but supply water to
the general public through the course of doing business.
• Long-term Drinking Water Monitoring
The OCHD collects samples from predetermined locations where contamination has
occurred.
Radon Program
Funding in this program is provided for the time and resources associated with
public inquiries, selling radon test kits, making presentations, issuing press
releases, or conducting other radon-related activities. The services provided are
primarily for homeowners.
• Swimming Pool Program
The OCHD makes inspections and investigates complaints of swimming pools and spas
that are open to the public in Oakland County.
• Septage Program
The OCHD, will inspect land septage disposal sites annually and septage waste
motor vehicles as licenses are renewed..
• Onsite Sewage
The OCHD regulates both residential and commercial septic systems as well as other
types of systems that have onsite disposal. Most of the permits issued involve
homeowners; however, some permits are issued for small commercial under state
criteria.
• Drinking Water Supply
The OCHD makes inspections and collects samples from new and replacement wells for
both the private homes and some selected small commercial establishments.
On-site Sewage Disposal and Drinking Water Supply services were previously funded through
the Michigan Department of Community Health as Local Public Health Operations, previously
known as Cost-Sharing.
AGREEMENT BETWEEN
STATE OF MICHIGAN, DEPARTMENT OF ENVIRONMENTAL QUALITY
AND
OAKLAND COUNTY HEALTH DIVISION
FOR THE PERIOD OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
I. STATEMENT OF PURPOSE
This agreement is entered into by and between the Oakland County Health Division,
hereinafter known as the Local Entity, and the Michigan Department of Environmental
Quality (MDEQ), hereinafter known as the State, for the period October 1, 2003 through
September 30, 2004.
Whereas the State desires to engage the Local Entity to render certain technical
services related to Noncommunity Water Supply, Drinking Water Long-Term Monitoring,
Radon Activities, Public Swimming Pools, Septage, On-Site Sewage, and Drinking
Water Supply as described in Appendices A, B, C, D, E, F, and G, respectively, the
Local Entity and the State agree to the following conditions:
II. GENERAL CONDITIONS
A. The Local Entity shall perform the services as described in Appendices A,
B, C, D, E, F, and G attached hereto and made part of this agreement.
B. This agreement is funded in part by a grant from the United States
Environmental Protection Agency (EPA). Neither the United States nor
any of its departments, agencies, or employees is a party to this
agreement. This agreement is subject to the regulations contained in
Title 40 of the Code of Federal Regulations (CFR), Part 31, in effect on the
date of execution of this agreement.
The Local Entity shall secure the necessary personnel to perform the
services as described in Appendices A, B, C., D, E, F, and G; and all
personnel shall be employees or shall be under the direct supervision of
the Local Entity. The Local Entity shall accept responsibility for and make
payments as required by law for workers' compensation insurance, social
security, income tax deductions, unemployment compensation, and any
other taxes or payroll deductions as required by law for its employees.
The above shall be the responsibility of any firm or individual employed
under a subcontract. All personnel, employees, or subcontractors working
under this agreement shall be professionally qualified to perform the
duties required.
D. This agreement becomes effective October 1, 2003, and shall remain in
force until September 30, 2004, unless extended by mutual written
agreement.
E. This is an agreement for services to be performed as they are described in
Appendices A, B, C, D, E, F, and G. Payment shall be made in
accordance with Appendices A, B, C, D, E, F, and G, respectively.
F. The Local Entity's representative for this agreement is George Miller. The
representative may appoint other personnel to act in his/her behalf in the
completion of services to be performed under this agreement only with
approval of the State. The representative or his/her approved appointee
shall perform the duties of coordinator of the services described in
Appendices A, B, C, D, E, F, and G.
The State's representative for this agreement is Richard A. Powers, Chief,
Water Division, MDEQ. The State's representative may appoint other
personnel to act on his behalf.
H. The State and the Local Entity agree that the following provision shall
apply to the work to be performed under this agreement: The rights and
remedies of the parties provided for in these clauses are in addition to any
other rights and remedies provided by law or under this agreement.
Title to equipment or other nonexpendable personal property supported in
whole or in part by the State with categorical funding and having a unit
acquisition cost of less than $5,000 shall vest with the Local Entity upon
acquisition. The State reserves the right to retain or transfer the title to all
items of equipment and nonexpendable personal property having a unit
acquisition cost of $5,000 or more to the extent that it is determined that
the State's proportionate interest in such equipment and personal property
supports such retention or transfer of title.
J. The Local Entity shall comply with the local public health accreditation
standards and follow the accreditation process and schedule established
by the Michigan Department of Community Health (MDCH) to achieve full
accreditation status. A Local Entity designated as "not accredited" may
have their State allocations reduced for costs incurred in the assurance of
service delivery.
III. CHANGES
A. Either the State or the Local Entity may, following consultation with and
upon the written consent by the other party, make changes within the
general scope of this agreement in the services or work to be performed.
If such changes cause an increase or decrease in the Local Entity's cost
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or time required to perform any services under this agreement, an
equitable adjustment may be negotiated, and agreements shall be put in
writing.
B. No services for additional compensation will be charged by the Local
Entity without written authorization of the State.
r•
IV. CANCELLATION
A. This agreement may be terminated by the State for any of the following
reasons:
1. The Local Entity fails to fulfill its obligations under this agreement.
2. An Executive Order or legislative reduction or federal funding
creates shortfalls in the current fiscal year's funding level.
B. This agreement may be terminated by the Local Entity upon a 30-day
written notification to the State of its desire to terminate the agreement.
V. AUDIT: ACCESS TO RECORDS
A. The Local Entity will be required to maintain all pertinent financial and
accounting records and evidence in accordance with generally accepted
accounting principles and other procedures specified by the State. The
State or any of its duly authorized representatives shall have access, upon
reasonable notice, to such books, records, documents, and other evidence
for the purpose of inspection, audit, and copying. The Local Entity will
provide proper facilities for such access and inspection. All records shall be
maintained for a minimum of five (5) years after agreement termination or
completion.
B. This agreement is partially funded by EPA grants. The State shall have
access to all records pertinent to the program(s) identified in the agreement,
as provided by federal law or Office of Management and Budget (OMB)
Circular A-102, "Grants and Cooperative Agreements with State and Local
Governments." This right of access clause applies to financial records
pertaining to all subcontracts (except formally advertised, competitively
awarded, fixed price subcontracts), all subcontract change orders
regardless of the type, and all subcontract amendments regardless of the
type. The Local Entity shall have access to all State records pertinent to.
the program identified in this contract, as provided by law.
This clause shall be included in all subcontracts.
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VI. SUBCONTRACTS
Subcontractors and outside associates or consultants required by the Local Entity in
connection with services covered by this agreement will be limited to such individuals or
firms as were specifically identified and agreed to during negotiations or as are
specifically authorized in writing by the State during the performance of this agreement.
Any substitutions in or additions to such subcontractors, associates, or consultants will
be subject to the prior written approval of the State. All subcontractors are subject to
the provisions of this agreement and are directly responsible to the Local Entity.
The State reserves the option to approve all subcontracts.
VII. ASSIGNABILITY
Neither party shall assign any interest in this agreement and/or transfer any interest in
the same (whether by assignment or novation) without the prior written consent of the
other party. However, claims for money due or to become due to the Local Entity from
the State under this agreement may be assigned to a bank, trust company, or other
financial institution without such approval. Notice of any such assignment or transfer
shall be fumished.promptly..to the State. . .
VIII. LIABILITY
A. All liability, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities to be carried out pursuant to the -
obligations of the Local Entity under this agreement shall be the
responsibility of the Local Entity, and not the responsibility of the State, if
the liability, loss, or damage is caused by, or arises out of, the action or
failure to act on the part of the Local Entity, any subcontractor, or anyone
directly or indirectly employed by the Local Entity, provided that nothing
herein shall be construed as a waiver of any governmental immunity the
Local Entity may have as provided by statute or modified by court
decisions.
B. All liability, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities to be carried out pursuant to the
obligations of the State under this agreement shall be the responsibility of
• the State and not the responsibility of the Local Entity if the liability, loss,
or damage is caused by, or arises out of, the action or failure to act on the
• part of any State employee or agent, provided that nothing herein shall be
construed as a waiver of any governmental immunity the State, its
agencies, or employees has as provided by statute or modified by court
decisions.
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IX. LIABILITY INSURANCE
A. The Local Entity shall maintain such insurance as will protect them from
claims that may arise out of or result from the Local Entity's operations
under this agreement, whether such operations be by themselves or by
any subcontractor or by anyone directly or indirectly employed by any of
them, or anyone for whose acts any of them may be liable. The Local
Entity may be self-insured.
B. The Local Entity agrees to comply with the insurance and workers'
compensation laws of the state of Michigan while engaging in all activities
authorized under this agreement.
X. FAIR SHARE
In accordance with the EPA's Program for Utilization of Small, Minority and Women's
Business Enterprises (MBE/WBE) in procurement under assistance programs, the Local
Entity agrees to:
A. Accept the applicable Fiscal Year 2002-2003 "fair share" goals negotiated
with the EPA by the State at a combined rate of 3 percent MBE and
5 percent WBE.
B. Ensure to the fullest extent possible that at least the applicable "fair share"
objective of federal funds for prime contracts or subcontracts for supplies,
construction, equipment, or services are made available to organizations
owned or controlled by socially and economically disadvantaged
• individuals, women, and historically black colleges and universities.
C. Include in its bid documents applicable "fair share" documents and require
all of its prime contractors to include in their bid documents for
subcontracts the negotiated "fair share" percentages.
D. Follow the six affirmative steps stated in 40 CFR 31.36(e).
E. Notify the State in advance of any race and/or gender conscious action it
plans to take to more closely achieve the "fair share" objective, in the
event race and/or gender 'neutral efforts prove to be inadequate to achieve
a "fair share" objective for MBENVBE.
Xl. NONDISCRIMINATION
The Local Entity shall not discriminate against an employee or applicant for employment
with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment, because of race, color, religion, national
origin, ancestry, age, sex, height, weight, marital status, or physical or mental disability
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unrelated to the individual's ability to perform the duties of the particular job or position.
The Local Entity further agrees that any subcontract shall contain a nondiscrimination
provision identical to this provision and binding upon any and all subcontractors. This
covenant is required pursuant to the Elliott-Larsen Civil Rights Act, 1976 PA 453, as
amended, MCL 37.2201, et seq., and the Persons with Disabilities Civil Rights Act,
1976 PA 220, as amended, MCL 37.1101, et seq. Any breach thereof may be regarded
as a material breach of the contract or purchase order.
XII. UNFAIR LABOR PRACTICES
Pursuant to the State Contracts With Certain Employers Prohibited Act, 1980 PA 278,
as amended, MCL 423.231, et seq. (Act 278), the State shall not award a contract or
subcontract to an employer whose name appears in the current register of employers
failing to correct an unfair labor practice compiled pursuant to Section 2 of Act 278. A
Local Entity shall not enter into a contract with a subcontractor, manufacturer, or
supplier whose name appears in this register. Pursuant to Section 4 of Act 278, the
State may void any contract if, subsequent to award of the contract, the name of the
Local Entity as an employer, or the name of the subcontractor, manufacturer, or supplier
of the Local Entity appears in this register.
XIII. PATENTS, COPYRIGHTS, AND RIGHTS IN DATA
If this agreement involves research, development, experimental, or demonstration work
and any discovery or invention arises or is developed in the course of or under this
agreement, the State shall retain sole authority to patent or license.
The Local Entity agrees that any plans, drawings, specifications, computer programs,
technical reports, operating manuals, and other work submitted or that are specified to be
delivered under this agreement or that are developed or produced and paid for under this
agreement are subject to the rights of the state of Michigan. The State shall retain an
irrevocable license to reproduce, publish, and use, in whole or in part, and to authorize
others to do so.
Any presentation, educational or promotional materials, training materials, or publications
such as brochures, fact sheets, posters, information articles, audio-visual materials, or
research papers developed by the Local Entity as part of this agreement shall include the
following statement: "Funding for this project was made available through a grant from
the Michigan Department of EnVironmental Quality (or use the name of the federal
funding source, if applicable)."
XIV. SMALL BUSINESS IN RURAL AREAS
By accepting this agreement, the Local Entity agrees to comply with Section 129,of
Public Law 100-599, the Small Business Administration Reauthorization and
Amendment Act of 1988. Therefore, if the Local Entity awards a contract under this
agreement, it will utilize the following affirmative steps relative to Small Business in
Rural Areas (SBRAs):
A. Placing SBRAs on solicitation lists;
B. Ensuring that SBRAs are solicited whenever they are potential sources;
C. Dividing total requirements, when economically feasible, into small tasks
or quantities to permit maximum participation by SBRAs;
D. Establishing delivery schedules, where the requirements of work will
permit, that would encourage participation by SBRAs;
Using the services of the Small Business Administration and the Minority
Business Development Agency of the United States Department of
Commerce, as appropriate; and
F. Requiring the contractor, if it awards subcontracts, to take the affirmative
steps in subparagraphs A through E of this condition.
• _ . • . • . •
XV. HOTEL AND MOTEL FIRE SAFETY ACT OF 1990
The Local Entity agrees to ensure that all conference, meeting, convention, or training
space, funded in whole or in part with federal funds, complies with the Hotel and Motel
Fire Safety Act of 1990.
X\/1. RECYCLED PAPER
Pursuant to EPA Order 1000.25, dated January 24, 1990, the Local Entity agrees to use
recycled paper for all reports that are prepared as a part of this agreement and
delivered to the State. This requirement does not apply to reports that are prepared on
forms supplied by the State. This requirement applies even when the cost of recycled
paper is higher than that of virgin paper.
XVII. LOBBYING/LITIGATION
In accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the Local Entity
agrees that it will not use project funds, including the federal and nonfederal share, to
engage in lobbying the federal government or in litigation against the United States.
The Local Entity also agrees to provide the information mandated by the EPA's annual
appropriations acts that require the following:
"A chief executive officer of any entity receiving funds under this Act shall
certify that none of these funds have been used to engage in the lobbying
of the federal Government or in litigation against the United States unless
authorized under existing law."
)(VIII. OFFICIALS NOT TO BENEFIT
No member of or delegate to the state Legislature, Congress, resident county
commissioner, or any other municipal official, except as otherwise provided for under
this agreement, shall be admitted to any share or part of this agreement or to any
benefit that may arise therefrom.
XIX. VALIDITY
If any clause is deemed invalid, the remainder of this agreement shall not be invalidated
thereby, provided the invalid clause does not substantially alter this agreement or make
execution impractical.
XX. COMPLIANCE
The Local Entity will comply with applicable federal and state laws, guidelines, rules and
regulations in carrying out the terms of this agreement
XXI. APPLICABLE APPENDICES
The Local Entity acknowledges that the following appendices, allocation schedules, and
budgets (where applicable) are part of this agreement:
Index 99063
Appendices A - Noncommunity (Type II):
1. Water Supply Requirements - PCA 41803; Allocation amount $161,460
Funding Source: State Restricted
2. Operator Certification - PCA 41813; Allocation amount $45,600
Funding Source: EPA Grant to Reimburse Operators of Small Water
Systems for Training and Certification Costs, CFDA 66.471
Appendices B - Long-Term Monitoring:
PCA 30729; Allocation amount $72,240
Funding Source: State Restricted
Appendices C - Radon Requirements:
Allocation amount $15,000; and
Funding Source: EPA Indoor Radon Grant, CFDA 66.032, 50 percent
federal and 50 percent State General Fund
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Appendices D - Public Swimming Pool Requirements:
PCA 44405; Allocation amount $29,715
Funding Source: State Restricted
Appendices E - Septage Requirements:
PCA 44106, Allocation amount $1,675
Funding Source: State Restricted
Appendices F - On-Site Sewage Requirements:
PCA 44306; Allocation amount $369,975
Funding Source: Interdepartmental Grant from MDCH
Appendices G - Drinking Water Supply Requirements:
PCA 41847; Allocation amount $510,917
Funding Source: Interdepartmental Grant from MDCH
FOR THE LOCAL ENTITY: Remittance Address:
Federal ID Number
Typed Name and Title Telephone Number
Signature Date
FOR THE STATE:
Steven E. Chester, Director, MDEQ Date
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
WATER DIVISION
APPENDIX A
OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
NONCOMMUNITY (TYPE II) WATER SUPPLY REQUIREMENTS
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of complete noncommunity water supply program services required
under the Safe Drinking Water Act, 1976 PA 399, as amended, and the Administrative
Rules, hereinafter referred to as "Act 399."
B. Local Entry Requirements
The Local Entity shall perform the following services including but not limited to:
1. Conduct sanitary surveys, issue well permits, and have inspections for
_compliance orenforcement purposes performed by qualified individuals...
classified as santtarians or equivalent.
2. Assign one individual to be responsible for operational training and
reporting aspects of this agreement and to coordinate communication with
the assigned State staff.
3. Maintain a current inventory of all noncommunity public water supplies
within its jurisdiction and routinely submit any revisions, additions, or
deletions to the inventory on forms provided by or in a format acceptable
to the State.
4. Provide program oversight for required water quality monitoring and
reporting at noncommunity public water supplies in accordance with
Act 399. The water supply owner shall be advised of the applicable
monitoring requirements at the time .of completion of a sanitary survey or
final approval of a well permit or the effective date of the requirement.
Notices of violation of required monitoring, maximum contaminant level
(MCL) violations, 'or the occurrence of unregulated compounds shall be
provided to the owner and the State in a timely manner. Notices of
violation shall include the contaminant, public health effects information,
specific precautionary measures, and public notice requirements where
applicable, as required in Act 399.
5. Insure that repeat samples are collected promptly where initial sample
results indicate a potential violation of state drinking water standards or
where the sample analyses are unreliable due to overgrowth, excessive
transit time, or where the presence of organic chemical contamination is
indicated.
6. Complete sanitary surveys on a minimum of 20 percent of the number of
noncommunity public water supplies on the contract inventory so that .
each supply is surveyed every five years.
7. Conduct sanitary survey inspections by performing an on-site evaluation
of noncommunity public water supplies at regular intervals in accordance
with procedures established by the State. An accurate and complete
sanitary survey form, water well record where available, and transmittal
letter to the owner regarding compliance status and monitoring
requirements shall be considered a completed sanitary survey as required
in Act 399.
8. Provide a notification to the owners of a noncommunity public water
supply found to be in noncompliance that includes the deficient items,
outlines corrective action, establishes a specific time schedule for making
corrections, and establishes an appropriate monitoring schedule, interim
precautionary measures, or public notice requirements, where applicable..
9. Conduct a reinspection within ten days of the expiration date of the
compliance schedule to ensure that all violations have been corrected and
provide documentation of the results of the reinspection to the owner. If
compliance has not been achieved, initiate enforcement in accordance
with procedures established by the State.
10. Consult with the State in situations where the noncommunity public water
supply provides treatment for public health purposes, utilizes a surface
water source, or is found to be providing water that exceeds a MCL or
contains unregulated organic compounds.
11. Take prompt action to protect the public health and pursue compliance
with applicable construction, public notice, and water quality standards
when an inspection establishes that sewage, surface water, chemicals, or
other serious contamination can gain entrance into the noncommunity
public water supply or there is a confirmed MCL violation.
12. Review permit applications and issue permits prior to the construction of
• any new or altered noncommunity water well as required in Act 399 and in
accordance with procedures established by the State. Noncommunity well
permits shall be issued on forms provided by the State.
13. Complete a review of the Capacity Development Application to determine
if each new nontransient noncommunity water system demonstrates
adequate technical, managerial, and financial capacity in accordance with
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procedures established by the State prior to authorizing construction of the
water system. Withhold the construction permit if the owner does not
demonstrate adequate capacity in accordance with procedures
established by the State.
14. Perform at least one post-construction inspection of all new noncommunity
water wells for which a permit has been issued. Final inspection and
authorization for use of the noncommunity public water supply by the
public shall be accomplished in accordance with Act 399 and procedures
established by the State.
15. Provide the well owner with notification of the results of the final inspection
report and status of compliance and establish the appropriate future
monitoring schedule as required in Act 399.
16. Obtain requests for deviations from suppliers of water where necessary
and evaluate and approve or deny deviations prior to the construction in
accordance with procedures established by the State and as required in
Act 399.
17. Provide technical assistance to noncommunity owners and certified
operators for noncommunity systems and program oversight for
noncommunity owners to maintain compliance with operator certification
requirements where applicable.
18. Maintain appropriate noncommunity program records, including sanitary
surveys, well permits, records of water sampling, and correspondence as
required in Act 399. Maintain individual noncommunity public water
supply files indexed according to water supply serial number for each
inventoried noncommunity water supply.
19. Maintain records for reporting water quality monitoring violations, sanitary
survey inspections and compliance status, issuance of well permits, MCL
violations, and issuance of public notice. Reports shall be submitted no
later than 15 days following the end of the quarter in an electronic format
approved by the State for the transfer of required data to and from the
State.
20. Notify noncommunity public water supply owners regarding monitoring
requirements that includes language clearly stating that they may use any
certified drinking water laboratory including the Michigan Department of
Environmental Quality (MDEQ) laboratory for compliance monitoring.
C. State Requirements
The State shall perform the following services including but not limited to:
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1. Provide noncommunity public water supply data and related system
information upon request of the Local Entity.
2. Provide training and guidance to the Local Entity in the form of procedural
manuals, rules, policies, handouts, training meetings, joint inspections,
and consultations.
3. Provide necessary forms or a data management program for sanitary
survey reports, well permits, operator certification, capacity development,
water quality monitoring, reporting of violations, and maintaining survey
frequencies.
Provide program consultation and direct staff assistance where necessary
in pursuing compliance with applicable construction, monitoring, public
notice, and water quality standards.
5. Provide administrative oversight of the Local Entity's noncommunity
program to determine whether the work performed is satisfactory
according to the terms and conditions of the agreement.
_ . .
Assess the status of the Local Entity's noncommunity program relative to
meeting the agreement requirements and overall program goals and
provide a report outlining the assessment with an opportunity for Local
Entity input.
7. Provide for the analyses of water samples at the MDEQ Laboratory.
Payment of laboratory fees for the analyses of water samples required
through the provisions of this agreement will be the responsibility of the
water supply owner.
8. Provide a listing of all laboratories certified to perform drinking water
analyses in Michigan.
D. Payment Schedule
Standard reimbursement will be based upon the approved funding formula applied to
the inventory of active noncommunity public water supplies (minus agricultural labor
camps) in the geographical area served by the Local Entity. In addition, the operator
certification special allocation is $200 for each active nontransient noncommunity
system and $200 for each active transient noncommunity system providing treatment
that requires a certified operator. The capacity development reimbursement is $150 for
each capacity assessment completed by the Local Entity and submitted to State. The
Fiscal Year 2003-2004 allocation schedule is attached depicting the total amount of
funding for the standard noncommunity program and operator certification
reimbursement per this agreement. Details for all payments are as follows:
• as a.
4
1. For standard and operator certification reimbursement, quarterly payments
following the end of December, March, June, and September will be made
by the State upon receipt of each properly completed quarterly report from
the Local Entity and based upon the Local Entity's satisfactory progress in
fulfilling its responsibilities under this agreement. Reports are submitted in
an electronic format.
2. Payment for capacity development services will be made based on receipt
of a copy of capacity development documents and a determination by the
Local Entity for each new nontransient noncommunity water system in
accordance with procedures established by the State. Documents shall
be submitted no later than October 3 for reimbursement for capacity
development services and should be sent to: Noncommunity Unit, Water
Division, MDEQ, 525 West Allegan, P.O. Box 30630, Lansing, Michigan
48909-8130. The contact person is Mr. Richard Overmyer, who can be
reached at 517-241-1368 or by e-mail at overmyer@michigan.gov .
The final September payment will be made by the State upon receipt of a
Financial Status Report, Form EQP 2069 (FSR), from the Local Entity and
based upon the Local Entity's fulfillment of its responsibilities under this
agreement. The final FSR is due by October 31. A blank copy of the FSR
is attached. The FSR should be sent to: Administration Section, Water
Division, MDEQ, 525 West Allegan, P.O. Box 30630, Lansing, Michigan
48909-8130. The contact person is Mr. Duane Sperry, who can be
reached at 517-241-1261 or by e-mail at sperryd@michigan.gov .
E. Accountability
The Local Entity shall maintain adequate accounting and employee activity records to
reflect that all funds granted under this contract have been expended for the program
activities as approved by the State. These records shall be made available upon
request for audit by the State.
Records will be retained by the Local Entity until an audit has been completed by the
State or permission has been granted by the State to dispose of the records.
APPENDIX A - NONCOMMUNITY PROGRAM ALLOCATION SCHEDULE FY 2004 8/1512003
LOCAL HEALTH TRANSIENT1NO/sITRANSIENT TOTAL OPER. CERT. CONTRACT PER QUARTER
DEPARTMENT (1 UNIT) (3 UNITS) UNITS UNITS AMOUNT PAYMENT
ALLEGAN 229 48 373 48 $55,363 $ 13,841 _
BARRY-EATON 336 50 486 50 $ 69,627 $ 17,407
BAY 10 1 13 11 $ . 1,795 $ 449
BENZIE-LEELANAU 185 32 281 3-.1-i * 4-6,6-76 i i 10,2-1-9 , _ __• BERRIEN 169 35 274 35$ 40,617 $ 10,154
BRANCH-HILLS-ST JOE 199 60 $ 58,500 $ 14,625 1 CALHOUN 111 44 243 44 $ 38,614 $ 9,653
CENTRAL MICH. 526 64 64 $ 100,891 $ 25,223 ..-1n--- CHIPPEWA 136 7 157 7 $ 20,662 $ 5,166
DELTA-MENOMINEE 86 20 146 20 $ 21,913 $ 5,478
DETROIT $ -
DICKINSON-IRON 61 4 73 4 $ 9,756$ 2,439
DISTRICT #2 334 41 457 41 $ 64,269 $ _ 16,067
DISTRICT #4 311 26 389 26 $ 52,926 $ --1 -3,212
DISTRICT #10 988 116 1336 116 $ 187,114 $ 46,778 -,--- GENESEE 432 96 720 96 $ 107,537
, GRAND TRAVERSE 161 30 251 -iii $ 36,76 --11 .. - - - ii,-,i§9 -.- HOLLAND $ - 1 .
HURON - - --- ------- --9-6--- --- - -* isi .. 1 - 13I $ 16,16 I $ 4;76-1
INGHAM 65 19 122 191 $ 18,768 i $ 4,692
IONIA ' $ - .
JACKSON 214 54 376- • *--6-4--i- **-6-6,-931 f $ 1.4,26
KALAMAZOO 143 25 218 _ . . 25 $ 31,746 .1 .$ _ 7,937
KENT 338 63 . * -497 53 71,-577 1 t 1,8izi4 ._n__
LAPEER 240 39 357 39 $ 51,600 i_ $ 12,900
LENAWEE 139 22 205 22 $ 29,551 $ 7,388
LIVINGSTON 228 115 573 115 $ 93,301 $ 23,325
LMAS 307 16 355 16 $ 46,755 i $ 11,689
MACOMB 82 26 160 26 $ 24,830 1 $ 6,208
MARQUETTE 49 70 7 $ 9,988 I $ 2,497
MIDLAND 33 17 84 17 $ 13,706 $ 3,426
MID-MICHIGAN 239 63 428 63 $ 65,111 $ 16,278
MONROE 120 17 171 17 $ 24,380i $ 6,095
MUSKEGON r-197 30 287 30 $ 41,212 -_,___I $ 1b 303
NORTHWEST 366 78 600 78 $ 89,214 1 $ • 2560-4:
OAKLAND V 632 228 1316 228 $207,060 1 $ 51,765
.._ .__.. OTTAWA 194 43 323 43 $ 48,229 1 $ 12,057
SAGINAW 43--h-
14 85 .14 i 1-3,-229rs • -3,30
SAINT CLAIR L- 91 6 109 - i •t* - .14,-5-73-1--i- *---- -i;d:b
SANILAC 80 8 104 $ 1-4,36-6 ' $ --7-- 3,514-6 - - ,.--
-S-HIAW-A-§-§EE - --- - - 1z9 1 222 31.1 $ _ 33,437.1$ . . 8,359
TUSCOLA 92 10 •---- 12-2- 101 $16,9-613 I i 4,242
, _ . ________ VAN BUREN /ASS - 263 36- 366 35j $ 52,150 $ 13,037
WASHTENAW 150 55 315 551 $ 49,647 $ 12,412
WAYNE 15 , 2 21 21$ 2,976 I $ 744
VVESTERN U.P. 125 3 1--4 -
--
CONTRACT TOTALS 1 8944 1703 _ ._ .14053 1703 . . .0_ 64„.7.57 i
jVVV
_518__, ...
...... . FLAT RATE REIMBRUSEMENT AMOUNTS: INVENTORY UNITS: $122.69 PER
OPERATOR CERTIFICATION (NONTRANSIENTS AND TRANSIENTS WITH TREATMENT): $200.00 PER UNIT
SOURCE = SYSID 8/1/03 1 i 1
...,. 1
i L •
i 1. _ _.._ . _ _ _,
INVENTORY TOTAL = 8944 TN + 1703 NT +108 AG LABOR CAMPS (TN)710,755 TOTAL ACTIVE
SOURCE = SYSID 8/1/03 r, - - T -I-
I i
APPENDIX A - ALLOCATION SCHEDULE
NONCOMMUNITY (TYPE II) WATER SUPPLY
FY 2003-2004 LHD NONCOMMUNITY (TYPE II) WATER SUPPLY
Local Health Department No. of Counties Allocation
Allegan 1 $55,363
Barry-Eaton District 2 $69,627
Bay 1 $1,795
Benzie-Leelanau District 2 $40,876
Berrien 1 $40,617
Branch-Hillsdale-St. Joseph District 3 $58,500
Calhoun 1 $38,614
Central Michigan District 6 $100,891
Chippewa 1 $20,662
Delta-Menominee District 2 $21,913
Detroit, City of 0 $0
Dickinson-Iron District 2 $9,756
District #2 4 $64,269
District #4 4 $52,926
District #10 10 $187,114
Genesee 1 $107,537
Grand Traverse 1 $36,795
Holland, City of 0 $0
Huron 1 $19,163
Ingham . 1 $18,768
Ionia 1 $0
Jackson 1 $56,931
Kalamazoo . 1 $31,746
Kent 1 $71,577
Lapeer 1 $51,600
Lenawee 1 $29,551
Uvingston 1 $93,301
Luce-Mackinac-Alger-Schoolcraft District 4 $46,755
Macomb 1 $24,830
Marquette 1 $9,988
Mid-Michigan District 3 $65,111
Midland 1 $13,706
Monroe 1 $24,380
Muskegon 1 $41,212
Northwest Michigan Community Health Agency 4 $89,214
Oakland 1 $207,060
Ottawa 1 $48,229
Saginaw 1 $13,229
Saint Clair 1 $14,573
Sanilac 1 $14,360
Shiawassee 1 $33,437
Tuscola 1 $16,968
Van Buren/Cass District 2 $52,150
Washtenaw 1 $49,647
Wayne 1 $2,976
Western Upper Peninsula District 5 $17,040
Totals 83 (+ 2 Cities) $2,064,757
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
WATER DIVISION
APPENDIX B
OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
DRINKING WATER LONG-TERM MONITORING PROGRAM
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of completing work for drinking water long-term monitoring.
Funding is approved under Part 201, Environmental Remediation, of the Natural
Resources and Environmental Protection Act, 1994 PA 451, as amended.
B. Budget and Agreement Requirements
The Local Entity will be paid on a quarterly basis at a rate of $40 for each well
sampled/sample event and associated work. The State will also reimburse the Local
Entity on a quarterly basis for all reasonable costs associated with transmitting the
water samplestforms to the laboratory. All requests for payment must be submitted to
the Michigan Department of Environmental Quality .(MDEQ) by 'Dabber 7 to allow time
for processing before the State's year-end closing.
C. Local Entity Requirements
The Local Entity shall perform the following services, including but not limited to:
1. Provide qualified staff for completion of all of the required activities.
2. Collect samples from drinking water supplies identified by the State. The
samples must be collected according to appropriate sampling protocol
within the sample collection period prescribed by the State while
maintaining a minimum time period between collections. The minimum
time periods between collections are as follows:
MONITORING PERIOD MINIMUM TIME BETWEEN COLLECTIONS
Quarterly (3 months) 1 month
Triannual (4 months) 2 months
Semiannual (6 months) 3 months
Annual (1 year) 6 months
• Biennial (2 years) 12 months
3. Complete MDEQ Laboratory's Request for Chemical Analysis forms or the
analysis forms for other laboratories designated by the State.
4. Transmit water samples and completed forms to the MDEQ Laboratory or
other laboratory designated by the State. (All laboratory costs will be the
responsibility of the State). Use appropriate preservation and handling
techniques for transmittal of sample.
Generate and send health advisory letters after each sampling event to
the well owner and to the well users, if the property is being rented. The
letters will meet form and content criteria acceptable to the State.
Advisory letters are to be sent within six weeks of receipt of all sample
results for a specific site monitoring event. A copy of each health advisory
letter must be sent to the designated MDEQ, Water Division,
representative. A copy of each health advisory letter and sample result
must be sent to the respective MDEQ, Remediation and Redevelopment
Division district office.
D. State Requirements
The State shall perform the following services, including but not limited to:
1. Provide the Local Entity with the names and addresses of supply owner to
' • • ' -"be `inonitcired and the sample collection frequency for each address.
2. Provide assistance to the Local Entity in drafting health advisory letters.
3. Provide instruction on sample collection protocol to Local Entity staff when
requested.
4. Provide the Local Entity with changes in the site monitoring program.
Documented notification of changes, such as additions and deletions of
sites or sample locations within a site, and changes to sample collection
frequency will be made by mail, fax, or electronic mail.
5. Provide payment in accordance with the terms and conditions of this
agreement based upon appropriate reports, records, and documentation
maintained by the Local Entity. Required reports and documentation shall
be sent to: Groundwater Section, Water Division, MDEQ, 525 West
Allegan, P.O. Box 30630, Lansing, Michigan 48909-8130. Payment will
be made on a quarterly basis after the State receives the letter(s)
specified in Local. Entity Requirement No. 5. The contact person is
Mr. James Lahti, who can be reached at 517-241-1392 or by e-mail at
• Lahtij@michigan.gov.
6. Provide any report forms and reporting formats required by the State at •
the effective date of this agreement, and with any new report forms and
reporting formats proposed for issuance thereafter, at least ninety
(90) days prior to required usage, to afford the Local Entity an opportunity
for review and comment.
2
7. Assure that all terms of the agreement will be appropriately adhered to
and that records and detailed documentation for the project or program
identified in this agreement will be maintained for a period of not less than
ten (10) years from the date of termination, the date of submission of the
final expenditure report, or until audit findings have been resolved.
APPENDIX B - ALLOCATION SCHEDULE
DRINKING WATER LONG-TERM MONITORING
FY 2003-2004 LHD LONG-TERM MONITORING ,
Local Health Department No. of Counties Allocation
Allegan 1 $10,344
Barry-Eaton District 2 $4,520
Bay 1 $500
Benzie-Leelanau District 2 $3,380
Berrien 1 $7,748
• Branch-Hillsdale-St. Joseph District 3 $12,820
Calhoun 1 $2,844
Central Michigan District 6 $4,500
Chippewa I $630
Delta-Menominee District 2 $1,280
Detroit, City of 0 $0
Dickinson-Iron District 2 $1,200
District #2 4 $1,650
District #4 4 $800
District #10 10 $6,600
Genesee I $546
Grand Traverse 1 $2,150
Holland, City of 0 $0
Huron 1 $1,512
Ingham I $898
Ionia 1 $1,012
Jackson 1 $7,186
Kalamazoo 1 $5,114
Kent 1 $3,478
Lapeer 1 $400
Lenawee 1 $2,274
Livingston 1 $11,880
Luce-Mackinac-Alger-Schoolcraft District 4 $1,770
Macomb 1 $1,000
Marquette 1 $1,200
Mid-Michigan District 3 $5,840
Midland . 1 $800
Monroe 1 $520
Muskegon 1 $3,279
Northwest Michigan Community Health Agency 4 $1,600
Oakland 1 $72,240
Ottawa 1 $5,040
, Saginaw 1 $500
Saint Clair 1 $1,092
Sanilac I $504
Shiawassee 1 $2,000
Tuscola 1 $504
Van Buren/Cass District 2 $6,814
Washtenaw 1 $7,640
Wayne 1 $332
Western Upper Peninsula District 5 $360
Totals 83 (+ 2 Cities) $208,301
n
••n
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
WATER DIVISION
APPENDIX C
OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
RADON REQUIREMENTS
A. Budget and Agreement Requirements
Radon program funding will be provided for time and/or resources associated with
answering public inquiries, selling/distributing radon test kits, making presentations,
issuing press releases, or conducting other radon-related activities. Please note that
activities that include actual sampling, data entry, or reporting of data (including mapping
of radon test results) may require a Quality Assurance Plan.
The Grantee need not prepare a detailed budget for radon program activities, but should
notify the State Radon Program if it does not intend to collect the entire amount
shown on the attached Radon Minigrant Allocation Table. Documentation of
program activities is required for reimbursement and shall be submitted as noted below.
B. Grantee Requirements
The Grantee shall, by September 30, 2004, contribute staff time and/or resources as
noted above, and provide a brief written statement documenting how the funding was
used/applied. Please note that use of the udirect service rate" is not acceptable; costs
must be broken down by line item (i.e., actual or averaged salary, fringe, supplies, travel,
indirect). Documentation should include a list of events or activities conducted
throughout the year, along with the costs associated with those activities. The
documentation should also include a TOTAL of all radon program expenditures, even
those in excess of the award amount, though payment will not exceed the amount shown
on the attached Radon Minigrant Allocation Table. The documentation shall be sent
directly to Ms. Sue Hendershot at Michigan Department of Environmental Quality, Waste
& Hazardous Materials Division, Radon Program, 815 Terminal Road, Lansing, MI
48906, telephone 800-723-6642 or 517-335-8194.
C. State Requirements
The State will provide the Grantee with radon outreach materials and radon test kits for
distribution, as requested by the Grantee; offer training for staff responding to public
inquiries; and provide telephone consultation to assist the Grantee with problems as they
arise. All of these items/services will be provided at no cost to the Grantee.
The State shall reimburse the Grantee for radon program services up to, but not
exceeding, the amount on the attached Radon Minigrant Allocation Table.
Note: For administrative purposes, this radon funding is included in the Water Division
contracts with Local Health Departments. However, the Radon Program is actually
administered by the Waste and Hazardous Materials Division, and all programmatic
questions should be referred to Radon Program staff at 1-800-723-6642 or
517-335-8037.
2
APPENDIX C - ALLOCATION SCHEDULE
RADON MINI-GRANTS
FY 2003-2004 LHD RADON MINI-GRANTS
Local Health Department No. of Counties Allocation
Megan 1 $500
Barry-Eaton District 2 $4,600
Bay 1 $500
Benzie-Leelanau District 2 $1,800
Berrien 1 $1,000
Branch-Hillsdale-St. Joseph District 3 $5,200
Calhoun 1 $15,000
Central Michigan District 6 $11,700
Chippewa 1 $3,000
Delta-Menominee District 2 $3,600
Detroit, City of 0 $3,500
Dickinson-Iron District 2 $4,700
District #2 4 $5,000
District #4 4 $4,300
District #10 10 $13,000
Genesee 1 $7,500
Grand Traverse 1 $3,000
Holland, City of 0 $0
Huron 1 $500
Ingham • 1 $7,500
• Ionia 1 $2,300
Jackson 1 $5,200
Kalamazoo 1 $1,500
Kent 1 $4,800
Lapeer 1 $1,800
Lenawee 1 $3,600
Livingston 1 $8,000
Luce-Mackinac-Alger-Schoolcraft District _ 4 $5,600
Macomb 1 $5,500
Marquette 1 $13,500
Mid-Michigan District 3 $2,800
Midland 1 $1,500
Monroe 1 $4,000
Muskegon 1 $1,000
Northwest Michigan Community Health Agency 4 $5,000
Oakland 1 $15,000
Ottawa 1 $1,800
Saginaw 1 $1,000
Saint Clair 1 $3,600
Sanilac 1 $500
Shiawassee 1 $2,000
Tuscola 1 $1,000
Van •Buren/Cass District 2 $3,600
Washtenaw I $16,690
Wayne 1 I $1,700
Western Upper Peninsula District 5 $5,200
Totals 83 (+2 Cities) $214,090
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
WATER DIVISION
APPENDIX D
OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
PUBLIC SWIMMING POOL REQUIREMENTS
A. Budget and Agreement Reouirements
This agreement is intended to establish a payment schedule to the Local Entity for an
initial operation permit and renewal operation permit when fees are collected from the
respective Local Entity's jurisdiction in accordance with Section 12532 of the Public
Health Code, 1978 PA 368, as amended. The State will reimburse the Local Entity on a
lump sum basis according to the following criteria:
Initial operation permit for a public swimming pooVspa* $100
Initial operation permit for each additional public swimming
pool/spa of the same design, constructed at the same site,
and at the same time . $50
Operation permit renewal prior to March 31 $30.
Operation permit renewal after March 31 $45
Operation permit renewal after lapse of one licensure year
without an operation permit $70
*Applies only to those local jurisdictions that are certified
by the Michigan Department of Environmental Quality
(MDEQ) to conduct out initial inspections.
Payment for inspections will be made for those public swimming pools/spas that have
all fees paid in full.
B. Local Entity Requirements
The Local Entity will conduct an inspection of all public swimming pools/spas under its
jurisdiction, investigate complaints, conduct meetings and/or conferences relative to
compliance issues, and complete a Public Swimming Pool Inspection Report (Form
EQP 1735), as provided by the State, or other report form approved by the State. Only
public swimming pools that have a valid operation permit in place should be inspected.
All indoor pools should be inspected during the months of January, February, and
March 2003, with the exception of public swimming pools located at schools. It is
acceptable to inspect pools at school during September and October 2003. All outdoor
pools should be inspected during May, June, and July 2003. In no case should
inspections be completed later than December 31, 2003. Completed inspection reports
should be forwarded to the MDEQ within two to four weeks following the inspection, but
in no case later than January 10, 2004. Reports should be sent to: Environmental
Health Section, Water Division, MDEQ, 525 West Allegan, P.O Box 30630, Lansing,
Michigan 48909-8130. The contact person is Mr. Paul Sisson, who can be reached at
517-241-1350 or by e-mail at sissonp@michigan.gov .
C. State Requirements
By January 31, 2004, the State will provide the Local Entity with a list of public
swimming pools from that jurisdiction that have been issued an operation permit. If the
list needs modification, the State will provide the Local Entity a 30-day period to request
any adjustments. The State will furnish periodic status reports to each Local Entity
indicating the number of operation permit applications, fees, and inspection reports
received. The State will reimburse the Local Entity according to the operation permit
criteria listed in paragraph A for those public swimming pools inspected during the year
ending December 31, 2003, by the Local Entity's staff or designated representative.
The State will provide technical assistance, when requested, and periodic oversight
2
APPENDIX D - ALLOCATION SCHEDULE
PUBLIC SWIMMING POOLS
FY 2003-2004 LHD PUBLIC SWIMMING POOLS
Local Health Department No. of Counties Allocation
Allegan 1 $1,965
Barry-Eaton District 2 $2,175
Bay 1 $1,745
Benzie-Leelanau District 2 $930
Berrien 1 $4,055
Branch-Hillsdale-St. Joseph District 3 $1,250
Calhoun 1 $3,095
Central Michigan District 6 $3,430 ,
Chippewa I $1,125
Delta4Aenominee District 2 $630
Detroit, City of 0 $5,270
Dickinson-iron District 2 $660 _
District #2 4 $975
District #4 4 $3,180
District #10 10 $4,425
Genesee 1 $6,545
Grand Traverse 1 $3,265
Holland, City of 0 $1,165
Huron 1 $860 ,
Ingham 1 $5,730
Ionia 1 $300
Jackson 1 $1,785
Kalamazoo 1 $5,440
Kent 1 $12,815
Lapeer 1 $775
Lenawee 1 $1,055
Livingston 1 $1,700
Luce-Mackinac-Alger-Schoolcraft District 4 $2,620
Macomb 1 $11,375
Marquette 1 $1,170
Michigan State University 0 $120
Mid-Michigan District 1 $1,425
Midland 3 $1,180
Monroe 1 $2,780
Muskegon 1 $2,675
Northwest Michigan Community Health Agency 4 $5,475
Oakland 1 $29,715
Ottawa 1 $4,200
Saginaw 1 $3,100
Saint Clair 1 $2,210
Sanilac 1 $150
Shiawassee 1 $520
Tuscola 1 $255
University of Michigan 0 $180
Van Buren/Cass District 2 $2,565
Washtenaw 1 $8,070
Wayne 1 $19,935
Western Upper Peninsula District 5 $1,275
83 (+2 Cities and
Totals +2 Universities) $177,340
I
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
WATER DIVISION
• APPENDIX E
OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
SEPTAGE PROGRAM REQUIREMENTS
A. Budget and Agreement Requirements
This agreement is intended to establish a payment schedule to the Local Entity for an
initial septage land disposal site inspection, annual land disposal site inspection and
septage vehicle inspection in accordance with Section 324.11716 of Part 117, Septage
Waste Servicers, of the Natural Resources and Environmental Protection Act, 1994 PA
451, as amended. The State will reimburse the Local Entity on an annual lump sum
basis according to the following criteria:
Initial inspection of a septage land disposal site (per site) $100.00
Annual authorized land disposal site inspection (per site) $100.00
Triennial inspection of septage vehicles (per vehicle) $75.00
Annual payment for land disposal sites will be made for a one time inspection of each
site . Annual payment for septage vehicle inspections will be based on the number of
vehicles inspected. Vehicle inspections are only required every 3 years, typically when
the septage waste servicers license is renewed.
B. Local Entity Requirements
The Local Entity will conduct an inspection of all septage land disposal sites on an
annual basis and septage waste motor vehicles will be inspected when the business
license is renewed. The Local Entity will also investigate complaints, conduct meetings
and/or conferences relative to compliance issues, and complete a Septage Waste
Servicers Inspection Report, as provided by the State, or other report form approved by
the State. Only septage Waste servicers that have a valid operation permit in place or
are new to the business should be inspected. Septage land disposal sites shall be
inspected when the site is active. In no case should inspections be completed later
than September 30, 2004. Re§ults of inspections shall be recorded on forms provided
by the State. Completed inspection reports shall be forwarded to the State within four
weeks following the inspection, but in no case later than October 15, 2004. Reports
shall be sent to: Environmental Health Section, Water Division, MDEQ, 525 West
Allegan, P.O Box 30630, Lansing, Michigan 48909-8130. The contact person is
Mr. Matthew Campbell, who can be reached at 517-335-4178 or by e-mail at
camobelmemichigan.gov.
C. Requirements
The State will provide the Local Entity with a current list of permitted land disposal sites
from that jurisdiction and will promptly provide application materials for proposed new
land disposal sites. The State will promptly provide copies of application materials for
septage waste motor vehicle licenses. The State will reimburse the Local Entity in
accordance with this contract for those land disposal sites and septage waste motor
vehicles inspected by the Local Entity's staff or designated representative during the
term of this agreement which ends September 30, 2004. The State will provide
technical assistance, when requested, and program oversight.
2
APPENDIX E - ALLOCATION SCHEDULE
SEPTAGE
FY 2003-2004 LHD SEPTAGE
Local Health Department No. of Counties Allocation
Allegan 1 $1,850
Barry-Eaton District 2 $1,350
Bay S 1 $0
Benzie-Leelanau District 2 $3,800
Berrien 1 $650
Branch-Hillsdale-St. Joseph District 3 $4,300
Calhoun 1 $1,525
Central Michigan District 6 $0
Chippewa 1 $800
Delta-Menominee District 2 $2,375
Detroit, City of 0 $0
Dickinson-iron District 2 $325 _
District #2 4 $2,425
District #4 4 $2,100
District *10 10 $5,225
Genesee 1 $300
Grand Traverse 1 $1,200
Holland, City of 0 $0
Huron 1 $0
Ingham 1 $0
Ionia 1 $0
Jackson 1 $725
Kalamazoo 1 $525
Kent 1 $0
Lapeer 1 $1,100
Lenawee 1 $500
Livingston 1 $2,050
Luce-Mackinac-Alger-Schoolcraft District 4 $1,475
Macomb 1 $0
Marquette 1 $650
Mid-Michigan District 3 $2,950
Midland 1 $650
Monroe 1 $775
Muskegon 1 $850
Northwest Michigan Community Health Agency 4 $4,550
Oakland 1 $1,675
Ottawa 1 $600
Saginaw 1 $950
Saint Clair 1 $0
Saniiac 1 $0
Shiawassee 1 $700
Tuscola 1 $0
Van Buren/Cass District 2 $0
Washtenaw 1 $500
Wayne 1 $625
Western Upper Peninsula District 5 $975
Totals 83 (+2 Cities) $51,050
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALM(
WATER DIVISION
APPENDIX F
OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
ON-SITE SEWAGE PROGRAM REQUIREMENTS
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the.
State in the conduct of the On-site Sewage Program (Program) services required under
the Public Health Code, 1978 PA 368, as amended, and the Administrative Rules.
B. Local Entity Requirements
The Local Entity shall perform the following services for private single- and two-family
homes and other establishments that generate less than 10,000 gallons per day of
sanitary sewage:
1. Maintain an up-to-date regulation for on-site sewage treatment and •
disposal systems (Systems). The regulation shall be supplemented by
established internal policies and procedures. Technical guidance for staff
that defines site suitability requirements, the basis for permit approval
and/or denial, and issues not specifically addressed by the regulation shall
be provided.
2. Evaluate all parcels to determine the suitability of the site for the
installation of initial and replacement Systems. These evaluations shall be
conducted by a trained sanitarian or equivalent and shall consist of a
review of the permit application for the installation of a System and a
physical evaluation of the site to determine suitability.
3. Accurately record on the permit to install the initial or replacement System
or on an attachment to the permit the site conditions for each parcel
evaluated including soil profile data, seasonal high water table,
topography, isolation distances, and the available area and location for
initial and replacement Systems.
4. Issue a permit for those sites that meet the criteria for the installation of a
System. The permit shall include a detailed plan and/or specifications that
accurately define the location of the initial or replacement System, System
size, other pertinent construction details, and any documented variances -.
Detailed plans and/or specifications of the initial System shall also define
the available area and location for a future replacement System.
5. Provide and keep on file formal written denials, stating the reason for
denial, for those applications where site conditions are found to be
unsuitable.
Conduct a construction inspection prior to covering each System to
confirm that the completed System complies with the requirements of the
permit that has been issued. In limited circumstances where constraints
prohibit staff from completing the required construction inspection in a
timely manner, an effective alternate method to confirm the adequacy of
the completed System shall be established. The results of all such
inspections or an alternate method shall be clearly documented.
7. Maintain an up-to-date functional filing system that includes easily
retrievable information regarding -all evaluations and permits, issued or
denied, and the results of any appeals.
8. Evaluate all parcels within subdivisions, land divisions under one acre in
size, and site condominiums for site suitability according to the statutes
and Administrative Rules of the Michigan Department of Environmental
Quality (MDEQ).
9. Utilize the State's "Michigan Criteria for Subsurface Sewage Disposal"
(Criteria) for Systems other than private single- and two-family homes that
generate less than 10,000 gallons per day. Systems treating less than
1,000 gallons per day may be approved in accordance with the Local
Entity's sanitary code.. Advise the State prior to issuance of a variance
from the Criteria. Variances are only to be issued by the Director of
Environmental Health of the Local Entity after consultation with the State.
Appeals of any decision of the Local Entity shall be made to the State.
10. Maintain quarterly reports that summarize the total number of parcels
evaluated, permits issued, alternative or engineered plans reviewed,
number of appeals, number of inspections during construction, number of
operation and maintenance evaluations, and number of sewage
complaints received and investigated.
11. Review all engineered or alternative System plans. Conduct adequate
inspections during the various phases of construction to ensure proper
installation.
12. Conduct operation and maintenance evaluations of existing Systems to
document the System age, design, site conditions, and other pertinent -
factors to determine their operational status and to assess the
effectiveness of the Local Entity's Program. The minimum number of such
inspections shall total 10 percent of the total number of permits issued the
previous year. The results of all operation and maintenance evaluations
2
shall be maintained in a retrievable file and assembled in an annual report
summarizing the overall results. This report shall be provided on an
annual basis to the State no later than 30 days after its completion.
13. Collect data at the time of permit issuance when a System has failed to
document the System age, design, site conditions, and other pertinent
factors that may have contributed to the failure of the original System.
The results of all failed System evaluations shall .be maintained in a
retrievable file and assembled in an.annual report summarizing the overall
results. This report shall be provided on an annual basis to the State no
later than 30 days after its completion.
14.- Provide training for staff involved in the Program as necessary to maintain
knowledge of current regulations and internal policies and procedures and
to keep staff informed of technological improvements and advancements
in Systems.
15. Establish and maintain an enforcement process that is utilized to resolve
violations of the Local Entity and/or State's rules and regulations.
. . . .
16. Investigate and respond to all complaints related to Systems in a timely
manner. Documentation confirming the nature of the complaint and
resolution shall be maintained in a retrievable file.
C. State Requirements
The State shall perform the following services including but not limited to:
1. Provide training and guidance to the Local Entity in the form of procedural
manuals; copies of rules; policies; and handouts; training meetings; joint
inspections; and consultations.
2. Provide Program consultation and direct staff assistance where necessary
in pursuing compliance with the applicable requirements.
3. Provide administrative oversight of the Local Entity's Program to
determine whether the work performed is satisfactory according to the
terms and conditions of this contract.
D. Payment Schedule and Reporting Requirements
Reimbursement will be based upon the approved allocation schedule. The Program
allocation schedule is attached depicting the funding amount for the services required in
this agreement.
3
1. Quarterly programmatic reports shall be sent to: Environmental Health
Section, Drinking Water Division, MDEQ, 525 West Allegan, P.O. Box
30630, Lansing, Michigan 48909-8130. The contact person is Mr. Richard
Sacks, who can be reached at 517-241-1317 or by email at
sacksr@michigan.gov .
2. Based on the Local Entity's satisfactory progress in fulfilling its
responsibiltties under this agreement, monthly payments will be made by
the State beginning in October.
3. The final September payment will be made by the State upon receipt of a
Financial Status Report, Form EQP 2069 (FSR), from the Local Entity and
based upon the Local Entity's fulfillment of its responsibilities under this
agreement. The final FSR is due by October 31. A blank copy of the FSR
is attached. The FSR shall be sent to: Administration Section, Drinking
Water Division, MDEQ, 525 West Allegan, P.O. Box 30630, Lansing,
Michigan 48909-8130. The contact person is Mr. Duane Sperry, who can
be reached at 517-241-1261 or at sperryd@michigan.gov .
E. Accountability
The Local Entity shall maintain adequate accounting and employee activity records to
reflect that all funds granted under thiscontract have been expended for the Program
activities, as approved by the State. These records shall be made available upon
request for audit by the State.
Records will be retained by the Local Entity until an audit has been completed by the
State or permission has been granted by the State to dispose of the records.
4
DE41 Michigan Department of Environmental Quality
Water Division
Environmental Health Section
Authorized by 1978 PA 368, as amended
Local Health Department Quarterly Report
On-Site Sewage Program
Non-Residential Information
The following data shall be reported to the Michigan Department of Environmental Quality,
Water Division, by local health departments on a quarterly basis, within 15 days of the end of
each quarter within the fiscal year. In order to receive payment, this data must be reported.
Agency: Reporting Period:
Person submitting report:
s . 1 1 st 2nd 3rd 4th
Number of Parcels Evaluated
Number of On-Site Sewage Disposal Permits Issued
Number of Alternative or Engineered System Plans
Approved
Number of Appeals Processed
Number of Inspections Conducted during and/or after
Construction
Number of Failed System Evaluations Conducted
Number of Complaints Received
Number of Complaints Investigated
.. _____ _ . , ._ . . ___
l at Quarter = October/November/December
2nd Quarter = January/February/March
3":I Quarter = April/May/June
4th Quarter = July/August/September
Please return completed report to:
WD — ENVIRONMENTAL HEALTH SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
525 WEST ALLEGAN
PO BOX 30630
LANSING MI 48909-8130
EQP 2057a (8/2001)
.
DEtt Michigan Department of Environmental Quality
Water Division
Environmental Health Section
Authorized by 1978 PA 368, as amended
Local Health Department Quarterly Report
On-Site Sewage Program
Residential Information
The following data shall be reported to the Michigan Department of Environmental Quality,
Water Division, by local health departments on a quarterly basis, within 15 days of the end of
each quarter within the fiscal year. In order to receive payment, this data must be reported.
Agency: Reporting Period:
Person submitting report:
-V I 1st 1 2nd 3rd 4th
Number of Parcels Evaluated
Number of On-Site Sewage Disposal Permits Issued
Number of Alternative or Engineered System Plans
Approved
Number of Appeals Processed
Number of Inspections Conducted during and/or after
Construction
Number of Failed System Evaluations Conducted
Number of Complaints Received
Number of Complaints investigated
1 ,t Quarter = October/November/December
2nd Quarter = January/February/March
3rd Quarter = April/May/June
4th Quarter = July/August/September
Please return completed report to:
WD — ENVIRONMENTAL HEALTH SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
525 WEST ALLEGAN
PO BOX 30630
LANSING MI 48909-8130
EQP 2057b (812001)
\
APPENDIX F - ALLOCATION SCHEDULE
ON-SITE SEWAGE
FY 2003-2004 LHD ON-SITE SEWAGE
Local Health Department No. of Counties Allocation
Allegan 1 $92,677
Barry-Eaton District 2 $182,903
Bay 1 $66,184
Benzie-Leelanau District 2 _ $94,176
Berrien 1 $57,287
Branch-Hillsdale-St. Joseph District 3 $164,870
Calhoun 1 $93,609
Central Michigan District 6 $415,739
Chippewa 1 $61,090
Delta-Menominee District 2 $89,323
Detroit, City of 0 $0
Dickinson-Iron District 2 $62,168
District #2 4 $107,693
District #4 4 $179,998
District #10 10 $231,447
Genesee 1 $265,670
Grand Traverse 1 $12,664
Holland, City of 0 $0
Huron 1 $48,222
Ingham 1 $97,791
Ionia 1 $52,361
Jackson 1 $96,681
Kalamazoo 1 $88,621
Kent 1 $185,715
Lapeer 1 $0
• Lenawee 1 $93,938
Livingston 1 $161,955
Luce-Mackinac-Alger-Schoolcraft District 4 $68,523
Macomb 1 $294,454
Marquette 1 $64,893
Mid-Michigan District 3 $285,356
,Midland 1 $105,919
Monroe 1 $61,272
Muskegon 1 $50,189
Northwest Michigan Community Health Agency 4 $312,193
Oakland 1 $369,975
Ottawa 1 $197,180
Saginaw 1 $108,763
-Saint Clair 1 $194,274
Sanilac 1 $29,898
Shiawassee 1 $80,709
Tuscola 1 $0
Van Buren/Cass District 2 $10,237
Washtenaw 1 $344,546
Wayne 1 $69,528
Western Upper Peninsula District 5 $52,561
Totals 83 (+ 2 Cities) $5,703,252
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
WATER DIVISION
APPENDIX G
OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004
PRIVATE AND TYPE III DRINKING WATER SUPPLY REQUIREMENTS
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Local Entity and the
State in the conduct of Private and Type III Drinking Water Supply Program services
required under Part 127, 1978 PA 368, as amended, and the Administrative Rules, and
in accordance with the attached Minimum Program Requirements (MPR).
B. Local Entity Requirements
The Local Entity shall perform the following services including but not limited to:
1. Assign one individual to be responsible for quarterly reporting of the data
and tazoordinate communication with the assigned State staff. Reports-- .
shall be submitted no later than fifteen (15) days following the end of the
quarter on forms provided by the State.
2. Perform the activities described in items 5 through 8 of the MPR dated
October 1, 1996, the associated performance indicators, and use the
"Guidance Manual for the Private and Type III Drinking Water Supply
Program," as furnished by the State to implement the MPR provisions.
C. State Requirements
The State shall perform the following services including but not limited to:
1. Provide training and guidance to the Local Entity in the form of procedural
manuals, training meetings, joint inspections, consultations, and copies of
rules, policies, and handouts.
2. Provide necessary forms for water well records and abandoned well
plugging records and Wellogic software (or equivalent upgrade), when
available, for digital entry and/or review of water well record data.
3. Provide program consultation and direct staff assistance where necessary
in pursuing compliance with applicable construction and water quality
standards and in the completion of water quality investigations.
D. Payment Schedule
Reimbursement will be based upon the approved funding formula applied to the number
of predriliing site reviews and final inspections performed, and abandoned wells plugged
in the geographical area served by the Local Entity. The 2003-2004 allocation schedule
is attached depicting the funding amount for the services required in this agreement.
1. Quarterly programmatic reports shall be sent to: Well Construction Unit,
Water Division, MDEQ, 525 West Allegan, P.O. Box 30630, Lansing,
Michigan 48909-8130. The contact person is Mr. Michael Gaber who can
be reached at 517-241-1374 or by e-mail at gaberm@michigan.gov .
2. Based on the Local Entity's satisfactory progress in fulfilling its
responsibilities under this agreement, monthly payments will be made by
the State beginning in October.
3. The final September payment will be made by the State upon receipt of a
financial status report (FSR) (form EQP 2069) from the Local Entity and
based upon the Local Entity's fulfillment of its responsibilities under this
. agreement. The final FSR is due by October 31. A blank copy of the FSR
is attached. The FSR should be sent to: Administration Section, Water
Division, MDEQ, 525 West Allegan, P.O. Box 30630, Lansing, Michigan
48909-8130. The contact person is Mr. Duane Sperry who can be
reached at 517-241-1261 or by e-mail at sperryd@michigan.gov .
E. Accountability
The Local Entity shall maintain adequate accounting and employee activity records to
reflect that all funds granted under this contract have been expended for the program
activities as approved by the State. These records shall be made available upon
request for audit by the MDEQ.
Records will be retained by the Local Entity until an audit has been completed by the
MDEQ or permission has been granted by the MDEQ to dispose of the records.
2
DEO. Michigan Department of Environmental Quality
Water Division
Groundwater Section
Authorized by 1978 PA 368 and 1976 PA 399, as amended
Local Health Department Quarterly Report
Private and Type III Public Ground Water Supply Program
The following data shall be reported to the Michigan Department of Environmental Quality, Water
Division, by local health departments on a quarterly basis, within 15 days of the end of each quarter
within the fiscal year. In order to receive payment, this data must be reported.
Agency: Reporting Period:
Person submitting report:
1st 2nd 3rd 4th lor-
1. Number of Well Permits Issued
2. Number of Predrilling Site Reviews Completed
3. Number of Final Inspections of Newly Completed
Water Well Systems
4. Number of Final Inspections with
Construction Code Violations Observed
5. Number of Approvals Issued for Newly
Completed Water Well Systems •
6. Number of Violation Notices/Correction Orders
Issued
7. Number of Corrections Obtained After
Violation Notice/Order Letter
8. Number of Abandoned Wells Plugged
9. Number of Escalated Enforcement Actions
(Prosecution or Civil Fines)
1st Quarter = October/November/December
2sd Quarter = January/February/March
3`d Quarter = April/May/June
4th Quarter = July/August/September
EQP 2057(3) (8/2003)
Please return completed report to:
WD — GROUNDWATER SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
PO BOX 30630
LANSING MI 48909-8130
Completed forms may be submitted by FAX to 517-241-1328
\
APPENDIX G - ALLOCATION SCHEDULE
PRIVATE AND TYPE III DRINKING WATER SUPPLY
FY 2003-2004 LHD PRIVATE AND TYPE III DRINKING WATER SUPPLY
Local Health Department No. of Counties Allocation
Megan 1 $72,817
Barry-Eaton District 2 $190,369
Bay 1 $18,667
Benzie-Leelanau District 2 $73,995
Berrien 1 $89,604
Branch-Hillsdale-St. Joseph District 3 $146,206
Calhoun 1 $59,848
Central Michigan District 6 $383,759
Chippewa 1 $35,878
Delta-Menominee District 2 $36,484
Detroit, City of 0 $0
Dickinson-Iron District 2 $24,176
District #2 4 $68,853 _
• District #4 4 $141,427
District #10 10 $271,698
Genesee 1 $125,021
Grand Traverse 1 $198,408
Holland, City of 0 $0
Huron 1 $41,078
Ingham 1 $48,165
Ionia I $17,453
Jackson 1 $82,358
Kalamazoo 1 $227,882
Kent 1 $151,949
Lapeer I $0
Lenawee 1 $114,813
Livingston 1 $122,177
Luce-Mackinac-Alger-Schoolcraft District 4 $56,064
Macomb 1 $60,310
Marquette 1 $22,800
Mid-Michigan District 3 $90,112
Midland 1 $37,215
Monroe 1 $71,928
Muskegon 1 $93,209
Northwest Michigan Community Health Agency 4 $121,408
Oakland 1 $510,917
Ottawa 1 $115,804
Saginaw 1 $36,254
Saint Clair • 1 $54,795
Sanilac 1 $21,651
Shiawassee 1 $60,886
Tuscola 1 $10,187
Van Buren/Cass District 2 $5,042
Washtenaw 1 $86,137 _
Wayne County 1 $8,593
Western Upper Peninsula District 5 $0
Totals 83 (+ 2 Cities) $4,206,397
DEO. MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
FINANCIAL STATUS REPORT FOR
LOCAL HEALTH SERVICES
Authorized by 1978 PA 368 and 1976 PA 399, as amended
Page of
Local Agency Report Period thru Date
Agreement Period thru
EXPENDITURE CATEGORY Non-Community Water Supply Source Water Assessment On-Ste Sewage Drinking Water Supply
'
1 Selena; & Wages
2 Fringe Benefit'
3 Cap Exp for Equip & Fac .
4 Contractual (Sub-Contracts) '
5 Other Expenses: 1
6 Supplies & Materials - -
7 Travel
Communications
- 9 County/City Central Services .
. 10 Specs Costs
, 11 All Others (ADP & Misc.)
12 Total Direct Expenditures -
_ 13 , Admin. 0/H Cost Rate #1 %
14 Admin. 0/H Cast Rate 82 %
15 Total Direct & Admin Expenditures
.• - . . _ _ .. _ _
16 Total Expenditures -
Net Allowable Expenditures For Local Public Health Operations
17 Net Allowable Expenditures
18 State LPHO .
19 Local Funds - Fees 1st & 2nd Party
20 Local Funds - Other
BILLING AND BUDGET STATUS
21 Total Expenditures: Line 16
22 Lass Previously Sited
23 Current Amount Due ,
24 Agreement Amount
. 25 Less Billed-to-Date: (Line 22 plus Line 23)
26 Agreement Balance
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency and that this is a true and correct statement of expenditures and collections
for the report period. Appropriate do:imminent:1n is evalleble and will be maintained for the required period.
Signature Title Date
COMPLETION IS A CONDMON OF REIMBURSEMENT 1
Please return completed form to:
DWRPD - ADMINISTRATION SECTION
MI DEPT OF ENVIRONMENTAL QUALITY
525 W ALLEGAN
PO BOX 30630
LANSING MI 48909-8130 LOP 2069(6/2002)
Sincerely,
JENNIFER M. GRANHOLNI
GOVERNOR
STATE OF MICH)GAN
DEPARTMENT OF ENVIRONMENTAL QUALITY
LANSING DE , MOW' IVY
n1111n01
STEVEN E. CHESTER
DIRECTOR
August 20, 2003
Mr. George Miller, M.A.
Manager/Health Officer
Oakland County Health Division
1200 North Telegraph Road, Department 432
Pontiac, Michigan 48341-0432
Dear Mr. Miller:
Enclosed for review and signature are two originals of the standard Department of
Environmental Quality (DEQ) - Local Health Department (LHD) agreement for Fiscal Year
(FY) 2003-2004. Appendices for Noncommunity Water Supply, Drinking Water Long-Term
Monitoring, Radon Activities, Public Swimming Pools, Septage, On-Site Sewage, and Drinking
Water Supply are included as applicable to your LHD. Please note the inclusion of a new
appendix for the Septage Program. The Source Water Assessment Program will be completed
with the current contract.
The current contract expires September 30, 2003. We anticipate that the LHDs will provide
services on a continuation basis while these new agreements are reviewed and signed.
Payments for On-Site Sewage and Drinking Water Supply services will be made monthly
starting in October 2003, provided a signed contract is in place. Quarterly Financial Status
Reports and program reports will be required for these two services.
Please include your federal identification number and remittance address and have all
documents signed by the appropriate county official, as indicated. Return both originals to:
DEQ, Water Division, Administration Section, P.O. Box 30630, Lansing, MI 48909-8130. An
original signed by both agencies will then be returned to you. For FY 2003-2004 State
Administrative Board (SAB) approval is required for all of the LHD contracts, therefore,
the DEQ will not be able to sign the contracts until approval has been received. The
request has already been forwarded and SAB action is expected by mid September.
If you have any questions pertaining to a specific program, please contact the person listed in
the appropriate appendix. General questions relating to overall contract administration can be
directed to Mr. Tom Hettinger, Administration Section, at 517-241-1330.
tiwa 441v4,05v,
Karen B. Kalinowski, Chief
Administration Section
517-241-1258
Enclosures
cc: Environmental Health Director
CONSTITUTION HALL - 525 WEST ALLEGAN STREET • P.O. BOX 30630 • LANSING, MICHIGAN 48909-6130
www.michigan.gov • (517) 241-1300
FISCAL NOTE (MR #O3306 October 30, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2003/2004
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Department of Environmental Quality (MDEQ) has awarded
a reimbursement agreement to the Oakland County Health Division for
services related to Non-Community (Type II) Water Supply, Long-Term
Drinking Water Monitoring, Radon, Public Swimming Pool Inspections
and source water assessment programs.
2. This agreement also includes Local Public Health Operations (LPHO)
funding for Septage, On-site Sewage and Drinking Water Programs,
which in the past were awarded through the Health Division's
Comprehensive, Budgeting, Planning, and Contracting (CPBC)
agreement.
3. The grant award of $1,206,562, which is a $13,938 or 1.17t increase
over the previous agreement.
4. The amount of reimbursement is $67,934 higher than the amount
included in the FY2004 budget. Therefore, $67,934 can be returned
to the Non-Departmental Budget Task account.
5. This reimbursement agreement does not obligate the County to any
future commitment.
6. The FY2004 budget should be amended as reflected in the attached
schedule:
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Gregory,
Patterson, Crawford, and Webster absent.
Resolution #03306 October 30, 2003
Moved by Bullard supported by Hatchett the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law,
Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster,
Wilson, Zack, Bullard. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with
accompanying reports being accepted).
MIK THE fORION6 BOWS
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
October 30, 2003 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 30th day of October, 2003.
G. William Caddell, County Clerk
if,0i11).23f1 agiViiihei 3fiT YitgilA rdiiiiii I