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HomeMy WebLinkAboutResolutions - 2003.09.04 - 27361REPORT (MISC. 103221) September 4, 2003 BY: General Government Committee, William R. Patterson, Chairperson IN RE: MR #03221 — BOARD OF COMMISSIONERS — WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF MADISON HEIGHTS - FISCAL YEAR 2003 ALLOCATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed Miscellaneous Resolution #03221 on August 25, 2003, reports with a recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE General Government Committee Vote: Motion carried on a roll call vote. MISCELLANEOUS RESOLUTION # 03221 BY : George W. Suarez, District #24 IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF MADISON HEIGHTS - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established a West Nile Virus Fund Disbursement Policy per Miscellaneous Resolution #03060 in an effort to assist cities, villages and townships (CVTs) with mosquito control measures to prevent the spread of West Nile Virus and to help protect the health, safety and welfare of the people of Oakland County; and WHEREAS pursuant to the Disbursement Policy, the City of Madison Heights has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible mosquito control project; and WHEREAS the FY 2003 authorized amount of funding for the City of Madison Heights is $10,744.01 from the West Nile Virus Fund as repayment to the City of Madison Heights for expenses incurred in connection with mosquito control projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the City of Madison Heights as eligible for reimbursement from the West Nile Virus Fund. BE IT FURTHER RESOLVED that the Board authorizes the FY 2003 appropriation in the amount of $10,744.01 from the West Nile Virus Fund (Account #90-210000-23030-9098) to repay the City of Madison Heights for expenses incurred in connection with the mosquito control project, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. COUNTY MICHIGAN DEPARTMENT OF HUMAN SERVICES HEALTH DIVISION George J. Miller, MA., Manager toma L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE July 30, 2003 Timothy J. Soave, Manager Oakland County Fiscal Services Division Executive Office Building 1200 North Telegraph Road, Department 403 Pontiac, Michigan 48341-0403 Dear Mr. Soave: I am in receipt of a West Nile Virus fund reimbursement request from the City of Madison Heights dated July 28, 2003. After having reviewed their documentation, I find them in compliance with Oakland County Board of Commissioners Miscellaneous Resolution 03060 and in compliance with the four major categories for reimbursement. This letter will, therefore, certify that all expenses submitted for reimbursement are for qualifying mosquito control projects. Should you have any questions, please direct them to me at 248-858-1410. Sincerely, OAKLAND COUNTY HEALTH DIVISION Department of Human Services George r. Miller, M.A. ManageVealth Officer GJM:cjh cc: Thomas J. Gordon, Ph.D., Director Oakland County Department of Human Services Peter J. Connors, Deputy City Manager City of Madison Heights BLDG 36 EAST 1200 N TELEGRAPH RD DEPT 432 250 ELIZABETH LK RD 27725 GREENFIELD RD 1010 E WEST MAPLE RD PONTIAC MI 48341-0432 • PONTIAC MI 48341-1050 • SOUTHFIELD MI 48076-3625 • WALLED LAKE MI 48390-3588 (248) 858-1280 (248) 424-7000 (248) 926-3300 OF PRO Department of Public Services 801 Ajax Drive Madison Heighis. MI 48071 Fire Department 340 W Thirteen Mile Road Madison Heights, MI 48071 Police Department 280 W. Thirteen Mile Road Madison Heights, MI 48071 Sine 6ter J. eonnors Deputy City Manager ,1 0 2003 City of Madison Heights City Hall Municipal Offices 300 W Thirteen Mile Road Madison Heights. MI 48071 July 28, 2003 Mr. Timothy J. Soave Manager, Oakland County Fiscal Services Division Executive Office Building 1200 N. Telegraph Road, Dept. 403 Pontiac, MI 48341-0403 RE: West Nile Virus Fund Reimbursement Request Dear Mr. Soave: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 03060, the City of Madison Heights hereby requests reimbursement under Oakland County's West Nile Virus Fund Program for expenses incurred in connection with an eligible mosquito control activity by our City. Attached in support of this request are the following: 1. Attachment A: Project Description 2. Attachment B: City Council Resolution authorizing reimbursement request. 3. Attachment C: Expense Invoices The City of Madison Heights understands that the review and processing of this reimbursement request will be governed by the provisions of MR 03060, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying mosquito control project. If you have any questions concerning this matter, please contact Peter Connors at 248-589-2294. Thank you for your assistance. Attachments Area Code (248) City Assessor 583-0820 Fire Department 588-3605 City Clerk 583-0826 43rd District Court 583-1800 City Manager 583-0829 Housing Commission 583-0843 Community Development 583-0831 Library 588-7763 Department of Public Services 589-2294 Branch Library 541-7880 Finance 583-0846 Mayor & City Council 583-0829 Personnel 583-0828 Police Department 585-2100 Purchasing 837-2602 Recreation 589-2294 Senior Citizen Activity Center 545-3464 Water & Treasurer 583-0845 Department of Public Services 801 Ajax Drive Madison HelpMs. MI 48071 Fire Department 340 W. Thirteen Mile Road Madison Heights. MI 48071 Police Department 280 W. Thirteen Mile Road Madison Heights. MI 48071 City of Madison Heights City Hall Municipal Offices 300 W. Thirteen Mile Road Madison Heights, MI 48071 West Nile Virus — Project Description — City of Madison Heights First, we continue to educate our residents about mosquitoes, their breeding cycle, their need for a blood meal, West Nile Virus, and other mosquito borne arboviruses. Part of this education will include what they can do to manage mosquitoes. Personal protection, mosquito avoidance, repellants and drainage of standing water will be included. We will invite residents to call us if they have been unable to talk a neighbor into draining stagnant water. Code Enforcement and/or Sewer Division personnel will inspect such areas and solve concerned issues. A second part of the education program will be to explain what the City is doing to control the problem. This will include larviciding, surveillance, trapping, and ongoing analysis of the success of the program. We will achieve these goals by utilizing both the spring and summer City Newsletter giving presentations to our Senior Citizens, and to the public through our Nature Center. The second part of the program will be the Larvicide program. We have completed larviciding all publicly owned catch basins as well as larviciding 1,020 private catch basins in the City. Every parking lot of every business was larvicided. Every pond in the City, both on City property and Commercial and Industrial land was checked and larvicided with bulk Vectolex if it held standing water. Those with fountains were left alone. Appropriate measures will be taken if a larvae problem exists in water gate wells. Third, we plan to monitor 12 catch basins throughout the spring and summer and all vernal ponds at Friendship Woods and Madison Woods in addition to retention ponds. We will also monitor two gate wells. These will be checked for the effectiveness of the program and additional larvicide or other methods of larvae reduction will be used if required. These methods may include draining an area, applying an approved oil to the surface of the water, or sound waves to kill the larvae. Fourth, we will trap adult mosquitoes, if necessary, to monitor the amount and type of mosquito in a given area. Those trapped will be sent to either the Michigan Department of Agriculture or Michigan State University for analysis. We have asked our residents to notify us if someone in their household has been clinically giignosed with West Nile Virus. Attachment A — Project Description Area Code (248) City Assessor 583-0820 Fire Department 588-3605 City Clerk 583-0826 43rd District Court 583-1800 City Manager 583-0829 Housing Commission 583-0843 Community Development 583-0831 Library 588-7763 Department of Public Services 589-2294 Branch Library 541-7880 Finance 583-0846 Mayor & City Council 583-0829 Personnel 583-0828 Police Department 585-2100 Purchasing 837-2602 Recreation 589-2294 Senior Citizen Activity Center 545-3464 Water & Treasurer 583-0845 The following is an excerpt from the minutes of a Regular Meeting of the Madison Heights City Council of the City of Madison Heights, Oakland County, Michigan held on Monday, July 28, 2003 at 7:30 p.m. Eastern Daylight Savings Time in the Municipal Building in said City. Present: Mayor Swanson, Mayor Pro Tern Corbett, Councilmen Clark and McGillivray, Councilwomen Russell, Shad and Scott. Absent: None. 238. West Nile Virus Fund Reimbursement Resolution. Motion by Councilwoman Scott, Supported by Councilman Corbett, WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established a West Nile Virus Fund Program to assist Oakland County cities, villages and townships in addressing mosquito control activities; and WHEREAS, Oakland County's West Nile Virus Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with personal mosquito protection measures/activity, mosquito habitat eradication, mosquito larviciding or focused adult mosquito insecticide spraying in - designated community green areas; and WHEREAS, the City of Madison Heights of Oakland County, Michigan has incurred expenses in connection with mosquito control activities believed to be eligible for reimbursement under Oakland County's West Nile Virus Fund Program. NOW THEREFORE BE IT RESOLVED, the Mayor and City Council of Madison Heights authorizes and directs its Deputy City Manager, Peter J. Connors, as agent for the City of Madison Heights, in the manner and to the extent provided under Oakland County Board of Commissioner Miscellaneous Resolution 03060, to request reimbursement of eligible mosquito control activity under Oakland County's West Nile Virus Fund Program. Yeas: Mayor Swanson, Mayor Pro Tern Corbett, Councilmen Clark and McGillivray, Councilwomen Russell, Shad and Scott. Nays: None. I, the duly authorized City Clerk of the City of Madison Heights do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Madison Heights City Council on Monday, July 28, 2003. jae„,_ Geraldine A. Flack City Clerk tl> ag.N 010 WILLIE M. COX 004181 IAJNvoIatti 05/29/03 05/15/03 113662 RD 1:34292 17090: • • t:•• • 'ErAVIACArr -rco Ape"- MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIATI CLARKE. =EL 159 N. GARDEN AVE. P.O. Box 72197 ce Roam, 11 60172 Ta: 630/894-2000 DIRECT PAGE 1 BILL CITY OF MADISON HEIGHTS To C/O ACCOUNTS PAYABLE 300 W. 13 MILE ROAD MADISON HEIGHTS, MI 48071 CITY OF MADISON HEIGHTS SMP DPS TO 801 AJAX DRIVE MADISON HEIGHTS, MI 48071 • . . . A r —4. , sn —. ii — 7,1.14 I. „ 44 gT39' , • . R E . SFI P - 4rABACERI`C-': 14 - • . ts - . ti -. - 2 DIP1 ABC DIPPER WITH TELESCOPING HANDLE 37.500 75.01 2 2 TRAM< ABC TRAP1+CO2LID+BAT6/10+NET1 218.000 436.0( 1 1 LCKIT ABC LARVAE COLLECTION KIT 190.000 190.0( 14 14 JAR2 ABC POLYSTERENE JAR/LID 2.250 Handling 5.0( Shipping 24.3: Total 761.8: MI 9 i l'I' i - ,c9 / 9 i ---' 1 ,/ella PER MONTH INTEREST WILL. BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. Attachment C - Expense Invoices MEMBER: AMERICAN MOSQUITO CONTROL ABBOCIAT 159 N. GARDEN AVE. P.O. Box 72197 ROsELLE, 11 60172 TEL 6301894-2000 :-• .,,16110WILLIE41L COX' ". •s4181 0e/19/03 '170*". 3 v " . SillI CITY OF MADISON HEIGHTS DPS.", y. \e0A-A'AJAx DRIVE X .MADISON HEIGHTS, MI 48071 /71 BILL ',CITY OR, MADISON -HEIGHTS TO '00 AcádiATt OM/ABLE 300 W. 13 MILE ROAD MADISON HEIGHTS, MI 4e071 PAGE 320 115491 VECTOLEX CG UNDER 1600LES LOT#: 87888N8 • Handlin Tait 3.0 L1D587.0 1.0tv Itt!',11 1 ifallb PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS . AU. CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER. OUR RESPONSIBIUTY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. 1i 22043 05/28/03 IFROM ORDER ;:.;.INVOICEDATET-lita ... . 05/29/03 192204'E 010 WILLIE M. COX Shippir4 Tota RECEi JUN 2 0 2 ACCOUNTS PA THIS FREIGHT CHARGE IS RELATED TO ORDER*: 084269 INVOICE*: 170486 DATED 05/28/03 65.14 65.14 ED 03 LE MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIATIOt 159 N. GARDEN AVE. RosELLE, It 60172 P.O. Box 72197 e TEL 630/894-2000 emeememmmemeemeimmmmeemmm GU= DEBIT MEMO PAGE 1 CITY OF MADISON HEIGHTS 311.1. TO C/O ACCOUNTS PAYABLE 300 W. 13 MILE ROAD MADISON HEIGHTS + MI 48071 CITY OF MADISON HEIGHTS SHIP C/O ACCOUNTS PAYABLE TO 300 W. 13 MILE ROAD MADISON HEIGHTS, MI 48071 'Ma% PER MONTH INTEREST VINLL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER. OUR RESPONSIBLITY CEASES UPON DEUVEFIY OF SHIPMENT TO CARRIER. 05/29/03I 17095 OnMEAREWEREW )84601 05/21/03 113662 010 WILLIE M. COX MEMBER: AMERICAN MOSQUITO CONTROL ASSOCIAT: CLARKE. Mosquito Control 159 N. GARDEN Avs. P.O. Box 72197 ce Roseuz, IL 60172 TEL 630/894-2000 DIRECT PAGE 1 BILL CITY OF MADISON HEIGHTS To C/O ACCOUNTS PAYABLE 300 W. 13 MILE ROAD MADISON HEIGHTS, MI 48071 SMPCITY OF MADISON HEIGHTS D TO PS 801 AJAX DRIVE MADISON HEIGHTS, M/ 48071 S. 0 --,r- ..,-.., ' ..*Itet'• ,r, .._ -r 4 - 431,...* , .1 -.-7 -1h. ,t, ' 14 LSKI ABC LARVAE SAMPLE KIT(POYS.JARS) 115.00C 115.0, Handlimm 5.0, . Shippin. 5.2' Total 125.2' ) . ...1" j , ; PI • Ilts% PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER. OUR RESPONSIBIUTY CEASES UPON DEUVERY OF SHIPMENT TO CARRIER. 159 N: Unit; AVE. P.O. Box 72197 ROSELLE, 11 60172 TEL: 630/894-2000 • DIRECT (0418 04/30/03 16982. 17 17 ALTOSID INGOT BRIOUETS(150DAY 220/• LOTO; 0 97971.( Tota 5 Pf Ail or JNEMSER: AMERICAN MOSQUITO CONTROL ASSOCIATI CLARKE Mosquito Control R D ER NOPiittlieritIDEEUME20.1. F3CHASEORDElit ;SALESMAN ;;:t4.• G240 04/11/03 13658 010 WILLIE M. COX PAGE 1 BILL CITY OF MADISON HEIGHTS TO C/O ACCOUNTS PAYABLE 300 W. 13 MILE ROAD MADISON HEIGHTS, MI 48071 CITY OF MADISON HEIGHTS SHIP DPS TO 801 AJAX DRIVE MADISON HEIGHTS1 MI 43071 1 1/01b PER MONTH INTEREST WILL BE CHARGED AFTER 30 DAYS ALL CLAIMS FOR DAMAGES IN TRANSIT MUST BE MADE BY PURCHASER, OUR RESPONSIBILITY CEASES UPON DELIVERY OF SHIPMENT TO CARRIER. west nile supplies 101521 766000 2,536.25 2,536.25 1 101521-7660000 2,536.25 PURCHASE ORDER TOTAL lb- 2,536.25 f F. r -1602,i_vi a -7netium.. PURCHASE ORDER VENDOR NO. V02601 DATE PURCHASE ORDER NO. 06/13/03 P005834 V 0 0 8 0 Clarke Environmental Mosquito Mgt. ATTN: Willie Cox PO Box 72197 Roselle, IL 60172 City Hall 300 W 13 Mile Road Madison Heights, MI 48071 City of Madison Heights do Accounts Payable 300W 13 Mile Rd Madison Heights, MI 48071 Phone (248) 583-0845 A539.05 ACCEPTANCE. THE DELIVERY OF ANY MATERIAL OR SUPPLIES HEREUNDER, OR THE PERFORMANCE OF ANY PART OF THE SERVICE SPECIFIED HEREIN, SHALL CONSTITUTE AN UNQUALIFIED ACCEPTANCE HEREOF BY ACCEPTANCE OF THIS PURCHASE ORDER. THE SELLER AGREES THAT IT HAS AND WILL COMPLY WITH ALL LAWS AND ALL RULES AND REGULATION OF ANY GOVERNMENTAL AUTHORITY APPLICABLE TO THE GOODS OR SERVICES TO BE FURNISHED HERE UNDER. PURCHASING AGENT PURCHASE ORDER 05/30/03 PURCHASE ORDER NO. P005776 DATE VENDOR NO, V02601 RECE/VE0 JUN 0 3 2003 ACCOUNTS PAYABLE 1 590560 818000 wnv larvicide 9,971.01 9,971.01 9,971.01 590560-8180000 PURCHASE ORDER TOTAL 010- 9,971.01 V Clarke Environmental Mosquito Mgt. • ATTN: Willie Cox N PO Box 72197 D Roselle, IL 60172 0 H DPS 801 Ajax Drive P Madison Heights, MI 48071 0 City of Madison Heights I do Accounts Payable L 300 W 13 Mile Rd L Madison Heights, MI 48071 o Hume (248) 581-0845 • THE DEUVERY OF ANY MATERIAL OR SUPPUES HEREUNDER. OR THE PERFORMANCE OF ANY PART OF THE SERVICE SPECIFIED HEREIN. SHALL CONSTITUTE AN ..... .9....1„.....Licja...... ACCEPTANCE - UNQUALIFIED ACCEPTANCE HEREOF BY ACCEPTANCE OF THIS PURCHASE ORDER. THE SELLER AGREES THAT IT HAS AND WILL COMPLY WITH ALL LAWS AND 1 ALL RULES AND REGULATION OF ANY GOVERNMENTAL AUTHORITY APPLICABLE TO THE GOODS OR SERVICES TO BE FURNISHED HERE UNDER. PURCHASING AGENT a FINANCEDIRECTOR The City of Madison Heights is exempt from Federal Excise and Michigan Sales and Use Taxes. # B38-6026686 Resolution #03221 August 14, 2003 The Chairperson referred the resolution to the General Government Committee and Finance Committee. There were no objections. FISCAL NOTE (M.R. #03221) September 4, 2003 BY: FINANCE COMMITTEE, CHUCK MOSS, CHAIRPERSON IN RE: WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF MADISON HEIGHTS - FISCAL YEAR 2003 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Funding of $10,744.01 is available in the West Nile Virus Fund for FY 2003 to reimburse the City of Madison Heights for this project; no additional appropriation is required. 2. The Committee recommends adoption of this resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. G. William Caddell, County Clerk Resolution #03221 September 4, 2003 Moved by Wilson supported by Jamian the resolutions on the Consent Agenda, as amended, be adopted (with accompanying reports being accepted). AYES: Coulter, Crawford, Douglas, Gregory, Hatchett, Jamian, Knollenberg, KowaII, Law, Long, McMillin, Middleton, Moffitt, Moss, Palmer, Patterson, Potter, Rogers, Scott, Suarez, Webster, Wilson, Zack, Bullard. (24) NAYS: None. (0). A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were adopted (with accompanying reports being accepted). Y APPROVE THE FOREGOING RESOLUTION ,Y,1/43 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 4, 2003, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed thweal ofytfie County of Oakland at Pontiac, Michigan this 4th day of September, 2003.