Loading...
HomeMy WebLinkAboutResolutions - 2003.09.18 - 27344Memo TO: Commissioners FROM: Chuck Moss, Chairperson, Finance Committee DATE: September 11,2003 RE: Additions to the Finance Committee FY 2004 and FY 2005 Recommended Budget and General Appropriations Act (Summary dated September 18, 2003) On September 11, 2003, two items were brought before the Finance Committee to be incorporated into the Finance Committee's FY 2004 & FY 2005 Recommended Budget (dated September 18, 2003). (This summary document will be provided to you on September 18, 2003, in consideration of Finance Item d - Board of Commissioners - 2004 Budget and General Appropriations Act.) The first item was the Parks and Recreation FY 2004 & FY 2005 Budget (see attached). This item was not ready at the time the Budget was originally presented to the Finance Committee. While the Finance Committee did move to incorporate this information into the FY 2004 & FY 2005 Recommended Budget, I will also be making that motion on September 18 to formally amend the Finance Committee's FY 2004 & FY 2005 Recommended Budget to include this information. Additionally, certain additional funds (Enterprise, CLEMIS, etc) (see attached) were included in the County Executive's Recommended Budget but were not included in the summary document. To correct this error, I will offer another motion to amend the Finance Committee's FY 2004 & FY 2005 Recommended Budget to include this page. The additional attached Personnel Committee (2) and Planning and Building Committee (3) Reports are provided as standard procedure in adopting the budget and each will be moved separately for consideration. If you have any questions, please let me know. Chuck Moss, Chairperson Finance Committee 248-642-1820 REPORT (MISC. 103256) September 18, 2003 BY: FE1ANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON RE: FY 2004 & FY 2005 PARKS AND RECREATION BUDGET TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the FY 2004 & FY 2005 Parks and Recreation Budget on September 11, 2003, reports with the recommendation that the budget be approved as outlined in the attached report. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. FY 2003 Amended Budget FY 2003 Estimated Actual FY 2004 Finance Comm Rec Budget (2) FY 2005 Finance Comm Rec Budget FY 2002 Actual (1) Fund Number/Description $19,903,754 $21,442,233 $20,701,899 $21,794,987 $22,177,037 OAKLAND COUNTY, MICHIGAN FY2004 AND FY2005 FINANCE COMMITTEE RECOMMENDED BUDGET DEPARTMENT: 53- PARKS & RECREATION ORGANIZATION 534 - PARKS & RECREATION FUNDS: 208 PARKS & RECREATION, 408 PARKS & REC CAPITAL IMPROVEMENT Revenues Fund 208 - Taxes Fund 208 - Charges for Services Fund 208 - Use of Money Fund 208 - Other Revenues Fund 208 - Gain on Exchange of Assets Fund 208 - Transfers In Fund 408 - Use of Money Total Revenues Expenditures Fund 208 - Salaries Fund 208 - Fringe Benefits Fund 208 - Contractual Services Fund 208 - Commodities Fund 208 - Internal Services Fund 208 - Depreciation Fund 208 - Interest on Debt Fund 208 - Paying Agent Fees Fund 208 - Transfers Out Fund 408 - Transfers Out Sub-Total Expenditures Funds Available for Capital Outlay Total Expenditures $10,950,682 8,136,019 126,974 3,731 13,157 458,078 215,113 $6,954,078 2,075,965 3,566,232 717,431 1,180,118 2,023,412 0 0 562,775 949,508 $18,029,519 1,874,235 $19,903,754 $12,455,426 8,423,600 150,000 0 0 413,207 0 $7,286,441 2,338,677 4,415,250 923,412 1,061,583 2,705,240 146,800 300 725,000 0 $19,602,703 1,839,530 $21,442,233 $12,235,000 7,901,592 150,000 2,100 0 413,207 0 $6,879,904 2,219,897 3,926,237 755,230 980,494 2,540,779 146,710 300 425,000 0 $12,735,000 8,907,887 150,000 2,100 0 0 0 $7,372,881 2,623,382 5,288,525 870,670 1,005,745 3,264,204 130,007 300 450,000 0 $13,117,050 8,907,887 150,000 2,100 0 0 0 $7,667,796 2,728,317 5,500,066 905,497 1,045,975 3,394,772 112,569 300 450,000 0 $17,874,551 $21,005,714 $21,805,292 2,827,348 789,273 371,745 $20,701,899 $21,794,987 $22,177,037 (1) FY 2002 does not include the one-time recording of fixed (2) Approved by the Parks and Recreation Commission on S assets and their contribution. eptember 3, 2003 Prepared By Parks and Recreation Department 9/5/2003 Exec Budget 2, Adopted.xlw 2003, Sep (FY2002-FY2005) OAKLAND COUNTY, MICHIGAN ADDITIONAL BUDGETED FUNDS Funds were included in the County Executive Recommended Budget, but still need to be added to the Budget summary. Enterprise Funds FY 2004 Budget Clemis $1,745,659 EFSDS 25,784,215 W&S Trust 36,049,559 Radio 7,517,967 Fire Records management 125,600 sub-total 71,223,000 Special Revenue Funds Oakland Enhancement Fund 432,571 Property Tax Forfeiture Fund 488,000 sub-total 920,571 Total 72,143,571 Finance Committee Recommended Budget 8/28/03 518,094,592 Revised Finance Committee Recommended Budget $590,238,163 Prepared by Fiscal Services 9/10/2003 OAKLAND COUNTY MICHIGAN FY 2004 AND FY 2005 BUDGET REVISED EXPENDITURE SUMMARY TOTALS FY2003 FY2003 DEPARTMENT REQUESTED COUNTY EXECUTIVE FINANCE COMMITTEE FY 2002 AMENDED ESTIMATED BUDGET RECOMMENDED BUDGET RECOMMENDED BUDGET FUND TYPE ACTUAL BUDGET ACTUAL 2004 I 2005 2004 I 2005 2004 I 2005 GENERAL FUND/GENERAL PURPOSE FUNDS $357,912,752 $373,499,492 $367,971,288 $338,279,809 $354,159,934 $359,517,442 $363,980,625 $360,349,991 $372,600,356 SPECIAL REVENUE/PROPRIETARY $218,442,080 $215,937,561 $215,329,052 $227,415,452 $233,696,140 $227,987,253 $234,494,666 $229,888,172 $236,378,744 GRAND TOTAL EXPENDITURES $576,354,832 $589,437,053 $583,300,340 $565,695,261 $587,856,074 $587,504,695 $598,475,291 $590,238,163 $608,979,100 In Spring 2003, the Board of Commissioners reduced the FY 2004 Budget $16.7 million. The current Finance Committee Recommended Budget for FY 2004 reflects a reduction of $13.1 million from the FY 2003 Amended Budget. September 11, 2003 Revised Expenditure Summary.xls Prepared by Fiscal Services Division September 18, 2003 REPORT (Misc. 103256) BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON RE: RECOMMENDED FY2004 GENERAL SALARY INCREASES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee recommends to amend the FY2004 Budget document in the following manner: 1. Increase the current salary ranges for salary grades 1 - 21 by a general salary increase of 2% effective September 20, 2003. This date is the beginning of the first pay period for fiscal year 2004. 2. Increase all remaining classifications not represented by bargaining units by a general salary increase of 2% effective September 20, 2003, including appointed officials, classes designated as exceptions to salary grades 1 - 21, and part- time/hourly classes, but excluding: Summer, Student, and Seasonal; and Parks Helper; and Circuit, Probate and District Court Judges which are currently at the maximum rate allowed; and Commissioners; and Other Elected Officials which will be addressed by a separate report; and Appointed Board and Commission members. Personnel Committee Vote: Motion carried on a roll call vote: Middleton, Kowa11, Douglas, Rogers, Wilson and Coleman — yes Jamian — No Hatchett and Suarez - Absent 1 3. Delete the following classifications from the County's Salary Schedule because they are no longer utilized. Asst Admin-Parks & Technical Support Asst Chief Court Service Officer Chief Systems Development Coordinator CV Special Programs Customer Service Supervisor Data Processing Equipment Operator Supv Deputy Prosecutor-Litigation Grants Writer Manager-Data Center Operations Program Activities Coordinator Senior Psychiatrist Special Projects Coordinator Staff Physician State Government Liaison Supv-Data Communications Supv Data Base Administrator Supv-IT Admin Services 4. Further that no transfer of monies is required to fund these increases since sufficient monies have been budgeted to the departmental salaries and fringe benefit line items. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE 2 September 18, 2003 REPORT (MISC . 103256) BY: PERSONNEL COMMITTEE, THOMAS F. MIDDLETON, CHAIRPERSON RE: RECOMMENDED FY2004 SALARY INCREASE FOR THE COUNTY EXECUTIVE, PROSECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY TREASURER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee recommends to amend the FY2004 Budget document by increasing the FY2003 salary of the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer by 2% effective September 20, 2003. Further that no transfer of monies is required to fund these increases since sufficient monies have been budgeted to the departmental salaries and fringe benefit line item. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Personnel Committee Vote: Motion carried on a roll call vote: Middleton, Kowall, Douglas, Rogers, Wilson and Coleman - yes Jamian - no Hatchett and Suarez - absent September 18, 2003 REPORT (MISC. 103256) BY: Planning and Building Committee, Charles Palmer, Chairperson RE: 2004 Capital Improvement Program — Buildings TO: The Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2004 Capital Improvement Program (Buildings Section) on August 5, 2003, Reports with the recommendation the Buildings Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $25,598,000 as outlined in the attached Index dated August 5, 2003 Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing Report. Planning & Building Committee Planning & Building Committee Vote: Motion carried on roll call vote: Bullard, Coleman, Knollenberg, Long, Rogers, Wilson and Coulter — yes McMillin — no Palmer - absent August 5, 2003 INDEX 2004 CAPITAL IMPROVEMENT PROGRAM Item No. Page INTRODUCTION 1 SUMMARY 2 CAPITAL IMPROVEMENT PROGRAM FOR BUILDINGS 1 2004 Roof Replacement Program 4 2 Communications Center 5 3 320 Bed Medium Security Jail & Infrastructure 6 4 Facility Security Projects 7 5 CMH Renovation-Sheriffs Administration 8 6 Public Works Building Addition, Renovation & Storage Building 9 7 High Density Shelving - Phase 1 10 8 Sheriffs Dept. Equipment Storage Building 11 9 Courthouse East & West Wing Caulking 12 10 Electrical Emergency Generators 13 11 Demolition of Old Work Release Facility 14 12 Relocation of Community & Home Improvement 15 13 Miscellaneous Remodeling 16 14 52-1 District Court Addition & Renovation 17 15 Jail Renovation & Additions - Phase 2 18 16 Jail Renovation & Additions - Phase 3 19 17 Future Electrical Upgrades 20 18 Boot Camp Addition 21 19 Central Garage Addition 22 20 Executive Office Building Renovations 23 21 North Office Building Renovations 24 22 North Health Building Renovations 25 23 High Density Shelving - Phase 2 26 24 CFC A.C. Refrigerant Replacement Program 27 25 Female Addition to Medium Security Facility 28 26 Courthouse Addition & Renovation - Phase 1 29 27 Courthouse Addition - Phase 2 30 28 52-1 District Courthouse 31 29 Firing Range Relocation 32 30 Oakland Pointe Addition & Renovation 33 31 52-2 District Courthouse 34 32 Crime Lab Addition 35 33 North Satellite Office Building 36 September 18, 2003 REPORT (misc. 103256) BY: Planning and Building Committee, Charles Palmer, Chairperson RE: 2004 Capital Improvement Program — Utilities TO: The Oakland County Finance Committee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the 2004 Capital Improvement Program (Utilities Section) on August 5, 2003, Reports with the recommendation the Utilities Section of the Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $1,182,000 as outlined in the attached Index dated August 5, 2003 Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing Report. Planning & Building Committee Planning & Building Committee Vote: Motion carried on a unanimous roll call vote with Palmer absent. August 5, 2003 INDEX 2004 CAPITAL IMPROVEMENT PROGRAM (Continued) Item No Page CAPITAL IMPROVEMENT PROGRAUFOR UTILITIES, ROADS AND PARKING 1 Medical Care Facility Parking Lot Repaving 37 2 Sewage Treatment Grinder Installation 38 3 Information Technology Parking Addition & Repaving 39 4 Service Center Sidewalk Program 44 5 Replace Water Main 41 6 Service Center Road Repair 42 7 Mainland Drain 43 8 Parking Lot Paving Program 44 9 Primary Electrical System Maintenance 45 10 County Center Drive East Improvements 46 11 Courthouse Road Relocation 47 12 Courthouse Parking Deck 48 II September 18, 2003 REPORT (misc. #03256) BY: Planning and Building Committee, Charles Palmer, Chairperson RE: 2004 Facilities Maintenance & Operations Division — Special Projects Budget TO: The Oakland County Board of Commissioners Finance Committee Chairperson, Ladies and Gentlemen: The Planning & Building Committee, having reviewed the 2004 FM & 0 Special Projects Budget on August 5, 2003, Reports with the recommendation that the Special Projects Budget be approved in the amount of $325,000 as outlined in the attached list. Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing report. Planning & Building Committee Planning & Building Committee Vote: Motion carried on a unanimous roll call vote with Long absent. 2004 SPECIAL PROJECTS 08/05/2003 BUILDINGS DESCRIPTION COST 006/008 - Oak Pte 1 Friend of the Court - Airlock Entry Door Install 3 @ $4,000.00 $12,000.00 2 Equalization - Airlock Entry Door Install 1 @ $4,000.00 4,000.00 013/014 - CV B & C 3 Replace 30-Year Old Condensing Units $7,500.00 each 15,000.00 025 - Courthouse 4 Probate Estates Vault - High Density Filing System 37,000.00 5 Bench and Court Reporter Upgrade 4,500.00 033 - Jail 6 Replacement of 30-Year Old Stainless Steel Fixtures - Phase 2 25,000.00 038 - Annex I 7 Replace Carpet in Sheriffs Dispatch Raised Floor 15,000.00 044 - Public Works 8 Replace 30-Year Old Deteriorated Ceiling 14,000.00 045 - Medical Care 9 Replace Wainscot in Hallway and High Use Areas 8,500.00 052 - Serv Center 10 Information Sign Upgrade (2) 5,000.00 11 Service Center Sidewalk and curb replacement 30,000.00 12 Steam Tunnel Repairs 9,000.00 13 Facility Assessment Software Purchase, Integration, and 39,000.00 Training 207 - Central Heating 14 Bio Remediation - Phase I 55,000.00 339 - Animal Cont 15 Purchase and Install Fencing, Shelters, and Water 45,000.00 Installation for Dog Runs 429 - 52/2 Dist Ct 16 Construct Security Holding Cell Interview Room 7,000.00 $325,000.00 SCRIPT FOR Finance Committee Item d - Adopting the FY 04-05 Budget and General Appropriations Act - Move to approve the FY 04-05 Budget and General Appropriations Act. (Support required) Move to accept the Reports of the Personnel Committee and the Planning and Building Committee. (needs only voice vote - but if someone wants, you can take a roll call) Move to amend the FY 04-05 Budget and General Appropriations Act to incorporate the FY 2004 and FY 2005 Parks and Recreation Budget. (either voice or roll call) Move to amend the FY 04-05 Budget and General Appropriations Act to incorporate the "Oakland County, Michigan Additional Budgeted Funds" and "Revised Expenditure Summary Totals" pages for the summary document. (either voice or roll call) Take roll call on resolution to adopt the FY 04-05 Budget and General Appropriations Act, as amended. (needs roll call vote) HH Resolution #03256 September 18, 2003 Moved by Moss supported by Palmer the resolution be adopted. Moved by Moss supported by Scott the Personnel Committee Report, RECOMMENDED FISCAL YEAR 2004 GENERAL SALARY INCREASES, be accepted. Moved by Moss supported by Scott the Personnel Committee Report, RECOMMENDED FISCAL YEAR 2004 SALARY INCREASE FOR THE COUNTY EXECUTIVE, PROSECUTING ATTORNEY, COUNTY CLERK/REIGSTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY TREASURER, be accepted. Moved by Moss supported by Scott the Planning and Building Committee Report, 2004 CAPITAL IMPROVEMENT PROGRAM — BUILDINGS, be accepted. Moved by Moss supported by Scott the Planning and Building Committee Report, 2004 CAPITAL IMPROVEMENT PROGRAM — UTILITIES, be accepted. Moved by Moss supported by Scott the Planning and Building Committee Report, 2004 FACILITIES MAINTENANCE AND OPERATIONS DIVISION — SPECIAL PROJECTS BUDGET, be accepted. Discussion followed. Moved by McMillin that the Personnel Committee Report, RECOMMENDED FISCAL YEAR 2004 SALARY INCREASE FOR THE COUNTY EXECUTIVE, PROESECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY TREASURER, be voted upon seperately. There being no support, the motion failed. Moved by Moss supported by Crawford the Finance Committee Report, FISCAL YEAR 2004 AND FISCAL YEAR 2005 PARKS AND RECREATION BUDGET, be accepted. A sufficient majority having voted therefore, the Finance Committee Report was accepted. Moved by Moss supported by Middleton the resolution be amended to coincide with the recommendation in the Personnel Committee and the Planning and Building Committee Reports. A sufficient majority having voted therefore, the motion carried. Moved by Moss supported by KowaII the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefore, the motion carried. Discussion followed. Moved by McMillin the FISCAL YEAR 2004 AND FISCAL YEAR 2005 BUDGET be amended to cut County Commissioner Travel Expense Account, by 50%. Showing no support, the motion failed. Moved by McMillin the FISCAL YEAR 2004 AND FISCAL YEAR 2005 BUDGET be amended to cut County Commissioner Travel Expense Account, by 25%. Showing no support, the motion failed. Moved by McMillin the FISCAL YEAR 2004 AND FISCAL YEAR 2005 BUDGET be amended to cut County Commissioner Travel Expense Account, by 10%. Showing no support, the motion failed. G. William Caddell, County Clerk Discussion followed. Vote on resolution, as amended: AYES: Douglas, Gregory Hatchett, Jamian, Knollenberg, KowaII, Law, Long, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard, Coleman, Coulter, Crawford. (24) NAYS: McMillin. (1) A sufficient majority having voted therefore, the resolution, as amended, was adopted. GOING RESOLUTION 7/2"q/9 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 18, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 18th day of September, 2003.