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HomeMy WebLinkAboutResolutions - 2003.09.04 - 27353REPORT (MISC. #03213) September 4, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03213 — BOARD OF COMMISSIONERS WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03213 on August 25, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE ‘(iveLy, P General Government Committee Vote: Motion carried on a roll call vote. MISCELLANEOUS RESOLUTION #03213 BY : Sue Ann Douglas, District #12 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Rochester has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Rochester is $3,813.64 from the West Nile Virus Fund as repayment to the City of Rochester for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Rochester as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $3,813.64 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Rochester for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, M.A., Manager COAKLAND; L BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE July 30, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Rochester dated July 22, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Departryient of Human Services George Wier, M.A. ManageiVealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Kenneth A. Johnson, City Manager City of Rochester BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 0,t,„ alt. 2.0),J 400 SIXTH STREET ROCHESTER, MICHIGAN 48307 TELEPHONE (248) 651-9061 FAX (248) 651-2624 July 22, 2003 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 Dear Mr. Soave: Re: West Nile Virus Fund Reimbursement Request Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)03060, The City of Rochester hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. 1,./ PROJECT DESCRIPTION The City focused its prevention efforts by cleaning 1,184 storm sewer catch basins using of City employees and the City's sewer jet vactor truck. This work occurred during the period of December 2002 through February 2003. City crews placed mosquito lavicide in each of the 1,184 storm sewer catch basins between June 23, 2003 and June 26, 2003. ROCHESTER CITY COUNCIL RESOLUTION Attached please find a certified copy of the City of Rochester's Resolution authorizing this reimbursement request. EXPENSE INVOICES Attached please find Mosquito Control for amount of $1,120.32. work orders prepared storm sewer cleaning lavicide ($1,565.14). a copy of the invoice paid to Clarke the purchase of mosquito lavicide in the Also attached pleasefind a copy of the by the Department of Public Works for the ($32,388.66) and for the application of the The City of Rochester understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. The City understands that the maximum reimbursement according to the County Program is $3,813.64. Since our expenses exceeded that amount, we are requesting payment of the $3,813.64. If you have any questions concerning this matter, please call me. Very truly yours, Kenneth A. John-Son City Mangere%:- KAJ/lao Attachments RecychdAver , 2003. AGENDA ITEM NO. 18 JULY 14, 2003 400 SIXTH STREET ROCHESTER, MICHIGAN 48307 TELEPHONE (248) 651-9061 FAX (248) 651-2624 RESOLUTION WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and wanam, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticides spraying in designated community green areas; and WHEREAS, the City of Rochester, Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. BKM4, THEREFORE, BE IT RESOLVED, that the Rochester City Council authorizes and directs the City Manager, Kenneth A. Johnson, as agent for the City of Rochester, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Made and passed this 14th day of July 2003. I, Lee Ann O'Connor, the duly authorized Clerk of the City of Rochester do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Rochester City Counc .41 on the 14th day of July /111 A 111 41L141 1111 Lee Ann O'Connor, City Clerk RecyckdPaper CITY yriNcivriaRi on. ROCHESTER, 11,717812.18307 • 66569 9-32 _ 720 ROCHESTER OFFICE-47 NATIONAL BANK OF DETROIT DETROIT, MICHIGAN Check*: 66569 Dates 06/24/2003 BLE TO THE ORDER OF ran CITY OF ROCHESTER HON-HEO0 CLARKE MOSQUITO CONTROL 1710 RELIABLE PARKWAY CHICAGO IL 60686 Vendor:6243 CLARKE MOSQUITO CONTROL Invoice* Date Description 171828 06/13/2003 Clarke / Vectolex Wsp Case Check Amount Total : 1,120.32 1,120.32 Dates 06/24/2003 CITY OF ROCHESTER TREASURER'S ACCOUNT ROCHESTER, MICHIGAN 48307 PLEASE DETACH THIS STUB BEFORE CASHING Check*: $1,120.32 PAY************************ONE THOUSAND ONE HUNDRED TWENTY DOLLARS AND 32 CENTS* PO66 569e 40? 20003 MI: 596 S 791.01 086474 06/12/03 06/13/0D 17182E 6592 010 WILLIE M. COX 00511 1,160,00 1155 VECTOLEX WSP CASE/20PKS/40X1OGRAM34 550.00( LOT*: 24805 DATE .34 # VENN) NAME art'oF ocHEswill TOTAL AtC # S*91,A+ AMT AC # AMT 2'0.32 1 ,)120.3.2 Shippin Tota SIERMIER: AMERICAN MOSQUITO CONTROVASSOCIATIOi CIARKE04 AixwD4n. NI &u 7V97 411 ROSELLE, IL 60172 TEL: 630/894-2000 PAGE 1. SHIP SAME TO BILL CITY OF ROCHESTER TO 400 SIXTH ST, ROCHESTER' MI 48307 ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. 1,,Is% PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS PO NUMBER: DATE: ACCOUNT NUMBER: DATE WANTED: SHIP TO: 0592 5/30/03; 409;900.000.974 049, QUANTITY UNIT AMOUNT 2 CASES $1,100.00 PRICE/UNIT $550.00 ITEMS VECTOLEX WSP BS GRANULAR POUCH (800 CT) ( purchased through Oakland County BO 201754) PURCHASE ORDER CITY OF ROCHESTER 400 SIXTH ST ROCHESTER MI 48307 PHONE: (248) 651-9061 FAX: (248) 651-2624 CLARK MOSglitTO CONTROL PRODUCTS, INC, 150,4tORpgvoc (DD) ROELL ILLINOIS 80172 BY: g-- - 43 KENNETJOHNSON, CITY MANAGER DATE APPROVED: C ( TY /17 4-AIA BILL TO: West Nile catch basin maintenance. ' county/clec/jan/feb ADDRESS: PROJECT: Cleaning storm sewer catch basins. WORK DATE: 12/02-2/03 LABOR 7571.24 AMOUNT BENEFITS 4913.73 TO BILL ADMIN. 2944.42 LABOR COSTS 15429.39 EQUIP 15417.52 EQUIP COST 16959.27 MATERIALS MATERIAL 0.00 TOTAL: 32388.66 EMPLOYEE: RATE HOURS COST Lewis 19.820 191.000 3785.62 Williams 19.820 191.000 3785.62 CHARGED FROM GPW 101-441.000-703.113 EXPENSE ACCT: REVENUE ACCT: EQUIPMENT RATE HOURS COST Truck 761 21.53 191.000 4112.23 Vactor 762 36.48 191.000 6967.68 Sewer Jet 763 20.67 191.000 3947.97 Arrow 761A 1.04 191.000 198.64 Nextel CP01 0.73 191.000 139.43 2 WAY R761 0.27 191.000 51.57 L/B RATE: 0.6490 MATERIALS NUMBER PRICE COST CHECKED SUBMITTED TO: 7- 2/- 3 3 DATE: DATE: 7 CHECKED BY: APPROVED: SUBMITTED TO: BILL TO: ADDRESS: West Nile larvacide application. county/june PROJECT: West Nile Virus prevention. WORK DATE: 6/23•6/26/2003 LABOR 634.24 AMOUNT BENEFITS 411.62 TO BILL ADMIN. 142.29 LABOR COSTS 1188.15 EQUIP 342.72 EQUIP COST 376.99 MATERIALS MATERIAL 0.00 TOTAL: 1565.14 EMPLOYEE: RATE HOURS COST Dickinson 19.820 32.000 634.24 CHARGED FROM GPW 101-441.000-703.113 EXPENSE ACCT: REVENUE ACCT: EQUIPMENT RATE HOURS COST Truck 642 10.71 32.000 342.72 L/B RATE: 0.6490 MATERIALS NUMBER PRICE COST Resolution #03213 August 14, 2003 The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03213) September 4, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $3,813.64 is available in the West Nile Virus Fund for FY 2003 to reimburse the City of Rochester for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. I MY Tit iiit60116 G. William Caddell, County Clerk Resolution #03213 September 4, 2003 Moved by Wilson supported by Jamian the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (24) NAYS: None. (0), A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 4, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of le County of Oakland at Pontiac, Michigan this 4th day of September, 2003.