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HomeMy WebLinkAboutResolutions - 2003.09.04 - 27352REPORT (MISC. #03212) September 4, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03212 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03212 on August 25, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Pc.(444v‘ General Government Committee Vote: Motion carried on a roll call vote. MISCELLANEOUS RESOLUTION #03212 BY : Tom McMillin, District #11 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Auburn Hills has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Auburn Hills is $8,523.53 from the West Nile Virus Fund as repayment to the City of Auburn Hills for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Auburn Hills as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $8,523.53 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Auburn Hills for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J, Miller, MA,, Manager L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE July 30, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Auburn Hills dated July 28, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services George J. Miller, M.A. Manager/lirealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Shawn Keenan Water Resources Coordinator City of Auburn Hills BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LX RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 JUL 2 8 Z113 City of Auburn Hills Department of Public Services 1500 Brown Road • Auburn Hills, MI 48326 Phone: (248) 391-3777 Fax: (248) 391-4895 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: Re: West Nile Virus Reinfbursement Request , , Pursuant tqPalcliii4Pitiuty ..B.4artfpf:Cconnaissioner Miscellaneous Resolution (MR) 03060, the City of Anhd#111t0OWre4uest.iireimli4sement under Oakland County's West Nile Virus Fund PrOgia*.:0040pF,s,inOUrrecl.in COni*Fti9n with an eligible mosquito control activity by our Cit)i. Acessing. of this rtti4:1:4*4.e‘mq.reqiiesp. v011 be fies that .7*1 iii,40,00,,,:.$4,41.11,i4C,4- for lifying mosqUitO cthifrol pioje-er: If you have any questions concerning this matter, please contact me at 248-391-3777. Thank you for your assistance. Sincerely, Shawn Keenan Water Resources Coordinator Mayor Mayor Pro-tern Daniel L. Pillsbury Mari Harvey-Edwards Counci ll l Kay L. Sendegag Otis Newkirk Henry V. Knight James D. McDonald Robert Kittle ATTACHEMENT A: PROJECT DESCRIPTION City staff has researched the role that mosquito control has in the prevention of WNV. In general, spraying for adult mosquitoes is the least preferred method. The success of spraying programs is questionable at best, and does not address the mobility factor of the adults. If all areas are not sprayed, and all communities are not spraying, then there is even less of a chance of significantly reducing the adult mosquito population. WNV Control Program As part of a mosquito control plan for this season, the following information has been compiled: By far the most effective management program involves a combination of education regarding how to avoid being bitten, eliminating breeding sites, and controlling the larval mosquitoes. The breed Culex pipiens, mentioned earlier, prefers stagnant water such as that found in catch basins and other nutrient-rich, even polluted, standing pools of water. Please note that streams and healthy ponds and wetlands do not fall into this category. The mosquito control industry has developed products that are safe for handling, are non-toxic to humans and most other animals, and specifically target mosquito larvae. Many are even available in pre-packaged amounts that are designed specifically for catch basins. A "certified applicator' is not needed to use these pre- mixed products. First, the City would educate citizens and staff on bite avoidance, and how to eliminate breeding areas on their property through cable PSAs, newsletters, and future web site information. Second, the City would set up an inspection program to determine the most effective time to start treating catch basins. The estimated cost for inspection program is $375.00. Third, the City would treat all catch basins with larvicides. The estimated material cost for the initial catch basin larvicide treatment is $10,212.75. Fourth, the City would monitor the mosquito population to determine if additional treatment is necessary, as well as, to measure the effectiveness of the program. The estimated cost is $4,800.00. A breakdown of this cost estimate is attached. The County has indicated that the City will be entitled to receive a reimbursement in the amount of $8,523.53 to help implement our plan. Products that would be used for catch basin treatment are described below: Altosid—a growth hormone inhibitor that targets mosquitoes and black flies. It is available in briquettes that can easily be dropped into a catch basin through the grating and lasts for 150 days. Its shelf life is approximately 18 months to 2 years. • Vectolex—bacteria that dissolves the gut of the larvae, it is a granular product that is also very specific to mosquitoes and black flies. This product kills larvae within 1-2 hours and needs to be reapplied every 21 days during the breeding season. It is available in packets to treat catch basins, and as a loose product that can be broadcast over areas of open water. This would be the product used for areas of nutrient-rich stagnant water. The shelf life for this product is also 18 months to 2 years. It may be prudent to "spot spray" City parks prior to events that will be occurring during peak hours of mosquito activity, especially when participants are expected to fail into the categories of most susceptible to WNV. City staff would develop a standard operating procedure to address these instances. Some of the issues involved in creating and maintaining an effective program concern outside agencies, such as the Oakland County Road Commission, subdivisions, school districts, and commercial sites that own catch basins in the City. City staff will be working with these groups in order to ensure an effective program is in place. During the winter following the initial WNV control program, staff will analyze the program to determine its effectiveness and to map out future actions. COST ESTIMATE Annual Mosquito Control Program West Nile Virus Based on currently available information, the target locations for the City's mosquito control treatment would include catch basins. The attached cost estimate is based on a recommendation that the City use longer-lasting Altosid briquettes in the catch basins. These larvicide briquettes, with a 150-day duration, have a lower labor and equipment cost when compared to repeated treatments of 21-day duration Vectolex packets. However, the estimate includes the possibility of at least one follow-up treatment using the Vectolex packets that may be necessary, to cover the full spring, summer, and fall for most areas targeted for treatment, catch basins in particular. Staff estimates that there are roughly 2,550 catch basins located in City right-of-ways and on City property, 25 located in the MDOT right-of-ways, 550 located in the Oakland County right- of-ways, and 700 along private roads within the Auburn Hills City limits. These figures are estimates, not based on inventory. COST ESTIMATE Catch Basin Inspection and City Wide Monitorin Item Unit Quantity Unit Cost Totals Two preliminary inspections of 10 catch 2003 20 -- $375.00 basins to monitor for onset of breeding Season activity (Service provided by APM) Setting of dry ice baited CDC traps to 2003 2 traps $2,400.00 $4,800.00 specifically target the predominant species Season that are historical transmitters of WNV. Samples collected, Identified and submitted for testing. Two traps per week for 12 weeks. TOTAL $5,175.00 Initial Catch Basin Treatment Item Unit Quantity Unit Cost Totals Auburn Hills catch basin treatment with Each 2,550 $2.67 $6,808.50 Altosid XR 150 day Briquettes _ MDOT catch basin treatment with Altosid Each 25 $2.67 $66.75 XR 150 day Briquettes RCOC catch basin treatment with Altosid Each 550 $2.67 $1,468.50 XR 150 day Briquettes Private Road catch basin treatment with Each 700 $2.67 $1,869.00 Altosid XR 150 day Briquettes TOTAL 3,825 $1o,21275 General Applications to City Parks & Golf Course When Warranted Item Unit Quantity Unit Cost _ Totals ULV adulticide applications of registered Parks & 2 app. $675.00 $1,350.00 Biornist 3+15 or Anvil 2+2 via truck- Golf mounted and or ATV mounted spray unit Course , to all city parks and golf course. Ground backpack larvicide treatment of Per acre 10 acres $33.00 $330.00 breeding sites when warranted. TOTAL $1,680.00 Secondary Catch Basin Treatment if Warranted Item Unit Quantity Unit Cost Totals Auburn Hills catch basin treatment with Each 2,550 $0.606 $1,545.30 Vectolex 21 day packets 1VIDOT catch basin treatment with Each 25 $0.606 $15.15 Vectolex 21 day packets RCOC catch basin treatment with Vectolex Each 550 $0.606 $333.30 21 day packets Private catch basin treatment with Vectolex Each 700 $0.606 $424.40 21 day packets TOTAL 3,825 $21318.15 2003 COST ESTIMATE Item Totals _ Primary Costs Inspections and Monitoring (Professional Service) $5,175.00 Initial Catch Basin Treatment (In-House) $10,212.75 TOTAL $15,387.75 County Assistance -$8,523.53 CITY TOTAL $064": _ Conditional Costs General Applications to City Parks & Golf Course $1,680.00 When Warranted (Professional Service) Secondary Catch Basin Treatment if Warranted (In- $2,318.15 House) TOTAL $3,098.15 /I N11-4(.4t inda F. Shannon, City Clerk 03-24 CITY OF AUBURN HILLS RESOLUTION AUTHORIZING WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST At a regular meeting of the City Council of the City of Auburn Hills, Oakland County, Michigan, held in the Council Chambers at 1827 N. Squirrel Road, Auburn Hills MI 48326 at 7:30 p.m., on the 19t" day of May, 2003 The following resolution was offered by Council Member Kittle and supported by Council Member Newkirk: WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in designated community green areas; and WHEREAS, the City of Auburn Hills, Oakland County, Michigan will incur expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW, THEREFORE, IT IS HEREBY RESOLVED that the Auburn Hills City Council authorizes and directs the City Manager, as agent for the City of Auburn Hills, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program AYES: Mayor Harvey-Edwards, Mayor Pro-Tern Pillsbury, Cd'uncil Members Kittle, Knight, McDonald, Newkirk, Sendegas NAYS: None ABSENT: None ABSTENTIONS: None RESOLUTION ADOPTED STATE OF MICHIGAN) )SS COUNTY OF OAKLAND) I, the undersigned, the duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true and complete copy of a resolution adopted at a regular meeting of the Auburn Hills City Council held on the 19"' day of May, 2003. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this 20 th day of May, 2003. alclerksiMillaMMIPE. SOLUTION51West Nile Virus Reimbursement.cloc ATTACHMENT B UNIVAR USA INC 31655 WEST 8 MILE LIVONIA, MI 48152 CITY OF AUBURN HILLS DPS - FACILITIES 1500 BROWN ROAD AUBURN HILLS, MI 48326 11730.60000 PO Total The City of Auburn Hills is held free of payment of any State or Federal Taxes. Federal Tax I.D. 38-6029813 City of Auburn Hills " Finance Department 1827 N. Squirrel Road Auburn Hills, MI 48326-2753 Phone (248) 370-9400 Fax (248) 370-9346 .Purchase Order Fiscal Year 2003 Page 1 MAIL INVOICES IN DUPLICATE TO ACCOUNTS PAYABLE FACILITIES 003. ALTOSID XR 150 DAY INGOT BRIQUETS WEST NILE VIRUS PROGRAM 220 BRIQUETS PER CASE 44450-85998 11,730.60 CO;TiPLETED , Please Note: Render Invoice in Duplicate 1. Send all invoices to City of Auburn Hills, Michigan. 2. Each order must have a separate invoice. 3. Purchase order number must be shown on invoice and correspondence. 4. Please state cash discount terms on EACH invoice. 5_ "FOB DESTINATION, FREIGHT PREPAID" The seller pays and bears the freight charges. DEPARTMENT COPY ATTACHMENT C CUST. NO./SHIP TO ) 4.1.1409 1 NB 0.309 18133911.XRX 539203 CITY OF AUBURN HILLS 1500 BROWN RD. AUBURN HILLS MI 48326-1510 1.1.11.1.11.1.1J1 it I I III gill gig 539203 001 CITY OF AUBURN HILLS ATTN: SHAWN KEENAN 1500 BROWN RD. AUBURN HILLS MI 48236 UnIVAR INVOICE NO. INVOICE DATE AMOUNT DUE AMOUNT PAID DZ-200505 CUST. NO./SHIP TO 1 539203 CITY OF AUBURN HILLS 1500 BROWN RD. AUBURN HILLS MI 48326-1510 06/27/03 I 11730.60 I REMIT TO UNIVAR USA INC PO BOX 95065 CHICAGO IL 60694-5065 P.O. BOX 34325 UnIVAR • SEATTLE, WA 98124-1325 www.univarusa.com cnimiNAL. INVOICE UNIVAR DZ STOCKPOINT DETROIT•PPS. 31655 W. EIGHT MILE ROAD LIVONIA MI 48152 1-800-888-4VWR Page 1 OF 1 FREIGHT TEretts FOB COLLECT SHIP POINT INVOICE N . I INv. DATE ORDER NO. I CUStOMER P.O. NUMBER WAREHOUSE LOCATION OffT1ME DELIVERY DZ-200505 06127/03 100570 30948 DETROIT PPS WILL CALL IMMEDIATE RLSE SHIP DATE 1 TAX EXEMPT NO. !SALM REP SALES DEPARTMENT ENTERED BY 06/27/03 MUNICIPAL ITY.A. I DAVID DRIVER PROF. PRODUCTS & SERVICES KRISTEN SARRAULT /71onucT—DE- an. RipTioN -..'... .... ............ - .).TAx , pumfrny .. .. QUANTITY ' . , "..• ••INLLJNO.QTY./ • • • • fECTENDED - .777 7 .' '77777- '17' •.' .:''''''' ' ''." ... '.•' . .. .. ' TAX . • • ORDERED. , ,.. SHIPPR13 Ft ft 729324 ALTOSID XR BRIQUET INGOT N 20.00 20.00 20.00 11730.60 1 CS CS 220/CASE 00660 AGENCY 586.5300 WELLMRK **** BRIKT -CASE CS CS ' CS NO RECOMMENDATION HAS BEEN MADE COVERING THE USE OF THE MATERIALS COVERED BY THIS SALES INVOICE. MERCHANDISE RETURNS WILL BE SUBJECT TO RESTO-KING FEE MERCHANDISE: 11730.60 TERMS: NET 30 INVOICE TOTAL: 11730.60 • • , .. ,...:!... APP 1 D ••••••••..., .. 4 1.3 , :,..,.,i.. •.......... 941TALSIDAIT . `,) .. V /Z/ ./‘—(- I 0Re I 09: I blister USA Inc. warrants that the goods conform to Untver USA Inc.'s current published soecNIcatIons. UNIYAR USA INC. MAKES NO OTHER WARRANTY. EXPRESS OR IMPUED. INCLUDING FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY • BUYER ASSUMES ALL RISK OR LIABILITY RESULTMIR FROM USE OF SUCH GOODS. UNIVAR USA INC'S UABILITY FOR NONCONFORMING GOODS IS EXCLUSIVELY LIMITED AT UNIVAR USA INC.'S OPTION,TOTHE GOOD'S PURCHASE PRICE OR REPLACEMENT OFTHE ROODS. UNIVAR USAiNC.IS NOT LIABLE FOR INCIDENTAL OR CONSEGU ENT1AL DAMAGES. Buyer waives all claims for shortage or reasonably discoverable defect unless made In writing within 30 days alto r re calving the goods. Buyer waives all other claims unless made in writing within 90 days altar learning the bests of the claim, or 120 days after receiving the goods, whichever occurs first. Except to the extent resulting from Unlvar USA Inc.'s negligence, Buyer shell Indomntly, defend and hold tinnier USA Inc. harmless from and against any claim, demand, action, penalty or Itablilty (Including reasonable costs and attorneys fees)that Univtv USA Inc. incurs or becomes responsible foratisIng out of Buyer's hendlIng. vie or resale Of Use goods atter the goods are delivered to the F.O.B. point. Buyer shell handle, use and dispose of the goods as necessary for the sr4oty and protection of pentane, property and environment, and in accordance with UnlVer USA's Inc. Recommendations end applicable governmental laws and regulations. Buyer shall delNerthe most recant product literature to Its customers and maintain a written record at such dollvorfoo. Buyer shall only son to those who, In the best Judgment of Buyer, can handle, use and dispose of the goods safely. Taxes have not been Included unless specifically Itemised on the Invoice, Buyer shall pay all taxes or other charges related to the goods. The terms of this Invoice aro not modified by any Buyer purchase order or other PLEASE DETACH HERE AND RETURN BOTTOM PORTION WITH YOUR PAYMENT PLEASE USE REVERSE SIDE FOR DETAILING DEDUCTIONS OR PAYMENT DISCREPANCIES Resolution #03212 August 14, 2003 The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03212) September 4, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF AUBURN HILLS - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $8,523.53 is available in the West Nile Virus Fund for FY 2003 to reimburse the City of Auburn Hills for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. G. William Caddell, County Clerk Resolution #03212 September 4, 2003 Moved by Wilson supported by Jamian the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (24) NAYS: None. (0). A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 4, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 4th day of September, 2003.