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HomeMy WebLinkAboutResolutions - 2003.09.18 - 27337k REPORT (misc. 103248) September 18, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03248 - BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03248 on September 10, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE wdict,,RAfr General Government Committee Vote: Motion carried on a roll call vote with Hatchett absent. Resolution #03248 September 4, 2003 MISCELLANEOUS RESOLUTION #03248 - BY : Martin J. Knollenberg, District #13, Charles E. Palmer, District #19, Chuck Moss, District #20, and George W. Suarez, District #24 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Troy has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for theCity of Troy is $30,057.91 from the West Nile Virus Fund as repayment to the City of Troy for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Troy as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $30,057.91 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Troy for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. k V REPORT (misc. 103248) September 18, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03248 - BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03248 on September 10, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE videt,ylePed General Government Committee Vote: Motion carried on a roll call vote with Hatchett absent. Resolution #03248 September 4, 2003 MISCELLANEOUS RESOLUTIOW#03248 - BY : Martin J. Knollenberg, District #13, Charles E. Palmer, District #19, Chuck Moss, District #20, and George W. Suarez, District #24 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Troy has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for - the City of Troy is $30,057.91 from the West Nile Virus Fund as repayment to the City of Troy for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Troy as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $30,057.91 from the West Nile Virus Fund (Account 4$90-210000-23030-9098) to repay the City of Troy for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, MA., Manager L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE August 19, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Troy dated July 23, 2003. After having reviewed their documentation, I find them in compliance with Oalcland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement to date are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services George J. Miller, M.A. Manager/I-Valth Officer GJIVI:cjh cc: Thomas J. Gordon, Ph.D., Director Oaldand County Department of Human Services Ron Hynd, Landscape Analyst City of Troy BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248)424-7000 (248) 926-3300 Area code (248) Assessing 524-3311 Parks & Recreation 524-3484 Planning 524-3364 Police-Administration 524-3443 Public Works 524-3370 Purchasing 524-3338 Thank you for your assistance. Respectfully, Rbn Hynd Landscape Analyst I. 3 .2130 citw Troy 500 West Big Beaver Troy, Michigan 48084 Fax: (248) 524-0851 www.ci.troy.mi.us " July 23, 2003 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept 403 Pontiac Mi 48341-0403 Bldg. Inspections 524-3344 Bldg. Operations 524-3368 City Clerk 524-3316 City Manager 524-3330 Community Affairs 524-1147 Engineering 524-3383 Finance 524-3411 Fire-Administration 524-3419 Human Resources 524-3339 Information Technology 619-7279 Law 524-3320 Library 524-3545 Re: Request for West Nile Virus Fund Reimbursement Dear Mr. Soave, Pursuant to Oakland County Board of Commissioner Miscellaneous resolution (MR) 03060 the City of Troy hereby request reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. Attachment A — Project Description 2. Attachment B — City Council Resolution # 2003-04-179-E-30 3. Attachment C — Expense Invoices The City of Troy understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060 and certifies that expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact me at 248-680- 7293 or Jeff Biegler at 248-524-3484. Real Estate & Development 524-3498 Treasurer 524-3334 Cc: Jeff Biegler — Superintendent of Parks General Information 524-3300 I ATTACHMENT A In response to the threat of West Nile Virus, the City of Troy has instituted the following mosquito control program for 2003: As of 7-24-03 1. 6500 storm drain sumps, located in subdivisions, were treated with the larvicide Altoside 150 day briquettes. One time treatment Was completed June 6, 2003. (see Tr-County Pest Control invoice) 2. For the first time in ten years the City has re-evaluated the treatment of open drains and City owned water retaining detention ponds. After on site surveys of all the City's open drains and retention ponds by DPW staff, four detention ponds and portions of seven drains were selected and treated with the larvicide Vectolex CG. First treatment was June 23, 2003; second and final treatment was complete July 23, 2003. (see Advance Pest Management invoice) • 3. All open drains and detention ponds that were treated with larvicide received a ULV application of Anvil 2+2. First treatment was made 6-23, 2003, with additional treatments schedule for every thirty days through August. (see Advance Pest Management invoice) • 4. All City Parks (16 total, 578.7 acres) were surveyed by Advance Pest Management. All areas found to be mosquito breed sites were larvicided (10 acres required treatments) with Vectolex CG. First treatment was made 6-23, 2003; second and final treatment was made 7-23,2003. (see Advanced Pest Management invoice) 5. All City Parks catch basins were treated with Altoside RX briquettes. One time treatment was completed 6-23, 2003. (see Advance Pest Management invoice) • 0 6. Excluding Outdoor Educational Center, all City Parks received a ULV application of \4,4 Bio-Mist 3+15. First treatment made 6-21 through 6-23, 2003. Additional treatments scheduled for every thirty days through August. (see Advance Pest Management invoice) • To date the City's incurred expense are: Tr-County Pest Control $25,025.00 Advanced Pest Management 5,450.06 Total $30,475.06 City Clerk 524-3316 City Manager 524-3330 Community Affairs 524-1147 Engineering 524-3383 Finance 524-3411 Fire-Administration 524-3419 Human Resources 524-3339 Information Technology 619-7279 Law 524-3320 Library 524-3545 Parks & Recreation 524-3484 Planning 524-3364 Police-Administration 524-3443 Public Works 524-3370 Purchasing 524-3338 Real Estate & Development 524-3498 Barbara A. Holmes Deputy City Clerk City Troy 500 West Big Beaver Troy, Michigan 48084 Fax: (248) 524-0851 www.ci.troy.mi.us Area code (248) Assessing 524-3311 Bldg. Inspections 524-3344 Bldg. Operations 524-3368 1 CITY OF TROY OAKLAND COUNTY, MICHIGAN RESOLUTION Resolution Authorizing Request for Reimbursement: Oakland County West Nile Virus Fund At a Regular meeting of the Troy City Council held on Monday, April 14, 2003, the following Resolution was passed: Resolution #2003-04-179-E-30 Moved by Beltramini Seconded by Stine BE IT RESOLVED, That the City Council for the City of Troy, Oakland County, Michigan hereby AUTHORIZES the City of Troy's Parks and Recreation Department to seek reimbursement in the amount of $30,057.91 from the Oakland County's West Nile Virus Fund for expenditures incurred while instituting proactive public health measures to reduce the population of infected mosquitoes in the environment. Yes: All-7 I, Barbara A. Holmes, duly appointed Deputy Clerk of the City of Troy, do hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Troy City Council at a Regular Meeting duly called and held on Monday, the Fourteenth day of April, 2003. Treasurer 524-3334 General Information 524-3300 P.O. NUMBER TERMS - — 'PROJECT 3.85 6,500 06/11/2003 Completed Catch Basin Treatment 25,025.00 \\\\ Account • Date Approve. by Reason f.r purchase „ "28 0 LA.>, LL Z Tr-County Pest Control, Inc. 31545 Harper Ave _ _ St. Clair Shores, MI 48082-2455 www.tncountypestcontrol. corn (586)296-7590m(248)540-4445 (586)296-2564 Fax BILL TO: NVOICE DATE INVOICE # 7_10 P2003 Major Administration - Streets City of Troy Department of Public Works 4693 Rochester Rd. Troy, MI 48085 DESCRIPTION 20201126000..4 Net 10 Days RATE AMOUNT QUANTITY Thank you for your business. TOTAL „ „$25,025.00 RODUCT 130547 FOLD AT n4? TO FIT COMPANION ICOR DU 4DAPUE ENVELOPE PRINTED 54 USA. Advanced Pest Management P.O. Box 125 Fenton, MI 48430 (810) 735-8731 FAX (810) 735-8732 Invoice Date Invoice # 7/24/2003 2003-80 6/23/2003 6/23/2003 No name 6/23/2003 6/23/2003 (Lan' Retent) (Lary Open Drain) (Lary ParicsCBS) PHONE NO. : Jul. 24 2003 03:41PM P2 • • 7%, BILL TO The City of Troy itz• a rim maintenance 3179 Uvemois Troy. MI 48083-5029 DESCRIPTION* Larvicide Application with Vectolex CG(Bacillus sphaericus) Retention Ponds- Lovell, Farmer Jack, Chapel, Lapp Total 9.6 acres @$50.50/acre Larvicide Application with ‘'ectolex CG(Bacillus sphaericus) Open Drains- Ferry.Rensluiw,Sturgis,Rouge,No name,Boyd, Total 5.22 miles @ $85.00/mile Larvicide Application with A.Itosid XR Brigs (methoprene) Catch Basins in Parks Total 67 @ $4.91/C$ Larvicide Application with Vectolex CG(Bacillus sphaericus) Larvicide Parks 10ac © 5050/acre Larvicide Application with Vectolex CG(Bacillus sphaericus) 7123/2003 Retention Ponds- Lovell, Farmer Jack, Chapel, Lapp Total 9.6 acres @$50.50/;acre Larvicide Application with Vectolex CG(Bacillus sphaericus) 7/23/2003 Open Drains- Ferry,Renstraw,Sturgis,Rouge,No name,Boyd, No name Total 5.22 miles @ $85.00/ mile Larvicide Application with \I ectolex CG(Bacillus sphaericus) Larvicide Parks 10ac 50.50/acre 7/23/2003 AMOUNT $484.50 • $443.70 • (Lary Parks) (Lary Retent) (Lary Open Drain) rv Parks) $328.97 • $505.00 $484.80 $443.70 • $505.00 /< Adulticide Application wittil3lo-Mist 3+15 ULV (3%permethrin,15% tech piperonyl butoxide) 6/18/2003 Redwood, Robiriwood, Brinston, Beavertrail, Beach,Huber,Boulan,Schroeder,Flynn 184, Sac $3.24/acre (Adult Parks) Adullicide Application with. llio-Mist 3+15 ULV (3%permethrin,15% tech piparonyl butoxide) 6121/2003 Firefighters,Syllan Glen,Jaycee,Raintree 355ac $3.24/acre (Adult Parks) Adulticide Application with Anvil 2+2 ULV (2%sumithrin,2%tech piperonyl butoxide) 6/23103 Open Drains All 5.22 miles $85_00/mile (Adult Open Drain) Adulticide Application with Anvil 2+2 ULV (2%sumithrin,2%tech piperonyl butoxide) 6/23/2003 Retention Ponds 9.6ac @ $6.40/acre (Adult Retent) $598,75 $1,150.20 • $443.70 • 61.44 4114 Total $5,450.06 Resolution #03248 September 4, 2003 The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. I..- k FISCAL NOTE (M.R. #03248) September 18, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $30,057.91 is available in the West Nile Virus Fund for FY 2003 to reimburse the City of Troy for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. APPROVE THE FOREGOING RESOLUTION q/24/0 In Testimony Whereof, I have hereunto set my hand and affixed the seal of tUp County of Oakland at Pontiac, Michigan this 18th day of September, 2003. G. William Caddell, County Clerk 41. ' Resolution #03248 September 18, 2003 Moved by Wilson supported by Coulter the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Coleman, Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, Kowall, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (25) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 18, 2003, with the original record thereof now remaining in my office.