HomeMy WebLinkAboutResolutions - 2003.09.04 - 27357REPORT (MISC. #03217) September 4, 2003
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: MR #03217 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND
REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF SPRINGFIELD -
FISCAL YEAR 2003 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#03217 on August 25, 2003, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
1,24, i'44z1;44.,
General Government Committee Vote:
Motion carried on a roll call vote.
MISCELLANEOUS RESOLUTION # 03217
BY : Bill Bullard, Jr., District #2
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP
OF SPRINGFIELD - FISCAL YEAR 2003 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established a
West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution
#03060 in an effort to assist cities, villages and townships (CVTs)
with mosquito control measures to prevent the spread of West Nile Virus
and to help protect the health, safety and welfare of the people of
Oakland County; and
WHEREAS pursuant to the Disbursement Policy, the Township of
Springfield has submitted a resolution of authorization to the County
for reimbursement of expenses incurred in connection with an eligible
mosquito control project; and
WHEREAS the FY 2003 authorized amount of funding for the Township
of Springfield is $9,238.32 from the West Nile Virus Fund as repayment
to the Township of Springfield for expenses incurred in connection with
mosquito control projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the project submitted by the Township of
Springfield as eligible for reimbursement from the West Nile Virus
Fund.
BE IT FURTHER RESOLVED that the Board authorizes the FY 2003
appropriation in the amount of $9,238.32 from the West Nile Virus Fund
(Account #90-210000-23030-9098) to repay the Township of Springfield
for expenses incurred in connection with the mosquito control project,
once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
COAKL,ILISIDn111 nMINEMMn•
COUNTY MICHIGAN
DEPARTMENT OF HUMAN SERVICES
July 30, 2003
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
HEALTH DIVISION
George J. Miller, M.A., Manager
Timothy J. Soave, Manager
Oakland County Fiscal Services Division
Executive Office Building
1200 North Telegraph Road, Department 403
Pontiac, Michigan 48341-0403
Dear Mr. Soave:
I am in receipt of a West Nile Virus fund reimbursement request from the Charter
Township of Springfield dated July 25, 2003. After having reviewed their
documentation, I find them in compliance with Oakland County Board of
Commissioners Miscellaneous Resolution 03060 and in compliance with the four
major categories for reimbursement. This letter will, therefore, certify that all
expenses submitted to date for reimbursement are for qualifying mosquito control
projects. Should you have any questions, please direct them to me at 248-858-
1410.
Sincerely,
OAKLAND COUNTY HEALTH DIVISION
Departmpnt of Human Services
George M.A.
Managerlth Officer
GJM:cjh
cc: Thomas J. Gordon, Ph.D., Director
Oakland County Department of Human Services
Collin W. Walls
Springfield Township Supervisor
BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD
PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588
(248) 858-1280 (248) 424-7000 (248) 926-3300
Very Truly Yours,
i <
Collin W. Walls
Springfield Township Supervisor
1L 3 0 2g03
Charter Township of Springfield
July 25, 2003
Supervisor's Office (248) 846-6502
General Offices (248) 634-3111
Fax Number (248) 634-2316
Mr. Timothy J. Soave
Manager, Oakland County Fiscal Services Division
Executive Office Building
1200 N. Telegraph Road, Dept. 403
Pontiac, MI 48341-0403
Dear Mr. Soave:
Re: West Nile Virus Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution
(MR)03060, the Township of Springfield hereby requests partial reimbursement under
Oakland County's West Nile Virus Fund Program for expenses incurred in connection
with an eligible mosquito control activity by our Township.
Attached in support of this request are the following:
1. ATTACHMENT A: PROJECT DESCRIPTION
2. ATTACHMENT B: BOARD RESOLUTION
3. ATTACHMENT C: EXPENSE INVOICE FOR $1,100.00
[Invoices for educational component will be submitted at a later date.]
The Township understands that the review and processing of this reimbursement request
will be governed by the provisions of MR 03060, and certifies that all expenses submitted
for reimbursement were incurred in connection with a qualifying mosquito control
project.
If you have any questions concerning this matter, please contact Collin W. Walls at
(248) 846-6502. Thank you for your assistance.
cc: Nancy Strole
file
op/west nile/07-25-03 reimbursement request. doe
12000 Davisburg Road P.O. Box 1038 Davisburg, Michigan 48350
SPRINGFIELD TOWNSHIP
WEST NILE VIRUS EDUCATION & CONTROL
PROJECT PLAN
I. EDUCATION COMPONENT
Springfield Township is partnering with the neighboring townships of
Brandon, Groveland and Rose to develop the following educational
materials about West Nile Virus:
a) A series of three informational brochures containing key
information about the virus and precautions that residents
can take to prevent infection. The first brochure was enclosed
with summer tax bills sent to property owners, thereby assuring
maximum outreach.
b) Two news releases containing information about the
Townships' education program and partnership.
c) Messages to run on the bulletin boards of the Townships'
government cable channels.
d) Production of a short (approximately 5 minute) scripted,
educational video, to air on the Townships' government
cable channels.
By partnering with one another on this education program, the four
Townships are able to do much more with available funds, and can
tailor their education messages to residents who live in these
more rural communities.
2. CONTROL COMPONENT
Springfield Township will initiate at least two applications of Vectolex
(a larvacide) to catch basins and retention basins throughout the Township.
The necessary MDEQ permit has been obtained and the first application
has been completed.
3. PROJECT COST
Total Project Plan cost to Springfield Township will be a minimum of
$9,238.32.
Charter Township of Springfield
Clerk's Office
General Offices
Fax Number
(248) 846-6510
(248) 634-3111
(248) 634-2316
WEST NILE VIRUS FUND EXPENSE REIMBURSEMENT REQUEST
WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland
County Board of Commissioners has established a West Nile Fund Program to assist
Oakland County cities, villages and townships in addressing mosquito control activities;
and
WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland
County cities, villages and townships to apply for reimbursement of eligible expenses
incurred in connection with personal mosquito protection measures/activity, mosquito
habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying
in designated community green areas; and
WHEREAS, the Township of Springfield, Oakland County, Michigan plans to incur
expenses in connection with mosquito control activities believed to be eligible for
reimbursement under Oakland County's West Nile Virus Fund Program; and
WHEREAS, the Township of Springfield intends to implement a program of prevention
and personal protection education and a larviciding program in appropriate areas; and
NOW THEREFORE BE IT RESOLVED that this board authorizes and directs its
Supervisor, Collin W. Walls, as agent for the Township of Springfield, in the manner and
to the extent provided under Oakland County Board of Commissioner Miscellaneous
Resolution 03060, to request reimbursement of eligible mosquito control activity under
Oakland County's West Nile Virus Fund Program.
Members voting Aye: Walls, Dubre, Hopper, Baker, Bloom, Vallad and Strole
Members voting Nay: None
CERTIFICATION
I Nancy Strole, duly elected Clerk of the Charter Township pf Springfield, hereby
certify that the foregoing was the Resolution adopted by the Township Board of the
Charter Township of Springfield at a Regular Meeting held on the le day of April,
2003.
ancy Strplel Clerk
12000 Davisburg Road • P.O. Box 1038 • Davisburg, Michigan 48350
Township of
Farm I .1.,
MINUTES OF
HELD
Springfield
April 10,20 01
Nancy Strole, clerk
The Awe* Press. Inc , Fon!, fAcIvaan
2. Second Reading:
a) Dixie Highway Overlay District
Supervisor Walls noted one word correction in this ordinance.
Clerk Strole moved to authorize adoption of amendments to Zoning Ordinance
#26, the addition of a new section 18.13 Dixie Highway Overlay District with the
correction noted and with the addition of the Overlay Map for Second Reading.
Trustee Bloom supported the motion. Vote on the motion. Yes: Walls. Dubre,
Hopper, Baker, Bloom, Vallad and Strole; No: none. The motion carried by a 7 to
0 vote.
b) Large Scale Retail
Trustee Hopper moved to amend Springfield Township's Zoning Ordinance #26,
specifically Section 2, Definitions, and Article X, C-2 General Business. Section
10.02, by adding new subsection 10.02.11. Large Scale Retail Development as
published. Further amendments will take effect seven (7) days after publication of
Notice of Adoption. Trustee Vallad supported the motion. Vote on the motion.
Yes: Walls, Dubre, Hopper, Baker, Bloom, Vallad and Strole; No: none. The
motion carried by a 7 to 0 vote.
c) Architectural & Site Design Standards
Clerk Strole moved for adoption of Amendment to Zoning Ordinance #26
specifically the addition of a new subsection 16.23, Architectural & Site Design
Standards as published for Second Reading. Trustee Hopper supported the
motion. Vote on the motion. Yes: Walls, Dubre, Hopper, Baker, Bloom, Vallad
and Strole; No: none. The motion carried by a 7 to 0 vote.
; Supervisor Walls noted for the public present. that these standards will only apply in the Dixie
Overlay District and the Large Scale Retail,
3. West Nile Program
Supervisor Walls explained that he received a suggested resolution from Oakland County
Commissioner Bullard and Supervisor Walls chose to add the last paragraph in the resolution
presented to the Board. The communication also provided procedures on how to request
t reimbursement and indicated the township could get advance approval. Supervisor Walls said he
1 prefers to make sure that we have approval for the program before we spend the funds.
6
Form ti. .P kif,111, Pps or Fiao heoa,
17 U U. 'mar 1 11N ly
MINUTES OF ,
HELD April 10, - 20 .03 '
Springfield Nancy Strole, Township of Clerk
Supervisor Walls said two of the four elements of the program, which are appropriate for
Springfield Township, are the prevention/education and larviciding. He explained that larvicide
is a treatment in catch basins, manholes and retention areas. The cost information that he was
able to gather is from the Saginaw area, which is a similar program. He does not have
information on educational materials but believes we should have an ample amount of funds
available for this.
Clerk Strole commented that she believes spraying would be inappropriate from an
environmental standpoint and would be ineffective. She believes the educational component
would do a lot of good and the larvicide can be effective if used very judiciously. Clerk Strole
said the particular type of mosquito that carries the virus thrives where other mosquitos cannot,
these tend to be in stagnant water areas such as catch basins. She believes that we can work
together with other communities such as Rose Township in regard to the educational portion and
has already spoken with the Rose Township Supervisor, who agrees.
Supervisor Walls said he believes it is very important for our residents to understand that every
mosquito does not carry the West Nile Virus. The mosquito carrying West Nile uows primarily
in stagnant water found in places such as tire piles, catch basins, storm water and even children's
toys. A properly functioning wetland is not a home for this mosquito. Supervisor Walls agrees
that the education and prevention is key.
Supervisor Walls said Springfield Township's share of the funds set aside by Oakland County is
just over 59,200.00.
Trustee Baker asked who would apply the larvicide? Supervisor Walls said a Health Department
official would train volunteers from the communities, and as long as the larvicide goes directly
from the container it was shipped in to the catch basin, you don't need special certifications. The
Health Department is proceeding as if no special permits will be required by MDEQ. but that
may change.
Clerk Strole asked. if we use volunteers will that affect our exposure? Mr. Need said it affects it
and he is not sure it is covered under the current liability coverage but that could be rectified.
Clerk Strole asked if the Board Members feel it is a good idea to pursue working with ;
neighboring communities developing educational material?. All Board Members were in ;
a<zreement with this and with utilizing larvicide once the liability issue was addressed.
Trustee Vallad moved to adopt the West Nile Virus Resolution. Trustee Baker '
supported the motion. Vote on the motion. Yes: Walls, Dubre. Hopper. Baker. .
Bloom, Vallad and Strole: No: none. The motion carried by a 7 to 0 vote.
CLARKE. 159 N. GARDEN AVE.
P.O. Box 72197
ROSELLE, IL 60172
TEL: 630/894-2000
DIRECT -1S,S vgy
MEMBER. AMERICAN MOSQUITO CONTROL ASSOCIATION
M 0A4A0to—C.omtr,ott
raPRuRNo. :,-,.-0.:0•13DER.OATE :: . ,. : :PLIFIQHASE.ORD.ER.NO.:•.. : SALESMA.14:.; • '"'',• • • .•,.:•.!:•:.'.... • .. ., ACC-LNO :-.:,.11VOIC.E DATE...,..: INN/Q.1c.tEMP.
084752 05/22/03 ,VERBALCOLLIN 010 WILLIE M. 6ox 004871 65/28/03 1707441
1 I PAGE 1
CHARTER TOWNSHIP -DAVISBURG MI BILL SMP SAME
To 1200 DAVISBURG ROADrinn TO
DAVISBURG9 MI 48350
HAPI.:1!,1, ., 1P.,_F9s.ty.tAlyaw ...... .._:., ... . -N(-.PAYMENT:TERM$ ..c• '
, a.,_ "... H .. -. .0.0.i*Tg :-Q13)::nF TOD AY '.' 0'!::. -
_ • , • .. • . • „. . . •,. . , . _ . . , ,
,-,EiNCK. ::c;•••• PROQUCT . i . IRP • • . .TOTAL - .',..vi::1„,,q1:•,, ,, . .:013-DEft::•: :7-•';-14()• M COST •
2 2 11554 VECTOLEX WP CASE/20PKS/40X10GRAMS= 550.000 1,100.00!
LOT4: 10112708 1
• Total 1,100.00.
1 ITIME,E vim ill)
IE JUN 0 2 2003 M
B Y: .. 1/0
/ We.
ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER.
OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER.
Weth PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS
Resolution #03217 August 14, 2003
The Chairperson referred the resolution to the General Government Committee and Finance Committee.
There were no objections.
FISCAL NOTE (M.R. #03217) September 4, 2003
BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON
IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP
OF SPRINGFIELD - FISCAL YEAR 2003 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Funding of $9,238.32 is available in the West Nile Virus
Fund for FY 2003 to reimburse the Township of Springfield
for this project; no additional appropriation is required.
2. The Committee recommends adoption of this resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #03217 September 4, 2003
Moved by Wilson supported by Jamian the resolutions on the Consent Agenda, as amended, be adopted
(with accompanying reports being accepted).
AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long,
McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster,
Wilson, Zack, Bullard. (24)
NAYS: None. (0).
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were
adopted (with accompanying reports being accepted).
01••nn
I HEWN AMOK DE FOREGOING RESOWDON
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 4, 2003, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed sea f the Count of Oakland at
Pontiac, Michigan this 4th day of September, 2003.
G. William Caddell, County Clerk